| Information Exchanges |
| Name | Description | Available for BEA Compliance |
OV-2 Diagram(s) |
| 10 USC 2805 | This is documentation containing evidence of compliance to Title 10 of the United States Code, Section 2805. This section covers the statutory dollar limits for Unspecified Minor Construction. |  |
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| 10 USC 2853 | This is documentation containing evidence of compliance to Title 10 of the United States Code, Section 2853. This Section specifies the cost variation limits Congress must approve if costs increase during construction. | |
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| Absence Follow Up | This includes a follow up for additional information concerning a Member who is absent. The information requested may include (but not be limited to) the date and duration of the absence, the location that the Member is absent from, information pertaining to the intent of the absent Member, and the current whereabouts of the absent Member. | |
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| Absence Request | This includes information associated with requesting an absence. This information may include (but not be limited to) the absence start date, the absence end date, the type of absence being requested (e.g., organization controlled absence (regular liberty/pass, special liberty/pass, administrative absence)) and the reason for the absence. This could also include information regarding the cancellation or rescinding of an absence (as identified as necessary from a commander or Member). | |
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| Acceptable Discrepancies | The information that identifies when discrepancies are at an acceptable level. | |
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| Acceptance Evidence | Documentation of the act of assuming ownership of legal title and accountability of goods tendered and services rendered, excluding Real Property Placed in Service Notification. This serves as proof that the deliverables received or services rendered have been provided fulfilling specified terms and conditions against the previously agreed upon obligating document, contract, and/or intragovernmental order between the supplier and the buyer. |  |
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| Acceptance Feedback Information | The external acceptance evidence components are required to provide and send when performing receipt and acceptance outside of the enterprise. | |
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| Acceptance Information | Documentation that constructive acceptance has occurred or that ownership of legal title and accountability of goods and services has been transferred to the government buyer that allows the government supplier to record a receivable transaction. | |
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| Acceptance Readiness Notification | Notification that a real property asset is ready for either interim or final acceptance. | |
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| Acceptance Results | The documentation of the results of the evaluation of goods tendered or services rendered in accordance with the acceptance criteria. | |
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| Accepted Intragovernmental Agreement | An agreement signed by the government supplier and accepted by the government buyer. An agreement is a written instrument of understanding following negotiations between an agency and a government supplier, where terms such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains terms and clauses applying to future orders between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. | |
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| Accepted Intragovernmental Order | An intragovernmental order that has been accepted by the government supplier that includes terms and conditions agreed upon between the government supplier and the government buyer and meets the requirements of applicable regulations, policy and statute. | |
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| Accepted Letter of Offer and Acceptance Document | Accepted Letter of Offer and Acceptance is a Foreign Military Sales Trust Fund case document that has been countersigned by USG and signed by the purchaser, if required, accepting terms and conditions of the offer. The document provides information necessary to execute the case in the Foreign Military Sales Trust Fund and is the official document for recording contract (budget) authority at the case level. | |
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| Accepted Purchase Request | Document which has been reviewed by the procurement organization and found to adequately describe the required supplies or services so that a procurement can be initiated. Some procuring activities actually refer to the document by this title, others use different titles such as Procurement Directive. Combined with specifications, the Statement of Work (SOW) and Contract Data Requirements List (CDRL), it is called the PR Package, a basis for solicitation. | |
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| Accepting Officials List | Contains name of Accepting Official(s). | |
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| Accession Agreement Information | This includes information related to the enlistment/reenlistment of an applicant (e.g., DD Form 4-series, DD Form 4 Annexes). This information may include (but not be limited to) identification data, agreements, certification and acceptance, confirmation of enlistment/reenlistment, approval, and acceptance by Service representative. | |
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| Accession Eligibility Notification | This includes a notification that captures the eligibility information of an applicant during accession processing. This information may include (but not be limited to) notification date and time, reasons why an applicant is not eligible, whether an applicant meets or does not meet standards, and scheduling guidance. | |
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| Accession Enlistment Information | This includes information related to an applicant's accession enlistment information. This may include (but not be limited to) applicant name, applicant unique identifier/social security number, whether the applicant chose to enlist, whether the applicant as taken the oath, Service commitment, delayed entry program (DEP) information, and ship-to destination information. | |
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| Accession Meal Entitlement Information | This includes accession meal entitlement information, including (but not limited to) accession shipping information and meal check information. | |
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| Accession Processing Request | This includes information related to an accession processing request (e.g., USMEPCOM 680-3A-E). This may include (but not be limited) to applicant name, applicant unique identifier/social security number, applicant date of birth, Recruitment Specialist (e.g., Recruiter, Service Guidance Counselor/Liaison) and unique identifier, processing type, preferred location, date, time, processing requirements, and Service. | |
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| Accession Processing Request Update | This includes the updated information related to an accession processing request (e.g., USMEPCOM 680-3A-E). This may include (but not be limited) to applicant name, applicant unique identifier/social security number, applicant date of birth, Recruitment Specialist (e.g., Recruiter, Service Guidance Counselor/Liaison) and unique identifier, processing type, preferred location, date, time, processing requirements, and Service. | |
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| Accession Processing Scheduling Information | This includes information related to an accession processing schedule (e.g., USMEPCOM 727-E). This may include (but not be limited to) applicant names, unique identifiers/social security numbers, applicants' date of birth, applicants' genders, Recruitment Specialists (e.g., Recruiter, Service Guidance Counselor/Liaison) and unique identifiers, processing date, lodging, transportation, location, Service, projection type, Special Category information, and comments/notes. | |
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| Accession Profile Information | This includes applicant information collected during the recruiting and accession processes. This information may include (but not be limited to) personal information (e.g., contact information, biometric data, birth certificate, social security card and permanent resident card (i.e., green card) information), aptitude results (e.g., Armed Services Vocational Aptitude Battery (ASVAB) and special purpose testing results), medical information (e.g., parental consent, privacy act/HIPAA, release of information authorization, and personal health information), background screening information, accession information, accession disclosure information, and accession shipping information. | |
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| Accession Profile Update Information | This includes the updated information collected from the applicant as a result of further inquiries. This information may include (but not be limited to) personal information (e.g., contact information, biometric data, birth certificate, social security card and permanent resident card (i.e., green card) information), aptitude results (e.g., Armed Services Vocational Aptitude Battery (ASVAB) and special purpose testing results), medical information (e.g., parental consent, privacy act/HIPAA, release of information authorization, and personal health information), background screening information, accession information, accession disclosure information, and accession shipping information. | |
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| Accession Shipping Arrangement Information | This includes information related to shipping a Member or applicant, including (but not limited to) shipper name, shipper projections, and seat blocking requests. | |
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| Accession Shipping Final Order | This includes the information needed to document an approved order for a personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, and order type. The information contained in this ICOM will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Visibility Business Area. | |
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| Accession Shipping Packet | This includes the accession shipping/travel packet information, including (but not limited to) travel information (e.g., itinerary information, meal check information), accession and Service information. | |
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| Accession Shipping Requirement | This includes a requirement to ship a Member to their initial assignment or cancel an existing accession shipping order. This information may include (but not be limited to) personal information, accession shipping date and assignment location. | |
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| Accession Shipping Reservation Information | This includes reservation information related to shipping a Member or applicant, including (but not limited to) shipper name, shipping date, and travel information. | |
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| Accession Testing Results Notification | This includes information related to a notification of accession testing results (e.g., DD Form 1304-5). This may include (but not be limited to) applicant name, applicant unique identifier/social security number, tests taken, test scores, percentiles, and whether the applicant meets aptitude standards. | |
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| Accounting Policy | Policies and procedures that provide guidelines and assistance in accounting for assets, liabilities, revenues, and expenses within the Department of Defense. | |
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| Accounts Payable | A financial record of monies owed by the Department of Defense or a component of the Department. | |
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| Accounts Payable Account | A summary of general ledger accounts used for financial reporting. No entries are posted to this account. These accounts detail the amounts owed to federal or nonfederal entities for goods, and property ordered and received, and for services rendered by organizations or people other than employees. | |
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| Accounts Payable Adjustments | Adjustment made to outstanding payable that may result from payments made to vendor or credits received from vendor. It also includes adjustments to reflect discrepancies found during periodic account reconciliation. | |
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| Accounts Payable Offset | The amount a payment to a vendor, or other party owed by the government, should be offset to resolve any debts owed to the Government. | |
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| Accounts Payable Offset Pro Forma Entries | This is the general ledger impact of offsetting the balance of an accounts payable. Offsetting accounts payable can be a result of overpayment, changes in the terms and condition of a contract, or any other adjustments during a specific accounting period. | |
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| Accounts Payable Offset Request | A request to compare the payment due to a vendor, or other party owed by the government, against any accounts receivable for the vendor or levies issued by the IRS to determine if the payment should be offset to resolve any debts owed to the Government. | |
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| Accounts Payable Pro Forma Entries | The debit and credit affects of accounts payable pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Accounts Receivable Offset Pro Forma Entries | This is the general ledger impact of offsetting the balance of an accounts receivable. Offsetting accounts receivable can be a result of overpayment, changes in the terms and condition of a contract, or any other adjustments during a specific accounting period. | |
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| Accounts Receivable Principal Balance | This is the receivable principal balance used to establish the initial amount of the accounts receivable for specific customer. | |
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| Accounts Receivable Supporting Documentation | Accounts Receivable supporting documentation supports the balance of a receivable account associated for a particular customer. The supporting documentation includes documentation of goods or services that have been provided to a customer for which the Department is due payment. | |
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| Accrued Liabilities Pro Forma Entries | The debit and credit affects of accrued liability pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Accrued Liability Cancellation Information | Information associated with the cancellation of a previously accrued liability of the Department of Defense. | |
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| Accrued Liability Information | A financial record of expenses that are recognized when incurred regardless of the time the expense or liability is paid. | |
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| Acknowledged Intragovernmental Order | An intragovernmental order that has been accepted by the government supplier and subsequently acknowledged by the government buyer that includes terms and conditions agreed upon between the government supplier and the government buyer and meets the requirements of applicable regulations, policy and statute. The intragovernmental order may contain the original or modified order that has been mutually agreed upon between the buyer and government supplier. | |
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| Acquisition Decision Memorandum | A memorandum signed by the Milestone Decision Authority (MDA) that documents decisions made as the result of a Milestone Decision Review (MDR) or Decision Review. | |
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| Acquisition Information for Congressional and Federal Inquiry | This is the acquisition information required to respond to inquiries from Congress or the Federal government regarding the status of an acquisition effort within the Department. | |
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| Acquisition Program Baseline Revision | Revision to the existing program baseline for cost, schedule, performance parameters, constraints, objectives and milestones. This information is developed by the Program Manager for submission to the Decision Authority for approval, which will then guide the PM in the execution of the acquisition program. | |
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| Acquisition Program Projected Manpower | The program objectives of a major acquisition program (e.g., Air Force Airborne Laser Program). This includes, but is not limited to, the projected quantity of labor necessary to support a mission. | |
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| Acquisition Requirement | An acquisition requirement is a clearly defined requirement critical for response to immediate and long-term capability needs of the warfighter that have been reviewed, validated, funded and fielded. | |
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| Action Plan | Proposed remedial action plan that requires agreement from the customer before determining whether the request can be revisited or not. | |
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| Additional Accounts Payable Information | Additional information that is required to complete and ensure proper processing of the accounts payable or liability for payment. | |
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| Additional Accounts Payable Information Request | Request additional information to complete and ensure proper processing of the accounts payable or liability for payment. | |
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| Additional Disbursement and Collection Information Request | This is a request to the functional area for additional disbursement and/or collections information that will help to explain and support resolving anomalies and/or discrepancies between DoD's fund balance and Treasury's records. | |
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| Additional Information Request | The form used to request additional financial or non-financial information to satisfy cost/performance requirements. Request includes, in as much detail as possible: purpose, objective, originating organization, description of request, priority, deadline, one-time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). | |
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| Additional Program Information | Additional program information such as supplemental justification materials or other relevant program information to support the OSD/JCS program review. | |
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| Additional Program Information Request | Request for additional program information such as supplemental justification materials or other relevant program information to support the OSD/JCS program review. | |
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| Additional Reconciliation Information | Additional supporting documentation that describes the discrepancies between the Treasury and Department of Defense Fund Balance account. | |
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| Additional Supporting Collection Information | Additional Collection Information received from supply chain entitlement to analyze and identify where to apply the previously unidentified collection. | |
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| Additional Temporary Funding Requirement | A request for additional temporary funding requirement for the services or components to continue operating under CRA. | |
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| Adjustment to be Made | The amount recorded by the Government for a change in the amount to be paid or owed by the commercial supplier. (Examples of causes for an adjustment include change in quantity ordered, Approved additional work, Adjustment to Contractor Bill Rates, etc.) | |
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| Administrative Hold Notification | This includes the notification that a hold/flag (e.g., medical, legal) has been placed on a personnel/pay profile which precludes a Member/employee from certain personnel actions (e.g., assignment, deployment, leave, and separation). This may include (but not be limited to) adverse information, medical information, Service obligation information, notification date and time. | |
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| Administrative Procurement Change Request | Requirement to modify a procurement instrument as a result of administering the contract. | |
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| Advance Ship Notice Information | Advanced notification of scheduled materiel deliveries to a receiving location or storage activity. It lists the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. This information enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. | |
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| Adverse Action Notification | This includes the notification of an adverse action being charged, adverse action decision, or any other disciplinary actions needed to be taken. | |
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| Adverse Action Profile Information | This includes adverse action information that is associated with a personnel/pay record. This may include (but not be limited to) personnel restriction information, administrative action reason information, adverse action type, duration, administrative hold flag, adverse action process status, and specifics of the adverse action. | |
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| Adverse Action Profile Update Information | This includes updated adverse action information that is associated with a personnel/pay record. This may include (but not be limited to) personnel restriction information, administrative action reason information, adverse action type, duration, and specifics of the adverse action decision to be taken, or referral to court-martial. | |
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| Adverse Action Response | This includes the Member providing written matters for consideration in defense of themselves against the adverse action charged to them. | |
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| Advice of Payment | A detail explanation of a payment sent to the vendor, or other party owed by the government. | |
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| Aggregated Spend Information | Collected and consolidated historical spend data that includes what is purchased and from whom it is purchased that is used to identify strategic sourcing opportunities. Spend information includes post-award data such as total obligated amount per fiscal year, socio-economic information, or supplier concentration. Summarized Federal Procurement Information must be obtained from Contract Action Reports from the Federal Procurement Data System. | |
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| Allowance for Loss on Accounts Receivable | Estimated uncollectible accounts receivables from public debts that brings the receivables amount at their net realizable value. This records the expected expense for any loss due to the debtor's lack of ability to pay DoD for any legal or unforeseeable reasons. This provides DoD the information require to calculate the allowance for doubtful accounts on an annual basis. Appropriate levels of review and approval must be performed prior to recording the allowance for doubtful accounts to the general ledger. | |
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| Alternate Means Product Hazard Data Information | The product hazard data (PHD) which was pursued by alternate means from an external source is received. | |
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| Alternate Means Product Hazard Data Request | The product hazard data (PHD) which is needed is pursued by alternate means from an external source. | |
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| Amortization and Interest | The schedule and amount of investment premiums or discounts recognized on securities through the maturity date of the investment. | |
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| Amortization Schedule | Timing and amount of investment premiums or discounts and earned interest should be recognized on securities through the maturity date of the investment. | |
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| Analytical Results | The collection of one or more of the following: forecast, comparative analysis, trend analysis. A forecast might represent a prediction of future financial needs or trends based on analysis of available historical cost information and planned changes in capabilities. A comparative analysis might represent a comparison of how similar budget programs or business activities are executed by multiple organizations from a cost and performance management perspective. A trend analysis might represent how a single budget program or business activity has performed over multiple reporting periods. These analytical results will support many types of business decision making, to include planning, future years budget formulation, and other resource tradeoffs. | |
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| Anomaly Detection Algorithms | This is the set of criteria by which anomalies will be detected. An anomaly is defined by a deviation or departure from the normal or common order, form, or rule. It is not limited to isolated variables; this may apply to multivariate analysis of data elements. | |
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| Anticipated Adjustment | The amount recorded by the Government for a change in the amount to be paid or owed by the Government supplier. (Examples of causes for an adjustment include change in quantity ordered, Approved additional work, etc.) | |
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| Anticipated Customer Requirements | Projected demand for products or services. | |
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| Appeal Material | Each year the actions taken by congressional committees during consideration of the DoD authorization and appropriation requests are reviewed by the DoD components and normally that review process results in the component submitting an appeal to the committee actions. Appeals may be made on the basis of dollars, quantities, manpower and/or language. The submission of appeal materials to the congressional committees involves a letter to the appropriate committee chairman (or chairmen in the case of appeals to joint conferees), which sets forth the department's position on the most significant programs/items impacted by congressional actions. This letter is prepared for the signature of the Secretary of Defense. Only the secretary will provide the department's position on appeal items. The sequence for submission of appeal material can vary each year and is primarily dependent upon the timing of each committee's actions on the budget request. The preparation of appeal items begins when the actions of the committees become known. Where feasible, the appeal material will be modified to reflect final floor action since amendments adopted on the floor can significantly change positions reported out by the committees. The appeal will be as close to the President's Budget as possible, while restricted to considering only the last two actions (assuming there have been two) within each separate process (i.e., authorization and appropriation). | |
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| Appeal Submission Instructions | Instructions prepared by OSD to be distributed to the components for the preparation of their appeal materials that will support the department's position to the congressional budget hearing. | |
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| Applicant Additional Information Request | This includes information related to a request for additional applicant information (e.g., personal information, aptitude results, medical information) in order to continue the accession process. This information may include (but not be limited to) personal information (e.g., contact information, biometric data, birth certificate, social security card and permanent resident card (i.e., green card) information), aptitude results (e.g., Armed Services Vocational Aptitude Battery (ASVAB) and special purpose testing results), medical information (e.g., parental consent, privacy act/HIPAA, release of information authorization, and personal health information), accession shipping information, and reasons for incomplete applicant information. | |
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| Applicant Additional Information Response | This includes information related to a response to a request for additional applicant information (e.g., USMEPCOM Form 601-23-E). This information may include (but not be limited to) applicant name, applicant unique identifier/social security number, Recruitment Specialist (e.g., Recruiter, Service Guidance Counselor/Liaison), date of response, missing applicant information, and any response information (e.g., medical, Service) addressing a request for additional information. | |
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| Applicant External Organizational Check Information | This includes information related to an external organizational check of an applicant for verifying identity, background screening, and investigation (e.g., FD-258). This may include (but not be limited to) individual personal information (e.g., social security number for Social Security Administration check, alien registration number U.S. Citizenship and Immigration check, fingerprints for Federal Bureau of Investigation and Office of Personnel Management check, and prior military service for Defense Manpower Data Center check). | |
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| Applicant External Organizational Check Response | This includes information related to a response to an external organizational check of an applicant's identity, background screening, and investigation (e.g., FD-258). This may include (but not be limited to) individual personal information (e.g., social security number for Social Security Administration check, alien registration number U.S. Citizenship and Immigration check, fingerprints for Federal Bureau of Investigation and Office of Personnel Management check, and prior military service for Defense Manpower Data Center check). | |
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| Apportionment | An apportionment is a distribution made by the Office of Management and Budget of amounts available for obligation in an appropriation. The apportioned amount limits the obligations that may be incurred. An apportionment may be further subdivided by an agency into allotments, sub allotments, and allocations. This document is one of the three main sources that must be approved prior to issuing the Budget Authority to the component. | |
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| Apprehension Assistance Notification | This includes a notification to a law enforcement agency, military force, or foreign government for assistance in apprehension of a Member that is classified as Unauthorized Absent (UA) or Deserter. This notification includes attempts to establish liaisons in the hope of increasing cooperation on this matter. | |
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| Appropriation Act | A provision of legal authority by an act from Congress that allows federal agencies to incur obligations. It is the most common means of providing budget authority. | |
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| Approved Acquisition Program Baseline | This information prescribes the key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds for the Acquisition Program Baseline as approved by the Milestone Decision Authority. | |
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| Approved Adjustment | Notification from supply chain entitlement process approving adjustments to accounts payables transactions. | |
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| Approved Apportionment | Approved apportionment is the notification from OMB that the DoD's apportionment request has been approved and available for distribution to the components and/or services. | |
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| Approved Emergency Implementation | The DSCA?s approval to implement a case in the Foreign Military Sales Trust Fund prior to receipt of the amount due with acceptance. The emergency implementation action is taken only when the case document is in accepted status. | |
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| Approved Government Purchase Card Statement | A request for payment from a vendor or other party owed by the government that has been approved by a government approver and confirmed to comply with the terms and conditions of the contract. For payment to Government Purchase Card providers, approval constitutes certification. Approved Payment Request types may include 2-in-1 Invoices, Commercial Item Financing Requests, Performance-Based Payment Requests, Progress Payment Requests, Grants, and Cost Vouchers. | |
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| Approved Payment Request | A request for payment from a vendor or other party owed by the government that has been approved by a government approver and confirmed to comply with the terms and conditions of the contract. For payment to Government Purchase Card providers, approval constitutes certification. Approved Payment Request types may include 2-in-1 Invoices, Commercial Item Financing Requests, Performance-Based Payment Requests, Progress Payment Requests, Grants, and Cost Vouchers. | |
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| Approved Proposal Notification | Notification sent to the entity that the proposal for the new requirements has been approved. | |
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| Approved Request for Proposal | A request for proposals, quotes, bids, offers, or information to meet a specified requirement or need that has been approved by a contracting officer for release to suppliers. It includes information about the sourcing requirement so that suppliers can submit a proposal or solicitation quote. | |
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| Approved Sourcing Plan | A plan that is compliant with current DoD guidelines, instructions, and policy and identifies those milestones at which decisions should be made in order to support the attainment of the acquisition objectives. The plan must address all the sourcing and contracting considerations that will control the acquisition of goods and services. | |
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| Approved Sourcing Plan Authorizing Micropurchase | Approved sourcing plan providing authorization to use a purchase card for requirements for purchases under $2,500. | |
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| Approved Sourcing Plan Needing New Agreement | Approved sourcing plan that will necessitate the establishment of a new agreement. The need for a new agreement is identified as part of a strategic sourcing process. A sourcing plan is compliant with current DoD guidelines, instructions, and policy and identifies those milestones at which decisions should be made in order to support the attainment of the acquisition objectives. The plan must address all the sourcing and contracting considerations that will control the acquisition of goods and services. | |
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| Approved Sourcing Plan with Existing Agreement | Approved sourcing plan that relies upon the use of an existing agreement, and does not require the establishment of a new agreement. A sourcing plan is compliant with current DoD guidelines, instructions, and policy and identifies those milestones at which decisions should be made in order to support the attainment of the acquisition objectives. The plan must address all the sourcing and contracting considerations that will control the acquisition of goods and services. | |
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| Approved Trial Balance | The approved and or certified Trial Balance with the accumulation of all financial and accounting transactions captured in General Ledger Accounts. The US General Ledger is the structure used in posting the Trial Balance and also includes subsidiary ledgers. | |
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| Archived Intragovernmental Order | Closed intragovernmental order that is filed and stored by the government supplier in compliance with best business practices. | |
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| Archived Procurement Instrument | Closed procurement instrument that is filed and stored by the buyer in compliance with statutory guidelines and best business practices. | |
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| Arrival Information | Acknowledgement of the arrival or delivery of passengers or cargo at a destination. | |
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| Assessment Budget Request | This is a request for appropriation funding to perform ESOH aspect assessment that includes an estimation of costs (future obligations and expenditures) with historic and workload data that support projected activities. | |
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| Assessment Cost Information | Details about the estimated work that will be performed during an ESOH Aspect Assessment process. This information is used in the calculation of a cost estimate and is updated on a periodic basis to reflect changes in the cost of work to be completed. | |
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| Assessment Results | The information gathered and/or generated during an ESOH Aspect Assessment that will be used to determine whether an ESOH solution is needed. Examples include sampling analysis results, a risk finding, an explosive hazard ranking, and an ecological hazard index. | |
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| Assessment Results and Risk Finding | The documented results of ESOH aspect and/or risk assessment that is the primary input to developing an ESOH solution. | |
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| Asset Hazardous Process Description | Information that identifies a potential hazardous process(es) in a construction, maintenance or sustainment activity of an asset described to the level of granularity necessary to define effective ESOH controls. | |
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| Asset Record | This is the continuous aggregation of descriptive characteristics of an asset under Department of Defense accountability. | |
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| Asset Recorded Cost Information | This object represents the full cost of a constructed real property asset. It is triggered by the placed in service date of a constructed real property asset. These costs which are relieved from the construction in progress account are posted to the asset record to enable fiscal accountability. | |
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| Asset Status Information | This is the status of items necessary to provide or support asset accountability and valuation. Examples include: installation operations ceased, serviceable, excess, obsolete, or unserviceable. | |
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| Assignment Draft Order | This includes information pertaining to a draft assignment order based on order requirements. The information may include (but not be limited to) draft order date, order effective date, order type, and order action. The information contained in this ICOM will be the basis for a financial commitment of funds in the Financial Visibility Business Area. | |
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| Assignment Final Order | This includes the information needed to document an approved order for a personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, travel information (e.g., travel destination, accommodations), and order type. This information will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Management Business Area. The information will also contain personnel requisition details that will be used to update or modify the Manage Personnel Distribution. | |
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| Assignment Final Order Update | This includes the information needed to document an update to an approved order for a personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, travel information (e.g., travel destination, accommodations), and order type. The information contained in this ICOM will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Visibility Business Area. The information will also contain personnel requisition details that will be used to update or modify the Manage Personnel Distribution. | |
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| Assignment Order Acknowledgement | This includes information necessary to acknowledge the receipt of an order. The information may include (but not be limited to) individual notification, acknowledgement status, individual notification acknowledgement status date, and individual notification acknowledgement time limit. | |
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| Assignment Order Requirement | This includes information related to an official requirement to generate an assignment order. An official order requirement may be initiated by an approved assignment action. The information may include (but not be limited to) personnel action status, assignment start and stop date, and personnel action identifier. The information contained in this ICOM will be the basis for a financial commitment and/or obligation of funds in the Financial Visibility Business Area. | |
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| Assignment Profile Information | This includes assignment information associated with a personnel/pay record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, assignment type, assignment order information (assignment location, assignment start and stop date, order number, order effective date, and order status), arrival date, departure date, duty status and Service obligation. | |
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| Assignment Profile Update Information | This includes updated assignment information associated with a personnel/pay record. This may include (but not be limited to) assignment type, duty start and stop date, and duty location. | |
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| Assignment Request | This includes the career preferences and applicant data of potential candidates for an assignment. The information may include (but not be limited to) assignment preferences, career goals, and training. | |
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| Audit Comments | Comments from the internal Audit community on the draft financial statement package. | |
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| Audit Report | The results of the auditor's review of the draft financial statements are documented in an audit report. The audit report should be consistent with previously recommended audit adjustments that were coordinated with Department of Defense management. | |
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| Authorization to Receive Financing Payment | Authorization from the contracting officer or their representative for the contractor to submit financing payment requests. | |
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| Award Draft Order | This includes information pertaining to a draft award order based on order requirements. The information may include (but not be limited to) draft order date, order effective date, order type, and order action. The information contained in this ICOM will be the basis for a financial commitment of funds in the Financial Visibility Business Area. | |
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| Award Final Order | This includes the information needed to document an approved order for an award personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, and order type. The information contained in this ICOM will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Visibility Business Area. | |
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| Award Order Requirement | This includes information related to an official requirement to generate an award order. An official order requirement may include an approved award recommendation which requires an order. The information contained in this ICOM will be the basis for a financial commitment and/or obligation of funds in the Financial Visibility Business Area. | |
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| Awarded Agreement | An agreement awarded to a commercial supplier. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor, where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains contract terms and clauses applying to future contracts between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. | |
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| Awarded Procurement Instrument or Supplemental Procurement Instrument | A procurement instrument that has been awarded to an external supplier and is a mutually binding legal relationship obligating the supplier to furnish the goods or services (including construction) that can be invoiced, and the buyer to provide payment for those goods and services as agreed upon by the procurement instrument. The awarded procurement instrument may contain the original or modified procurement instrument that has been mutually agreed upon between the buyer and supplier. It includes all types of actions that obligate the DoD to an expenditure of funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, procurement instruments include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; and orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance. Procurement Instruments could include Fixed-price, Cost-reimbursement, Incentive, Cooperative Agreements, Other Transactions, Indefinite-Delivery type orders, order against Basic Agreements, Basic Ordering Agreements and Federal Supply Schedules. A procurement instrument may be funded or unfunded and does not necessarily create an obligation of funds (an example of no funding would be a basic ordering agreement or a contract modification changing the period of performance). | |
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| Base for Programming | This information establishes the base from which reprogramming actions may be taken. It identifies line items for each appropriation covered in the DoD Appropriations, except those appropriations having no budget activity subdivisions in the budget document presentation. | |
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| Base Operations Performance Information | This is the narrative and metrics data that when aggregated describes the execution of Service Base Operations activities. | |
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| Baseline Input | Baseline input from the components to be incorporated for congressional review. | |
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| Baseline Report | Baseline report submitted to congress for review. This baseline report will be the initiating point for reprogramming actions. | |
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| BCMR Hearing Notification | This includes the notification information to reflect the time and place of the Board for Correction of Military Records hearing. This information may include (but not be limited to) the notification date, hearing date, hearing time, location of the hearing, and reason for the hearing. | |
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| Below Threshold Reprogramming Actions | Reprogramming actions that do not meet the criteria for prior approval or notification. They do not require approval by the Secretary or Deputy Secretary of Defense and are handled within the individual service. Congressional oversight of these reprogramming actions is through DoD's semiannual submission of report DD1416, which contains cumulative BTR actions for each line item. | |
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| Benefit Administration Information | This is information required by external organizations such as Veterans Affairs (VA) or Office of Personnel Management (OPM) to control participation in programs supporting Department of Defense Human Resources. | |
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| Benefit Debt Disposition | This is an overall flow of benefit debt disposition for individual debt closeouts. It is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. | |
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| Benefit Information | This is data on a person, or related general population information, regarding benefit enrollment, costs, and benefit program availability. | |
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| Benefit Procurement Request | This is a requirement that defines the need for benefit program related goods or services. It may be an unfunded or funded requirement. | |
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| Benefit Profile Information | This includes benefit information related to a personnel/pay record. The types of information captured may include (but not be limited to) benefit enrollment information, travel voucher information, family member information, individual development information, and information regarding submissions of benefit program proposals or deficiencies. | |
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| Benefit Profile Update Information | This includes updated benefit information related to a personnel/pay record. The types of information captured may include (but not be limited to) benefit enrollment information, travel voucher information, family member information, individual development information, and information regarding submissions of benefit program proposals or deficiencies. | |
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| Billing Document | Included in the billing document are debtor or responsible parties, amount owed, remittance terms and conditions and payment due date. Can be a statement, consolidated billing or payment coupons. | |
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| Billing Requirement | Billing requirements are negotiated with the customer and include agreement on the amount and timeliness of billing. Billing requirements also include terms associated with the application of penalties, administrative fees, and interest against overdue outstanding debts. | |
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| Budget Authority | This is the legal funding document that enables the component to incur obligations. In addition to the funding information, the document includes statutory limitations imposed on a particular appropriation or individual line item. The basis for the release is the program authority. | |
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| Budget Information | The comprehensive financial plan for a program. It includes the on-budget and off-budget amounts combined to derive a total of program fiscal activity. Also includes information related to operations for a fiscal period in terms of estimated costs, obligations and expenditures; source of funds for financing including anticipated reimbursements and other resources, and history and workload data for the projected program and activities. | |
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| Budget Information Estimate | Cost estimate prepared for inclusion in DoD budget to support acquisition programs. | |
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| Budget Lookup Service Information | Information about the last President's Budget, Current Estimate, and POM/BES submissions. | |
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| Budget Lookup Service Information Request | Request transaction data for Budget Lookup Service. | |
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| Budget Planning Memorandum | The USD(Comptroller) guidance memorandum, transmitted in June of each year will provide specialized instructions such as program basis for the estimates, key assumptions to be used, and special supporting material requirements. In addition, "supplementary instructions" memoranda issued on an "as needed" basis (usually in July/August) will be limited to specific instructions which amplify guidance included in the OUSD(Comptroller) memorandum and in this volume. The use of other memoranda to transmit program and budget guidance will be restricted to new or nonrecurring requirements. Included in this guidance will be budget material due dates and instructions for preparing estimates for the prior year (PY), current year (CY), budget years BY1, and BY2 (in the biennial budget year), and the outyears. | |
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| Budget Policy | Provides general guidance on the formulation and submission of budget requests to the Office of Secretary of Defense and also provides guidance on submission, presentation and justification to Congress. The policy will also include memoranda issued throughout the fiscal year regarding budget matters. | |
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| Budget Review Analysis | Budget review analysis reflects the result of the joint budget review between OMB and OSD on budget submissions from the components. The analysis should reflect the results of the following budget review activities: - Open forum for deliberation on key issues within DoD and across all organizations - Realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs - Review of budget submission that conforms with legal and regulatory guidance on budgetary resources - Review of budget submission that is well justified and balances mission requirements with available resources. | |
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| Budgetary Resources Temporary not Available | The identification of authority transferred to or from the General Fund of the Treasury that is identified as temporarily not available to incur obligations and expenditures. Congress can specify availability and criteria for spending these funds. Funds temporarily not available may include budgetary resources subject to the cancellation of expired and no-year accounts, enacted rescissions, capital transfers, budgetary resources issued pursuant to public law, and other authority withdrawn. | |
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| Build Make Maintenance Sustainment Evidence | This is information from the provider that documents the tendering of goods and rendering of services as it relates to building, making, maintaining or sustaining real property. | |
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| Business System Approval or Disapproval | Notification to the contractor that their business system has been approved or disapproved. | |
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| Buyer Approved Intragovernmental Order | An intragovernmental order that has been approved by the Government Buyer but not yet accepted by the Government Supplier. It includes terms and conditions between the Government supplier and the Government buyer and meets the requirements of applicable regulations, policy and statute. | |
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| Buyer Planning Information | Information provided to the supplier during the development of a sourcing strategy (i.e. demand forecast). | |
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| Cancel Payment Notification | Notification received by the disbursing officer from authorized official that certifies that a payment cancellation request has been received and processed. | |
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| Cancel Payment Request | Request from supply chain entitlement to financial management for cancellation of a payment due to invalid amount, appropriation, or payee. | |
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| Cancel Payment Request Returned | Rejected Cancel Payment Request. A cancel payment request cannot be processed if the payment has already occurred. | |
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| Cancellation Notification | Notification that a cancellation has occurred. | |
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| Cancellation of Budgetary Resources | Cancellation of budgetary resources proposed by the Executive Branch through OMB that is not subject to the requirements of Title X of the Congressional Budget and the Impoundment Control Act of 1974. | |
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| Candidate Non-Selection Information | Notification that a candidate has not been selected, has declined an offer, or has terminated processing for a position. | |
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| Candidate Recruitment Information | This includes all the initial information provided by the recruitment applicant to apply to the armed services. This information may include (but not be limited to) personal information, school transcripts, resume, contact information, birth certificate, social security card and permanent resident card (i.e., green card). | |
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| Capital Asset Valuation Information | This is the information that establishes the initial and updates to capital asset recorded costs. It includes the full cost incurred to bring an asset to form and location suitable for its intended use. | |
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| Capital Lease Liability Information | Information associated with the treatment of an asset under the terms of a capital lease. Includes information associated with the net present value of future payment for use of the asset. | |
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| Career Path Action Request | This includes information associated with personnel submitting a request for the generation of a tailored individual Career Path Plan. The information may include (but not be limited to) requestor and individual personal information (e.g., name, ID number, organization) and the requested completion date for the career plan. | |
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| Career Path Information | This includes information associated with a person's occupation, or occupation family, and career path. The information may include (but not be limited to) career plan recommended phase points (in terms of years of service) for development actions (e.g., training, education, or distributed learning courses) leading to specified competency levels, recommended credentials, and specified organizational levels (e.g., Major Command Staff Division Chief, Service HQ Action Officer) of assignment. | |
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| Cash Disbursement Voucher | Document granting authority for the Disbursing Officer to make cash payment for Government obligations. Includes both the amount to be paid as determined by the supply chain entitlement process and the associated payee information. | |
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| Cash Receipt and Payment Information | This is any supporting documentation related to remittance (i.e. copy of checks, demand letter, advice of payment documentation). This information is used in conjunction with deposit information to collect funds to the appropriate appropriation. | |
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| Cash Receipts | This is any supporting documentation related to remittance for payments for goods or services (i.e. copy of checks, demand letter, advice of payment documentation). This information is used in conjunction with deposit information to collect funds to the appropriate appropriation. | |
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| Casualty Assistance Delivery Request | This includes the request for delivery of specific casualty assistance program selections. These selections are made from a group of options made available to a casualty Member's family. | |
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| Casualty Assistance Program Feedback Request | This includes the request for feedback on services offered to a casualty Member and/or their family through the casualty assistance program. | |
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| Casualty Assistance Program Feedback Response | This includes aggregated information from affected parties related to the casualty assistance program and delivery of casualty assistance program services. Affected parties may include (but not be limited to) family of casualty Members, casualty assistance representatives (e.g., Army Casualty Assistance Officer, Navy/Marine Corps Casualty Assistance Calls Officer), and vendors. | |
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| Casualty Assistance Program Selections | This includes (but is not limited to) initial and updated information from Member's Next of Kin (NOK) related to Casualty Assistance Program Selections (e.g., type of burial, type of casket or urn). | |
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| Casualty Assistance Request | This includes a request of casualty assistance for a casualty incident. This information may include (but not be limited to) request date and time, requested information, and requester name. | |
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| Casualty Error Information | This includes information regarding an error(s) related to the casualty incident. This may include (but not be limited to) information about the member/employee, details of the circumstance, place of casualty, others involved, or date/time of casualty. | |
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| Casualty Incident Corrective Information | This includes corrected information regarding an error(s) related to the casualty incident. The corrected information could include (but not be limited to) information about the member/employee, details of the circumstance, place of casualty, others involved, or date/time of casualty. | |
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| Casualty Information Request | This includes a request for documentation to assist in a Casualty investigation. This information may include (but not be limited to) request date and time, requested information, and requestor name. | |
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| Casualty Legal Recommendation Information | This includes the results of a request for a legal review of documents concerning a casualty investigation and all associated information. This information may include (but not be limited to) a review of all the evidence and facts from the investigation, observation of all official activities of the board during the proceedings, witness statements, and a recommendation on the deliberations of the Board of Inquiry. | |
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| Casualty Legal Review Information Request | This includes a request for a legal review of documents concerning a Casualty investigation and all associated information. The request may include (but not be limited to) a review of the evidence and facts from the investigation, observation of all official activities of the board during the proceedings, question witnesses, and monitor the deliberations of the Board of Inquiry. | |
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| Casualty Mortuary Information | This includes documentation collected and assembled to support the return of human remains and personal effects to the person authorized to direct disposition of human remains (PADD) and person eligible to receive effects (PERE) respectively. This may include (but not be limited to) search and recovery information, personal effects inventory list, and shipping information (e.g., origin, destination). | |
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| Casualty Next of Kin Notification | This includes initially notifying a member or employee's next-of-kin (e.g. the spouse, children not residing with the spouse, parents, the person authorized to direct disposition of human remains (PADD), emergency point of contact or other beneficiaries receiving survivor benefits or entitlements). The information in this notification may include (but not be limited to) incident date and time, place of incident, circumstances of the incident and any other relevant details. | |
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| Casualty Report | This includes a report (i.e. initial, supplemental or final) that is associated with documenting a casualty incident. This may include (but not limited to) background information on the incident, casualty information (e.g., casualty status, casualty type, casualty classification), medical information, assignment information, and the identification of casualty information which may be released to the media and next of kin (NOK). | |
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| Casualty Response Information | This includes a response related to an information request to assist in investigating facts related to a casualty incident. This information may include (but not be limited to) incident reports, information from interviews, medical statements and other supporting information. | |
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| Categorized Requirement | An aggregation of like enterprise requirements. The intent behind categorizing requirements is to be able to aggregate demand for goods and services so that DoD can implement strategic sourcing. | |
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| Certified Business Partner Payment Information | Generated as a result of the supply chain entitlement function that identifies the amount that should be paid to a specific payee. Includes scheduled payment date, and the net amount due that has been determined in accordance with the terms and conditions of the contract and in accordance with the Prompt Payment Act. Entitlements are only approved after proper authorization, verification of fund availability, and review for duplicate payment. The Certified Business Partner Payment is certified by the Certifying Officer in accordance with the Certifying Officer Legislation. | |
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| Certified Business Partner Payment Rejection | A vendor payment submitted to Disbursing that has been rejected and returned to Supply Chain Entitlement. | |
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| Certified Financial Statement Information | This is information derived from financial statements for external agencies that have been certified as meeting Federal Accounting Standards Advisory Board and other compliance requirements by the Accounting Process. | |
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| Certified Financial Statement Package | This is the financial statement package for external agencies that has been certified as meeting Federal Accounting Standards Advisory Board and other compliance requirements by the Accounting Process. | |
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| Certified Human Resources Management Pay Information | This includes information associated with the record, approved by a designated official, of gross pay earnings and Human Resource (HR) entitlements by category, less deductions (statutory and elective) that results in the net disbursement. This record also reflects active employee debt balance, and disbursement information. The information contained in this ICOM will be the basis for a financial obligation of funds in the Financial Visibility Business Area. | |
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| Certified Investment Payment Request | This is the record, approved by a designated official, detailing investment payment request. | |
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| Certified Real Property Discrepancy Report | Contains information on certification of real property discrepancies. | |
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| Certified Reimbursement Information | This includes information that is certified and related to reimbursement of expenses incurred or expenses expected to be incurred. This may include (but not be limited to) expense type, expense date, and expense amount. The information contained in this ICOM will be the basis for a financial obligation of funds in the Financial Visibility Business Area. | |
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| Chairmans Program Assessment | Provides the Chairman of the Joint Chiefs of Staff's personal appraisal on alternative program recommendations and budget proposals to the Secretary of Defense for consideration in refining the defense program and budget in accordance with 10 United States Code. The Chairman's program assessment comments on the risk associated with the programmed allocation of Defense resources and evaluates the conformance of program objective memoranda to the priorities established in strategic plans and combatant commanders' priority requirements. Also called CPA. | |
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| Characterized ESOH Issue | An issue, problem, concern, or aspect that is reviewed, scoped, analyzed, studied so that the nature and extent of the issue is properly characterized and understood. For example, a Characterized ESOH Issue within the context of a clean-up program may define the speed, direction, and contaminant content of a ground water plume. Within the context of a safety program effort, a Characterized ESOH Issue may define the hazards to be addressed. A fire response would identify the specific hazards (i.e., smoke, fire, potential for explosion), and the degree of hazard. (Note: This output also incorporates the ESOH Issue Description). | |
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| Check Disbursement Voucher | Document granting authority for the Disbursing Officer to make check payment for Government obligations. Includes both the amount to be paid as determined by the supply chain entitlement process and the associated payee information. | |
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| Check Information | Document containing information associated with check payments necessary to match the check payment to the associated Check Disbursement Voucher. | |
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| Check Payment | Document containing the actual check and associated Check Disbursement Voucher information that is passed on to the Federal Clearinghouse for distribution to the payee. | |
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| Chemical and Regulatory Information | Information on chemicals and hazardous material regulations that is received from a subscription service and maintained in the master product hazard data (MPHD) warehouse. | |
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| CIP Cost Information | This is information regarding capitalized costs accumulated in the Construction In Progress (CIP) account during the execution of a construction project. | |
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| Clinically Indicated Testing Request | This includes information related to the request for consultations (e.g., specialty consults, ancillary services, medical tests and studies) regarding a specific medical condition and any additional medical information about an applicant in cases where other examinations have been inconclusive or a more specifically targeted examination is needed. This information may include (but not be limited to) requestor, request date, request type, and additional comments. | |
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| Clinically Indicated Testing Response | This includes the results from the consultations (e.g., specialty consults, ancillary services, medical tests and studies) regarding a specific medical condition and any additional medical information about an applicant in cases where other examinations have been inconclusive or a more specifically targeted examination is needed. This information may include (but not be limited to) response date, response type, and additional comments. | |
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| Closed Intragovernmental Order | An intragovernmental order that has been through the close-out process and is ready to be archived by the government supplier. | |
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| Closed Procurement Instrument | A procurement instrument that has been through the close-out process and is ready to be archived. | |
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| Closeout Information from External Sources | The required information from the External Source to perform instrument closeout process. | |
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| Closeout Period Schedule Information | A schedule sent to the DoD Components that indicates the dates that information must be submitted for closeout. | |
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| Closeout Plan | Contains information on the commissioning closeout plan. | |
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| Closing Notification Request | This is a management request to close the general ledger prior to generating financial reports. | |
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| Closing or Signing Schedule | Contains information regarding the closing/signing schedule. | |
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| Closure Certificate for Case Implemented in Foreign Military Sales Trust Fund | The Case Closure Certificate provides the information necessary for DFAS to close the case implemented in the Foreign Military Sales Trust Fund. The Certificate supports budgetary and/or proprietary impact in the general ledger to balance budget authority ceilings, cash receipts, total disbursements and the value of delivered articles and services for the case implemented in the Foreign Military Sales Trust Fund. | |
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| Collection Activity Termination Notice | This is the notification from an external entity that collection action related to a debt has been terminated. | |
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| Collection and Payment History | A report detailing the collection and payment information for an accounts receivable. Information could include payment amount, transaction date, payee's remittance information, form of payment, and outstanding receivable balance. The General Ledger Branch of Treasury also prepares and releases the status reports on Treasury's owned certificates outstanding and in circulation. Statement of Assets and Liabilities and Statement of Transactions details the payment and collection history of Treasury certificates. | |
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| Collection Confirmation | This is the confirmation of collections from Treasury which includes deposit number, confirmation date, deposit amount, etc. In addition, detailed information on Non Sufficient Funds (NSF) checks is provided. | |
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| Collection Information | This includes information associated with collections which have been processed to include payments to offset an individual's government indebtedness, intergovernmental collections made via the Intra-governmental Payment and Collection (IPAC) system and commercial collections processed via deposit of funds to an established Treasury General Account at a commercial depository, which have been processed. This collection information encompasses the associated cash collection voucher, as well as the collection of debt and resolution of administrative offsets. | |
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| Collection Pro Forma Entries | The debit and credit affects of collection pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Collection Receipts | This is information associated with collections which have been processed to include intergovernmental collections made via Intra-governmental Payment and Collection and commercial collections processed via deposit of funds to an established Treasury General Account at a commercial depository. Collection receipts could also include the associated deposit ticket, debit voucher, the associated cash collection voucher, administrative offsets, as well as the collection information for the debt management and accounting general ledger activities. | |
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| Collection Voucher | A form used to record collections that includes Disbursing office collection voucher number, Receiving office collection voucher number, period, name of remitter or description of remittance, detailed description of purpose for which collections were received, amount, and accounting classification. | |
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| Collection Voucher Control Log | Collection Voucher Control Log is prepared regularly by each functional area and/or branch disbursing office that summarizes regular collections, identifies payment mode (check, cash, Electronic File Transfer), and assures all voucher numbers are accounted for and all collection vouchers are entered in the accountability records. | |
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| Comments to Public Draft Request for Proposal | Suppliers' comments on the draft request for proposal that has been publicized to potential suppliers. These comments are incorporated where appropriate prior to final release of the request for proposal for approval. | |
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| Comments to Request for Proposals | Suppliers' comments on the request for proposal that has been publicized to potential suppliers. | |
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| Commercial Banking Change Information | This is a notice of change passed from the Federal Reserve Bank to the originating disbursing activity via Fedline. This notification includes information about changes which impact electronic funds transfer payments such as changes in a commercial bank's routing number. | |
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| Commissioning Requirements List | Contains information on the commissioning requirements list. | |
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| Commitment | An administrative reservation of funds based on firm procurement requests, unaccepted customer orders, Directives, and equivalent instruments. | |
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| Commitment Modification Request | A request to either increase or decrease the commitment amount needed to fulfill the requirement. | |
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| Commitment Pro Forma Entry | The debit and credit affects of commitment pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Commitment Request | This is a request for a commitment or decommitment that has been approved based on the existence of available funding. This commitment/decommitment is an administrative reservation/dereservation of funds for a procurement request, order, directive, or equivalent instrument. This also identifies commitments that have been rejected due to insufficient funding or management discretion. | |
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| Communication from Government Supplier | Communications received from government suppliers as part of the contract and order monitoring process that may include requests by the government supplier for a change to the terms or conditions of the intragovernmental order and all information exchanges regarding discrepancy disputes, adjustments, and receivable and revenue bookings. | |
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| Communication from Supplier | Communications received from suppliers and transmitted through DoD logistics processes as part of the contract monitoring process, including requests by the Supplier for a change to the terms of the contract or order. | |
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| Communication to Government Supplier | Any official, written, addressed communication between a DoD organization, a DoD employee, or other DoD agent and a government supplier regarding the execution of the supplier's intragovernmental order, including requests by the internal end user, or contracting officer, for a change to the terms or conditions of the order such as changes to delivery date, specifications, and cost and all information exchanges regarding discrepancy disputes, adjustments, and payable and expense bookings. This may also include notice to the government supplier acknowledging that goods or services have been received, which starts the clock for constructive acceptance. | |
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| Communication to Supplier | Any official, written, addressed communication between a DoD organization, a DoD employee, or other DoD agent and an internal or external supplier regarding the execution of the supplier's contract, including requests by the internal end user, or contracting officer, for a change to the terms of the contract or order such as changes to delivery date, specifications, and cost. | |
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| Compensation Eligibility Notification | This includes information used to notify an employee/Member that they are no longer eligible or are eligible for compensation. | |
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| Competency Testing Request | This includes the request for competency testing to be performed on the applicant (e.g., Armed Services Vocational Aptitude Battery (ASVAB) testing and special testing) to determine qualification for induction into the Armed Services. This information may include (but not be limited to) applicant's name, date of request, and type of testing required. | |
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| Competency Testing Results | This includes the results of the competency tests performed on the applicant (e.g., Armed Services Vocational Aptitude Battery (ASVAB) testing, and special testing) to determine qualification for induction into the Armed Services. This also includes a recommendation for a waiver submittal. This information may include (but not be limited to) ASVAB test scores and special testing scores. | |
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| Competency Testing Results Report | This includes a summary report of Armed Services Vocational Aptitude Battery (ASVAB) scores taken by applicants. This information may include (but not be limited to) name, date of test, location of test, and ASVAB test score. | |
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| Compliance Determination | This is a decision of program compliance based on the findings of fact. | |
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| Component Apportionment Request | Request from the components for the distribution of funds to be available for obligation. The request could include components spending plan such as specified time periods, activities, projects, objects or combination thereof. The spending plan included in the apportionment request should be consistent with the Appropriation Act and general provisions. | |
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| Component Feedback | Feedback from the components to be considered before the Report of Program is published. | |
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| Component Product Hazard Data Request | The notification that is sent by the work unit to request that product hazard data (PHD) be added to the master product hazard data (MPHD) warehouse. | |
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| Component Product Hazard Data Request Additional Information | Additional information that is received in order to complete a Component product hazard data (PHD) request. | |
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| Component Product Hazard Data Request Status Update | Notification about the status of a Component request for product hazard data (PHD) that is sent to the requestor at the work unit. | |
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| Component Product Hazard Data Submission | The product hazard data (PHD) that has been received from a DoD Component and is submitted for validation and subsequent entry into the master product hazard data (MPHD) warehouse as a result of PHD provided with the Component Product Hazard Data Request for entry into the MPHD warehouse. | |
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| Components Response | Components response is the acceptance or comments on the draft budget decision as a result of the OMB and OSD joint budget reviews. | |
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| Comptroller Feedback | Feedback from the comptroller regarding the new requirement(s) that will affect existing DoD policies. Changes could affect the SFIS, Chart of Accounts, Pro-Forma entries, or the calendar. | |
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| Comptroller Update | Comptroller's updates that include prior year updates of accounting actuals, congressional actions, or other miscellaneous adjustments (e.g. corrections) that will be used to generate other budget decisions. | |
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| Conference Report | This is a Congressional committee conference report. | |
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| Confirmation of Physically Complete Procurement Instrument or IGT Order | Confirmation that a procurement instrument or intragovernmental order is physically complete based on meeting the terms and conditions for delivery or performance of services rendered as specified in the procurement instrument or intragovernmental order. | |
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| Confirmation of Reimbursable Bill | Confirmation of a reimbursable bill is provided by the U.S. Treasury. This confirmation acknowledges that a reimbursable bill has been transmitted to the intragovernmental customer. | |
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| Confirmed Collection Cross Servicing | A confirmed collection received from Treasury Cross Servicing that has been verified and interpreted to accurately record the collection to the general ledger account and liquidate the outstanding receivable. | |
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| Confirmed Collection TOP | A confirmed collection received from Treasury Offset Program that has been verified and interpreted to accurately record the collection to the general ledger account and liquidate the outstanding receivable. | |
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| Confirmed Contract Fulfillment | Document received by Contracting Officer that confirms the completion or fulfillment of contractual obligations. | |
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| Confirmed Payment | Confirmation received by accounts payables department that provide confirmation of payment on outstanding accounts payable. | |
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| Congressional Action | This is a Congressional enactment to deferrals and rescissions. The enactment determines the compliance to the Impoundment Act. | |
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| Congressional and Federal Inquiry | This is a formal request for information from Congress or the Federal government regarding the status of an acquisition effort within the Department. | |
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| Congressional Enactment | The DoD portion of the President's Budget, is the basis for the DoD congressional enactment process. In the following nine months (February - October) the President?s Budget will be closely scrutinized, serving as guidance for two major pieces of defense-related legislation: the National Defense Authorization Bill and the Defense/Military Construction Appropriations Bills. Of all the legislative matters before Congress, none is more important nor more political than the review of the President's Budget. It will be examined by 535 members of Congress and hundreds of congressional staffers, each of whom possess their own agendas and priorities. The end product of the enactment process is the Authorization and Appropriations Bills. | |
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| Congressional Feedback | Congressional feedback or position in the proposed baseline for reprogramming actions. | |
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| Congressional Inquiry | Congressional inquiry includes request for supplemental budget documentation, testimony, appeal materials, and witnesses. | |
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| Congressional Tracking Report | A report documenting the changes at the line item level for all unexpired years. This includes supplementals and rescissions, spreads of Congressional undistributed adjustments, general provisions, below threshold reprogramming, and actions dictated by other laws. | |
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| Consolidated Appeal Material | The consolidated appeal materials sets forth the Department's position on the most significant programs/items impacted by congressional actions. | |
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| Consolidated Budget Change Proposals | During an Off-Year Budget Change Proposals are collect by OSD from the components and consolidated. | |
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| Consolidated Budget Estimate Submission | This is a consolidation of all BES submitted during the On Year budget planning and submission. It is the primary document used by the services and agencies to submit budget estimates. It is based on the program and fiscal guidance contained in the POM. | |
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| Consolidated Program Change Proposal | This activity consists of the consolidated PCP which is a collaboration of all the PCP documents. | |
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| Consolidated Program Objective Memorandum | The Consolidated Program Objective Memorandum (POM) is the collaboration of the primary documents used by the services to submit programming proposals. The Program Objective Memorandum includes an analysis of missions, objectives, alternative methods to accomplish objectives, and allocation of resources. | |
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| Consolidated Real Property Discrepancy List | Contains information on validated real property discrepancies including recommended corrective actions. | |
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| Construction Requirement | The requirement to further plan and source a construction agent to execute a construction, restoration or modernization action based on the completion, review and approval of a design project under a design bid build contract type. | |
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| Contingency Information | Information about the liability that is difficult to quantify or may not come to pass such as an outstanding lawsuit. | |
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| Continuation of Service Request | This includes the Member's request to continue service before or after a fit for duty determination. The information may include (but not be limited to) Member name, current Service or component, date of request, and justification for the request. | |
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| Continuing Resolution Act Estimate | An amount and information estimate received from the components in anticipation of CRA. | |
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| Continuing Resolution Act Estimate Request | An amount and information estimate request to the components in anticipation of CRA. | |
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| Continuing Resolution Amount | Calculated amount available for execution under the Continuing Resolution Act. | |
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| Continuing Resolution Pro Forma Entry | The debit and credit affects of continuing resolution pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Contract Action Report | Report on all Federal Acquisition Regulation (FAR) contract actions as required by FAR 4.6. This includes information that identifies the type of report and reporting activity, the transaction, the type of contract, and the business size and socio-economic program data. | |
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| Contract Cost Data Report Information | Actual or projected cost information, contractually required and reported by DoD Contractors, resulting from participation in an acquisition program. | |
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| Contract Debt Information | This is an overall flow of debt information to the reporting function. Information includes account balance information, collection activity, demand letter issuance, debtor response information and results of debt adjudication proceedings. The information includes both vendor and individual debt information: Vendor debt information includes dollar amount owed to the Department of Defense by a vendor. This is due to an overpayment caused by previously processed advanced or financing payments, as well as contract modification actions which were processed after payment had been made. | |
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| Contract Funds Status Report Information | DoD contract funding data contractually required, obtained via the Contract Funds Status Report (CFSR), that includes forecasted contract fund requirements, planned funding changes, justification for funding changes, budget estimates, determination of excess contract funds, and estimates of termination costs. | |
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| Contract Holdback Account | Subsidiary account created for each vendor whose contract has a contract holdback clause. | |
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| Contract Holdback Account (Reclassified) | General ledger account that is used for the amount of payment that is held back in a contract until contract completion. The adjustment is a result of journal entry made to record amount held back or the amount paid upon completion. | |
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| Contract Holdback Account Information | Information necessary to create a subsidiary account for each vendor whose contract has a contract holdback clause. A predetermined amount or percentage of a contract is withheld from payment until final completion of the contract. | |
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| Contract Holdback Requirement | Clause inserted in the contract establishing amounts to be withheld from contractors pending the completion of the contract. | |
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| Contract Lookup Service Information | EV Contract data Information for MDAPs | |
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| Contract Lookup Service Request | Request information to the Contract Lookup Service. | |
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| Contract Modification | Contract Modification is any written change in the terms of a contract including bilateral and unilateral modifications. A bilateral modification (supplemental agreement) is a contract modification that is signed by the contractor and the contracting officer. Bilateral modifications are used to make negotiated equitable adjustments resulting from the issuance of a change order; define letter contracts; and reflect other agreements of the parties modifying the terms of contracts. A unilateral modification is a contract modification that is signed only by the contracting officer. Unilateral modifications are used, for example, to make administrative changes; issue change orders; make changes authorized by clauses other than a changes clause (e.g., Property clause, Options clause, or Suspension of Work clause); and issue termination notices. | |
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| Contract Performance Report Information | Cost and schedule performance information submitted by DoD Contractors in the form of a Contract Performance Report that describes fulfillment of an acquisition contract. | |
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| Contract Specification | Final recommendations developed after source selection that constitute the preliminary information used to develop a contract. | |
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| Contractor Receipt of Government Furnished Property | Contractor acknowledgement that they have received government property on the performance of the contract. | |
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| Cooperative Agreement | This is information that reflects a unique document that captures a federal and non-federal relationship. | |
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| Coordinated Agreement | An existing, awarded, or accepted agreement that has been coordinated with a potential supplier prior to obligation of funds. | |
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| Coordination Request | A request to the supplier for data that includes seller's Business Partner Network (BPN) Identifier (if not previously provided), available and projected inventory levels, pricing information (includes surcharge), delivery availability, timing, projected capacity, and statutory authority, if any. | |
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| Correcting Pro Forma Entries | Document contains all financial information needed to post and update the general ledger based on the anomalies correction business event, including the specific general ledger accounts that should be debited or credited and other financial information needed to support general ledger requirements. | |
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| Correction of Military Record Information Request | This includes information associated with a request to gather additional information (e.g., pertinent evidence, new evidence, or report of investigation) before a correction of military record request can be accepted. | |
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| Correction of Military Record Information Response | This includes information associated with a response to a request to gather additional information (e.g., pertinent evidence, new evidence, or report of investigation) before a correction of military record request can be accepted. | |
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| Correction of Military Record Request | This includes information associated with a person submitting a request to correct an error within, or remove an injustice from a military record. Corrections will be made under the procedures established by the Secretary concerned. The information may include (but not be limited to) requester and individual personal information (e.g., name, ID number, organization), narrative request details, date of request, narrative decision (e.g., correction actions, notations on perceived problems or injustices, and potential for future actions), and date of decision. | |
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| Correction of Military Record Return Notification | This includes the notification information to reflect the details of returning a correction of military record request that does not meet the established criteria for acceptance. This information may include (but not be limited to) a brief statement of the grounds for denial if the Member/Requester does not meet the established criteria (e.g., Member/Requester fails to complete and sign the application, has not exhausted all other administrative remedies, the Board for Correction of Military Records does not have jurisdiction to grant the requested relief, there is insufficient evidence, no new evidence was submitted with a request for reconsideration, or the application was not timely filed). | |
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| Corrective Action Plan | Contains information about the required corrective action needed to eliminate real property discrepancies. | |
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| Cost Allocation Guidance | Guidelines that define how cost will be allocated between direct labor, direct material, contract, and overhead/indirect labor and indirect material costs. | |
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| Cost Analysis Action Plan | The action plan may include project schedule and milestones, resources, assumptions, data sets (timeframe, category, source, units of measure, etc.), constraints, and deliverables. | |
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| Cost Information | Cost Information from the internal or external customer that includes: purpose, objective, originating organization, description of request, priority, deadline, one-time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). | |
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| Cost Model | A model that supports the agreed-upon methodology to be used to accumulate the costs of performance for all orders. Those cost accounts shall serve as a historical basis for determining the amount reimbursable for cost-reimbursement Economy Act orders and as a basis of determining a fixed price for similar future fixed-price Economy Act orders. | |
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| Cost Model Template | A cost model template that will be used to accumulate the costs of performance for all orders. Those cost accounts shall serve as a historical basis for determining the amount reimbursable for cost-reimbursement Economy Act orders and as a basis of determining a fixed price for similar future fixed-price Economy Act orders. | |
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| Cost Model Template Request | A request for a template that is used to accumulate the costs of performance for all orders. | |
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| Cost Performance Information Request | The form used by internal or external customers to request cost/performance information. Request includes in as much detail as possible: purpose, objective, originating organization, description of request, priority, deadline, one-time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). | |
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| Cost Performance Model Requirements Agreement | This object includes the terms and conditions of how the model will meet the customer's requirements. This contains the delivery schedule and specific requirements, such as the expected results, accuracy, and assumptions contained in the model. | |
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| Court-Martial Proceeding Information | This includes detailed results of a Member's court-martial. This may include (but not be limited to) evidence gathered from the investigation, court-martial proceeding outcome (guilt or innocence), charges preferred if applicable, validated punishment, and appeals information. | |
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| Court-Martial Referral Information | This includes the referral by a Commander to court-martial when an adverse action is deemed severe enough, or should a Member decide to exercise their right for court-martial. | |
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| Create Geospatial Features Request | This is a listing of criteria, combined with specific analysis requirements, that are sufficient for creating new geospatial information content (e.g. geometry, attribution, accuracy, precision and quality) to be used in geospatial analysis. | |
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| Credential Catalog Information | This includes repository information associated with all Department of Defense (DoD)-utilized credentials (e.g., Washington D.C. Bar Admission for Criminal Law, Board Certified Brain Surgeon, State of Maryland certified Master Plumber) and civilian-acquired skills (e.g., firefighter, police detective, certified public accountant) identified as DoD mission related. The information may include (but not be limited to) specific credential information (e.g., credential identification information, credential version identification (e.g., Washington, D.C. Bar Admission for Criminal Law, Board Certified Brain Surgeon, State of Maryland certified Master Plumber), civilian-acquired skills (e.g., firefighter, police detective, accountant), credential-related competencies, specified DoD competency testing, credential mediums such as paper or electronic, and credential renewal periods (e.g., 2 years from date of issue, lifetime). | |
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| Credential Deficiency | This includes information associated with warfighter personnel identifying a problem (e.g., warfighter request based on operational problem potential short term solution) potentially requiring a modification to Department of Defense (DoD) analysis and capture of any person's specific credential information. The information may include (but not be limited to) specific credential information (e.g., credential identification information, requestor personal information (e.g., name, ID number, organization), Universal Joint Task List (UJTL) related item (e.g., Strategic Theater 4.2 Coordinate Support for Forces in Theater, Strategic Theater 4.2.3 Reconstitute Theater Forces), narrative on exercise or combat operations-related deficiency or problem, credential version identification (e.g., Washington, DC Bar Admission for Criminal Law, Board Certified Brain Surgeon, State of Virginia certified Master Plumber), civilian acquired skills (e.g., firefighter, police detective, accountant), credential-related competencies, specified DoD competency testing, credential mediums such as paper or electronic, and credential expiration or renewal date. | |
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| Credential Proposal | This includes information associated with personnel identifying a proposal (e.g., adjustment to the specified metals to be used in the competency testing of underwater electric arc welding) potentially requiring a modification to Department of Defense (DoD) analysis and capture of an individual's specific credential information. The information may include (but not be limited to) specific credential information (e.g., credential identification information, requestor personal information (e.g., name, ID number, organization), credential version identification (e.g., Washington, D.C. Bar Admission for Criminal Law, Board Certified Brain Surgeon, State of Maryland certified Master Plumber), civilian acquired skills (e.g., firefighter, police detective, accountant), credential related competencies, specified DoD competency testing, credential mediums such as paper or electronic, and credential expiration or renewal date. | |
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| Credential Proposal Assessment | This includes information associated with the response to a perceived deficiency of, or proposal for a modification to, a specific Department of Defense (DoD) credential. This includes information associated with the response to a perceived deficiency of, or proposal for a modification to DoD analysis and capture of an person's specific credential information. The information may include (but not be limited to) specific credential information (e.g., credential identification information, requestor personal information (e.g., name, ID number, organization), proposal assessment information, credential version identification (e.g., Washington, DC Bar Admission for Criminal Law, Board Certified Brain Surgeon, State of Virginia certified Master Plumber), civilian acquired skills (e.g., firefighter, police detective, accountant), credential related competencies, specified DoD competency testing, credential mediums such as paper or electronic, credential expiration or renewal date, related assessment inputs received, analysis summary, evaluation results, proposal assessment information such as determination of related development actions to be further analyzed (within the context of development actions) for implementation details, and projected actions. | |
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| Credit Memo | Notification issued to the customer informing the customer that they have overpaid on a debt to the Department. | |
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| Critical Technology Lookup Service Information | Information about unclassified Key Performance Parameter data for MDAPs | |
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| Critical Technology Lookup Service Information Request | Request information to the Critical Technology Lookup Service. | |
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| Current Working Estimate Report | This is a comprehensive cost-estimating report that accounts for site procurement, design, construction, project supervision, construction security, value-added taxes, and any other project costs. | |
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| Custodial Liability Information | Information associated with the treatment of a likely future financial outflow recorded on behalf of another Federal entity for which the Department of Defense is acting as a custodian. | |
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| Customer and Vendor Information | This is information about people and organizations to whom payments will be made. Information includes full name, mailing address, bank account information, SSN, DUNS, DUNS+4 and if an organization, an indication of whether the organization is a public or private sector entity. | |
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| Customer Communication | This includes the flow of narratives from management to all DoD supported personnel. This may include direct communications (e.g., newsletters, e-mail and web pages, bulletin boards, commander's calls, rosters), official surveys, as well as managing publications and postal support. | |
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| Customer Feedback | Receive feedback and or agreement from the customer for the proposed remedial action plan. | |
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| Data Vocabulary | The compendium of all data terms, expressions, and synonyms used within DoD operations to support information requirements. Includes the data dictionary. | |
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| Debit Voucher Information | This is information associated with the debit vouchers debiting a disbursing activity. This information includes agency location code, amount, date and the debit voucher number. | |
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| Debt Adjudication Decision | This is information regarding the results of debt adjudication proceedings to include request for waiver, debt determination proceedings, or other administrative hearings conducted within the Component. | |
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| Debt Compromise | This is the notification to the originator of a debt that a debt is to be reduced in part or in whole due to the establishment of a debt compromise agreement. | |
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| Debt Correspondence | This is a variety of debt related correspondence going to external entities. Examples of documents include: responses to inquiries, responses to US bankruptcy court requests, and schedule of payments. | |
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| Debt Disposition | This is an overall flow of debt disposition (either via a write-off or a closeout) for both vendor and individual debts. For individual debt closeouts, this is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. For individual debt write-offs, this is information detailing an agreed-upon partial payment of a debt made by an individual or employee allowing for a Department of Defense (DoD) write-off to occur in lieu of paying the full amount of the debt. For vendor debt closeouts, this is a notification that a debt case has been closed out and no further collection action will be pursued relative to the associated claims receivable. For vendor debt write-offs, this is the notification to accounting that collection action related to a debt has been terminated and the associated receivable is to be written off. | |
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| Debt Referral Information | Referred debt information based upon the type of debt, amount and age. Information would include account balance, collection activity to date, demand letter issuance, debtor response information and results of debt adjudication proceedings. | |
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| Debt Write-off Notification | This is an overflow of debt disposition (either via a write-off or a closeout) for both vendor and individual debts. For individual debt closeout, this is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. For individual debt write-offs, this is information detailing an agreed-upon partial payment of a debt made by an individual or employee allowing for a Department of Defense write-off to occur in lieu of paying the full amount of the debt. For vendor debt closeouts, this is a notification that a debt case has been closed out and no further collection action will be pursued relative to the associated claims receivable. For vendor debt write-offs, this is the notification to accounting that collection action related to a debt has been terminated and the associated receivable is to be written off. | |
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| Debtor Response | This is the debtor's response to a demand letter or notice of administrative offset. This may request the debt be satisfied through installment payments or via salary offset. The request may also request an installment payment schedule, waiver, debt determination consideration or administrative hearing within the Component. | |
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| Deduction Information | This includes information concerning amounts to be deducted from gross pay and distribution of net pay. This may include (but not be limited to) statutory deductions, garnishments, and withholding for state and federal income taxes, collections, and reductions. | |
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| Deduction Update Notification | This includes information associated with a notification that alerts an employee/Member that there has been an initiation or change to amount or terms of a deduction or reduction of pay. This includes effective date of the change, reason for the change, new deduction or reduction amount. | |
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| Defense Acquisition Executive Summary Information | The information required to track programs between milestone reviews. | |
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| Defense Contract Cost Analysis Information | Cost data for a particular contract activity including work accomplished by contractors and total program cost (awarded and future). Information is used to estimate total Defense Acquisition Program Cost in support of cost and price analysis. | |
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| Defense Planning Scenarios | Provides a depiction of a threat to international security, a corresponding mission for U.S. military forces, and a strategic-level concept of operation for carrying out that mission. The SECDEF approves a single set of scenarios intended to serve as a standard by which the senior leadership of the Department can gauge the sufficiency of the Defense Program. A single set of scenarios ensures DOD consistency for studies, war games, and experimentation. | |
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| Deferral Proposal | Proposal for deferral of appropriated budgetary resources to be temporarily withheld from obligation. | |
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| Deferral Report | Report submitted to the OMB containing a detailed description of the amount, affected accounts, project, government functions involved, reasons for deferral, effects of the deferrals, and any other relevant facts supporting the deferral decision. | |
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| Deferred Amount | Deferred amount approved through congressional action in response to the Impoundment Act. | |
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| Delinquent Debt Information | This is an overall flow of debt information to the reporting function. Information includes account balance information, collection activity, demand letter issuance, debtor response information and results of debt adjudication proceedings. The information includes both vendor and individual debt information: Vendor debt information includes regarding a dollar amount owed to the Department of Defense by a vendor. This is due to an overpayment caused by previously processed advanced or financing payments, as well as contract modification actions which were processed after payment had been made. Individual debt information includes information required to support a Department of Defense Human Resources collection action on a delinquent individual whose affiliation has been separated or terminated from the Department of Defense. This is information regarding a dollar amount owed to the Department of Defense. This occurs when a Department of Defense Member or Non-Member damages or loses Department of Defense property, or has been overpaid. | |
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| Deliver Metrics Information | This is the narrative and metrics data that when aggregated describes the execution of distribution activities. | |
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| Deliver Plan | A plan for a course of action over specified time periods that involves a projected appropriation of resources to meet delivery requirements. | |
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| Deliver Return Metrics Information | This is the narrative and metrics data that when aggregated describes the execution of delivery activities associated with a return. | |
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| Demand Information | This object consists of a Demand UID linked to the associated Allocation Unique Identifier (AUID). The DUID is established as the customers demand is associated with an AUID, representing the funds intended to fulfill the demand. The DUID serves as a reference throughout the process of fulfilling the demand and satisfying any associated financial transactions, e.g., commitment, obligation, disbursement. | |
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| Demand Letter | Demand letter provides information about eligible accounts receivable that is dunned at the first applicable and subsequent time intervals. Accounts are dunned at periodic intervals (e.g., 30-day intervals). Delinquent accounts should be dunned based on Federal statutes such as the Debt Collection Act of 1982 and the DCIA. Federal regulations on debt collection, such as the Federal Claims Collection Standards, government-wide debt collection guidance such as OMB Circular A-129, Treasury's Managing Federal Receivables, and DoD policies and procedures. | |
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| Demotion Order Requirement | This includes information related to an official requirement to generate a demotion order pertaining to personnel. The information may include (but not be limited to) personnel action status, personnel action start date, and personnel action identifier. | |
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| Department of Defense Fund Balance | The Department of Defense Fund Balance is the authoritative source for all funds information, including execution transactions and funds availability. A Department of Defense Fund Balance is based on the general ledger data and provides the current balance of funds available for use associated with a specific budget program or any subdivision of a budget program. This information also contains funds availability within a particular program by comparing the fund request with fund balance of the activity providing the goods or services to ensure that the seller has the funding authority to incur the costs that will be associated with providing the buyer?s request. In addition, the Department of Defense Fund Balance includes funding originally appropriated, apportioned, allotted, or otherwise distributed and any subsequent execution activity that has occurred, including commitments, obligations, and expenditure activity. This information is also comprised of many views of financial information at various levels of detail. | |
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| Deployed ESOH Solution | This result of the assessment action outlines the actual solution that has been implemented. This may include any details of variances in the actual implementation from the planned implementation, and any requirements for future monitoring or action. | |
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| Deployment Information | Passenger list or numbers and associated materiel and equipment related to a force movement. Includes updated and validated Unit Deployment List (UDL) and Unit Equipment List (UEL). | |
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| Deposit Information | This is information associated with the deposit of funds creditable to a disbursing activity. This information includes agency location code, amount, date of deposit and the deposit ticket number. | |
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| Depreciation and Amortization Information | This represents depreciation and amortization information from the physical asset record, to the fiscal asset record to update asset values based on the depreciation schedule. | |
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| Depreciation or Amortization Schedule | Schedule of the depreciation expense over the life of the asset. Schedule of the amortization that details the amount of interest earned or interest expense for each period. | |
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| Detailed Budget Information | The detailed budget information as found in budget exhibits (e.g. M-1, R-1, P-1). This information identifies types of levels for specific budget requirements that will be used to update FYDP. The level and type of budget information vary depending on appropriation and major programs. Some examples are as follows: - Appropriation - Program Element - Budget Line Number - Project - Force Resource Identification - Manpower Resource Identification | |
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| Detailed Justification Material | President's budget numbers in line item detail, both at direct and reimbursable level. These materials also include documentation that supports the budget estimates submitted by the components. It should include program performance indicators and goals, any proposed policies and strategies along with the amount of mandatory and discretionary spending. The justification should include personnel requirements, its relationship to the President Management Agenda, and additional funding needs in excess of the budget. | |
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| Developed Proposal | Document that outlines the implementation approach for the new policy or changes to the existing policy. | |
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| Development Competencies Catalog Information | This includes information associated with all Department of Defense (DoD) competencies identified for DoD development actions (e.g., Education, Training, Distributed Learning, Competency Testing, Credential management). The information may include (but not be limited to) specific competency identification information related to DoD occupations (e.g., MOS, AFSC) requiring the specified competencies. | |
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| Disapproved Payment Requests | Payment request where payment is based on approval of a government official and the request has been disapproved. A governmental official may approve, may approve for a lesser amount or disapprove the payment request. The Approved Payment Requests will then go to the Entitlement process. Disapproved requests go back to the vendor. | |
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| Disbursement Confirmation | This is the confirmation of disbursements from Treasury. Schedule number, Control totals, Confirm date, range of tracer numbers, payment medium. In addition, detailed information on cancelled checks is provided. | |
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| Disbursement In-Transit Pro Forma Entries | Disbursements In-Transit Pro Forma entry represents the specific debit and credit effects to the general ledger. This entry reflects outlays transmitted to a designated disbursing office or the Treasury that have not been received and/or processed as outlays prior to the reporting period. | |
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| Disbursement Log | A daily log prepared and maintained by the Disbursing Officer to record all the disbursing information which has been processed to include intergovernmental payments made via Intra-governmental Payment and Collection and commercial payments processed via electronic funds transfer and Treasury Check. | |
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| Disbursement Pro Forma Entries | The debit and credit affects of disbursement pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Disbursing Information | This is information associated in processing disbursements that includes intragovernmental payments made via IPAC and commercial payments processed via electronic funds transfer and Treasury checks. This information also contains prepayments to record an expense that was paid in advance and disbursements In-Transit that have been processed by DoD but not yet confirmed by the Treasury. In addition, this information includes the payment instrument to include notification of the final invoice payment and the associated disbursement voucher, as well as disbursement information for the supply chain entitlement and accounting general ledger activities. | |
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| Disbursing Reports | The purpose of disbursing reports is to provide disbursement voucher data for verification and certification of the payroll process and to satisfy requirements of Certifying Officer legislation. | |
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| Discharged Debt Tax Notification | This is the issuance of the IRS Form 1099-C documenting that delinquent debt has been closed out and should thus be treated as taxable income of the recipient. | |
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| Discrepancy Dispute Resolution | The disposition of a discrepancy report. | |
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| Discrepancy Report Information | Report generated upon either Receipt or Acceptance documenting any variance from the terms and conditions of the agreement, Procurement Instrument or intragovernmental order with the supplier. | |
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| Disposal Evidence | Evidence of Real and Personal Property disposed. | |
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| Disposal Hazardous Process Description | Information that identifies a potential hazardous process(es) in a property disposal activity described to the level of granularity necessary to define effective ESOH controls. | |
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| Disposal Metrics Information | This is the narrative and metrics data that when aggregated describes the execution of Dispose activities. | |
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| Disposition Information | This is information on the disposition of government property as dictated by contract terms and conditions or weapon systems lifecycle guidance. This parent ICOM represents a combination of the information provided by the following children ICOMs: Transfer of Government Property Disposition of Loss Plant Clearance Disposition Recovered Property Information | |
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| Disposition of Loss | Disposition of a contractor's notice of loss. | |
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| Distributed Appropriation Line Item Amount | The line item amount of the appropriation which has been identified and distributed. | |
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| DoD Apportionment Request | DoD Apportionment request contain all funding request from the services/components to be submitted to OMB for approval. This apportionment request is the department's request to make funding available for obligation as stated in the Appropriation Act and general provisions. | |
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| DoD Budget Submission for President's Budget | On-year--DoD's submittal of the program and budget information to the President's Budget. This includes the adjusted Program Objective Memorandum (POM) and Budget Estimate Submission (BES) for the DoD Future Years Defense Program addressing major defense budget issues. Off-year--The DoD set of fully resourced changes to the program and budget submission in the off-years of the Planning, Programming, Budgeting, and Execution process. This comprises both Program Change Proposals (PCPs) and Budget Change Proposals (BCPs) for the off-years. BCPs cover fact of life changes (e.g.. cost increases, schedule delays, management reform savings, and workload changes) and changes resulting from Congressional actions. | |
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| DoD Government Earned Value Information | DoD developed cost, schedule, work anticipated, work completed, and performance information used as internal management controls to monitor completion of contract activities. | |
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| DoD Response to Congressional Action | DoD's position and response to the congressional action regarding the department's proposed reprogramming actions. | |
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| DoD Strategic Plan | No later than September 30, 1997, the head of each agency shall submit to the Director of the Office of Management and Budget and to the Congress a strategic plan for program activities. Such plan shall contain (1) a comprehensive mission statement covering the major functions and operations of the agency; (2) general goals and objectives, including outcome related goals and objectives, for the major functions and operations of the agency; (3) a description of how the goals and objectives are to be achieved, including a description of the operational processes, skills and technology, and the human, capital, information, and other resources required to meet those goals and objectives; (4) a description of how the performance goals included in the plan required by section 1115(a) of title 31 shall be related to the general goals and objectives in the strategic plan; (5) an identification of those key factors external to the agency and beyond its control that could significantly affect the achievement of the general goals and objectives; and (6) a description of the program evaluations used in establishing or revising general goals and objectives, with a schedule for future program evaluations. The strategic plan shall cover a period of not less than five years forward from the fiscal year in which it is submitted, and shall be updated and revised at least every three years. The performance plan required by section 1115 of title 31 shall be consistent with the agency's strategic plan. A performance plan may not be submitted for a fiscal year not covered by a current strategic plan under this section. When developing a strategic plan, the agency shall consult with the Congress, and shall solicit and consider the views and suggestions of those entities potentially affected by or interested in such a plan. The functions and activities of this section shall be considered to be inherently Governmental functions. The drafting of strategic plans under this section shall be performed only by Federal employees. For purposes of this section the term 'agency' means an Executive agency defined under section 105, but does not include the Central Intelligence Agency, the General Accounting Office, the Panama Canal Commission, the United States Postal Service, and the Postal Rate Commission. | |
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| DoD Topline Passback Response | The DoD's response to OMB contains the comments and feedback from the Department on OMB's topline passback. The response reflects the results of the previous negotiations on key issues within DoD and realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs. | |
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| Draft Acquisition Program Baseline | Draft of program cost, schedule, performance parameters, constraints, objectives, and milestones. This information is developed by the Program Manager for submission to the Decision Authority for approval. The program baseline guides the PM in the execution of the acquisition program. | |
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| Draft Agreement | An agreement that is in draft form that is provided to the supplier for review and comment. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor, where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains contract terms and clauses applying to future contracts between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. | |
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| Draft Baseline Report | A draft baseline report sent to the components for feedback or comments. This report will be used as a baseline for reprogramming actions. | |
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| Draft Budget Decision | Draft budget decision is the result of the joint review between OSD/OMB. This is submitted to the components for review, acceptance and/or comments. | |
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| Draft Contract | A draft contract that is intended to be a mutually binding legal relationship obligating the external supplier to furnish the goods or services (including construction) and the buyer to provide payment for those goods or services as agreed upon by the contract. The draft contract is sent to the supplier for coordination and revisions prior to the draft being finalized. Contracts include all types of commitments that obligate the DoD to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. | |
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| Draft Contract or Order Modification | A contract or intragovernmental order that contains draft updated or modified information along with the original contract or intragovernmental order information. If applicable, the modification may include an additional funds certification. Modifications include any written change in the terms of a contract or order including bilateral and unilateral modifications. A bilateral modification (supplemental agreement) is a modification that is signed by the contractor and the contracting officer. Bilateral modifications are used to make negotiated equitable adjustments resulting from the issuance of a change order; definitize letter contracts; and reflect other agreements of the parties modifying the terms of contracts. A unilateral modification is a modification that is signed only by the contracting officer. Unilateral modifications are used, for example, to make administrative changes; issue change orders; make changes authorized by clauses other than a changes clause (e.g., Property clause, Options clause, or Suspension of Work clause); and issue termination notices. | |
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| Draft Human Resources Management Policy and Guidance | This includes a draft of the Human Resources Management (HRM) policy and guidance document that will be sent for collaboration with the appropriate parties for their input. Draft HRM policy and guidance may include (but not be limited to) accession policy, compensation policy, enlisted and officer personnel management policy. This information may include (but not be limited to) policy effective date, policy name, policy description, and policy change summary description. | |
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| Draft Human Resources Management Policy and Guidance Input | This includes comments and/or recommendations to the draft Human Resources Management policy and guidance from the appropriate parties. This information may include (but not be limited to) input date, input provider name and organization, and input description. | |
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| Draft Period End or On Demand Financial Statement | Draft trial balance from approved and or certified trial balance information. | |
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| Draft Populated Cost Model | Draft populated cost model with accumulated data for analysis. | |
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| Draft Procurement Instrument Information | A draft contract that is intended to be a mutually binding legal relationship obligating the external supplier to furnish the goods or services (including construction) and the buyer to provide payment for those goods or services as agreed upon by the contract. The draft contract is finalized following negotiations and revisions in coordination with the supplier. Contracts include all types of commitments that obligate the DoD to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. A contract is not effective until it has been awarded to the supplier. | |
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| Draft Rebaseline Report | A draft rebaseline report sent to the components for feedback or comments. This rebaseline will require congressional action to update the initial baseline report. | |
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| Draft Reconciled Report | Draft program report that has been reconciled against financial accounting balances. | |
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| Earned Investment Revenue | Interest earned from investment activity that is posted to general ledger as investment revenue. | |
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| Earned Value Management Information | Actual contractor cost, schedule, work anticipated, work completed, and performance from an approved accounting system used as internal management controls to monitor completion of contract activities. | |
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| Earnings Information | This includes information associated with determining if personnel are eligible for and authorized to receive a particular pay type and/or allowance. Determination of pay eligibility may include in part the pay amount (e.g., bonus, incentive, allowance) established as part of a personnel agreement, indication that personnel have performed a certain duty (e.g., submarine, flying, and diving), pay grade, and years of service. | |
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| Earnings Update Notification | This includes information used to notify an employee/Member that they are no longer eligible or that they have become eligible. | |
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| Education Course Catalog Information | This includes repository information associated with the list of all education programs (these programs could be implemented by resident or distributed learning). The information may include (but not be limited to) eligibility specifications, administration, operations support, and course information needed for the management of higher education (degree granting) programs (Department of Defense (DoD) funded at both DoD and civilian institutions), DoD Education Activity programs, DoD Programs with Industry and schools covered within the National Defense University (i.e., National War College, the Industrial College of the Armed Forces, the Joint Advanced Warfighting School, and the Joint Forces Staff College), and the Services' Command and Staff colleges and War Colleges. | |
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| Education Course Curriculum Information | This includes information associated with newly developed or modified Department of Defense (DoD) education program curriculums. This information may include (but not be limited to) prerequisites, educational goals and objectives, plans, tests, course evaluation methods, and associated courseware. | |
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| Education Course Deficiency | This includes identified mission related problems, from the warfighter community involved with operations, potentially requiring a modification to a specific education program. This information may include (but not be limited to) requestor name, organization, Universal Joint Task List (UJTL) related item (e.g., Strategic Theater item), request date, deficiency information and recommendation. | |
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| Education Course Proposal | This includes any proposal information from inside or outside the Department of Defense (DoD) for the creation or modification of an education program. This information may include (but not be limited to) requestor name, organization, eligibility specifications, safety analysis information, course information, request date, proposal information and recommendations based on instructor and student evaluations. | |
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| Education Course Proposal Assessment | This includes response to a submitted deficiency or proposal for a creation or modification of an education program. This information may include (but not be limited to) requestor name, organization, analysis summary, evaluation results, proposal assessment information, evaluator name, and assessment date. | |
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| Education Course Scheduling Information | This includes information associated with the location and education class session information within a specified time frame (e.g., 120 days at a specific education facility), for all Department of Defense (DoD) education programs. | |
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| Education Instructor Course Evaluation | This includes information associated with evaluating Department of Defense (DoD) education programs. This information may include (but not be limited to) details of the feedback (e.g., course is sufficient, course has deficiencies, and proposals to make the course better) given by the instructor for that particular course. This information will be used to evaluate perceived deficiencies of, or a proposal for a modification to, a specific education program. | |
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| Education Requirements Information | This includes information associated with education requirements used to create or update a Department of Defense (DoD) education program. This information may include (but not be limited to) new or updated education requirements, deficiencies, and requirement proposals used to create or update DoD and Service education program curriculum to meet current or future DoD and Service education needs. | |
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| Education Resource Availability Information | This includes information associated with the availability of Department of Defense (DoD) resources for education programs (e.g., equipment, facilities, faculty, and other support personnel). This information may include (but not be limited to) what resources are currently available, resources on standby, and resources that may be made available in the future. | |
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| Education Resource Requirements Information | This includes information associated with resource requirements for Department of Defense (DoD) and Service education programs. This information may include (but not be limited to) resources required to deliver the developed education program (e.g., funds, equipment, facilities, faculty, and other support personnel). | |
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| Education Student Course Evaluation | This includes information associated with the evaluation of Department of Defense (DoD) education programs. This information may include (but not be limited to) details of the feedback (course is sufficient, course has deficiencies, and proposals to make the course better) given by the student of that particular course. This information will be used to evaluate perceived deficiencies of, or a proposal for a modification to, a specific education program. | |
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| Electronic Fund Transfer Payment Information | Electronic Fund Transfer provides for electronic payments and collections. The information needed to process an Electronic Fund Transfer transaction is the payee's name, all relevant bank identifying information, amount and invoice information. | |
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| Eligible Receivables | Eligible receivables are delinquent debts greater than 90 days to be referred to Treasury for further collection actions. | |
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| Energy Conservation Measure Approval Document | Documentation of the authorization to, and the requirements (scope and desired outcomes) for, implementing an energy conservation measure. | |
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| Energy Conservation Measure Potential Mission Impact Information | Information about impacts on mission requirements that may result from implementing an energy conservation measure. | |
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| Energy Conservation Measure Potential Mission Impact Information Request | A request for information about impacts to installation mission requirements that may result from implementing a given energy conservation measure. | |
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| Energy Project Execution Information | Information needed to enter a contract to execute an energy project. | |
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| Enlistment Extension Appeal | This includes a request by the Member to appeal the extension decision of the Approval Authority. The information may include (but not be limited to) appeal date, appeal status, and appeal justification. | |
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| Environmental Liability Footnote Information | The financial and non-financial information that is used to build the financial statement narrative and footnotes as they relate to environmental liabilities. | |
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| Environmental Liability Information (Updated) | This is the aggregated financial information for environmental liabilities that has amortization factors applied as applicable, and is posted to the general ledger and reported on financial statements. | |
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| Environmental Liability Information Rejected | This is the aggregated financial information for environmental liabilities that has been rejected based on various factors and not applied as applicable. It is not posted to the general ledger, and may be disclosed as a footnote on the financial statements. | |
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| Environmental Liability Site or Item Information | Information about an environmental liability and the property affected by the EL that is needed for EL inventory maintenance and reconciliation with property assets. | |
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| Environmental Liability Transaction Information | This is the financial information for environmental liabilities that will provide the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts) when posted to the general ledger. | |
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| ESOH Assessment Geo-enabled Visualized Information | This is geo-enabled information needed for visualized products used in the process of assessing an ESOH aspect. | |
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| ESOH Assessment Geospatial Analysis Requirements | This is a request for geospatial analysis of information needed during the process of assessing an ESOH aspect. | |
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| ESOH Assessment Geospatial Analysis Results | This is a set of information needed during the process of assessing an ESOH aspect that is the outcome of analyzing data using accepted geospatial tools, techniques, knowledge, and standards. | |
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| ESOH Assessment Geospatial Data Package | This is the geospatial information needed during the process of assessing an ESOH aspect for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. | |
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| ESOH Assessment Geospatial Information Request | This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the process of assessing an ESOH aspect. | |
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| ESOH Assessment Geospatial Information Requirements | This is a listing of criteria sufficient for creating geospatial information content (e.g. geometry, attribution, accuracy, quality and precision) that does not currently exist and needed to assess an ESOH aspect. | |
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| ESOH Assessment Geospatial Product Request | This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during the process of assessing an ESOH aspect. | |
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| ESOH Assessment Geospatial Update Request | This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of assessing an ESOH aspect. | |
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| ESOH Assessment Service Request | Information required to request the provision of contract services to perform an approved ESOH Aspect Assessment. | |
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| ESOH Control Requirement | This is the required set of operational controls implemented by a mission activity to comply with environment, safety, and occupational health legal, regulatory, policy and performance requirements. The controls take the form of terms and conditions established by agreement between stakeholders such as the owner or operator of the mission activity; supporting environment, safety, and occupational health organizations; permitting agencies; and the public. A documented terms and conditions agreement might be a: process authorization, permit, license, exemption, explosives safety site plan and management decision or operating exception. Environment, safety, and occupational health controls influence the doctrine, organization, training, materiel, leadership and education, personnel and facilities (DOTMLPF) of mission activities. They may also define standard operating procedures, specify safety requirements, detail experience levels and training requirements, prescribe monitoring and reporting requirements, or specify other required activities. | |
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| ESOH Identification Geo-enabled Visualized Information | This is geo-enabled information needed for visualized products used in the process of identifying an ESOH aspect. | |
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| ESOH Identification Geospatial Analysis Requirements | This is a request for geospatial analysis of information needed during the process of identifying an ESOH aspect. | |
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| ESOH Identification Geospatial Analysis Results | This is a set of information needed during the process of identifying an ESOH aspect that is the outcome of analyzing data using accepted geospatial tools, techniques, knowledge, and standards. | |
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| ESOH Identification Geospatial Data Package | This is the geospatial information needed during the process of identifying an ESOH aspect for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. | |
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| ESOH Identification Geospatial Information Request | This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the process of identifying an ESOH aspect. | |
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| ESOH Identification Geospatial Product Request | This is a request for development of a geospatial product -- such as a map or 'distance to' measurements -- that is needed during the process of identifying an ESOH aspect. | |
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| ESOH Identification Geospatial Update Request | This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of identifying an ESOH aspect. | |
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| ESOH Issue Communication | A communication to responsible authorities that an issue of actual or potential ESOH concern exists. The communication may describe an event such as an accident or spill, refer to a set of circumstances of interest to the ESOH community (e.g., paint fumes, archeological discovery) or may be a request for a process authorization. The communication may be from the public, regulatory notices from authorities, or be identified as a result of an internal study or inspection or explosives safety management and site plan review request. Example Attributes: Time/date of Communication Issue description Name of Notifier Issue area/location. | |
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| ESOH Issue Description | This is a narrative that details the problem, issue, or concern. Example components include: statement of understanding, process parameters, issue location, work function, identified hazard, and ESOH issue profile. This output also feeds the environmental inventory. | |
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| ESOH Issue Profile | This is a description of the area of interest and the suspected issue or the aspect associated with a specified location, activity or service. The issue profile can be used to determine if an aspect or issue of interest requires further investigation or may be used as the basic information in beginning the detailed assessment. Example attributes: Area Name Area Location Activity Performed Suspected Issue Materials Used | |
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| ESOH Solution Development Request | Information required to request the provision of contract services to perform an approved ESOH Solution development. | |
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| ESOH Solution Development Geo-enabled Visualized Information | This is geo-enabled information needed for visualized products used in the process of developing an ESOH solution. | |
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| ESOH Solution Development Geospatial Analysis Requirements | This is a request for geospatial analysis of information needed during the process of developing an ESOH solution. | |
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| ESOH Solution Development Geospatial Analysis Results | This is a set of information needed during the process of developing an ESOH solution that is the outcome of analyzing data using accepted geospatial tools, techniques, knowledge, and standards. | |
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| ESOH Solution Development Geospatial Data Package | This is the geospatial information needed during the process of developing an ESOH solution for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. | |
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| ESOH Solution Development Geospatial Information Request | This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the process of developing an ESOH solution. | |
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| ESOH Solution Development Geospatial Information Requirements | This is a listing of criteria sufficient for creating geospatial information content (e.g. geometry, attribution, accuracy, quality and precision) that does not currently exist and needed to develop an ESOH solution. | |
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| ESOH Solution Development Geospatial Product Request | This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during the process of developing an ESOH solution. | |
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| ESOH Solution Development Geospatial Update Request | This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of developing an ESOH solution. | |
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| ESOH Solution Implementation Geo-enabled Visualized Information | This is geo-enabled information needed for visualized products used in the process of implementing an ESOH solution. | |
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| ESOH Solution Implementation Geospatial Analysis Requirements | This is a request for geospatial analysis of information needed during the process of implementing an ESOH solution. | |
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| ESOH Solution Implementation Geospatial Analysis Results | This is a set of information needed during the process of implementing an ESOH solution that is the outcome of analyzing data using accepted geospatial tools, techniques, knowledge, and standards. | |
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| ESOH Solution Implementation Geospatial Data Package | This is the geospatial information needed during the process of implementing an ESOH solution for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. | |
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| ESOH Solution Implementation Geospatial Information Request | This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the process of implementing an ESOH solution. | |
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| ESOH Solution Implementation Geospatial Product Request | This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during the process of implementing an ESOH solution. | |
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| ESOH Solution Implementation Geospatial Update Request | This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of implementing an ESOH solution. | |
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| ESOH Solution Scope Change Information | Information that describes change(s) in quantitative and qualitative parameters that define the estimated level of effort for implementing an ESOH solution. This information will be used to develop an updated solution implementation plan. | |
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| ESOH Solution Service Request | Information required to request the provision of contract services to perform an approved ESOH Solution implementation plan. | |
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| Estimate at Completion | The estimated total cost for all authorized work. Equal to the sum of actual costs to date (including all allocable indirect costs), plus the estimated costs to completion (estimate to complete). | |
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| Estimates of Corrective Actions | Contains information about the time and resources required to eliminate real property discrepancies. | |
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| Evidence of Goods Tendered | Information from supplier that documents tendering of goods to the DoD Buyer. | |
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| Evidence of Goods Tendered and Services Rendered | Information from Government suppliers that documents the rendering of services or tendering of goods including, but not limited to, data for billing, collection and shipment planning, and product hazard or material safety information as appropriate. | |
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| Evidence of Goods Tendered and Services Rendered from External | Information from commercial suppliers that documents the rendering of services or tendering of goods including, but not limited to, data for collection and shipment planning, and product hazard or material safety information as appropriate. | |
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| Excess Real Property Declaration | Information on a real property asset that is declared excess due to overcapacity, natural disaster, or manmade disaster event, or when an asset is deemed unserviceable. The excess real property asset is subsequently disposed through sale, transfer, demolition or donation. | |
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| Executive Order 13327 | This documentation provides guidance regarding Federal Real Property Asset Management reforms. | |
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| Explained Anomaly | This is an anomaly that has been clarified by its data owner. An anomaly is defined by a deviation or departure from the normal or common order, form, or rule. | |
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| External Carrier Information | A movement plan for specific cargo or passengers. Includes the Manifest document that details the passengers or items carried for a specific destination. For example, scheduled intermediate stops, marshaling area information, movement times, specific locations (origin, destination), mode - to include (a) inland surface transportation (rail, road, and inland waterway); (b) sea transport (coastal and ocean); and (c) air transportation. Information concerning commercial or organic transportation mode availability and contract rates and tariffs from carriers by commodity, lane, and mode for shipments including ports, airlift, sealift, railway, highway, customs, and traffic management. Used to track the identity, status, and location of DoD units and non-unit cargo and passengers, medical patients, and personal property from origin to consignee or destination across the range of military logistics operations. (Defense Transportation Regulation -DTR Part I-IV). | |
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| External Energy Goal Information | Information about energy goals issued by an entity other than DoD. | |
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| External Energy Reporting Information | Information generated in response to a requirement to report DoD energy information to an entity other than DoD. | |
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| External Energy Reporting Requirements | Information about DoD energy that must be reported to an entity other than DoD. | |
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| External Shipping Information | Legal documentation of the contents of a shipment from an external source provider. | |
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| Extraordinary Request Information | This includes information related to a request from a Casualty Member or Member's family which exceeds an established threshold, or contains Casualty Assistance Program selections (e.g., urns, caskets, travel requests) which are not typically available as DoD offerings. | |
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| Facility Energy Conservation Information | Information about the energy reporting category, conservation reporting, and conservation related goals that are required to manage facility energy conservation. | |
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| Facility Energy Conservation Management Information | The information generated for program management of facility energy conservation. | |
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| Facility Energy Consumption Analysis Results | The outcome of DoD Component analysis of energy consumption data. | |
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| Facility Energy Consumption Information | Information about the energy reporting category, consumption reporting, and consumption related goals that are required to manage facility energy consumption. | |
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| Facility Energy Consumption Management Information | Information generated for program management of facility energy consumption. | |
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| Facility Energy Information | Programmatic information needed for facility energy analytics, goal tracking, and reporting. | |
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| Facility Energy Management Information | Information about the energy reporting requirements, goal information, and energy analytics that the Components need to manage facility energy consumption, conservation, and renewable energy production and purchase. | |
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| Family Care Completion Report | This includes an aggregated report which may contain (but not be limited to) information related to the times, dates, and locations of Casualty Assistance Program service deliveries. This may also include feedback related to issues related to vendors and casualty assistance offerings. | |
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| Family of Joint Future Concepts | Used to underpin investment decisions leading to the development of new capabilities beyond the Five-Year Defense Plan. New capability requirements, materiel or non-materiel, must relate directly to capabilities identified through the Family of Joint Future Concepts, whose hierarchical nature and deliberate process require close examination of needed capabilities through an iterative process of assessment. | |
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| Family Support Coordination Assistance Request | This includes information related to a family support coordination assistance request. The request is made to Department of Defense (DoD) entity or non-DoD entity (e.g., other federal, local or state government establishment, non-profits or other private organization), for coordination assistance (e.g., medical, legal, housing, travel) related to providing Family Support services. This information may include (but not be limited to) requestor name, request date and explanation of the request. | |
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| Family Support Coordination Assistance Response | This includes information related to a response from a Department of Defense (DoD) entity or non-DoD entity (e.g., other federal, local or state government establishment, non-profits or other private organization) to a Family Support coordination assistance request related to providing Family Support services. This information may include (but not be limited to) responder name, response date, and explanation of the response. | |
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| Family Support Information Request | This includes information related to a request to gather information on Department of Defense (DoD) personnel or family member for Family Support services. This information may include (but not be limited to) request date, type of information being requested (e.g., presented problem, benefit, medical, contact and personal), feedback regarding provided services, and Family Support program information (e.g., recommendations, referrals and enrollment information). | |
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| Family Support Information Response | This includes information related to a response to an information request to gather information on Department of Defense (DoD) personnel or family member for Family Support services. This information may include (but not be limited to) personal information, contact information, medical information, benefit information, needs assessment information, and feedback regarding services provided. | |
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| Family Support Needs Assessment Information | This includes information regarding the support needs of Department of Defense (DoD) personnel and families requesting assistance. This information will serve to inform the personnel and families about the support recommendations and referrals. This information may include (but not be limited to) case number, assessment of problem presented, primary services recommended (e.g., personal counseling, relocation counseling, family counseling, family advocacy), referrals (e.g., legal, chaplain, housing, child care center), and any other recommendations (e.g., books, pamphlets, classes). | |
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| Family Support Needs Assessment Information Update | This includes updating the information for any additional family support needs identified (e.g., medical, legal, housing, travel, etc.) after evaluating initially requested Family Support needs. This information may include (but not be limited to) evaluation date, indication of whether goals are being met, feedback information regarding provided services, needs assessment information, resolution of issues associated with particular needs, and identification of Department of Defense (DoD) personnel or family members who need additional services or no longer require Family Support services. | |
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| Family Support Program Usage Notification | This includes a notification of usage (e.g., registration, enrollment or disenrollment) for a Family Support program or service. This information may include (but not be limited to) case number, name, program/service information, and any comments concerning registration, enrollment or disenrollment. | |
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| Family Support Service Evaluation Information | This includes information regarding the evaluation of a Family Support needs assessment. This information may include (but not be limited to) evaluation date, indication of whether goals are being met, feedback information regarding provided services, needs assessment information, resolution of issues associated with particular needs, and identification of Department of Defense (DoD) personnel or family members who need additional services or no longer require Family Support services. | |
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| Family Support Service Ineligibility Notification | This includes a notification of ineligibility for family support services. This may include (but not be limited to) personal information about the requestor (e.g., name, date of request, reason for ineligibility). | |
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| Family Support Service Request | This includes information related to a request for Family Support program services. This may include (but not be limited to) personal information about requester and requester family members (e.g., name, marital status, contact information, education, age, employer/assignment information) request date, type of case (i.e., individual, couple, family), source of referral (e.g., self, legal, command, medical) and problem presented. | |
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| Federal Bureau of Investigation Deserter Information | This includes information in the Federal Bureau of Investigation's (FBI) National Crime Information Center (NCIC) database. The NCIC is a computerized index of criminal justice information (e.g., criminal record history information, fugitives, stolen properties, missing persons) that is available to Federal, state, local law enforcement and other criminal justice agencies. The information in this database includes identification details of a person (e.g., name, sex, race, date of birth, Social Security Number, and driver's license number). | |
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| Federal Bureau of Investigation Deserter Update Information | This includes an update to information in the Federal Bureau of Investigation's (FBI) National Crime Information Center (NCIC) database. The NCIC is a computerized index of criminal justice information (e.g., criminal record history information, fugitives, stolen properties, missing persons) that is available to Federal, state, local law enforcement and other criminal justice agencies. The information in this database includes identification details of a person (e.g., name, sex, race, date of birth, Social Security Number, and driver's license number). | |
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| Federal Performance Information | Stakeholder, supplier, internal/external vendor feedback, fulfillment execution information, and contract execution information (e.g. www.ppirs.gov). | |
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| Final Foreign Military Sales Trust Fund Bill | Upon closing of the Case implemented in Foreign Military Sales Trust Fund, DoD sends the Final Case Bill to the purchaser. | |
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| Final Government Export License Decision | Notification of final determination of the Federal government's position regarding export application for DoD technology. | |
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| Final Human Resources Management Policy and Guidance | This includes a final Human Resources Management (HRM) policy and guidance document which has been fully approved and is disseminated to the appropriate parties. Final HRM policy and guidance may include (but not be limited to) accession policy, compensation policy, enlisted and officer personnel management policy. This information may include (but not be limited to) policy effective date, policy name, policy description, policy change summary description, and approval authority signature. | |
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| Final Intragovernmental Order Costs | A determination of the final cost of an intragovernmental order that must be reconciled prior to close out. | |
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| Final Performance Evaluation | This includes official documentation of the individual's performance evaluation. This is the updated Performance Evaluation Shell that was provided at the beginning of the process that includes the individual's administrative information (e.g., name, social security number (SSN), rank), ranking criteria, and comment section. | |
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| Final Procurement Instrument Costs | A determination of the final cost of a procurement instrument that is not firm fixed price and must be reconciled prior to contract close out. | |
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| Final Unapproved Trial Balance | After correcting business events have been applied to the general ledger, a final unapproved trial balance is generated. | |
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| Financial Management Policy Request | A request to evaluate the impact of a change in financial management law, guidance, or policy on DoD specific financial management policy, the chart of general ledger accounts, or the Standard Financial Information Structure. | |
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| Financial Position | Status of a firm's assets, liabilities, and equity accounts as of a certain time, as shown in its trial balance or financial statement. | |
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| Financial Statement Certification | The Financial Statement Certification is a statement by management affirming that the financial statements fairly represent entity's results of business operations in all material respects. | |
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| Financial Statement Narrative Information | This is the information used to build the post closing narrative. This information is derived from accumulated cost data, data used to build the working trial balance, mapped financial data, and mapped non-financial data. This is the result of having compiled management's narrative information input into a formal Financial Statement narrative product. | |
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| Financial Transaction Report | The Financial Statement Data shall include, financial results, narrative and or footnote information, value added analysis in order to provide management with a final assessment of the financial condition of the Department of Defense. | |
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| Fiscal Guidance | Annual guidance consistent with Strategic Planning Guidance (SPG). Provides fiscal constraints that must be observed by DoD Components in the formulation of force structures and by the Office of the Secretary of Defense (OSD) and joint staff in reviewing proposed programs. | |
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| Focus Area | Focus Areas to analyze, evaluate, and provide alternative plans, programs, and budgets for DoD's objectives, projected threats, allied contributions, estimated costs, and resource constraints. This information is also used for synthesizing strategic documents and prioritizing programming. | |
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| Footnote Information | Detailed information used to build the financial statement narrative and supporting footnotes. This information is derived from accumulated cost and performance information. | |
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| Force and Simulation Modeling Information | Force and Simulation Modeling Information is used to represent a mission in order to provide guidance on the numbers and kinds of manpower requirements/personnel needed to perform a group of specific functions. | |
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| Force List | This includes a deployment equipment list or a unit deployment list or similar list; or a list of forces required by an operations plan, including assigned forces, augmentation forces, and other forces to be employed in support of the plan. | |
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| Forecasted Requirements | Future projections of DoD-wide enterprise requirements for goods and services. | |
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| Foreign Currency Conversion | Disbursing officer reports the amount of currency available for conversion to foreign currency or to US currency. | |
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| Foreign Military Sales Trust Fund Expenditure Authority Request | This is a request for expenditure authority associated with a payment which cites a case implemented in the Foreign Military Sales Trust Fund. No payments citing a case implemented in the Foreign Military Sales Trust Fund will be released for disbursement processing prior to receipt of expenditure authority. | |
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| Foreign Military Sales Trust Fund Expenditure Authority Response | This is a response regarding a submitted request for permission to disburse payments against a line on a case implemented in the Foreign Military Sales Trust Fund. Responses include approved, denied, and in-process. | |
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| Form and Content Guidance | Form and Content Guidance provides specific guidance regarding the format and required content of the financial statements, footnotes, and management discussion and analysis. | |
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| Full Time Support Manpower Report | This includes both pre-defined automatically generated reports as well as ad-hoc reports. These reports contain Reserve position information to include the corresponding funding information. | |
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| Funded Position Identification | This includes an extraction of selected detailed force structure attributes that identifies which billets (e.g., slots) can have human resources assignments within available budget allocations. | |
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| Funding Status | The aggregate amount of funds in the DoD's accounts with Treasury for which the DoD is authorized to make expenditures and pay liabilities. Fund balance includes balance of funds collected, funds disbursed, and funds with Treasury. Any differences between funds with Treasury and Funds with DoD are considered undistributed collections and undistributed disbursements. | |
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| Funds Availability Request | This is a request for Notification of Funds Availability. | |
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| Funds Distribution Reporting Information | Information generated during the funds distribution process for reporting (both internal and external). Examples of the types of information that may be created are: ODS Dashboard data, DD 1002 Funds Distribution Data, SF 133 Funds Distribution Data and Summary Distribution Data. | |
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| Future Years Defense Program | The Future Years Defense Program is the program and financial plan for the Department of Defense as approved by the Secretary of Defense. The FYDP arrays cost data and force structure over a 6-year period (force structure for an additional 3 years), portraying this data by major force program for DoD internal review for the program and budget review submission. It is also provided to the Congress in conjunction with the President?s budget. | |
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| Gain or Loss on Sale of Investment | Upon the sale of an investment, the gain or loss data is posted to the general ledger as other revenues and expenses. | |
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| General Ledger Account Balance | The balance or dollar amount associated with a general ledger account. This could be a positive or negative balance and could represent beginning of year, current point in time, or end of year. | |
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| General Ledger Closing Pro Forma Entries | At the end of the accounting period, the balances in temporary accounts are transferred to an income summary account and a retained earnings account using pro forma entries, thereby resetting the balance of the temporary accounts to zero to begin the next accounting period. | |
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| General Ledger Correcting Pro Forma Entries | The debit and credit affects of correcting pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| General Ledger Detail Transaction Report | The General Ledger Detail Transaction Report provides general ledger account information and balances to support the review and research of all activities relative to a specific USSGL account including general ledger account reconciliation, analysis, and reporting. | |
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| General Ledger Transactions | The General Ledger Transaction includes amounts, United States Standard General Ledger accounts, attributes, posting date, current and or future accounting period required by the general ledger. | |
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| General Program Level Information | This is the information regarding a defined acquisition effort funded by appropriations with the express objective of providing a new or improved capability in response to a stated mission need or deficiency. This includes Program Manager narrative comments regarding the program and may include discussions of current estimates, program management documentation and other information. | |
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| General Provision | This is a General Provision spread to individual appropriations. | |
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| Geographic Requirement | Geographic requirements identify the requirements needed for a specific geographic location. This includes the number of positions and equipment that can be accommodated in a location or needed in a location. This list is updated quarterly but submitted yearly to the Office of Management and Budget (OMB). | |
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| Geospatial Features | Created geospatial information that requires review against a family of geospatial standards, guidance documents and received requirements. | |
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| Goods and Services Acknowledgement | The confirmation by receiver that goods were tendered or services were provided. Acknowledgement includes quantifiable delivery information on time, quantity, date of delivery or performance and completeness of Procurement Instrument or Intragovernmental Order deliverables at the line item level. This information may be adequate to document a receivable transaction. | |
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| Government Furnished Materiel Request | This is a request for equipment in the possession of, or directly acquired by, the Government. | |
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| Government Solicitation | Notification to the government source of an existing or potential requirement. | |
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| Government Solicitation Response | Government suppliers' response to a solicitation notifying the buyer that requested requirements can or cannot be met. | |
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| Government Source Selection Documentation | Notification documentation that has been developed in coordination with the government supplier to serve as the basis for a draft agreement or draft intragovernmental order. | |
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| Government Supplier Response | Government supplier's comments on the draft intragovernmental order provided by the buyer during the negotiation and revision process prior to the draft order being finalized and sent to the government supplier for review and acceptance. | |
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| Grant Pro Forma Entries | The debit and credit affects of pro forma entries to proprietary, budgetary, or memorandum general ledger accounts resulting from business events related to the award, performance, payment and closeout of a grant. | |
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| Hazardous Process Description from External | Information that identifies potential hazardous processes in a warfighting mission activity described to the level of granularity necessary to define effective ESOH controls. | |
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| Healthcare Referral Information | The specific healthcare information necessary to refer beneficiaries to the appropriate services, level of care and location. This information is subject to and contingent upon confidentiality restrictions. | |
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| Healthcare Services Support Request | This includes information related to a healthcare services support request (e.g. in relation to providing Family Support Services, Recovery Coordination Program services, assessments and evaluations for an individual or group of people, etc.). The reasons for this request may include (but not be limited to) healthcare support for a recovering service member (RSM) or a victim of abuse. The request is made to the Department of Defense (DoD) healthcare entity and may include (but not be limited to) information such as the requestor name, request date and explanation of the request. | |
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| Healthcare Services Support Response | This includes information related to a healthcare services support request (e.g. acknowledgement that a request has been received, confirmation a health services support request was completed, etc.). The response from Department of Defense's (DoD) healthcare entity may also include (but not be limited to) information such as the responder's name, response date and status (e.g., completed, received, referred, etc). | |
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| Historical Cost Information | Previously accumulated cost information associated with a specific cost object. For example, this might represent cost information associated with a program, project, activity, asset, or environmental liability. This information is used to support forecasting and other financial analysis. | |
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| Historical Return Rate Information | Information accumulated based upon the return history that is analogous to a present situation, such as the return history on a similar product, and using the past pattern to predict future returns. | |
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| House Appropriation Committee Report | Jurisdiction of the Committee on Appropriations Rule X of the Rules of the House vests in the Committee on Appropriations broad responsibility over the Federal budget. Specifically the Rule defines the Committee's jurisdiction, as follows: "Rule X clause (b). Committee on Appropriations. (1) Appropriation of the revenue for the support of the Government. (2) Rescissions of appropriations contained in appropriations Acts. (3) Transfers of unexpected balances. (4) Bills and joint resolutions reported by other committees that provide new entitlement authority as defined in section 3(9) of the Congressional Budget Act of 1974. | |
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| Housing Entitlement Notification | This is a person's validated requirement for DoD housing with mission impact information to be utilized in priority determinations. | |
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| Human Resources Disposition Information | This includes captured personal Human Resources Information (i.e., Human Resources Profile and Human Resources Record) no longer needed for current DoD business. This information may include (but not be limited to) disposition date, disposition actions, disposition status, and retention period. | |
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| Human Resources Hazardous Process Description | A description of a potential hazardous process, related to human resources, described to the level of granularity necessary to define effective ESOH controls. | |
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| Human Resources Information | This is an extraction of selected data related to a human resources application and human resources profile request. | |
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| Human Resources Information Request | This includes a request from components external to Human Resources Management to extract selected data related to a human resources application and human resources information. This information may include (but not be limited to) requestor's name, request date, and requested human resources information. | |
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| Human Resources Management Policy and Guidance Request | This includes a request to develop a new policy or modify an existing one or a response to an inquiry. This information may include (but not be limited to) request date, requestor name and organization, policy name, request description and inquiry response. | |
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| Human Resources Management Policy and Guidance Request Inquiry | This includes a request for additional information or clarification concerning the request received for development or modification of policy and guidance. This information may include (but not be limited to) request date, requestor name, policy name, request description, inquirer name and organization, and inquiry description. | |
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| Human Resources Management Policy and Guidance Review | This includes a review of the proposed Human Resources Management policy and guidance from appropriate parties. This also includes comments and/or recommendations from workforce communications (e.g., publishers of the policy and guidance) as the final reviewer. This information may include (but not be limited to) policy date, policy name, policy description, appropriate parties signatures, review date, reviewer name and organization, and review description. | |
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| Human Resources Personal Information Change Request | This includes information that is needed to request a change to personal information found in the Human Resources Profile. The information may include (but not be limited to) specific information that has only the person as a source and can only be subjected to very general edits (e.g., local address, email address, local phone number, allotment start / modification, savings bond start / modification, casualty notification information update, documentation that an individual is a military dependent for the purpose of receiving military medical care) needed to support DoD missions. | |
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| Human Resources Profile Information | This includes captured personal, professional, and pay information related to the processes of administering manpower and staffing, human resources, personnel development, benefits, medical services, and pay. The Human Resources Profile is for Human Resources Management (HRM) internal use only. This information is subject to and contingent upon confidentiality restrictions. | |
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| Human Resources Record Information | This includes information pertaining to the "Record of Military Processing" (DD Form 1966/1), the member's enlistment/reenlistment document (DD Form 4), training documentation, education documentation, performance, discipline related information, decorations and awards, assignments and duties, casualty documentation, separation/retirement related information, compensation, physical condition, entry and separation physical examinations, biometrics, personal documents and non-service related documents (if deemed necessary and appropriate by the military Service). This may also include additional service-specific information. | |
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| Identification Budget Request | This is a request for appropriation funding to perform ESOH aspect identification that includes an estimation of costs (future obligations and expenditures) with historic and workload data that support projected activities. | |
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| Identified Correction | As anomalies are identified during the analysis of the draft financial statements modifications may be necessary at the financial statement level. The modifications are transmitted as Identified Corrections. | |
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| Impact Statement | Impact statement details the information of what the potential impact to the current resources due to the proposed cancellation of budget authority. | |
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| Implement Solution Budget Request | This is a request for appropriation funding to implement an ESOH solution that includes an estimation of costs (future obligations and expenditures) with historic and workload data that support projected activities. | |
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| Implementation Cost Information | Details about the estimated work that will be performed during implementation of an ESOH solution. This information is used in the calculation of a cost estimate and is updated on a periodic basis to reflect changes in the cost of an work to be completed. | |
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| Implemented Case in Foreign Military Sales Trust Fund | The information necessary to establish the initial budget authority and funds control to implement the case in the Foreign Military Sales Trust Fund. | |
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| Implemented Case Line Budget Authority in Foreign Military Sales Trust Fund | The Foreign Military Sales Trust Fund budget authority released to the Implementing Agency for execution of the case implemented in the Foreign Military Sales Trust Fund. This records the actual distribution of budget authority to the Implementing Agency at case line level. | |
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| Incident Notification | This includes information (e.g. documents, phone calls, messages) about a death, missing status, injury, or illness incurred by a member or employee. The information may include (but not be limited to) incident date and time, place of incident, others involved, and details of the incident. | |
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| Incomplete Delivery | Failure confirmation that a contract performed service or provided product is not physically complete and contract closeout procedures cannot continue. Terms and conditions may not have been met as agreed upon and require additional communication between the buyer and the supplier to bring to resolution. | |
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| Indebtedness Due Process Notification | This includes information associated with a notification that alerts a member that there has been a government indebtedness initiated against their pay and providing them with their rights in regard to the collection action. This may include (but not be limited to) effective date of the indebtedness, reason for the indebtedness, period of indebtedness, total amount of the indebtedness, and request for a members desired repayment schedule. This notification will be the basis for a receivable being created by Financial Visibility. | |
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| Individual Allotment Information | This includes information associated with establishing, changing or stopping an allotment of pay. This information may include (but not be limited to) allotment type, allotment amount, allotment effective date, and allotment recipient. | |
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| Individual Assignment Response | This includes a response to an approved assignment action. The information may include (but not be limited to) an acceptance or declination of an assignment, response date, and response status. | |
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| Individual Credential Request | This includes information associated with personnel submitting a request for the verification and capture of a person's specific credential. The information may include (but not be limited to) specific credential information (e.g., credential identification information, requestor and individual personal information (e.g., name, ID number, organization), credential version identification (e.g., Washington D.C. Bar Admission for Criminal Law, Board Certified Brain Surgeon, State of Maryland certified Master Plumber), civilian-acquired skills (e.g., firefighter, police detective, accountant), credential-related competencies, specified Department of Defense (DoD) competency testing, credential mediums such as paper or electronic, credential expiration or renewal date, and the requested effective date for the credential's capture. | |
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| Individual Debt Information | Individual debt information includes information required to support a Department of Defense Human Resources collection action on a delinquent individual whose affiliation has been separated or terminated from the Department of Defense. This is information regarding a dollar amount owed to the Department of Defense. This occurs when a Department of Defense Member or Non-Member damages or loses Department of Defense property, or has been overpaid. | |
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| Individual Enlistment Extension Response | This includes any reversal of intentions by the Member. The Member may, up until the enlistment extension contract is signed, choose not to extend. The information may include (but not be limited to) Member's decision to extend, extension status, and decision date. | |
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| Individual Human Resources Information | This includes information used as an input into Human Resources Management activities from a person. This may include (but not be limited to) travel voucher information, family member information update, and individual development information. | |
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| Individual Indebtedness Acknowledgement | This includes information associated with an acknowledgement of the indebtedness with a requested repayment amount or schedule. | |
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| Individual In-Service Indebtedness Information | This includes information associated with an individual in-service indebtedness. It includes information required to support a collection action against an employee/Member's pay. The type of indebtedness that are a source for action include, but are not limited to, damage to government property, over weight shipment of household goods. The information included in the indebtedness source documents may include (but not be limited to) the payee or originator of the collection action, dollar amount to be collected, period of indebtedness, and reason for indebtedness. | |
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| Individual In-Service Indebtedness Notification | This includes information associated with the facts supporting a collection action that has been initiated against an employee/Member's pay based on a substantiated indebtedness action. This notification may include (but not be limited to) the type of indebtedness initiated, reason for the indebtedness, period of indebtedness, the total amount of indebtedness, and a request for an indebtedness repayment schedule. | |
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| Individual Promotion Response | This includes the Member's acceptance or declination of a promotion. This may include (but not limited to) acceptance or declination date. | |
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| Individual Reenlistment Response | This includes any reversal of intentions by the Member. The Member may, up until the reenlistment contract is signed, choose not to reenlist. The information may include (but not be limited to) Member's decision to reenlist, reenlistment status, and decision date. | |
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| Individual Reimbursement Request | This includes information associated with a reimbursement request for an expense incurred by an employee/Member while performing official duty or for an expense that the government has agreed to reimburse. The types of reimbursements can include those associated with official government travel, adoption expenses, clothing items generally issued but currently unavailable for issue, student loans. This information may include (but not be limited to) reimbursement type, period expense was incurred, reason expense was incurred, total amount of expense incurred, itemized expenses incurred, and itemized expense amount. | |
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| Individual Tax Levy Information | This includes information associated with a request to start, stop, cancel or update a voluntary repayment of a tax levy. (Involuntary collections of a tax levy will be processed as a Salary Offset) This information may include Tax Levy effective date, Tax Levy total amount, Tax Levy periodic collection amount, payment recipient and payment address. | |
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| Individual Training and Education Procurement Request | This includes information that is a requirement which defines the need for an individual training course, education program, goods, or services. It may be an unfunded or funded requirement. | |
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| Individual Training Catalog Information | This repository includes information associated with all Training programs. The information may include (but not be limited to) eligibility specifications, administration, operations support, and course information needed for management of Department of Defense (DoD) formal classroom, on-the-job and correspondence training courses. | |
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| Individual Training Course Deficiency | This includes identified mission related problems, from the warfighter community involved with operations, potentially requiring a modification to a specific individual training course. This information may include (but not be limited to) requestor name, organization, Universal Joint Task List (UJTL) related item (e.g., Strategic Theater item), request date, deficiency information and recommendation. | |
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| Individual Training Course Information | This includes information associated with newly developed or modified Department of Defense (DoD) individual training courses. This information may include (but not be limited to) prerequisites, educational goals and objectives, plans, tests, course evaluation methods, and associated courseware. | |
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| Individual Training Course Proposal | This includes any proposal information from inside or outside Department of Defense (DoD) for the creation or modification of an individual training course. This information may include (but not be limited to) requestor name, organization, eligibility specifications, safety analysis information, course information, request date, proposal information and recommendations based on instructor and student evaluations. | |
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| Individual Training Course Proposal Assessment | This includes response to a submitted deficiency or proposal for a creation or modification of an individual training course. This information may include (but not be limited to) requestor name, organization, analysis summary, evaluation results, proposal assessment information, evaluator name, and assessment date. | |
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| Individual Training Course Requirements Information | This includes information associated with individual training course requirements used to create or update a Department of Defense (DoD) individual training program. This information may include (but not be limited to) new or updated individual training requirements, deficiencies, and requirement proposals used to create or update DoD individual training course curriculum to meet current or future DoD individual training needs. | |
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| Individual Training Course Resource Requirements Information | This includes information associated with resource requirements for Department of Defense (DoD) individual training courses. This information may include (but not be limited to) resources required to deliver the developed individual training course (e.g., funds, equipment, facilities, faculty, and other support personnel). | |
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| Individual Training Course Resources Availability Information | This includes information associated with the availability of Department of Defense (DoD) individual training resources for individual training courses (e.g., equipment, facilities, faculty, and other support personnel). This information may include (but not be limited to) what resources are currently available, resources on standby, and resources that may be made available in the future. | |
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| Individual Training Course Scheduling Information | This includes information associated with individual training course session information. This information may include (but not be limited to) location of training, resident versus distributed learning, instructor's name, and length of individual training course. | |
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| Individual Training Course Student Enrollment Request | This includes information associated with requesting student admission into a Department of Defense (DoD) individual training course. This information may include (but not be limited to) student application paperwork, eligibility requirements met (if necessary), and signatures authorizing individual training course request. | |
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| Individual Transfer Response | This includes the Member's acceptance or declination of a transfer. This may include (but not be limited to) acceptance or declination date. | |
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| Individual Travel Authorization | This includes the authorization for physical relocation and related funds obligation of a person in support of DoD business and/or operations. The information contained in this ICOM will be the basis for a financial obligation of funds in the Financial Visibility Business Area. | |
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| Information Assurance Technology Self Assessment | This is the annual documentation developed in order to satisfy the requirements of 44 U.S.C., Chapter 35 Subchapter III, Information Security: Federal Information Security Management Act of 2002 (FISMA) and other Information Assurance requirements. | |
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| Information Assurance Technology Self Assessment Report | This is the annual report developed to satisfy the reporting requirements of 44 U.S.C., Chapter 35 Subchapter III, Information Security: ?Federal Information Security Management Act of 2002? (FISMA), Risk Assessments, and other Information Assurance reporting requirements. | |
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| Information for Assessment | The organized information regarding functional performance, cost effectiveness, contract instruments and interoperability for selected groupings (e.g., capabilities, systems, services, agencies and Areas of Responsibility) for the purpose of conducting acquisition assessment. | |
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| Initial Asset Valuation Information | This is the information that establishes the initial asset recorded costs. | |
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| Initial Human Resources Profile Information | This includes the personal information that the Candidate provides when they are first accessed and any agreement requirements. This information may include (but not be limited to) personal and employment documentation, examination results information, candidate's qualification, eligibility and suitability information, and accession agreement information. | |
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| Initial Human Resources Record Information | This includes initial information pertaining to the member's accession information, agreement requirements, enlistment document (DD Form 4), training documentation, education documentation, compensation, physical condition, entry physical examinations, biometrics, and personal documents. | |
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| Initial Investigation Report | This includes the initial documentation of information related to an initial investigation. | |
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| Initial Report of Offense | This includes a documentation of the offense(s) committed by the accused Member. This may include (but not be limited to) police reports, performance evaluations, disciplinary actions, non-judicial punishments, court-martial information, or unauthorized absence offenses. | |
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| Initial Trial Balance | Initial trial balance that includes closing transactions posted and before financial report level review, analysis, and financial report reconciliation and adjustment. | |
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| In-Processing Arrival Notification | This includes a notification that captures the notification information to reflect the details of the arrival of an individual to a new temporary or permanent duty station. This notification may include (but not be limited to) any changes made to assignment orders. | |
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| Inspected Goods and Services Evidence with Discrepancies | Documentation that service provided or goods received have not passed inspection. | |
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| Inspected Goods and Services Evidence with no Discrepancies | Documentation that service was provided (examples include: service acceptance form, service inspection form, work order and task orders as acknowledged by receiver) or goods received have passed inspection. This evidence is used to update asset and accountability records. | |
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| Inspection and Verification Participants | Contains information on the organizations and entities for inspection and verification of services rendered. | |
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| Inspection and Verification Schedule | Contains information on the inspection and verification schedule including O&M data and As-Builts. | |
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| Inspection Report | Contains information on the "turnover" inspection(s) including facility systems testing results. | |
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| Inspection Report for Goods and Services | Documentation of the results of the inspection of service provided or goods received. This includes quantifiable quality performance information on procurement instruments or intragovernmental orders, at the line item level. Any discrepancies from the requirements of the procurement instrument or intragovernmental orders are fully documented. | |
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| Inspection Request | This is an examination of the property or building to determine condition or quality for a particular purpose. | |
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| Inspection Results Information | This is a record created from the real property inspection. Data included would be the original inspection specification, specific task identified, Asset ID, Work Order ID, Work Order Description, Work Order Type, Work Order Diagnosis Type, Work Order Symptom Type, and Work Order Root Cause Type. | |
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| Installation Support Hazardous Process Description | Information that identifies a potential hazardous process(es) in an installation support activity described to the level of granularity necessary to define effective ESOH controls. | |
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| Instructor Course Evaluation | This includes information associated with evaluating Department of Defense (DoD) individual training courses and education programs. This information may include (but not be limited to) details of the feedback (e.g., course is sufficient, course has deficiencies, and proposals to make the course better) given by the instructor for that particular course. This information will be used to evaluate perceived deficiencies of, or a proposal for a modification to, a specific individual training and education program. | |
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| Integrated Architectures | Architectures consisting of multiple views (Operational View, Systems View and Technical View) that facilitates integration and promotes interoperability across capabilities and among related architectures. See Operational View (OV), Systems View (SV), and Technical View (TV). | |
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| Integrated Master Schedule | The Integrated Master Schedule (IMS) is an integrated schedule containing the detailed tasks necessary to ensure successful program execution, and is linked to the Integrated Master Plan. The IMS is used to verify attainability of contract objectives, to evaluate progress toward meeting program objectives, and to integrate the program schedule activities with all related components. | |
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| Integrated Plan and Roadmap | This is the information used to conduct capability assessments, guide systems development and define the associated investment plans as a basis for aligning resources. | |
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| Integrated Program and Budget Information | The information that represents the integration of program decision and data to the Program Budget Decision or other budget decisions. | |
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| Intent To Vacate Notification | This is a customer notice that indicated the use of space assigned will no longer be required or the terms of the contract have or are about to expire, or the space assigned no longer meets the customer's requirement. | |
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| Interest Rate | This is the interest rate established by the Department of Treasury as published in the Federal Register used to calculate the amount of interest needed to apply to the outstanding debt. | |
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| Interfund Bill | Interfund Bills are transactions that represent the payments from one fund group (either Federal or trust funds) to the other fund group. | |
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| Interfund Billing Acknowledgement | Automated confirmation from the interfund customer that confirms the receipt of an interfund billing. | |
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| Interim Title Opinion | Contains interim title information. | |
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| Internal Comments | After reviewing draft financial statements, internal stakeholders provide feedback for updates. | |
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| Intragovernmental Order Closure Authorization | Confirmation from the government supplier to the government buyer that an intragovernmental order can be closed and archived. | |
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| Intragovernmental Order Closure Information | All information related to completion of the government supplier's final intragovernmental order closeout process including all necessary closeout details required. This also includes any adjustments to closure information. | |
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| Intragovernmental Order Closure Notice | Notification from the government buyer to the government supplier that an intragovernmental order is ready to be closed and archived. | |
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| Intra-Governmental Payment and Collection Information | Document granting authority for the Disbursing Officer to make payment for government obligations associated with interagency activities. Includes both the amount to be paid as determined by the supply chain entitlement process and the associated payee information. | |
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| Intragovernmental Payment Collection | Document containing the intra-governmental payment and payee information that is passed on to the U.S. Treasury for distribution to the payee. | |
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| Inventory Availability Information | This is information on those stocks or items on hand used to support production (raw materials and work in process items), supporting activities (maintenance, repairs, and operating supplies), and customer service (finished goods and spare parts). | |
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| Investigating Officer Request | This includes request for appointment of an investigating officer In Accordance With (IAW) installation host procedures. Request can be made to the chief of a central installation authority or to a individual installation unit commander who is next on an installation rotation schedule for appointment of an investigating officer. The information may include (but not be limited to) requestor personal information (e.g., name, official title, organization), required attributes of the investigating officer (e.g., field grade vs. company grade military officer or civilian equivalent, competencies required), narrative nature of the investigation, and required time parameters for the investigation. | |
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| Investment Asset Record | This is the continuous aggregation of the U.S. Treasury certificates or securities under Department of Defense accountability. | |
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| Investment Payment Request | This is a request for payment to the U.S. Treasury when purchasing Securities (e.g. Treasury Notes and/or Government Bonds) for investment. It normally is executed as cash management when there is a surplus and/or idle cash on hand. | |
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| Invitational Travel Order Requirement | This includes the request to fulfill the invitational travel order requirement in accordance with a casualty Member's family selections. The invitational travel order may be offered in (but not be limited to) casualty cases categorized as ill/injured (e.g., travel to medical treatment facility to visit casualty Member), and casualty cases categorized as death (e.g., travel to Port Mortuary to observe dignified transfer of Member remains). | |
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| Involuntary Separation Nonconcurrence | This includes information associated with an official determination that the request for involuntary separation is invalid, inaccurate, or otherwise has been erroneously submitted. This may include (but not be limited to) the areas of the request that were invalid and the date of nonconcurrence. | |
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| Involuntary Separation Notification | This includes information associated with a notification that an involuntary separation has been initiated against a Member. This may include (but not be limited to) current Service or component, proof of eligibility for a specific involuntary separation action, cause for separation, and justification for involuntary separation. | |
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| Involuntary Separation Notification Acknowledgement | This includes information related to a Member's response to a notification of involuntary separation. This may include (but not be limited to) a Member's concurrence on their Statement of Service, a written response to the involuntary separation recommendation, or a decision to seek legal counsel. | |
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| Involuntary Separation Request | This includes the request information related to an involuntary separation. Additionally, this may also include information related to any waivers that are part of the involuntary separation request. The information in this request may include (but not be limited to) Member name, current Service or component, proof of eligibility for a specific involuntary separation action, cause for separation, and justification for involuntary separation. | |
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| Issue Books | Single page narratives prepared by OSD staff, DoD Components, and OMB that contains all the issues identified and documented in the Issue Papers. | |
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| Joint Chief of Staff Feedback | The Joint Staff conducts requirements analyses of the POM/PCP and assess the POM/PCPs impact and recommends a response to OSD. | |
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| Joint Concept of Operations | A living family of documents that forms the framework for future full-range military operations. It also encompasses and unifies subordinate operating, functional, and enabling concepts, as well as integrated capabilities. These documents describe how the joint force will operate in the next 15-20 years. Further, JOpsC describes how the joint force will employ those emerging capabilities and concepts, along with interagency and multinational coordination, to resolve war and crises situations. | |
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| Joint Programming Guidance | This document, issued by the SECDEF, provides firm guidance in the form of goals, priorities, and objectives, including fiscal constraints, for the development of the POM. | |
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| Joint Tasks | Actions or activities that involve forces of two or more Military Departments interacting with a combatant commander or subordinate joint force commander, (derived from an analysis of the mission and concept of operations) assigned to an individual or organization to provide a capability. | |
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| Joint Vision 2020 | Provides in broad terms the human talent - the professional, well-trained, and ready force - and operational capabilities that will be required for the joint force to succeed across the full range of military operations and accomplish its mission in 2020 and beyond. In describing those capabilities, the vision provides a vector for the wide-ranging program of exercises and experimentation being conducted by the Services and combatant commands and the continuing evolution of the joint force. | |
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| Labor Rights Issue Analysis Summary | This includes summary information associated with the responses, following analysis, to civilian direct hire employees (e.g., civil service, Non Appropriated Fund (NAF) employees) labor rights issue requests. This information may be utilized by the chain of command for general analysis of labor agreements, morale and other issues. The information may include (but not be limited to) summary of submitter's personal information (e.g., number of anonymous notations, number of submissions with submitter name, list of cited organizations), summary of general legal basis of the feedback (e.g., citation of specific civilian employee labor rights guaranteed by the Federal government such as Fair Labor Standards Act, Family Medical Leave Act, Occupational Health and Safety Act ), summary of narrative feedback details, dates of feedback vs dates of replies, summary of related feedback inputs received, summary of analysis narratives, summary of evaluation results narratives, summary of narratives for pending related procedural adjustments or other actions, narrative summary of implementation details). | |
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| Labor Rights Issue Request | This includes information associated with a civilian direct hire employee (e.g., civil service, Non Appropriated Fund (NAF) employees) submitting a request for resolution of a Labor Rights Management issue. Labor Rights Management refers to those actions undertaken to ensure that employees and employers are aware of and comply with all statutes and regulations concerning labor rights, including those pertaining to wages, benefits, safety and health, whistleblower, and non-discrimination policies.? The information may include (but not be limited to) requestor and individual personal information (e.g., name, ID number, organization), union labor agreement authorized comments, summary of general legal basis of the feedback (e.g., citation of specific civilian employee labor rights guaranteed by the Federal government such as Fair Labor Standards Act, Family Medical Leave Act, Occupational Health and Safety Act ), narrative request details, and date of request. | |
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| Labor Rights Issue Response | This includes information associated with the response to a civilian direct hire employee's (e.g. civil service, Non Appropriated Fund (NAF) employees) request for resolution of a labor rights issue. This information may be utilized by the chain of command for general analysis of labor agreements, morale and other issues. The information may include (but not be limited to) requestor and individual personal information (e.g., name, ID number, organization), union labor agreement authorized comments, summary of general legal basis of the feedback (e.g., citation of specific civilian employee labor rights guaranteed by the Federal government such as Fair Labor Standards Act, Family Medical Leave Act, Occupational Health and Safety Act ), narrative request details, date of request, analysis narratives, summary of evaluation results narratives, narrative for pending related procedural adjustments or other actions, narrative summary of implementation details). | |
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| Legal Personnel Programs Debt Disposition | This is an overall flow of legal personnel programs debt disposition for individual debt closeouts. It is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. | |
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| Legislation | This includes existing or newly enacted law that affects Human Resources Management policy and guidance. This information may include (but not be limited to) legislation date, legislation name, and legislation description. | |
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| Liability Footnote Information | This is information either explaining specific line items on a financial report or providing disclosure information for potential liabilities not reported in financial reports. | |
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| Line of Duty Appeal Decision | This includes a decision made by an Approval Authority on a Line of Duty (LoD) appeal action. The information may include (but not be limited to) appeal decision date, appeal status, and appeal justification. | |
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| Line of Duty Appeal Decision Notification | This includes the notification of a decision made by an Approval Authority on a Line of Duty (LoD) appeal action. The information may include (but not be limited to) notification date and time, notification status, and appeal decision information (appeal date, appeal status, and appeal justification). | |
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| Line of Duty Decision | This information includes a Line of Duty (LoD) decision (e.g., interim and final). The information may include (but not be limited to) LoD decision results (e.g., in the line of duty, not in the line of duty- not due to Member's misconduct, not in the line of duty - due to Member's misconduct, not in the line of duty - existed prior to service), LoD decision date, LoD investigation date, LoD investigation findings, and LoD investigation officer. | |
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| Line of Duty Decision Notification | This includes the notification of a decision made by an Approval Authority determining if an incident occurred in the Line of Duty (LoD) or not in the LoD. The information may include (but not be limited to) LoD decision results (i.e., in line of duty or not in line of duty), LoD decision date, notification method (e.g., fax, email, phone, and post mail), and notification date and time. | |
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| Line of Duty Determination Request | This information includes a notification of a casualty incurred by a Member resulting in injury, disease, or death and a request to determine whether the incident occurred in the Line of Duty (LoD) or not in the LoD. The information may include (but not be limited to) request date and time, requestor name, and supporting documentation specific to the casualty. | |
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| Line of Duty Information Request | This includes a request for documentation to assist in a Line of Duty (LoD) investigation. This information may include (but not be limited to) request date and time, requested information, and requestor name. | |
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| Line of Duty Legal Recommendation Documentation | This includes the results of a legal review of documents concerning a Line of Duty (LoD) investigation and all associated information. The information may include (but not be limited to) review date and time, reviewer name, and review findings. | |
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| Line of Duty Legal Review Information Request | This includes a request for a legal review of documents concerning a Line of Duty (LoD) investigation and all associated information. The information may include (but not be limited to) request date and time, requested information, and requestor name. | |
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| Line of Duty Profile Information | This includes the Line of Duty (LoD) information associated with a personnel/pay record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, duty status, LoD decision information, information related to incidents of misconduct, LoD appeal decision, assignment type, assignment start and stop date, and assignment location. | |
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| Line of Duty Profile Update Information | This includes the updated Line of Duty (LoD) information associated with a personnel/pay record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, duty status, information related to incidents of misconduct, LoD appeal decision, assignment type, assignment start and stop date, and assignment location. | |
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| Line of Duty Request Documentation | This includes the requested documentation to assist in a Line of Duty (LoD) investigation. The information may include (but not be limited to) incident reports (e.g., federal, state, or local law enforcement), interviews, and other information regarding the determination of a LoD (in the line of duty, not in the line of duty- not due to Member's misconduct, not in the line of duty - due to Member's misconduct, not in the line of duty - existed prior to service). | |
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| Liquidated Penalty Administrative Fees and Interest Pro Forma Entries | The appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the application of collections against penalties, administrative charges, and interest fees on overdue receivables. | |
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| Load Information | The data that reflects the shipment details required to move cargo and personnel. | |
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| Loan Pro Forma Entries | The debit and credit affects of pro forma entries to proprietary, budgetary, or memorandum general ledger accounts resulting from business events related to the origination, performance, payment, collection and closeout of a direct loan or loan guarantee. | |
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| Logistics Order | A validated request for internally sourced goods or services requested by a DoD customer that contains information relative to the source, location, required delivery date, product or service description, and special handling requirements e.g. hazardous materiel, wounded and deceased casualty transport. | |
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| Logistics Order Modification | A modification to a previously submitted logistics order. | |
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| Management Report of Cash Accounting | Form prepared by the deputy, agent, and cashier as a summary of the days cash transactions and receipts for cash and vouchers each time settlement occurs. | |
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| Management Representation Statements | Required management representations from external stakeholders responsible for review and certification of statements. | |
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| Mandatory Retirement Projection Notification | This includes a notification to the Member that he or she has been identified as involuntary retirement eligible and has been given the option to voluntarily retire. These reasons may include (but not be limited to) being passed over twice for promotion, medical (e.g., temporary/permanent disability), and years of service and age. If the Member does not choose to voluntarily retire, he or she will be involuntarily separated. | |
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| Manpower Accounting Report | This includes both pre-defined automatically generated reports as well as ad-hoc reports. These reports contain the DoD Component strength information required to support personnel management and force readiness determination. | |
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| Manpower Allocation Discrepancy List | Manpower allocation discrepancies show the differences between the Manpower Allocation received and the Manpower Requirements submitted. | |
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| Manpower Allocation Information | Manpower allocation shows the distribution of manpower billets based on funding received. | |
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| Manpower Budget Requirement | These are the Manpower Budget Requirements that are submitted during the Planning, Programming, Budgeting, and Execution (PPBE) cycle. These requirements include the projections necessary to support DoD missions. | |
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| Manpower Change Information | The Manpower change information includes requests, proposals, changes to, and discrepancies in the organization structure, position or Manpower information. | |
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| Manpower Directive | A Manpower directive is an official directive received to change the force structure. This includes both changes to the organizations structure as well as position attributes. A Manpower directive can include an increase or decrease in manpower. This change is requested from the top-down. | |
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| Manpower Document | A Current Manpower Document (e.g., Table of Distribution and Allowances, Table of Organization and Equipment, Modified Table of Organization and Equipment, Table of Organization, Table of Equipment, Staffing Document, and Unit Manpower Document) contains the organization's structure and the Authorized Full Time Support for the current fiscal year. | |
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| Manpower Document Update Information for New Unit | This includes the organization structure information which is needed when establishing a new unit. The information may include (but not be limited to) organization name, organization type, organization code, and unit identifier. | |
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| Manpower Document Update Information for Reorganized Unit | This includes the organization structure information when there is a reorganization of a unit. The information may include (but not be limited to) organization name, organization type, organization code, and unit identifier. | |
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| Manpower Document Update Information for Updated Position | This includes the updates to unit information to reflect the redesignating, inactivating, and reactivating of units. The information may include (but not be limited to) unit identifier, position occupation code, and unit position grade authorized strength level (number of positions authorized for a grade within a unit). | |
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| Manpower Estimate | An estimate of the number of personnel required to operate, maintain, support and train for the acquisition upon full operation deployment. Required for all ACAT I programs. | |
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| Manpower Estimate Report | The Manpower Estimate Report (MER) defines the proposed force structure. The manpower estimate shall report the total number of personnel needed to operate, maintain, support, and provide training for the program upon full operational deployment. It shall report the number of military (officer, warrant officer, and enlisted), DoD civilian, and contract manpower requirements for each fiscal year of the program beginning with initial fielding and ending with full operational deployment. A separate estimate shall be provided for each Component (for joint programs) and separately for the Active, Reserve, and National Guard forces. | |
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| Manpower Information Request | This includes any request for manpower data for reporting purposes. | |
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| Manpower Input to Program Decision Memorandum | This includes additional Manpower adjustments required as a result of the initial Manpower adjustments contained in the Program Objective Memorandum (POM). | |
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| Manpower Input to Program Objective Memorandum | This includes Manpower high level adjustments (e.g., Program Element Detail, Resource Identification Code) by Component to the Program Objective Memorandum (POM) baseline. | |
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| Manpower Reclama | Manpower reclama contains discrepancies from the requirements submitted versus the allocation received. These discrepancies are submitted to Budgeting for reconsideration. | |
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| Market Information | Information gathered based on market research with the intent of developing or improving a strategic sourcing strategy. May include, but is not limited to, information on suppliers, pricing, volumes, quality of goods, and services. | |
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| Master Product Hazard Data Information | New or updated product hazard data (PHD) that is required to be associated with DoD asset information. | |
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| Materiel and Forces Status Information | Information that permits the monitoring of events across a supply chain. It tracks and traces inventory and forces globally on a line item/individual level and provides information such as item unique identification, location, condition, custody, and embedded items. | |
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| Materiel Capability Need | Changes required by materiel to fill a capability gap identified in the Functional Needs Analysis (FNA). Capability proposals may involve a mix of both Doctrine, Organization, Training, Materiel, Leadership and Education, Personnel and Facilities (DOTMLPF) and materiel changes. | |
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| Materiel or Service Requirement | This is a requirement for goods or services that exceeds the current plan or strategy. | |
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| MAX Data Structure | Format for submitting data into the OMB MAX system to create a new account, process an apportionment, or submit a budget. | |
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| Medical Evaluation Findings | This includes documentation on the medical status and duty limitations of the Member. This may include (but not be limited to) a referral to the Physical Evaluation Board (PEB), doctor's narrative summary (NARSUM), and a recommendation from chain of command on whether a Member is fit or unfit to return to duty. | |
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| Milestone Lookup Service Information | Information about Milestone. | |
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| Milestone Lookup Service Request | Request information to the Milestone Lookup Service. | |
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| Military Equipment Recovery Information | This is the information that indicates that military equipment disposal action has occurred and installed military equipment has been recovered and sent to logistics for return or disposal. | |
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| Military Experience and Training Discrepancies | This includes all information related to discrepancies noted during transition assistance reviews within a Member's military experience and training information. This may include (but not be limited to) discrepancies in assignment dates, discrepancies in ranks held, discrepancies in promotion dates, or discrepancies in training activities. | |
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| Military Interdepartmental Purchase Request | The Military Interdepartmental Purchase Request (MIPR) is a method for transferring funds amongst U.S. military organizations. It allows for multi-organizational cooperative efforts to be performed, rather than limiting funding to a single organization. | |
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| Military Lift Request | Military Transportation resources scheduling inquiry for personnel movement (may include cargo specifications) within mission guidelines. | |
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| Mission OPTEMPO Information | Information about the operational activity level at a given asset or installation due to mission variables. | |
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| Mission OPTEMPO Information Request | A request for information about the operational activity level at a given asset or installation due to mission variables. | |
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| Modeling Services Procurement Request | A requirement for technical and functional contracting support to analyze/define, develop, implement, execute and/or evaluate defense personnel related simulations that provide the capability to assess alternatives in personnel programs and corresponding force structure details. | |
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| Modification or Change Notification | Information that triggers a change or modification in an agreement, contract or intragovernmental order after it has been operational and past performance trends indicate a need for its modification(s) to improve performance. | |
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| Modification or Change Requirement | Requirement to modify a Procurement Instrument or intragovernmental order to meet conditions before closeout. Modifications may be necessary to ensure that commitments and obligations are properly recorded before closeout. | |
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| Modified Accepted Letter of Offer and Acceptance Document | A USG unilateral change to a case implemented in the Foreign Military Sales Trust Fund that has been approved by DSCA. | |
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| Modified Draft Request for Proposal | Modified solicitation document based on vendor comments or development of request for proposal prior to issuance. | |
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| Morale, Welfare and Recreation Program Usage Request | This includes information related to a request to use a Morale, Welfare and Recreation (MWR) program. This may include (but not be limited to) request date, requester information (e.g., requester name, requester relationship to a qualified service Member), the reason for the request, and any special circumstances of the request. This may be a formal or informal request. | |
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| Morale, Welfare and Recreation Program Usage Response | This includes a response to a Morale, Welfare and Recreation (MWR) program usage request of a DoD member/employee, dependent or community member. This may include (but not be limited to) requester name, date, determination of entitlement to use a program or programs, and any comments concerning the usage request. | |
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| Narrative and or Footnote Information | Receive narrative information required to clarify financial report balances and satisfy financial statement footnote disclosure requirements. | |
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| Narrative Information | This is the information used to build the post closing narrative. This information is derived from accumulated cost data, data used to build the working trial balance, mapped financial data, and mapped non-financial data. This is management's input to the financial statement consolidation process. | |
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| National Defense Strategy | The National Defense Strategy supports the National Security Strategy by establishing a set of overarching defense objectives that guide the Department's security activities and provide directions for the National Military Strategy. The National Defense Strategy objective serves as links between military activities and those of other government agencies in pursuit of national goals. The National Defense Strategy provides four guidelines for implementing the strategy: create an active defense-in-depth; conduct continuous transformation, adopt a capabilities-based approach; and manage risks. | |
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| National Military Strategy | An analysis of the National Security Strategy to determine Department of Defense resources required to support the National Security Strategy. Provides focus for military activities by defining a set of interrelated military objectives from which the Service Chiefs and combatant commanders identify desired capabilities and against which Chairman, Joint Chiefs of Staff (CJCS) assesses risk. | |
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| National Security Strategy | A document produced yearly by the National Security Council (NSC) and signed by the President. It provides grand strategy and overarching national security goals and objectives for the United State. | |
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| Need for Additional Component Product Hazard Data Information | A notification sent to the work unit that indicates the additional information required to process the Component request for product hazard data (PHD). | |
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| Negotiated Labor Agreement | This includes information contained in a binding legal agreement's documentation of the relationship between DoD and a represented group (Federal Labor Management Relations Program for all DoD civilian employees except those that the President has excluded from coverage by Executive Order) of direct hire employees (e.g., civil service, Non Appropriated Fund (NAF) employees). Relationships with unions representing non-U.S. citizens employed at DoD activities must remain consistent with pertinent intergovernmental agreements, local practices, customs, and DoD instructions. Relationships with unions representing non-U.S. citizens employed at DoD activities must be kept consistent with pertinent intergovernmental agreements, local practices, customs, and DoD instructions. The Defense Civilian Personnel Management Service (CPMS) must review and approve agreements pursuant to Title 5 Section 7114. The information may include (but not be limited to) signatory personal information (e.g., name, official title, organization), agreement narrative, date of final ratification. | |
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| New Cost Model | The model consists of the following information: 1. data requirements (necessary data elements, source of data elements, detailed characteristics of the data, availability of the data), 2. structured organization and relationships of model elements, 3. criteria for detecting business anomalies, 4. methodology for tracing inputs to model components, and 5. Model type and intended purpose Model Structure: The model structure reflects the organization and relationships of responsibility segments and cost objects. It also incorporates attributes which may support grouping, sorting, and reporting in ways not possible with pre-defined organizational and cost object structures. For example, if the cost object being reviewed is a geographic location (i.e., Baltimore), this attributing may provide the ability to view information not only by geographic location, but also by type (i.e., seaport, land port, airport), function, size, jurisdiction, etc. Responsibility Segments - A responsibility segment is a component of a reporting entity that is responsible for carrying out a mission, conducting a major line of activity or producing one or a group of related products or services. In addition, responsibility segments usually possess the following characteristics: 1. Their managers report to the entity's top management directly; and 2. Their resources and results of operations can be clearly distinguished from those of other segments of the entity. These two characteristics differentiate responsibility segments from cost objects. A cost object can be at any level of an organization and may not report to the top management directly. A responsibility segment can contain cost objects within itself. Cost Object - This is an activity or item whose cost is to be measured. In a broad sense, a cost object can be an organizational division, geographical area (e.g., district, region, etc.), cost center, program, activity, task, product, service, customer or asset. Cost objects may be decomposed into lower level cost objects to the extent required. As an example, the purpose of cost accounting by a responsibility segment is to measure the costs of its outputs. These outputs may be the services or products that the segment produces and delivers, the missions or tasks that the segment performs, or the customers or markets that the responsibility segment serves. There may be intermediate cost objects that are used in the course of the cost assignment process. | |
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| New Customer Information | In order to set up an account receivable for a new customer, new customer information must be provided to the accounting office. New customer information includes the name, address, identification, credit worthiness, and details regarding goods or services to be provided, along with agreed to billing requirements. | |
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| New Data Element Request | As a result of responding to the customer's request, the cost accountant may identify the need for creating a new data element. This object represents the request that the new data element be created by the appropriate owner. | |
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| Non DoD or Operational Threat Assessment Information | Federal Agency, Joint Warfighter or scientific community threat assessment considerations and information. | |
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| Non-Materiel Capability Need | Changes required in doctrine, organization, training, leadership and education, personnel or facilities to satisfy identified functional capabilities. | |
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| Non-validated Personnel Requisition | This includes a non-validated personnel requirement request. This information may include (but not be limited to) decision date, decision reason, request date, request quantity, occupational code, and Unit Identification Code (UIC). | |
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| Notification of Adjustment | A notification of applied changes to the apportionment request sent to the components. | |
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| Notification of Billing | Notification generated and transmitted by a billing office to the accountant communicating that a bill has been generated for a receivable. This notification triggers the update of a specific amount of the receivable to be denoted as "billed". | |
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| Notification of Collection | This is a notification that a collection has been processed. The information could include the associated deposit ticket or debit voucher and the associated cash collection voucher, administrative offsets. | |
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| Notification of Correcting Pro Forma Entries | Notification of pro forma entries consisting of correcting business information pertaining to anomaly corrections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). | |
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| Notification of Disbursement | This is a notification from the supply chain entitlement that a disbursement has been processed. The information could include preparation and distribution of the payment instrument and the associated disbursement voucher. | |
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| Notification of Final Delivery | Information needed to trigger confirmation of physical completion of contract or intragovernmental order. | |
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| Notification of Foreign Military Sales Trust Fund Closure of Case | Notification to the Implementing Agency that the case is closed in the Foreign Military Trust Fund. | |
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| Notification of Funds Availability | This is a notification that funds are available or not available for the commitment or obligation request. | |
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| Notification of Insufficient Funds | This includes information associated with a notification that funds are not available for the commitment or obligation request. | |
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| Notification of Loss from Supplier | Contractor notification to the government of loss of government property while in their custody. | |
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| Notification of Payment Cancellation | Notification received by the contracting officer from authorized official that certifies that a payment cancellation request has been received and processed. | |
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| Notification of Rejected Collection | Notification received from a collecting activity or organization that a previously recorded collection has been rejected or returned to entitlement after determining that the available information cannot satisfy the requirements to properly identify the collection. | |
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| Notification of Requirement Status | The notification of a proposal status from the Accounting Control Board. The requirement status may be: approved, declined, or tabled. | |
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| Notification to Comptroller of New Requirement | Notification sent to the Comptroller for the request of new requirements that will be used to establish a new policy or change an existing policy. Changes could affect the SFIS, Chart of Accounts, Pro-Forma entries, or the calendar. | |
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| Notification to Re-examine | Notification to re-examine proposal that has been tabled. | |
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| Obligation Pro Forma Entry | The debit and credit affects of obligation pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Obligation Request | This is a signed contract or order that provides obligations or deobligations request. | |
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| Occupation Competencies Deficiency | This includes information associated with warfighter personnel identifying a problem (e.g., warfighter request based on operational problem potential short term solution) potentially requiring Department of Defense (DoD) modification to DoD competencies identified for DoD funded development actions. The information may include (but not be limited to) requestor personal information (e.g., name, ID number, organization), competency development proposal, proposed relationship of competency to occupations or occupation families, intended operational result of proposed competency development. | |
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| Occupation Competencies Information | This includes information associated with the Department of Defense (DoD) competencies approved for expenditure of DoD resources for DoD personnel development actions (e.g., Education, Training, Distributed Learning, Competency Testing, Credential management). The information may include (but not be limited to) specific competency identification information related to DoD occupations (e.g., MOS, AFSC). | |
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| Occupation Competencies Proposal | This includes information associated with personnel identifying a problem (e.g., adjustment to the eligibility criteria, and related development activities, for a Department of Defense (DoD) competency is needed to resolve a safety problem identified from Safety incident reports) potentially requiring DoD modification to DoD competencies identified for DoD funded development actions (e.g., Education, Training, Distributed Learning, Competency Testing, Credential management). The information may include (but not be limited to) requestor personal information (e.g., name, ID number, organization), competency development proposal, proposed relationship of competency to occupations or occupation families, intended operational result of proposed competency development. | |
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| Occupation Competencies Proposal Assessment | This includes information associated with the response to a perceived deficiency of, or proposal for a modification to, Department of Defense (DoD) competencies identified for DoD development actions (e.g., Education, Training, Distributed Learning, Competency Testing, Credential management). The information may include (but not be limited to) requestor personal information (e.g., name, ID number, organization), specific competency identification information, proposal assessment information such as determination of related development actions to be further analyzed (within the context of development actions) for implementation details. | |
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| Occupation Competency Testing Catalog Information | This includes information associated with all Department of Defense (DoD) testing of a person's specific competency. The information may include (but not be limited to) specific test information (e.g., test identification information, test version identification, test mediums such as paper or electronic, test classification level, test eligibility requirements), testing facility requirements including specified locations and equipment, and test scoring information. | |
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| Occupational Competency Testing Deficiency | This includes information associated with personnel identifying a problem (e.g., warfighter request based on operational problem potential short term solution) potentially requiring a modification to Department of Defense (DoD) testing of an individual's specific competency. The information may include (but not be limited to) specific test information (e.g., test identification information, requestor personal information (e.g., name, ID number, organization), test version identification, test mediums such as paper or electronic, test classification level, test eligibility requirements), testing facility requirements including specified locations and equipment, and test scoring information). | |
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| Occupational Competency Testing Proposal | This includes information associated with personnel identifying a proposal (e.g., adjustment to the specified metals to be used in the competency testing of underwater electric arc welding) potentially requiring a modification to a specific competency test. The information may include (but not be limited to) specific test information (e.g., test identification information, test version identification, test mediums such as paper or electronic, test classification level, test eligibility requirements), testing facility requirements including specified locations and equipment, and test scoring information. | |
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| Occupational Competency Testing Proposal Assessment | This includes information associated with the response to a perceived deficiency of, or proposal for a modification to, a specific competency test. The information may include (but not be limited to) specific test information (e.g., test identification information, requestor personal information (e.g., name, ID number, organization), test version identification, test mediums such as paper or electronic, test classification level, test eligibility requirements), testing facility requirements including specified locations and equipment, test scoring information, related assessment inputs received, analysis summary, evaluation results, proposal assessment information such as determination of related development actions to be further analyzed for implementation details, and projected actions). | |
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| Occupational Safety Analysis Information | Information from Workforce Occupational Safety Analysis supporting determination of Human Resources Management actions such as formulation of force structure and development of personnel. | |
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| Officer Involuntary Retention Appeal | This includes an appeal to not extend the officer's military service past their current obligation date. This appeal is filed by an officer that has been identified for retention. | |
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| Officer Involuntary Retention Notification | This includes the notification to appropriate parties (e.g., Member, commander) that a Member has been identified for involuntary retention. | |
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| Officer Involuntary Retention Waiver Request | This includes a request to not extend the officer's military service past their current obligation date. This waiver request is filed by an officer that has been identified for retention. | |
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| Official Congressional Position | Official Congressional decision solicited from the congress stating the position on reprogramming of appropriated funds. | |
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| Offset Pro Forma Entries | The general ledger impact of offsetting the balance of an accounts payable with a previously recorded accounts receivable. Perhaps resulting from a contract overpayment. | |
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| OMB Bulletin | Supplements instructions for apportionment of CRAs and applies to any extensions of the CRA. | |
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| OMB Decision | A decision sent from OMB to the Comptroller responding to the request for additional continuing resolution act amount request from the Comptroller. | |
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| OMB Feedback | During the budget review, OMB provides feedback to OSD on the budget estimates submitted by the components. The feedback could be related to the outyear policy and baseline estimates that must be consistent with the economic assumptions provided by OMB. OMB's feedback could also be the enforcement on the compliance of the budget estimates with OMB's policies regarding mandatory and discretionary programs. | |
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| OMB Passback | This is a recommended change to DoD's proposed budget for inclusion in the Presidents Budget. Recommended changes could be based on the outyear policy and baseline estimates that must be consistent with economic assumptions (e.g. inflation). | |
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| OMB Reprogramming Decision | The decision by OMB to either approve or disapprove the reprogramming request from the Comptroller. | |
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| OMB Transfer Decision | Documentation that provides OMB's decision on DoD's request to transfer budgetary authority between statutory appropriations or Treasury accounts. | |
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| Operational Experience Information | This includes information representing an input into Human Resources Management, from the Warfighter, of a person's operational experience. Monthly operational duty (e.g., operational flying duty, operational submarine duty) experience is expressed in terms of hours, fractions of an hour, or minutes specified in standards for operational experience competencies. This information is used to determine years of operational duties required in the computation of pay entitlements (e.g., gates for comparison against years of service specified for minimum periods of operational aviation or submarine duty) authorized by law. | |
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| Order Status Information | This is current information containing details about an order or a shipment. | |
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| Organization Change Request | This includes a bottom-up request to change the current organizational structure. This request includes a Mission or Force Structure Change. | |
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| Organization Level Manpower Document Update Information | Identifies the changes from the current organization level Manpower document. A Manpower document (e.g., Table of Organization and Equipment, Modified Table of Organization and Equipment, Table of Organization, Table of Equipment, Staffing Document, and Unit Manpower Document) contains the organization structure. | |
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| OSD Reprogramming Decision | OSD's decision to approve or disapprove the reprogramming request after reviewing OMB's reprogramming request response. | |
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| OSD Transfer Decision | Documentation that provides OSD's decision on a request to transfer budgetary authority between statutory appropriations or Treasury accounts. | |
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| Other Budget Decision | Other budget decisions include both internal and external decisions that are not incorporated in a Program Budget Decision (e.g. Congressional Decision). | |
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| Other Government Earned Value Information | Cost, schedule, work anticipated, work completed, and performance information based on information from a non-DoD government source, used as internal management controls to monitor completion of contract activities. | |
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| Other Real Property Acquisition Information | This is information regarding real property acquisition instruments. This includes acquisition types such as purchase, ingrants, outgrants, leases, condemnation, gifts and donation, and withdrawal from public domain. | |
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| Other Receipts | Any receipts other than those included with a Debit Voucher or those that are a collection against an open receivable (established when goods or services were provided). | |
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| Out-Processing Departure Notification | This includes a notification that captures the notification information to reflect the details of the departure of an individual from a duty station en route for a new temporary or permanent duty station. This notification may also include any changes made to assignment orders. | |
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| Outstanding Accounts Payable Balance | The current or period end general ledger balance that details all outstanding accounts payable due to vendors and/or employees. | |
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| Outstanding Debt | The outstanding net receivable balance due and payable at a specific point in time to a DoD entity by an external entity or person including a DoD employee. | |
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| Oversight Assessment Information | This is the result of the programmatic analysis regarding functional performance, cost effectiveness, contract instruments and interoperability across selected groupings (e.g., capabilities, systems, services, agencies and Areas of Responsibility) for the purpose of managing portfolios. This includes results of analysis from Component Acquisition Executive (CAE) and Service Acquisition Executive (SAE). | |
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| Paid Disbursement Voucher | The Paid Disbursement Voucher is a means to communicate sufficient information to enable the audit of the transactions of certifying and disbursing officers, as required by law, for all disbursements, whether in cash, by check, or by electronic payments drawn on the U.S. Treasury or designated depositary banks, for authorized and lawful payments and/or refunds of amounts collected. | |
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| Passback Final Decision | The passback final decision represents the agreement between OSD and OMB on the final DoD's budget for inclusion to the President's Budget submission. This decision will be incorporated in a new Program Budget Decision or other budget decision memorandum. The decision should reflect result of the following activities: Agreement on the deliberation on key issues within DoD and across all organizations; Realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs; and results of negotiation with OMB on top-line considerations. | |
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| Pay Profile Information | This includes pay information (e.g., pay and allowances, allotments, deductions, reimbursements, garnishments, bankruptcies, duty participation and taxes) that is associated with a personnel/pay record. The information may include (but not be limited to) personnel agreement information (e.g., bonus, incentive, and agreement effective date), pay eligibility status, benefit election information (e.g., benefit type, benefit effective date, and benefit authorization), deduction information (e.g., deduction type, deduction amount, and deduction effective date), disbursing information, returned payment notice information, pay type, and pay start and stop date. | |
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| Pay Profile Update Information | This includes information associated with updated pay information (e.g., pay and allowances, deductions, reimbursement, and taxes) that is associated with a personnel/pay record. The information may include (but not be limited to) personnel agreement information (e.g., bonus, incentive, and agreement effective date), pay eligibility status, benefit election information (e.g., benefit type, benefit effective date, and benefit authorization), deduction information (e.g., deduction type, deduction amount, and deduction effective date), pay type, and pay start and stop date. | |
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| Pay Statement Information | This includes information associated with payroll and tax withholding information. This may include (but not be limited to) leave and earnings statement (LES), personal statement of military compensation, W-2 statement of wage, and payroll disbursement history. | |
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| Payment Request | A request for payment from a vendor or other party owed by the government. It describes an amount due for the acquisition of tangible goods or services as "billable events", which will include the pricing including freight, the cash discount terms, the date of the billing, the payment due date, and the amount of the money owed to the supplier for an acquisition. Payment Request types may include 2-in-1 Invoices, Commercial Item Financing Requests, Final Cost Vouchers, Performance-Based Payment Requests, Progress Payment Requests, Commercial Invoices, Fast-Pay Invoices, Direct Cost Vouchers, Grants, and Non-Direct Cost Vouchers. | |
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| Payroll Reports | The purpose of payroll reports is the reconciliation of human resources and payroll data within the systems, for comparison and reconciliation with that of disbursing, accounting, and other administrative systems/subsystems/modules to ensure accuracy, completeness, and data integrity. The purpose is also to satisfy requirements of Certifying Officer legislation. | |
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| Penalties Administrative Fees and Interest Pro Forma Entries | The appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with calculated penalties, administrative charges, and interest fees on overdue receivables. | |
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| Penalties Administrative Interest Adjustments | As the outstanding receivable is managed, adjustments to penalties, administrative fees, and interest are calculated. These adjustments include amount, date, rational, and any other information necessary to update the associated receivable balance. | |
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| Perform Build and Make and Maintenance and Sustainment Performance Information | This is the narrative and metrics data that when aggregated describes the execution of Build and Make and Maintenance and Sustainment activities. | |
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| Performance and Accountability Report | Report that provides financial and performance information that enables the President and Congress, and the public to assess the effectiveness of DoD relative to its mission performance, program management, utilization of resources. The report includes Management's Discussion and Analysis, the Departments financial statements and auditors report, and discussion and analysis of fiscal year accomplishments. | |
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| Performance Evaluation Appeal Request | This includes official documentation of an individual's justification as to why an adverse performance evaluation should be changed. This occurs after the performance evaluation is made an official matter of record. The application is the trigger for the appeals process, which allows for the possible reversal of an adverse evaluation. This may include (but not be limited to) appeal date, appeal reason, and justification documentation. | |
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| Performance Evaluation Development Plan | This includes information needed to document a performance evaluation development plan. This may include (but not be limited to) evaluation comments, recommendations, evaluation start and stop date, and name of evaluator. | |
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| Performance Evaluation Input | This includes documented achievements and comments related to an individual's performance. This may include (but not be limited to) award name, award type, promotion information, training, and education. | |
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| Performance Evaluation Profile Information | This includes performance evaluation information associated with a personnel/pay record. This may include (but not be limited to) personnel restriction information, administrative action reason information, evaluation status, evaluation start and stop date, performance composite scores, and comments from the evaluator. | |
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| Performance Evaluation Profile Update Information | This includes updated performance evaluation information associated with a personnel/pay record. This may include (but not be limited to) evaluation status, evaluation start and stop date, performance composite scores, and comments from evaluator. | |
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| Performance Evaluation Rating Chain | This includes the list of raters for a specific Member. This may include (but not be limited to) name of the person being rated, name of raters, rank of raters, and grade of raters. | |
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| Performance Evaluation Shell | This includes a blank performance evaluation form that contains the information on the individual being rated. This may include (but not be limited to) name, SSN, rank, period of performance, rating scheme, and reason for evaluation. | |
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| Performance Evidence | Information provided to the buyer, confirming that the rendering of services or tendering of goods has been performed, including information for billing, collection and shipment planning. Order performance evidence is also used to update the Government supplier's asset record, to update goods in transit accounts, and to trigger the suppliers' receivables process for services. | |
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| Performance Information | This is the flow of actual performance data back into the control system so that actual performance can be compared with planned performance. | |
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| Performance Parameter Information | Those operational and support characteristics of the system that allow it to effectively and efficiently perform its assigned mission over time. The support characteristics of the system include both supportability of the design and the support elements for system operation. This includes Acquisition Program Baseline Information. | |
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| Performance Summary | This contains the results of analysis of actual performance against the financial and operational goals and objectives. Includes recommendation for modifications to the Resource and Performance Plan. | |
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| Personnel Accounting Information | Information which can be used for cost and performance management, including but not limited to pay, benefits, travel, medical and other personnel expenses. | |
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| Personnel Action Decision | This includes all decisions made by an Approval Authority on a personnel action. The information will include documentation of a person's rights associated with the decision (e.g., right to appeal). The personnel action decision may include (but not be limited to) personnel action identifier, personnel action status, and personnel action status date and time. | |
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| Personnel Action Decision Notification | This includes the notification information to reflect the details of a decision made by an Approval Authority on a personnel action. The information may include (but not be limited to) decision recipient, notification date, personnel action identifier, and personnel action status. | |
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| Personnel Allocation Information | This is the current distribution of Personnel within the current organizational structure. | |
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| Personnel Allocation Update Information | This is the updated distribution of Personnel based on the current Manpower allocation. | |
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| Personnel and Pay Debt Disposition Information | This includes information associated with the execution of a debt disposition directing a waiver, remittance, partial payment for a personnel and pay related debt. This information may include (but not be limited to) debt type, debt amount, effective date of indebtedness, amount of to be written off from the original indebtedness. This information is the basis for an action in the Financial Visibility business area. | |
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| Personnel Award Request | This includes the award request information related to an award recipient, candidate or unit. The information may include (but not be limited to) award name, award recommendation, and award nominator. | |
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| Personnel Classification Catalog Information | This includes repository information associated with specifications and descriptions of all occupations or job families required to accomplish the mission taskings of the Department of Defense (DoD) within the overall context of the federal government. The information may include (but not be limited to) occupation identification information, job family information, eligibility specifications, service unique information (e.g., Air Force Specialty Code and Special Experience Identifiers, Army Military Occupation Specialty, Civilian Occupational Series) and related competencies. | |
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| Personnel Classification Deficiency | This includes information associated with warfighter personnel identifying a problem (e.g., warfighter request based on operational problem potential short term solution) potentially requiring Department of Defense (DoD) modification to DoD occupations identified for a person. The information may include (but not be limited to) requestor personal information (e.g., name, ID number, organization), occupation proposal narrative, intended operational result of proposed competency development. | |
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| Personnel Classification Determination Request | This includes information associated with personnel submitting a request for determination of a person's appropriate occupation family and occupation to be updated in the person's profile. The information may include (but not be limited to) requestor personal information (e.g., name, ID number, organization), Universal Joint Task List (UJTL) related item (e.g., Strategic Theater 1.1.2.6 Coordinate Joint Personnel Training and Tracking Activities, Strategic Theater 4.2.4 Establish and Coordinate Training of Joint and Combined Forces, narrative on exercise or combat operations related deficiency or problem, occupation identification information, job family information, eligibility specifications, service unique information (e.g., Air Force Specialty Code and Special Experience Identifiers, Army Military Occupation Specialty, Civilian Occupational Series) and related competencies. This request can based on personnel plan implementations needed to rebalance DoD human resources against evolving DoD mission requirements. | |
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| Personnel Classification Proposal | This includes information associated with personnel identifying a proposal potentially requiring Department of Defense (DoD) modification to DoD occupations identified for a person. The information may include (but not be limited to) requestor personal information (e.g., name, ID number, organization), occupation proposal narrative, intended operational result of proposed competency development. | |
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| Personnel Development Plan | This includes the personnel development plans (e.g., resource planning (classroom space, simulators, materials) and development requirements compared to operational competencies) that will aid in personnel development projections for future budget years. | |
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| Personnel Development Profile Information | This includes personnel development information that is associated with a personnel/pay record. The information may include (but not be limited to) specific course or test session information (e.g., location, projected seat identification, test identification information, test version identification) and records of management approvals of individual development actions and agreements as well as related retention agreements, assignment actions information and expense authorizations where required (e.g., foreign military, employees of other agencies), course results (e.g., course completion date, course withdrawal date, course withdrawal reason, course test scores, course honor designation (e.g., distinguished graduate, honor graduate)), formal training feedback, occupations, credentials, competencies, operational experience information, and service information. | |
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| Personnel Distribution Guidance | This includes personnel distribution guidance which is derived from warfighter personnel plans, budgetary, personnel, and manning guidance. The personnel distribution guidance is used in the creation of a personnel plans (e.g., personnel distribution plan). | |
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| Personnel Distribution Plan | This includes a plan for the distribution of personnel resources against mission priorities. This information may include (but not be limited to) manpower levels, timelines for manning levels, manning priorities, and aggregated distribution plans. | |
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| Personnel Grade Change Draft Order | This includes information pertaining to a draft personnel grade change order based on order requirements. The information may include (but not be limited to) draft order date, order effective date, order type, and order action. | |
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| Personnel Grade Change Final Order | This includes the information needed to document an approved order for a grade change personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, and order type. The information contained in this ICOM will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Visibility Business Area. | |
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| Personnel Grade Change Profile Information | This includes the personnel grade change information associated with a personnel/pay record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, promotion recommendations, promotion status, and demotion reasons, current and past assignments, awards and decorations, proficiency reports, performance/achievement, professional and technical knowledge, military proficiency, physical fitness and Service obligation. | |
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| Personnel Grade Change Profile Update Information | This includes updated personnel grade change information associated with a personnel/pay record. The information may include (but not be limited to) promotion recommendations, promotion status, and demotion reasons. | |
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| Personnel Occupation Competency Information | This includes occupation information associated with the competencies needed to sustain the classification structure specifications and descriptions of all occupations or job families required to accomplish the mission taskings of the Department of Defense (DoD) within the overall context of the federal government. The information may include (but not be limited to) competency identification information, related occupation and job family information, and competency performance specifications (e.g., ability to free fall, with full combat equipment, from altitudes in excess of 50,000 feet and deploy a parachute at altitudes of 5,000 feet and below; ability of a DoD civilian auditor to evaluate a DoD financial audit according to GAO standards for a clean audit, ability to execute federal common supplier contracting procedures). | |
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| Personnel Order | This includes information related to a personnel order. The information may include (but not be limited to) order date, order number, award type, and order type. | |
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| Personnel Order Requirement | This includes information related to an official requirement to generate an order. The information may include (but not be limited to) personnel action status, personnel action start date, and personnel action identifier. | |
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| Personnel Plan Assessment | This includes the personnel plans assessment feedback (e.g., promotion, accession, retention, development, occupation) that will aid in calculating the personnel projections for future budget years and related plan adjustments. | |
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| Personnel Recovery Information | This includes the aggregation of military, civil, and political efforts to recover captured, detained, evading, isolated or missing personnel from uncertain or hostile environments and denied areas. Personnel recovery may occur through military action, action by non-governmental organizations, other U.S. Government-approved action, and diplomatic initiatives, or through any combination of these options. This information may include (but not be limited to) date of mission, place of search, and any information relating to actions taken to find the person, including any evidence of the whereabouts and status of person arising from such actions. | |
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| Personnel Recovery Request Information | This includes a request to recover captured, detained, evading, isolated or missing personnel from uncertain or hostile environments and denied areas. This request may include (but not limited to) the aggregation of military, civil, and political efforts to recover place of search and any evidence of the whereabouts and status of person. | |
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| Personnel Requirement Request | This includes a request for personnel implementing the requirements within the personnel distribution plan. This information may include (but not be limited to) request date, justification, recommendation, request quantity, occupational code, and Unit Identification Code (UIC). | |
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| Personnel Requirement Request Response | This includes any over or under requisitioning. This information may include (but not be limited to) requestor name, request date, requested quantity, discrepancy information, occupational code, Unit Identification Code (UIC), current authorization information, and current gain and loss information. | |
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| Personnel Requisition | This includes information used to identify the need for personnel to fill a validated permanent or temporary position requirement. The information may include (but not be limited to) personnel requisition fill priority, personnel requisition identifier, and personnel requisition status. | |
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| Personnel Retention Profile Information | This includes reenlistment information associated with a personnel/pay record. The information may include (but not be limited to) reenlistment type, assignment start and stop date, and assignment location. | |
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| Personnel Retention Profile Update Information | This includes updated reenlistment information associated with a personnel/pay record. The information may include (but not be limited to) reenlistment type, assignment start and stop date, and assignment location. | |
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| Personnel Transfer Request | This includes the request information related to a transfer. Transfer requests may be initiated by a Member or a gaining Service or component. Types of transfers may include interservice, intraservice, transfer between reserve categories, transfer between military personnel class (request to attend a commissioning source program (e.g., Service Academy, Officer Training School [OTS], Reserve Officers' Training Corp [OTC]), and transfer to and from active duty. The information on the transfer request may include (but not be limited to ) Member name, transfer type, current Service or component, desired Service or component, proof of eligibility for transfer, waiver request, and justification for transfer.) | |
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| Physical Asset Inventory Information | Information which indicates the physical inventory has been completed based on a temporal or ad hoc requirement. It is used to update the capital asset record that enables asset accountability either as an update to the capital asset record or the creation of the asset record, based on an inventory found event. This information also enables asset valuation. | |
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| Physical Evaluation Appeal Disposition | This includes an appeal decision on the Member's physical evaluation fit for duty disposition and/or physical evaluation severity rating disposition as a result of an appeal or mandatory review. The information may include (but not be limited to) Member name, current Service or component, appeal decision date, appeal status, and appeal justification. | |
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| Physical Evaluation Appeal Request | This includes official documentation of a Member's request for reconsideration of a fit for duty determination or disability severity rating disposition. The information may include (but not be limited to) the disposition being appealed, appeal request date, reason for request, and all documentation to support the appeal. | |
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| Physical Evaluation Decision Notification | This includes the documentation of a physical evaluation decision (e.g., physical evaluation fit for duty decision, physical performance evaluation disposition, physical evaluation severity rating disposition, and physical evaluation appeal disposition). The information may include (but not be limited to) the decision, decision date, notification date, and decision recipient. | |
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| Physical Evaluation Fit for Duty Information | This includes documentation (e.g., physical evaluation profile information, medical evaluation findings and continuation of service request) collected to support physical evaluation fit for duty decision. The information may include (but not be limited to) Member name, current Service or component, the decision, decision date, and justification for decision | |
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| Physical Evaluation Profile Information | This includes physical evaluation profile information associated with a personnel/pay record. This may include (but not be limited to) medical information (e.g., medical findings, history, exams, and tests), Physical Evaluation Board (PEB) information (e.g., PEB date and findings), personnel restriction information, duty status, line of duty determination, retirement documentation (e.g., official documents that record and report the temporary retirement of military personnel), benefit information (e.g., benefit type, start, and stop date), and duty information. | |
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| Physical Evaluation Profile Update Information | This includes updated physical evaluation profile information associated with a personnel/pay record. The information may include (but not be limited to) medical information (e.g., medical findings, history, exams, and tests), Physical Evaluation Board (PEB) information (e.g., PEB date and findings), personnel restriction information, duty status, line of duty determination, retirement documentation (e.g., official documents that record and report the temporary retirement of military personnel), benefit information (e.g., benefit type, start, and stop date), and duty information. | |
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| Physical Evaluation Severity Rating Disposition | This includes a decision made by an approval authority on a disability severity information for a Member found unfit for duty. The information may include (but not limited to) Member name, current Service or component, disability severity information updates, decision date, and justification for an update if applicable. | |
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| Physical Inventory Methodology and Plan | The documentation of the technique and processes by which the inspection of inventory will be conducted. | |
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| Physical Performance Evaluation Disposition | This includes personnel restriction information and the decision for the Member to be recommended for reclassification, restricted from performing certain duties, retained in current specialty, place on probation, or referred for a medical evaluation. The information may include (but not limited to) Member name, current Service or component, decision date, justification for decision, physical evaluation findings, and any other supporting documentation. | |
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| Plant Clearance Disposition | The disposition of a contractor's request relative to property remaining at the end of contract performance. | |
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| Plant Clearance Schedule | The contractor notification to the government of property remaining at the end of performance of the contract. | |
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| Populated Cost Performance Model | Data accumulated by appropriate model element. | |
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| Position Change Information | This includes the position attribute modifications that occur due to changes to the organizational structure. | |
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| Position Change Request | A position change request is a bottom-up request (i.e., from the unit level to the Major Commands) to change number of positions or position attributes (i.e., grade change). | |
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| Pre Payment Information | The prepayment information to the seller. This is to notify the seller that a prepayment has been made before goods and/or services are received. | |
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| Pre Payment Pro Forma Entries | Prepayment pro forma entries are the general ledger transactions generated to record an expense that was paid in advance. These pro forma entries consist of using business information pertaining to prepaid expenses captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). | |
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| Pre Solicitation Notice | Notification to the commercial marketplace of an existing or potential requirement. | |
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| Prepaid Expense Adjustment | As resources, for which a prepayment was previously recorded, are consumed, the amount of the prepaid asset is decreased and an actual expense is recorded. The resource consumption may be supported by a periodic journal voucher or an invoice or some other documentation provided by a service provider. | |
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| Prepared Testimony | Prepared testimony are materials required to support the congressional budget review. A testimony could include a witness statement. The witness statement must include the name, grade/rank, and position title of the witness; the full title of the congressional committee or subcommittee before which the witness is to appear; the date the witness is to testify; the subject of the hearing. A biographical sketch of the witness should be included in the witness statement. | |
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| Presidents Management Agenda | The President's Management Agenda consists of the administration's strategy for improving the management of the Federal government. It focuses on five areas of management weakness across the government where improvements and the most progress can be made. | |
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| Prior Business System Approval or Disapproval | Previous notification to the contractor that their business system has been approved or disapproved. This notice was sent in the past and is now coming back into the activity as the "Prior" Business System Approval or Disapproval. | |
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| Pro Forma Entries | The debit and credit affects of pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Procurement Change Request | A request for modification to a sourced procurement. | |
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| Procurement Evidence | Documentation serving as proof that the deliverables received of services rendered have been delivered fulfilling specified terms and conditions against the previously agreed upon contract between the supplier and the DoD buyer. It also must include information necessary for Asset Valuation (e.g., capitalize vs. expense determinations). | |
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| Procurement Instrument Closure Information | All information related to completion of the buyer's final procurement instrument closeout process including, but not limited to, closeout details and requesting decommitments, if necessary. This also includes any adjustments to closure information. | |
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| Procurement Instrument Execution Information | Data received from the supplier during the monitoring of contract processes based on the execution of services or providing of products stipulated in a contract, used to assess supplier performance and contract status. | |
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| Procurement Instrument Execution Information from External | Information from external sources such as audits (e.g. DCAA). Used in evaluating the vendor performance on the current contract. | |
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| Procurement Instrument Performance Information | Information on the vendor's performance against the contract to be used in evaluating their ability to perform future contracts. | |
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| Procurement Request | Document which describes the required supplies or services so that a procurement can be initiated. Some procuring activities actually refer to the document by this title, others use different titles such as Procurement Directive. Combined with specifications, the Statement of Work (SOW) and Contract Data Requirements List (CDRL), it is called the PR Package, a basis for solicitation. This is a parent ICOM composed of the following Children: Service Procurement Request (child) Transportation Procurement Request (child) Modeling Services Procurement Request (child) Benefit Procurement Request (child) | |
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| Product Hazard Data Deficiency Notification | Notification that product hazard data (PHD) in the master product hazard data (MPHD) warehouse may have incorrect, incomplete or missing data. This notification requires the PHD to be reviewed and if necessary, corrected or updated. | |
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| Product Hazard Data Request to Source | The notification that is sent by the work unit to request that product hazard data (PHD) be added to the master product hazard data (MPHD) warehouse. | |
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| Product Hazard Data Requirement | The product hazard data (PHD) that is required to complete a PHD data set that was found to be incomplete during validation. | |
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| Product Hazard Data Response from Source | A response (eg. email or letter) from a source (eg. manufacturer, supplier or vendor) to a DoD request for product hazard data (PHD). The response may include the requested PHD or an indication as to whether the PHD is available. | |
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| Product Hazard Data Status Update | The update on the status of the Component request for PHD that is sent to the requestor. This update may contain instructions on how to access the requested PHD, notification that the PHD is pending or notification that the PHD is not available. | |
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| Product Surveillance Information | Report of monitoring contractor performance to the delivery schedule of the contract. | |
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| Program Analysis Information | This is the corporate knowledge resulting from programmatic analysis regarding functional performance, cost effectiveness, contract instruments and interoperability across selected groupings (e.g., capabilities, systems, services, agencies and Areas of Responsibility) for the purpose of managing portfolios. | |
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| Program and Budget Information | Program and Budget Information include the following: On-year--DoD's submittal of the program and budget information to the President's Budget. This includes the adjusted Program Objective Memorandum (POM) and Budget Estimate Submission (BES) for the DoD Future Years Defense Program addressing major defense budget issues. Off-year--The DoD set of fully resourced changes to the program and budget submission in the off-years of the Planning, Programming, Budgeting, and Execution process. This comprises both Program Change Proposals (PCPs) and Budget Change Proposals (BCPs) for the off-years. BCPs cover fact of life changes (e.g.. cost increases, schedule delays, management reform savings, and workload changes) and changes resulting from Congressional actions. | |
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| Program and Funding Document | This document establishes legal and fiduciary responsibility of funds. This is an OSD released document that reflects OSD's approval of program funding levels. This document is one of the three main sources that must be approved prior to issuing the Budget Authority to the component. | |
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| Program and Funds Action Tracking | Documentation of changes at the line item level of all unexpired years. This includes supplemental and rescissions. Also included are the spread of Congressional undistributed adjustments, general provisions, below threshold reprogramming, and actions dictated by other laws. | |
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| Program Assessment | This information provides program analysis regarding functional performance, cost effectiveness, contract instruments and interoperability (e.g. systems and services) for the purpose of managing the program portfolio. | |
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| Program Budget Decision | A budget decision document issued during the joint review of DoD Component budget submissions by analysts of the OSD and the OMB. PBDs reflect the decisions of the SECDEF as to appropriate program and funding to be included in the annual defense budget request which, in turn, is included in the President's Budget. | |
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| Program Decision | This is the outcome from the "Develop and Resolve Programmatic Issues" activity that addresses program issues across Component. It is the documentation produced after completing coordination within OSD and Components to reach agreements/resolution. After the issues are considered by the SLRG, the Deputy SECDEF makes a preliminary decision on each one as input to the PDM process. | |
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| Program Decision Memorandum | The Program Decision Memorandum formally documents the directives from the Deputy and Secretary of Defense to the Defense Components on issues raised during POM review. The issuance of the Program Decision Memorandum to DoD Components, the Chairman, Joint Chiefs of Staff, and OMB completes the Programming process. | |
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| Program Deviation Reporting Information | This is the information describing baseline deviations (also called breaches) to the Defense Acquisition Executives (DAEs) and Component Acquisition Executives (CAEs), and when appropriate to Congress. | |
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| Program Information | Program information consists of Operations and Maintenance TOA, Procurement TOA data, RDT&E TOA data and Military Construction TOA data which are used to update the FYDP. | |
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| Program Lookup Service Information | Information about Program for MDAPs | |
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| Program Lookup Service Information Request | Request information to the Program Lookup Service | |
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| Program Objective Memorandum | Issued during the even-numbered On-Budget years, contains recommended programming and resource allocations. Document includes the projected force structure and list of priorities. The Program Objective Memorandum (POM) includes the dollar amount. The POM (DoDI 7045.7): Annually, each Military Department and Defense Agency shall prepare and submit to the Secretary of Defense a POM that is consistent with the strategy and guidance, both programmatic and fiscal, as stated in the DPG. Major issues that are required to be resolved during the year of submission must be identified. Supporting information for POMs will be in accordance with the annual POM Preparation Instructions or requirements established by DoD Directive or Instruction. | |
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| Program Requirement | The need and/or demand for personnel, equipment, facilities, other resources, or services, by specified quantities for specific periods of time or at a specified time. | |
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| Program Resource Analysis Information | This is the corporate knowledge resulting from long range programmatic analysis of investment areas, affordability, acquisition alternatives, and funding controls. | |
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| Program Review Analysis | Program review analysis is the result of the review, analysis, and evaluation of submitted programs from components. The information could include the OSD/JCS assessment on the capabilities of the programs in executing approved strategies and policies. In addition, the review and analysis also includes the compliance to the guidelines and constraints set by OSD for the development of the component's POMs. | |
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| Program Scope | In project management, the scope of a project is the sum total of all of its products and their requirements or features (Guide to the PMBOK). Sometimes the term scope is used to mean the totality of work needed to complete a project. In traditional project management, the tools to describe a project's scope are the product breakdown structure and product descriptions. The primary tool to describe a project's scope (work) is the WBS. | |
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| Program Work Breakdown Structure | The WBS structure that encompasses an entire program. It consists of at least three levels of the program with associated definitions and is used by the government PM and contractor to develop and extend a CWBS. Examples of WBS for various items which may be used as a guide for acquisition programs are contained in Military Handbook (MIL-HDBK)881. | |
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| Programmed Manpower Report | This includes both pre-defined automatically generated reports as well as ad-hoc reports. These reports contain information on Manpower authorizations to include the corresponding funding information. | |
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| Project Approval Request | This is information that is required when an architectural design has reached a certain milestone (currently 35% completion). This authorization request enables the technical, business and financial review of the engineering of architectural design to ensure it meets the stated objectives and requirements. If approved the design project can be completed. If the project is not approved the design may be deferred or cancelled. | |
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| Project Approval Response | This is documentation informing the executing agent that the design project has been approved and can be completed. | |
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| Project Cancellation Evidence | This is evidence that the project has been canceled or has not been approved by Congress. | |
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| Project Cancellation Notice | This is documentation informing the executing agent that the project has been cancelled. | |
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| Project Information | This is a quantitative and qualitative profile of the design and or construction project. It is a collection of data elements and information which uniquely identifies and provides information on the nature and context of the work to be performed. It consists of information such as the location of the work to be performed, source of funds, controlling agencies, current working estimate, the approval state or status of the project, and a signed Certificate of Compliance for Critical Planning Actions. Current examples of information that can be captured in the project information include the information represented on the DD Form 1391. | |
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| Project Not Approved | Documentation that the project has not been approved by Congress. | |
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| Project Status Information | This is information that identifies the status/ work-in progress such as budget, percentage of completion against the schedule of construction, installations support services, and disposal projects. | |
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| Promotion Appeal Documentation | This includes the appeals package which contains the appeals memorandum, as well as any supporting documentation. The information may include (but not be limited to) justification, recommendations, and appeal date. | |
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| Promotion Criteria | This includes promotion information that is needed to determine if a Member has satisfied the requirements for a promotion. The information may include (but not be limited to) composite score, test date, time in service, time in grade, and Service cutoff scores. | |
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| Promotion List | This includes the final approved promotion list which consists of Members that have been approved to receive a promotion. The information may include (but not be limited to) grade, rank, occupation code, and position. | |
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| Promotion Notification | This includes the notification information to reflect the details of a promotion decision. The information may include (but not be limited to) decision recipient, notification date, personnel action identifier, and promotion status. | |
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| Promotion Order Requirement | This includes information related to an official requirement to generate a promotion order pertaining to personnel. The information may include (but not be limited to) promotion acceptance or declination, personnel action status, personnel action start date, and personnel action identifier. | |
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| Promotion Requirement Results | This includes the results associated with the completion of promotion requirements. The information may include (but not be limited to) Promotion Board or Special Selection Board outcomes and promotion test scores. | |
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| Property Expense | This represents expensed costs associated with both personal and real property assets or items. For real property, it includes costs that are expensed from the CIP account based on the cancellation of a construction design project. It also includes costs such as costs associated with federal dollars that are expended on non-federal constructed assets. These costs are posted to the general ledger. | |
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| Property Information Request | A communication to the property community to obtain authoritative property information needed for EL reconciliation with property assets. | |
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| Property Operation and Management Information | Contains design analysis schedules warranties other technical such as including nameplate data and software. All information required to support maintenance management. | |
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| Proposal | A legal offer from the supplier, in response to an Approved Request for Proposal, to provide goods or services at a specified cost within a specified schedule. It also includes proposed contract terms and conditions under which the goods or services will be provided. For sole source, this includes cost or pricing data. | |
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| Proposal Decision | Decision from the Control Board regarding the proposed changes to SFIS, Calendar, Chart of Accounts, and Pro Forma Entries. | |
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| Proposed Human Resources Management Policy and Guidance | This includes a proposed Human Resources Management (HRM) policy and guidance document that will be sent to the appropriate parties for coordination and final approval. Proposed HRM policy and guidance may include (but not be limited to) accession policy, compensation policy, enlisted and officer personnel management policy. This information may include (but not be limited to) policy effective date, policy name, policy description, and policy change summary description. | |
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| Proposed Personnel Requirement Request | This includes a request for un-forecasted personnel requirements from appropriate parties. This information may include (but not be limited to) requestor name, request date, justification, request quantity, occupational code, and Unit Identification Code (UIC). | |
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| Prospect Location Information | This information includes location where prospect can be found (e.g., A schools, colleges, shopping centers, and areas of entertainment). This information may include (but not be limited to) school name, school address, date of visit, tier-level evaluation. | |
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| Public Draft Request for Proposal | This is a draft request for proposals, quotes, bids, offers, or information to meet a specified requirement or need that has been made public for comment. It includes information about the sourcing requirement so that suppliers can submit a proposal or solicitation quote. | |
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| Public Law 91-646 Acknowledgement | Contains evidence of compliance to PL91-646. | |
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| Purchase Card Holder Information Request | This is a request for verification that a purchase card holder is currently a member or a government civilian. This information may include (but not limited to) request date and time, requested information, and requestor name. | |
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| Purchase Card Holder Information Response | This is a response to an information request for verification that a purchase card holder is currently a member or a government civilian. This information may include (but not limited to) response date and time and member's or government civilian's information. | |
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| Purchase Card Log | A log in which the card holder documents individual orders or purchases and screening for mandatory sources when using the purchase card and/or convenience checks. Entries in the purchase log may be supported by internal agency documentation (e.g., request for procurement document or e-mail request). The purchase card documentation should provide an audit trail supporting the decision to use the card and any required special approvals that were obtained. At a minimum, the log will contain the date on which the item(s) or service(s) were ordered, the merchant?s name, the dollar amount of the transaction, a description of the item(s) or service(s) ordered, and the date and name of who accepted the item(s) or service(s). | |
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| Purchase Card Requirement | Purchase card requirements are for authorized government purchases, subject to established limitations on transaction amount, billing cycle amount, and merchant category codes (MCCs) which are defined in Department of Defense Government Charge Card Guidebook, Appendix I. Does not include Fuel, Fleet, or Travel Purchases. | |
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| Purchase Card Transactions | A listing of purchase card transactions transmitted from the Bank. | |
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| Purchase Investment Request | Request sent to the Department of U.S. Treasury to purchase Treasury certificates for investment. | |
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| Purchase Request | Document which describes the required supplies or services so that a procurement can be initiated. Some procuring activities actually refer to the document by this title, others use different titles such as Procurement Directive. Combined with specifications, the Statement of Work (SOW) and Contract Data Requirements List (CDRL), it is called the PR Package, a basis for solicitation. | |
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| QoL Information Request | This includes a request for information about a Quality of Life (QoL) program(s). This may be specific or a request for aggregate information concerning QoL efforts. | |
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| QoL Program Assessment Information | This includes information pertaining to assessments and audits of Quality of Life (QoL) programs. This may include (but not be limited to) information used to improve program performance, proposed revisions to program standards, the recommendation to disestablish a QoL program (e.g., information about the financial and real property assets of the program, the disestablishment plan, cause of program termination, assessment history), and information used in a comparative analysis against other QoL programs and their assessments. | |
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| QoL Program Assistance Notification | This includes a notification to a Department of Defense (DoD) entity, non-DoD entity, or foreign government for assistance relating to delivering or coordinating Quality of Life (QoL) programs (e.g., coordination with customs when entertainment groups travel to installations overseas). | |
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| QoL Program Assistance Response | This includes a response to a Quality of Life (QoL) program assistance notification from a Department of Defense (DoD) entity, non-DoD entity, or foreign government relating to delivering or coordinating QoL programs. | |
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| QoL Program Decision | This includes the notification information to reflect the details of a decision made by an Approval Authority on a Quality of Life (QoL) program action. The information may include (but not be limited to) decision recipient, notification date, QoL program action identifier, and QoL program action status. | |
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| QoL Program Decision Notification | This includes the notification information to reflect the details of a decision made by an Approval Authority on a Quality of Life (QoL) program action. The information may include (but not be limited to) decision recipient, notification date, QoL program action identifier, and QoL program action status (e.g., approval or disapproval). | |
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| QoL Program Evaluation Information | This includes information relating to a Quality of Life program that may be used for program maintenance or evaluation. This information may include (but not be limited to) usage/enrollment information, funding metrics, use of resources, accessibility, effectiveness, and responsiveness to the needs of DoD personnel and their families and effects on readiness and retention. | |
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| QoL Program Feedback Information | This includes feedback information about the quality, effectiveness, or other comments or complaints about a Quality of Life (QoL) program or lack thereof. This information is used to assist in assessing the effectiveness of a QoL program and generating program assessment information, program standards feedback information, and QoL program reports. This feedback information may be informal (e.g., a comment captured by the program staff, suggested revisions to a program to improve effectiveness) or formal (e.g., a letter of complaint written to the appropriate command, survey results from QoL program participants and their families.). | |
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| QoL Program Feedback Request | This includes a request for feedback about the quality, effectiveness, or other comments or complaints about a Quality of Life (QoL) program or lack thereof. This information will be used to assist in assessing the effectiveness of a QoL program and generating program assessment information, program standards feedback information, and QoL program reports. Feedback may be requested informally (e.g., program staff capturing comments from program participants) or formally (e.g., sending out surveys to QoL program participants and their families). | |
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| QoL Program Information | This includes consolidated information about the status and performance of a Quality of Life (QoL) program or programs (e.g., fiscal information, resource utilization, and program history, effectiveness, and enrollment statistics). | |
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| QoL Program Planning Document | This includes information relating to Quality of Life (QoL) program plans. This information may include (but not be limited to) short and long-term plans for QoL programs (e.g., planned reviews of programs and financial resourcing ensuring that program delivery is consistent with the DoD Component and Military Services' goals and objectives, and information describing how to align program goals and objectives with resourcing, responsibilities, and implementation programming). | |
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| QoL Program Proposal | This includes information associated with a proposal for a modification to or the establishment of a specific Quality of Life (QoL) program. The information may include (but not be limited to) requestor personal information (e.g., name ID number, organization), narrative on the nature of the proposed modification or establishment, and data or projections related to the modified or new QoL program being proposed (e.g., projected usage numbers, expenses, revenues, future development plans). | |
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| QoL Program Report | This includes reporting information related to Quality of Life (QoL) programs. This may be a response to a QoL program information request, or it may be a report that is released at regularly scheduled intervals about the effectiveness of QoL programs (individually or in aggregate) at achieving mission goals and objectives. | |
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| QoL Program Standards Document | This includes standards information for Quality of Life (QoL) programs against which these programs are held accountable. This information is developed in an iterative manner through analysis of historically effective standards and current strategy and policy, and it may be specific to certain aspects of the programs (e.g., financial, performance, utilization). | |
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| Quadrennial Defense Review | A comprehensive examination of America?s defense needs to include potential threats, strategy, force structure, readiness posture, military modernization programs, defense infrastructure, and information operations and intelligence that is conducted by law every 4 years at the beginning of a new administration. The Quadrennial Defense Review is strategy-driven, not budget-driven, so that the decision makers can assess the risk of not having the desired amount of resources to meet the requirements. | |
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| Real Property Acceptance Checklist | Contains information for Real Property Accountable Officer on what data is required for acceptance. | |
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| Real Property Acceptance Evidence | Occupancy Agreement Deed Court Order Lease. | |
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| Real Property Acceptance Package | Contains information for Real Property Accountable Officer such as RPIR data for completing the property record. | |
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| Real Property Acquisition Documents | Contains appraisal purchase contract negotiators statement, interim title, policy, leases, and contract construction in place project costs. | |
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| Real Property Asset Condition Update | This is information concerning the current condition, physical, and/or quality, of an existing real property asset with regard to the mission it supports. | |
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| Real Property Asset Geo-enabled Visualized Information | This is geo-enabled information needed for visualized products used for maintaining asset information. | |
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| Real Property Asset Geospatial Analysis Requirements | This is a request for geospatial analysis of information needed during the process of maintaining asset information. | |
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| Real Property Asset Geospatial Analysis Results | This is a set of information that is the outcome of analyzing data, using accepted geospatial tools, techniques, knowledge, and standards, which is needed during the process of maintaining asset information. | |
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| Real Property Asset Geospatial Data Package | This is the geospatial information needed during the process of maintaining asset information for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. | |
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| Real Property Asset Geospatial Information Request | This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the process of maintaining asset information. | |
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| Real Property Asset Geospatial Information Requirements | This is a listing of criteria sufficient for creating geospatial information content (e.g. geometry, attribution, accuracy, quality and precision) that does not currently exist and is needed for a real property asset. | |
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| Real Property Asset Geospatial Product Request | This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during the process of maintaining asset information. | |
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| Real Property Asset Geospatial Update Request | This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of maintaining asset information. | |
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| Real Property Asset Valuation Information | The value of the asset, which includes original procurement cost, depreciation and or amortization expense, gain and or loss on disposal, net realizable value, cost of capital improvement. | |
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| Real Property Build and Maintenance Geo-enabled Visualized Information | This is geo-enabled information needed for visualized products used for real property construction and maintenance. | |
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| Real Property Build and Maintenance Geospatial Analysis Requirements | This is a request for geospatial analysis of information needed during the processes supporting the building or maintaining of real property. | |
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| Real Property Build and Maintenance Geospatial Analysis Results | This is a set of information that is the outcome of analyzing data, using accepted geospatial tools, techniques, knowledge, and standards, which is needed during the processes supporting the building or maintaining of real property. | |
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| Real Property Build and Maintenance Geospatial Data Package | This is the geospatial information needed during the processes supporting the building or maintaining of real property for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. | |
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| Real Property Build and Maintenance Geospatial Information Request | This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the processes supporting the building or maintaining of real property. | |
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| Real Property Build and Maintenance Geospatial Information Requirements | This is a listing of criteria sufficient for creating geospatial information content (e.g. geometry, attribution, accuracy, quality and precision) that does not currently exist and is needed to support the building or maintaining of real property. | |
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| Real Property Build and Maintenance Geospatial Product Request | This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during construction or maintenance of real property. | |
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| Real Property Build and Maintenance Geospatial Update Request | This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of building and maintaining real property. | |
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| Real Property Discrepancy Report | Contains information regarding time and costs of correcting deficiencies. | |
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| Real Property Disposal Requirement | This is information regarding the method of disposal determined for a real property asset. This information is used to plan the execution of a real property disposal action. | |
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| Real Property Graphic Information | Contains information such as site survey flood plain information plat maps, CADD, and As-Builts. | |
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| Real Property Information Request | A request for real property information related to specific site(s) and / or facilities on those sites. The information will include, but is not limited to, the status of the site and / or facility. | |
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| Real Property Information Response | A response for real property information related to specific site(s) and / or facilities on those sites. The information will include, but is not limited to, the status of the site and / or facility. | |
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| Real Property Installation Geo-enabled Visualized Information | This is geo-enabled information needed for visualized products used for installation support. | |
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| Real Property Installation Geospatial Analysis Requirements | This is a request for geospatial analysis of information needed during the installation support processes. | |
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| Real Property Installation Geospatial Analysis Results | This is a set of information that is the outcome of analyzing data, using accepted geospatial tools, techniques, knowledge, and standards, which is needed during the installation support processes. | |
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| Real Property Installation Geospatial Data Package | This is the geospatial information needed during the installation support processes for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. | |
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| Real Property Installation Geospatial Information Request | This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the installation support processes. | |
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| Real Property Installation Geospatial Information Requirements | This is a listing of criteria sufficient for creating geospatial information content (e.g. geometry, attribution, accuracy, quality and precision) that does not currently exist and is needed for installation support. | |
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| Real Property Installation Geospatial Product Request | This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed for installation support processes. | |
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| Real Property Installation Geospatial Update Request | This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the installation support processes. | |
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| Real Property Installed Equipment Recovered Information | This is the information that indicates that a real property disposal action has occurred and real property installed equipment has been recovered and sent to logistics for return or disposal. For example, during a real property demolition action a Heating, Ventilation and Air Conditioning (HVAC) system may be recovered and provided to logistics for storage, maintenance, return to vendor, sale or destruction. | |
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| Real Property Installed Equipment Recovered Notification | This is equipment that is recovered from a real property asset during a disposal event. This equipment or materiel is either returned back into logistics inventory for re-use or sold. | |
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| Real Property Operation Ceased Notification | Information that a real property asset has been identified as closed with an excess declaration and disposal action to be processed. | |
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| Real Property Outgrant Evidence | Real property asset agreement or contract information (easement, lease, license, permit or use agreement) that documents the use of a Department of Defense managed real property asset to either a government agency or private entity for a specified consideration (rent or other remuneration). | |
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| Real Property Outgrant Executed Notification | This is the information which indicates that a Real Property Outgrant transaction has been executed and the real property is available for use by the external customer or user. | |
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| Real Property Placed in Service Information | Information that a real property asset is available for use by DoD. This acknowledges that an interim Transfer and Acceptance of Military Real Property document is signed, title for assets listed on the acceptance form is transferred, and the punch list of additional work and certificate of occupancy by local authorities are attached to the acceptance form. This information confirms that the government assumes liability and the warranties begin for the asset to which DoD has received title. | |
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| Real Property Placed in Service Notification | Notification that a real property asset is available for use by DoD. This acknowledges that an interim Transfer and Acceptance of Military Real Property document is signed, title for assets listed on the acceptance form is transferred, and the punch list of additional work and certificate of occupancy by local authorities are attached to the acceptance form. This information confirms that the government assumes liability and the warranties begin for the asset to which DoD has received title. | |
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| Reapportionment Request | Request submitted to OMB within 10 days of appropriation or substantive act providing budget authority asking for apportionment of unapproved deferral or rescission funds. | |
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| Rebaseline Input | Input sent from the components to the Comptroller for incorporation into the rebaseline report. | |
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| Rebaseline Report | Rebaseline report that incorporates components feedback for submission to the congress for approval. Once this rebaseline report is approved, a new baseline report will be generated. | |
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| Receipt Account Trial Balance and Ledgers | Receipt Account Trial Balance and Ledgers statement contains detailed receipt transactions and balances reported by the Department of Defense during the month. This statement discloses information related to balances forwarded, current month receipts and month end account totals. It also provides the receipt balances by fund account symbol and department and collections and/or deposits of funds in accounts that are not immediately available for expenditure. | |
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| Receivable File | Receivable file that includes the sale of the investment asset for recording accounts receivable and recognizing revenue associated with that receivable. | |
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| Receivable Information | Receivable information extracted from a receivable record to determine requirements. | |
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| Receivable Pro Forma Entries | The debit and credit affects of receivable pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Receivable Schedule | The receivable schedule represents the payment schedule agreed to by the customer. | |
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| Receiving Report Information | Receiving Report Information includes a description of the goods or services, purchase authorization information, date of delivery or performance, date of acceptance, and appropriate signatures. | |
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| Reclama | A request to duly constituted authority to reconsider its decision or its proposed action. This information provides the components the opportunity to express their position in the budget decisions. | |
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| Recognition Program Profile Information | This includes the recognition information associated with a personnel/pay record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, award type, unit identification code (UIC), and award start and stop date. | |
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| Recognition Program Profile Update Information | This includes updated recognition program information associated with a personnel/pay record. The information may include (but not be limited to) award type, unit identification code (UIC), and award start and stop date. | |
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| Recommendation on Export Request | This is the recommendation to Department of Commerce or the Department of State regarding the request for the export of DoD technology. | |
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| Recommended Acquisition Program Baseline | This is the submission of recommended key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds for program milestones for approval by the Milestone Decision Authority. | |
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| Reconciliation Results | An internal documentation of the reconciliation procedures performed, adjustments required, and resulting conclusions. This is prepared and signed by the party responsible for the performance of the reconciliation. | |
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| Recovered Property Information | This is information on property that has been recovered during a disposal action (e.g., demolition). This may include disposition of recovered real property installed equipment such as a Heating, Ventilation, and Air Conditioning (HVAC) system. | |
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| Recoveries from Unobligated Balance | Broad responsibility by Congress that Government agencies have the power to spend federal funds recovered from prior year obligations, both expired and unexpired. Congress can specify availability and criteria for spending these funds. Recoveries from unobligated balances includes the both actual and anticipated funds, regardless of whether expired and unexpired at the time of recovery. | |
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| Recruitment Mitigation Plan | This includes a mitigation plan for an applicant that failed any part of the recruiting or accession process. This information may include (but not be limited to) name, goals to be completed, and dates of goal completion. | |
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| Recruitment Profile Information | This includes recruitment information that is associated with a personal/pay record. This may include (but not be limited to) personnel information on a recruit, information related to recruitment interview, eligibility information and waivers associated with the recruit. | |
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| Recruitment Profile Update Information | This includes updated recruitment information that is associated with a personal/pay record. This may include (but not be limited to) personnel information on a recruit, information related to recruitment interview, eligibility information and waivers associated with the recruit, accessions processing scheduling results, and information associated with the signed enlistment agreement (DD Form 4). | |
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| Reduction in Force Information | This includes information that states that the military force must be reduced by a certain amount or percentage. This information includes what criteria to select personnel for separation or transfer to reserve status. This information also includes what military components must reduce their force and how quickly the reduction must occur. | |
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| Reduction of Budget Authority | The approved reduction of budget authority based on congressional enactment on the proposed cancellation of budgetary resources. | |
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| Referred Debt Cross Servicing | This is the referral of debts to external sources for collection action. This includes referral of uncollected debts to Department of the Treasury Cross Servicing. | |
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| Referred Debt TOP | This is the referral of debts to external sources for collection action. This includes referral of uncollected debts to Department of the Treasury Offset Program. | |
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| Refined Requirement | Acquisition requirements that have been combined together and/or further decomposed based on enterprise level analysis. | |
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| Regulatory Requirements Documents | Contains documents such as NEPA, CERCLA, EIS, Licenses, and Permits. | |
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| Reimbursable Bill | The reimbursable bill is a request for payment for specific goods or services provided within the terms and conditions of the contract. | |
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| Rejected Intragovernmental Order | A draft intragovernmental order that has been rejected by the government supplier and must be further reviewed and revised by the government buyer and supplier. | |
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| Rejected Payment Request | This information reflects a payment request that has failed one or more aspects of the matching process. The rejected payment request is sent back to the originating source for correction and resubmission. | |
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| Rejected Purchase Request | Document which has been reviewed by the procurement organization and found to not adequately describe the required supplies or services for a procurement to be initiated. | |
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| Rejection of Goods or Services Notification | Notification that goods or services have not been accepted. | |
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| Release Order Signal | An order issued by a logistics manager to a storage activity within the same supply distribution network to release and ship materiel, or to a transportation manager to move forces (i.e., personnel and materiel). | |
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| Remittance Information | This is information associated with remittance forwarded to the disbursing activity and may include copies of IPAC listings, checks, coupons, food stamp vouchers, WIC vouchers and various forms of correspondence. | |
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| Renewable Energy Potential Mission Impact Information | Information about impacts to installation mission requirements that may result from implementing a given renewable energy project. | |
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| Renewable Energy Potential Mission Impact Information Request | A request for information about impacts to installation mission requirements that may result from implementing a given renewable energy project. | |
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| Renewable Energy Production and Purchase Information | Information about the energy reporting category, renewable energy reporting, and renewable energy related goals that are required to manage renewable energy production and purchase. | |
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| Renewable Energy Production and Purchase Management Information | Information generated for program management of renewable energy production and purchase. | |
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| Renewable Energy Project Approval Document | Documentation of the authorization to, and the requirements (scope and desired outcomes) for, implementing a renewable energy project. | |
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| Renewable Energy Project Execution Information | Information needed to enter a contract to execute a renewable energy project. | |
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| Replacement Financial Instrument Request | This is the request for the issuance of a replacement check due to the original check being lost, stolen, mutilated or not received by the payee. This request will be processed by the disbursing activity resulting in the generation of a stop pay request to the Department of Treasury. | |
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| Replenishment Stock Request | Demand that is generated at that point at which a stock replenishment requisition shall be submitted to maintain the predetermined or calculated stockage objective. For demand-based computations, the reorder point equals the sum of the safety level of supply, the level for ordering and shipping time, repair-cycle level (for reparable items), and authorized additive levels. | |
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| Report of Programs | The Report of Programs provides programs performance and cost information. The report of program breaks out of programs by appropriation groupings with performance measures based on the Department?s missions and outputs. | |
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| Reprogramming Action | Realignment of budget authority from the purpose for which it was originally appropriated to finance another (usually emergent, unfunded) requirement. A necessary, desirable, and timely device during execution of Defense programs for achieving flexibility in the use of DoD funds provided in appropriation acts. | |
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| Reprogramming Package | Describes the Agency's requests and justifications to move funds among programs and may include more than one reprogramming. | |
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| Reprogramming Request | Reprogramming request sent to OMB to realign funds from one program to another. | |
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| Reprogramming Request Response | This is OMB's response on the department's reprogramming request. | |
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| Reprogramming Requirement | Reprogramming requirement to justify request for reprogramming actions. | |
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| Request Approval from Accounting Control Board | Interpreted general ledger structure change proposal is submitted to control board for approval or disapproval. Develop finalized cost assessment, impact statements and pros and or cons of making changes. | |
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| Request Approved by Accounting Control Board | As a result of the Cost And Revenue Performance Management domain identifying and approving a legitimate departure from organizational standards, this message communicates the Accounting Control Board's approval of the departure from organizational standards. | |
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| Request Cancellation | Notification provided to the customer that the cost performance manager is currently unable to satisfy the requirements outlined in the customer's Cost Information Request. | |
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| Request Clarification of Anomaly | This is a request to a data owner to clarify an anomaly that has been identified. An anomaly is defined by a deviation or departure from the normal or common order, form, or rule. | |
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| Request for Acquisition Information for Congressional and Federal Inquiry | This is the request for acquisition information required to respond to inquiries from Congress or the Federal government regarding the status of an acquisition effort within the Department. | |
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| Request for Additional Continuing Resolution Amount | A request for additional continuing resolution act amount sent to OMB for review and comment. | |
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| Request for Additional Supporting Collection Information | Formal request for additional information needed to identify proper account to post previously unidentified collections. | |
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| Request for Administrative Offset | This includes information for an administrative offset against amounts payable to indebted parties. This would be a salary offset for employees or an administrative payable offset for vendors. | |
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| Request for Billing | Request from accounts receivable to generate billing outlying the type of billing required (i.e., Interfund, Interagency Payment and Collection, etc.). | |
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| Request for Corrective Action | Request to DoD's functional area for recording correcting business event identified during initial Trial Balance analysis. | |
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| Request for Disposition | This is an inquiry into the terms and conditions of the contract and a request to receive weapons systems lifecycle guidance to determine if returns or disposals are warranted and to receive final settlement instructions. | |
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| Request for DoD Technology Export | This is a U.S. industry request from the Department of Commerce or the Department of State for threat evaluation and recommendation regarding the export of DoD technology. | |
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| Request for Increased Reimbursable Authority | A request for an increase of budgetary reimbursable authority to allow the government supplier to enter an intragovernmental transaction. | |
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| Request for Narrative and Footnote Information | Requests for information required for narrative disclosures that is not captured in the SGL or in the SFIS. | |
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| Request for Non DoD or Operational Threat Assessment | This is a request for threat assessment considerations and information from Federal Agency, Joint Warfighter or scientific community. | |
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| Request for Non DoD Threat Assessment Information | This is a request for threat assessment considerations and information from Federal Agency or scientific community. | |
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| Request for Proposal | A request for a legal offer from the supplier to provide goods or services at a specified cost within a specified schedule. It also includes proposed contract terms and conditions under which the goods or services will be provided. | |
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| Request for Refund | Request for a refund payment to DoD due to overpayment or erroneous payment. | |
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| Request for Supplemental Industry Information | This is a request for additional information or clarification required for threat analysis regarding the request for export of DoD technology. | |
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| Request for Supplier Inventory Availability | Request for information on those stocks or items on hand in the supplier's inventory used to fulfill the mission or requirement. | |
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| Request to Cancel Case Implemented in Foreign Military Sales Trust Fund | A request from either the purchaser or USG to cancel a case implemented in Foreign Military Sales Trust Fund. | |
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| Request to Sell Investment | Request sent from the Department to the U.S. Treasury initiating the sale of a Department owned Treasury security. | |
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| Required Accounts Payable Adjustments | Document received (i.e., change order) requiring adjustment to original order or payable. | |
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| Required Eliminations | Identified balances that result from intra-agency transactions that should be eliminated during the financial statement consolidation process. | |
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| Required Inspections and Verifications | Contains information about real property assets that will be inspected and verified. | |
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| Requirement Change from Sourcing | The Identification of a requirement change from sourcing analysis. | |
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| Rescinded Amount | The amount of funds that are to be reduced from the budget authority due to an enacted rescission. | |
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| Rescission Information | This is a rescission enacted by Congress. This rescission will affect the baseline for reprogramming. | |
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| Rescission Language | The language used to complete the rescission report such as OMB identification code, agency and rescission proposal number. | |
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| Rescission Proposal | Proposal for rescission of appropriated budgetary resources to be withheld from availability. | |
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| Rescission Report | A rescission report to be submitted to OMB for inclusion on the President's special message to Congress regarding proposed rescission. | |
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| Rescission, Cancellation and Deferral Pro Forma Entry | The debit and credit affects of recission, cancellation and deferral pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | |
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| Research Information | This is information resulting from internal DoD research for the purpose of investigating an issue or determining the capabilities, technology, and competitive forces of the marketplace to meet an organization's needs for supplies or services or identified as a result of an internal study. Examples of research include medical or human resources studies. Research information may include information such as academic journals, methodologies, standards, studies, relevant government publications and other information necessary to support the research objective. | |
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| Research Information External | This is information from external sources for the purpose of investigating an issue or determining the capabilities, technology, and competitive forces of the marketplace to meet an organization's needs for supplies or services. Research information may include information such as academic journals, methodologies, standards, studies, relevant government publications and other information necessary to support the research objective. | |
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| Response to Congressional and Federal Inquiry | This is the response to a formal request for information from Congress or the Federal government regarding the status of an acquisition effort within the Department. | |
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| Responsive Proposal | A timely, responsive proposal from an offeror as defined in Federal Acquisition Regulation (FAR). | |
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| Retirement Appeal Request | This includes a request to appeal the retirement action decision. This information may include (but not be limited to) retirement date and retirement status. | |
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| Retirement Checklist Action Completion Information | This includes all necessary information related to the completion of a required action outside the boundaries of retirement activities (e.g., logistics asset management, resolution of MWR debts) in order to successfully complete a retirement. This may include (but not be limited to) action completion date, appropriate dispositions related to the action, or any additional activities and tasks to be completed by the Member. | |
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| Retirement Checklist Action Requirement | This includes all necessary information related to a requirement for a Member to perform activities outside the boundaries of retirement activities (e.g., logistics) in order to successfully complete a retirement. This may include (but not be limited to) retirement date, transition assistance eligibility, and a retirement medical review requirement. | |
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| Retirement Draft Order | This includes information pertaining to a draft retirement order based on order requirements. The information may include (but not be limited to) draft order date, order effective date, order type, and order action. The information contained in this ICOM will be the basis for a financial commitment of funds in the Financial Visibility Business Area. | |
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| Retirement Eligibility Concurrence | This includes the retirement request information along with the retirement eligibility information and any other recommendations and endorsements pertaining to it. | |
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| Retirement Eligibility Nonconcurrence | This includes the retirement request information along with the retirement ineligible information along with reasons for denial. | |
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| Retirement Final Clearance Notification | This includes all information necessary to convey the final clearance of a retiring Member. This may include (but not be limited to) final retirement date and a Member's current duty station. | |
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| Retirement Final Order | This includes the information needed to document an approved order for a retirement personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, and order type. The information contained in this ICOM will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Visibility Business Area. | |
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| Retirement Inquiry | This includes the Member's documented inquiry indicating his or her intention of possible retirement in the near future. This inquiry initiates the evaluation of their retirement eligibility as well as modeling of various retirement scenarios (e.g., retirement pay or grade depending on retirement date). | |
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| Retirement Inquiry Response | This includes the response to the Member's inquiry into their retirement status. This response can answer the questions about the various retirement scenarios, and recommends whether or not to proceed with the retirement process. | |
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| Retirement Order Acknowledgement | This includes information necessary to acknowledge the receipt of a retirement order. The information may include (but not be limited to) individual notification, acknowledgement status, individual notification acknowledgement status date, and individual notification acknowledgement time limit. | |
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| Retirement Profile Information | This includes retirement information associated with a personnel/pay record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, Service obligation, current Service and component, retirement points information, and Members who have been identified as mandatory retirement candidates. | |
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| Retirement Profile Update Information | This includes updated retirement information associated with a personnel/pay record. The information may include (but not be limited to) retirement status, retirement points information, eligibility status, retirement date. | |
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| Retirement Request | This includes the request information related to a retirement. The information on the retirement request may include (but not be limited to) Member name, current Service or component, proof of eligibility for retirement, waiver request information, and the physical evaluation severity rating disposition for Members on the Temporary Duty Retirement List (TDRL) and Permanent Duty Retirement List (PDRL). | |
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| Return Delivery Order | Information concerning an authorized return to be used in coordinating delivery activity to include location, condition, required delivery date, destination, and special handling requirements. | |
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| Return Information | This documents the information on materiel which has been authorized for return. It includes item information, quantity, transportation information, condition, and shipment and arrival dates. | |
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| Return Inventory Availability Information | This is information regarding DoD materiel authorized for return and available for reuse, resale, or redistribution. | |
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| Return of Unauthorized Absence Notification | This includes a notification that a Member who was absent without authorization has been returned. This may include (but not be limited to) a notification of Return to Military Control (DD Form 553 "Report of Return of Absentee), or a summary of the facts leading the finding of an unauthorized absent Member. | |
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| Return or Disposal Authorization | A validated and approved return or disposal product authorization. Includes pertinent information necessary to execute the return or disposal (e.g. product location and ship to address). | |
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| Return or Disposal Authorization Request | A request for return or disposal product authorization. | |
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| Return Plan | Courses of action over specified time periods that represent the projected appropriation of required return resources and or assets to meet the return process requirements. | |
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| Returned Payment | This is information associated with a payment which has been returned. For check payments this could be due to improper mailing address information or perhaps a deceased payee. For Electronic Fund Transfer (EFT) payments this could be due to improper American Bankers Association (ABA) routing number, improper account number or the payment being rejected by the recipient. | |
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| Returned Payment for Re-Disbursement | A payment that has been returned due to incorrect disbursing information. After correction, the payment will be sent to disbursing. | |
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| Returned Payment for Rescheduling | A payment that has been returned due to being rejected by the payee or an incorrect entitlement calculation. | |
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| Returned Payment Notice | This is a notification that a previously issued payment has been returned and the reason(s) why. The payment was returned for at least one of the following reasons: invalid account number, invalid routing transcript number, account closed, or rejected by payee. | |
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| Revenue Data | Revenue data includes gain on sale of asset, unearned revenue from collect, advance from a non-Department of Defense buyer, and net change in inventory. | |
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| Revised Draft Agreement | An agreement that has been revised by the government supplier and is ready to be signed by the appropriate contracting officer. | |
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| Reward or Reimbursement Eligibility Notification | This includes the notification of the eligibility of persons or agencies for a reward or reimbursement for apprehending, detaining, or delivering absentees, or escaped military prisoners to military control. | |
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| Route Information | Data concerning transportation networks for applicable modes of shipment including roads, sea lanes, rail. Includes nodal information such as availability and throughput. | |
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| Sales Reimbursement Information | This is reimbursement information from the sale of goods or services (e.g., commissary receipts, training). | |
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| Schedule Information | This is a sequential series of activities with milestones to be accomplished related to the development, production, testing and deployment of a system(s). This includes Acquisition Program Baseline Information. | |
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| Scheduled Disposal Information | Information on the planned or scheduled disposal of property or material deemed excess or defective. | |
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| Scheduled Payment | A payment to vendor that has been scheduled within the constraints of the Prompt Payment Act. | |
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| Scheduled Payment for Disbursement | A payment to a vendor that has reached its scheduled payment date. | |
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| Search and Rescue Assistance Notification | This includes a notification to a law enforcement agency, military force, or search and rescue agency for assistance in finding or rescuing a Member (e.g., a lost hiker or mountain climber). This also includes attempts to establish liaisons in order to find or rescue these personnel more effectively. | |
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| SECDEF Budget Decision | The SECDEF will make his decision on the issues identified during the OMB/OSD budget hearing review. This decision will be incorporated in the Program Budget Decision. | |
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| SECDEF Joint Programming Guidance Decision | The SECDEF's review and approval of the Joint Programming Guidance. | |
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| Selected Acquisition Reporting Information | This is a standard, comprehensive, summary status information of a Major Defense Acquisition Program (MDAP) (Acquisition Category (ACAT) I) required for periodic submission to Congress. Includes key cost, schedule, and technical information. | |
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| Selected ESOH Solution | This is the solution that has been evaluated and has been determined as a course of action to pursue by the ESOH professional. | |
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| Seller Cost Model | A model that supports the agreed-upon methodology to be used by the seller to accumulate the costs of performance for all orders. Those cost accounts shall serve as a historical basis for determining the amount reimbursable for cost-reimbursement Economy Act orders and as a basis of determining a fixed price for similar future fixed-price Economy Act orders. | |
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| Senate Appropriation Committee Report | The U.S. Senate Committee on Appropriations is a standing committee of the United States Senate. It has jurisdiction over all discretionary spending legislation in the Senate. The Senate Appropriations Committee is the largest committee in the U.S. Senate, consisting of 28 members. Its role is defined by the U.S. Constitution, which requires "appropriations made by law" prior to the expenditure of any money from the Treasury, and is therefore one of the most powerful committees in the Senate. | |
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| Senior Rater Profile | This includes the evaluation history of the Senior Rater. This may include (but not be limited to) individuals rated, position, and evaluation scores. | |
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| Separated or Terminated or Transferred Individual Debt Information | This is information required to support a DoD Human Resources collection action on a delinquent person whose affiliation has been separated or terminated from Department of Defense or transferred to another federal entity. This information regards a dollar amount owed to the Department of Defense (e.g., this occurs when a Department of Defense Member or Non-Member damages or loses Department of Defense property, or has been overpaid, or has any other outstanding debt). | |
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| Separation Appeal Request | This includes a request to appeal the separation action decision. The information may include (but not be limited to) appeal date, appeal status, and appeal justification. | |
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| Separation Checklist Action Completion Information | This includes all information related to the completion of a required action outside the boundaries of separation activities (e.g., logistics asset management, resolution of morale, welfare, and recreation (MWR) debts) in order to successfully complete a separation. This may include (but not be limited to) action completion date, appropriate dispositions related to the action, and any additional activities and tasks to be completed by the Member. | |
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| Separation Checklist Action Requirement | This includes all information related to a requirement for an activity outside the boundaries of separation activities (e.g., logistics) to be performed in order to successfully complete a separation. This may include (but not be limited to) separation date, transition assistance eligibility, and a separation medical review requirement. | |
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| Separation Documentation | This includes the official documents that record and report the separation of military personnel from the Service. This may include (but not be limited to) information pertaining to the certificate of release from active duty. | |
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| Separation Draft Order | This includes information pertaining to a draft separation order based on order requirements. The information may include (but not be limited to) draft order date, order effective date, order type, and order action. The information contained in this ICOM will be the basis for a financial commitment of funds in the Financial Visibility Business Area. | |
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| Separation Final Clearance Notification | This includes all information necessary to convey the final clearance of a separating Member from a duty station. This may include (but not be limited to) final clearance date and a Member's current duty station. | |
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| Separation Final Order | This includes the information needed to document an approved order for a personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, and order type. The information contained in this ICOM will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Visibility Business Area. The information may also contain personnel requisition details that will be used to update or modify the Manage Personnel Distribution. | |
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| Separation Order Acknowledgement | This includes information necessary to acknowledge a separation order. The information may include (but not be limited to) individual notification, acknowledgement status, individual notification acknowledgement status date, and individual notification acknowledgement time limit. | |
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| Separation Order Requirement | This includes information related to an official requirement to generate a separation order. The information may include (but not be limited to) personnel action status, personnel action start date, and personnel action identifier. | |
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| Separation Profile Information | This includes separation information associated with a personnel/pay record. This may include (but not be limited to) personnel restriction information, administrative action reason information, Member name, promotion history information, enlisted agreement or officer obligation, adverse action information, separation reason, transfer information, and Member current Service and component. | |
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| Separation Profile Update Information | This includes updated separation information associated with a personnel/pay record. This may include (but not be limited to) Member name, character of service, Member contract, separation reason, any changes to the Member's Service obligation, and Member current Service and component. | |
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| Service Medical Decision Information | This includes information pertaining to the decision of the Services to accept or not accept a medical disqualifying condition, or if the Services is requesting additional medical information. This information may include (but not be limited to) applicant name, decision date, and decision results. This information may also include waiver information and a request for additional information. | |
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| Service Procurement Request | A document which describes the required services so that a procurement or a request for quote can be initiated. | |
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| Shipping Documentation | Documents which facilitate the delivery process and accompany a shipment as it moves through the delivery process. | |
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| Shipping Status | Advanced notification regarding shipments from a distribution location or storage activity (i.e., advance shipping notice). | |
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| Signed Intragovernmental Agreement | An agreement signed by the Government buyer that has not yet been accepted by the Government supplier. An agreement is a written instrument of understanding following negotiations between an agency buyer and agency supplier, where terms have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains terms and clauses applying to future orders between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future orders will incorporate by reference or attachment the required and applicable clauses in the agreement. An agreement is not a contract or order. | |
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| Software Resources Data Report Information | Information pertaining to development and upgrade of software whether performed under a commercial contract or internally by the government, obtained via the Software Resources Data Report. | |
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| Solicitation Quote | A quote from the supplier, in response to an Approved Request for Proposal, to provide goods or services at a specified cost and within a specified schedule based on appropriate funding limitations. It may include proposed contract terms and conditions under which the goods or services will be provided. | |
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| Solution Development Cost Information | Details about the estimated work that will be performed during the development of an ESOH solution. This information supports estimates of environmental liability and is updated on a periodic basis to reflect changes in the cost of developing a solution. | |
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| Source Product Hazard Data Submission | The product hazard data (PHD) that has been received from an external non-DoD source (eg. manufacturer, supplier, vendor) and is submitted for validation and subsequent entry into the master product hazard data (MPHD) warehouse as a result of PHD made available by a PHD source. | |
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| Source Selection Documentation | Source Selection Documentation may include the following: Proposed Agreement, Source Selection Decision Document, Proposal Analysis Report (PAR), Responsibility Determination, Price Negotiation Memorandum, Draft Sourcing Vehicle(s), Trade-Off Analyses, Briefings for Source Selection Authority, Briefings for Approval Authorities, etc. | |
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| Sourcing Planning Information Request | A sources sought synopsis for market research purposes only containing the buyer's planning requirements and needs. This does not reflect a commitment by the buyer to issue a request for proposal, award a contract or otherwise pay for the information provided in response to the synopsis. | |
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| Sourcing Planning Information Response | Information provided by suppliers in response to Sourcing Planning Information Request (RFI) made by the DoD buyer for planning requirements or needs, including pricing, quantity, schedule and performance information. | |
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| Spend Information | Historical spend information of DoD past purchases. Spend information includes post-award data used to identify strategic sourcing opportunities. For example, total obligated amount per fiscal year, socio-economic information, supplier concentration. | |
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| Spend Reports | Report that analyzes aggregated enterprise spend information to support development of enterprise sourcing plans. The intent being to gather past spend data to better leverage DoD economies of scale for sourcing. | |
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| Spending Authority from Offsetting Collections | Broad responsibility by Congress that Government agencies have the power to spend federal funds received through offsetting collections. Congress can specify availability and criteria for spending these funds. Spending authority from offsetting collections includes earned collections and earned receivables from Federal sources, changes in unfilled customer orders, anticipated authority without an advance, and transfers from non-FMS trust funds and special funds. | |
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| Stakeholder Input | This is input from groups such as a community advisory board, external stakeholders or other public groups as mandated by regulation. | |
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| Standard Chart of Accounts | The United States standard general ledger chart of accounts provides control over all financial transactions and resources balances, satisfies basic reporting requirements of Office of Management and Budget and United States Treasury Department, and integrates proprietary and budgetary accounting. | |
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| Standard Financial Information Structure | The Standard Financial Information Structure (SFIS) is the DoD's common business language that provides the ability to collect and summarize information along several dimensions to include Appropriation Account, Budget Program, Organization, Trading Partner, Transaction and Cost Accounting information. SFIS aligns and extends the Office of Management and Budget (OMB) Common Government-wide Accounting Code (CGAC). This information is used to support financial, cost, and managerial reporting requirements as well as provide insight into the strategic decision-making process at multiple levels in the government. | |
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| Statement of Accountability | Monthly report submitted from federal agency that outlines changes to the fund balance with Treasury should balance with FBWT. | |
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| Statement of Difference | Statement of Difference provides the discrepancies between disbursements and deposits generated by the Treasury. Differences resulting from deposits indicate there is a discrepancy between the monthly totals submitted through the banking system and the totals provided by the Department of Defense. Differences resulting from disbursement transactions reveal discrepancies between monthly totals reported by the Regional Financial Center and/or through On-line Payment and Collection System between the Department of Defense and other agencies disbursement transactions and/or report. | |
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| Statistical Reporting Delivery Information | Quantifiable on-time delivery performance data on contracts or orders valued at less than one million dollars. This data is used to classify each supplier?s performance by Federal Supply Code (FSC). | |
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| Statistical Reporting Quality Information | Quantifiable quality performance data on contracts or orders, at the line item level, valued at less than one million dollars. This data is used to classify each supplier?s performance by Federal Supply Code (FSC). | |
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| Stop Loss Criteria | This includes the criteria that specify which personnel need to be retained. This criteria may include (but not be limited to) military occupational specialty (MOS) and period of retention. | |
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| Stop Loss Notification | This includes information from the Service Headquarters identifying Members for involuntary retention based on Service specific criteria. The information may include (but not be limited to) notification recipient, notification date, and notification type. | |
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| Stop Payment Confirmation | Confirmation received from DoD/Treasury confirming stop payment. | |
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| Stop Payment Notification | This is a message from the US Treasury confirming that a stop payment has occurred. | |
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| Stop Payment Request | This is the request for stop payment issued to the Department of Treasury associated with a check payment previously issued by the disbursing activity. | |
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| Strategic Objectives | Guidance from leadership that provides vision, goals, priorities, and desired performance outcomes for specified mission requirements. | |
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| Strategic Planning Guidance | Strategic Planning Guidance (SPG) is a single fiscally-informed document that replaced the policy/strategy sections of the Defense Planning Guidance. The draft is issued early in the Planning process to provide overall policy and strategy guidance to be used in developing the defense program. SPG provides DoD Components with direction on defense policy, strategy, force and resource planning, and fiscal matters for use in developing their Program Objective Memorandum (POM). | |
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| Strength Authorization Information | This is the specification of military manpower strength ceilings, within a specified fiscal year, authorized by Congress for each of the armed forces. This includes, but is not limited to, service end strength; specified limitations on the number of members of a reserve component permitted to be on active duty; and Dual Status Military Technician end strength for each reserve component of the Army and Air Force. | |
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| Strength Planning Information | This contains personnel resource estimates and requirements, including detailed strength planning with impacts within force restructuring programs (e.g., Stop Loss, mandated retraining, Reduction-in-Force). | |
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| Student Admission Enrollment Request | This includes information associated with requesting student admission into a Department of Defense (DoD) education program. This information may include (but not be limited to) student application paperwork, eligibility requirements met (if necessary), and signatures authorizing education request. This information also includes admission requests to external educational opportunities (e.g., college, law school, graduate school). | |
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| Student Course Evaluation | This includes information associated with the evaluation of Department of Defense (DoD) individual training courses and education programs. This information may include (but not be limited to) details of the feedback (course is sufficient, course has deficiencies, and proposals to make the course better) given by the student of that particular course. This information will be used to evaluate perceived deficiencies of, or a proposal for a modification to, a specific individual training and education program. | |
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| Student Education Grade | This includes information associated with the grading and evaluation of a student?s performance in a Department of Defense (DoD) education program. This information may include (but not be limited to) an assessment of student performance in education courses against published objectives and other criteria, and recording of the same according to personnel performance. | |
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| Student Enrollment Information | This includes information associated with the enrollment information of students accepted to Department of Defense (DoD) individual training courses and/or education programs. This information may include (but not be limited to) student applications, acceptance or non-selection notifications, and signatures authorizing enrollment. This information also includes information for enrollment into external educational opportunities (e.g., college, law school, graduate school). | |
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| Student Individual Training Course Grade | This includes information associated with the grading and evaluation of a student?s performance in a Department of Defense (DoD) individual training course. This information may include (but not be limited to) an assessment of student performance in individual training course against published objectives and other criteria, and recording of the same according to personnel performance. | |
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| Subcontracting Report | Documentation of contractors' subcontracting plans that includes the dollars awarded to the following classifications of businesses: Small, Small Disadvantaged, Small HUBZone, Women-Owned Small Businesses, Historically Black Colleges and Minority Institutions, Veteran-Owned Small Businesses, Service Disabled Veteran-Owned Small Businesses (Standard Form 295 Only). | |
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| Subsidy Liability Information | Information about the subsidy liability. | |
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| Summarized Balance of Accounts for Procurement | This information is created from all transactions in the monitor payment portion of the Entitlement process and provides a summarized balance of accounts needed for administering the procurement instrument. | |
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| Supplemental Absence Information | This includes supplemental information concerning a Member who is absent. This may be a response to a request for more information. This may include, but not be limited to, additional information about the duration and nature of the absence, the Member's intent, and any information concerning the current whereabouts of the Member. This may also include a report of the facts concerning personnel who cannot be located or who have been located but cannot be apprehended due to political or other reasons. | |
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| Supplemental Appropriation Act | An emergency adjustment to the current year appropriation act; usually for national defense contingencies and natural disaster emergencies. | |
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| Supplemental Industry Information | This is the submission of additional information or clarification required for threat analysis regarding the request for export of DoD technology. | |
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| Supplemental Information Request | This is the request for additional information or clarification required for programmatic analysis regarding functional performance, cost effectiveness, contract instruments and interoperability across selected groupings. | |
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| Supplemental Information Response | This is the submission of additional information or clarification required for programmatic analysis regarding functional performance, cost effectiveness, contract instruments and interoperability across selected groupings. | |
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| Supplier Advance Ship Notice Information | Advanced notification of scheduled materiel deliveries to a receiving location or storage activity directly from the supplier. It lists the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. This information enables the sender to describe the contents and configuration of a shipment in various levels of detail, including actual departure date/time, and provides an ordered flexibility to convey information. | |
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| Supplier Coordination Information | Includes supplier?s business partner network (BPN) identifier (if not previously provided), available and projected inventory levels, pricing information (includes surcharge), delivery availability, timing, projected capacity, and statutory authority, if any. | |
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| Supplier Information | The collection of supplier information required to manage the supplier relationship and determine if a supplier is authorized to do business with the DoD. This includes, but is not limited to, general registration information, socio-economic information, and representations and certifications. | |
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| Supplier Inventory Information | Those stocks or items on hand in the suppliers' inventory used to fulfill the mission or requirement. | |
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| Supplier Planning Information | Planning data provided by the Supplier in response to Buyer Planning Information sent to the Supplier. It is used to support the development or refinement of a sourcing plan. This includes information on requirements, performance specifications, pricing, and quantities and is more detailed than general market research and could be proprietary. | |
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| Supplier Product Hazard Information | This is the product hazard or material safety information provided by the supplier or manufacturer of a product; such as information that may be provided on a Material Safety Data Sheet (MSDS) or in Nuclear Regulatory Commission permit information. | |
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| Supplier Response | Supplier comments on the draft contract or agreement provided to the supplier during coordination to reach further clarifications and/or exchange information additional required prior to awarding the contract or agreement. | |
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| Supply Plan | A plan for a course of action over specified time periods that involves a projected appropriation of resources to meet product or supply requirements. | |
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| Supply Request | A request for supply support from any Component distribution system and from the GSA for requisitioning, issuing, lateral redistribution, and returning of DoD materiel. | |
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| Sustainment Work Order Information | This is information regarding the specific task list and scheduled completion time to sustain real property. This information could include Asset ID, Work Order ID, Work Order Description, Work Order Type, Work Order Diagnosis Type, Work Order Symptom Type, and Work Order Root Cause Type. | |
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| Tabled Requirements Notification | Notification sent to the customer that the proposal for the new requirements has been set aside due to questions and or concerns and needs to be re-examined. | |
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| Tax Reports | The purpose of tax reports is to provide for tax deduction reporting, reconciling, and correction processing for each taxing authority. | |
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| Technical Programming Guidance | Technical Programming guidance is the program review instructions issued by OSD to supplement the JPG for the development of the Military Services and Defense Agencies POM. This guidance includes administrative instructions in submitting program data that will be included in the component's POM submission. | |
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| Technical Surveillance for Service Information | Report of the technical performance of the contractor in performing a service. | |
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| Testimonial Document | This is in response to Congress's request to have Components provide Testimony on their portion of the proposed budgets submission. The testimony is coordinated with OSD Comptroller prior to submitting the Component's Testimony to Congress. | |
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| Time and Attendance Information | This is a person's number of hours worked, attendance, and leave information for a specific pay cycle. | |
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| Time and Materiel Surveillance Information | Report of contractor performance on a time a material contract. | |
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| Time, Absence, and Labor Notification | This includes notifications that it is time to either document or certify Time, Absence, and Labor information, or that documented Time, Absence, and Labor information is invalid and requires adjustment, or if the Time, Absence, and Labor information has been approved and certified. | |
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| Time, Absence, and Labor Profile Information | This includes the time, absence, and labor information (e.g., labor information, approved leave information, time worked information) that is associated with a personnel/pay and labor record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, leave balance, leave earned type, retirement points information, labor code, time worked amount, absence time amount, absence date and time, duty status, and information concerning personnel who are absent without authorization. | |
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| Time, Absence, and Labor Profile Update Information | This includes the updated time, absence, and labor information (e.g., labor information, approved leave information, time worked information) that is associated with a personnel/pay and labor record. The information may include (but not be limited to) leave balance, leave earned type, retirement points information, labor code, time worked amount, absence time amount, absence date and time, duty status and information concerning personnel who are absent without authorization. | |
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| Training Certifications | Contains documentation attesting to successful completion of training. | |
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| Transaction Confirmation | Treasury confirmation of purchases, sales or redemption of Marketable, Non-marketable and Market Based securities held by Department of Defense components. | |
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| Transfer Appeal Request | This includes official documentation of a Member's justification as to why a denied transfer should be reconsidered. This may include (but not be limited to) appeal date, appeal reason, and justification documentation. | |
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| Transfer Draft Order | This includes information associated with the determination of the transfer order type and order action based on order requirements and associated transfer authorization information. The information may include (but not be limited to) order reason, order action, and order detail identifier. | |
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| Transfer Eligibility Concurrence | This includes an official determination that a Member is eligible for a transfer and that the affected Services or components concur with the transfer request. For approval to attend a commission program (i.e. a transfer between military personnel class), the transfer eligibility concurrence includes a determination that a Member meets minimum requirements to be considered for admission to a commissioning source or Warrant Officer program (e.g., 4 year college degree, time in service, time in grade). A transfer eligibility concurrence may also include (but not be limited to) Member information, date, and transfer type. | |
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| Transfer Eligibility Nonconcurrence | This includes an official determination that the affected Services or components deem the Member ineligible for a transfer. A transfer eligibility nonconcurrence may include (but not be limited to) Member information, date, transfer type, and reasons for ineligibility. | |
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| Transfer Final Order | This includes the information needed to document an approved order for a transfer. The information may include (but not be limited to) approved order date and status, order number, order effective date, and order type. | |
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| Transfer of Government Property | Notification that government property in the custody of a contractor has been transferred to the government, to another contractor location or to a new contract. | |
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| Transfer Order Acknowledgement | This includes information necessary to acknowledge a transfer order. The information may include (but not be limited to) individual notification, acknowledgement status, individual notification acknowledgement status date, and individual notification acknowledgement time limit. | |
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| Transfer Order Requirement | This includes information related to an official requirement to generate a transfer order. An official order requirement may include an action to modify (e.g., revoke, cancel) an existing order. Note: A commission program transfer order requirement may include (but not be limited to) personnel action status, personnel action start date, and personnel action identifier. | |
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| Transfer Package | Coordinated package documenting DoD's transfer request approved by OMB. This package includes all the information specific to the request such as transfer justification, amount of budgetary resources, appropriations, and/or treasury accounts. This package is sent to Congress for congressional action. | |
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| Transfer Profile Information | This includes transfer information associated with a personnel/pay record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, adverse action information, Member name, Member obligation, Member contract, Member current Service and component; as well as information from the Officer Agreement Profile Information, Separation Profile Information and Enlistment Agreement Profile Information. | |
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| Transfer Profile Update Information | This includes updated transfer information associated with a personnel/pay record. The information may include (but not be limited to) Member name, Member obligation, Member contract, and Member current Service and component. | |
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| Transfer Request | Transfer request submitted to OMB to move budget authority between statutory appropriations or treasury accounts. | |
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| Transfer Request Response | OMB's decision to DoD's transfer request to move budget authority between statutory appropriations or treasury accounts. | |
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| Transfer Requirements | This is an initial document that identifies specific requirements with rational/justification for requesting a transfer of budget authority; either by a Warfighter, OSD, Executive Branch, OMB or Congress. It is a proposal to reduce budgetary authority from one statutory appropriation and increase budget authority by the same amount in another statutory appropriation; or a transfer between two Treasury accounts. | |
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| Transportation Information | Information pertaining to the physical shipment or actual transportation movement that is used to facilitate the processing of materiel at the delivery location or the arrival of forces at their destination (e.g. shipping label, manifest, customs information, bill of lading, or Materiel Safety Data Sheet (MSDS) information). | |
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| Transportation Procurement Request | This is the logistics requirement needed to accomplish a transportation obligation for an organization/customer. | |
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| Transportation Schedule | A movement plan for specific cargo or passengers. For example, scheduled intermediate stops, marshaling area information, movement times, specific locations (e.g., origin, destination), mode, etc. | |
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| Travel Debt Bill Information | This includes information associated with the execution of a debt disposition directing a waiver, remittance, partial payment for a travel related debt. This information may include (but not be limited to) debt type, debt amount, effective date of indebtedness, amount of to be written off from the original indebtedness. This information is the basis for an action in the Financial Visibility business area. | |
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| Travel Debt Disposition | This is an overall flow of travel debt disposition for individual debt closeouts. It is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. | |
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| Travel Order Response | This includes a response to the Invitational Travel Order Requirement. Information may include (but not be limited to) name(s) of traveler(s), and specific travel information (e.g., mode(s) of transportation and travel itineraries). | |
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| Travel Requirement | This requirement defines an organization's or person's need for travel, including movement of goods, using the travel card (where authorized). It may be an unfunded or funded requirement. | |
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| Travel Resource Information | The information summary of the schedule, and related costs, for the travel modes and accommodations needed to accomplish travel. This information will support the evaluation of costs during the management of travel authorizations. | |
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| Travel Resource Information Requirement | This is the requirement for schedule and cost information for the travel modes and accommodations needed to accomplish travel. This information is needed to support the evaluation of costs during the management of travel authorizations. | |
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| Travel Substantiation Information | This is the auditable record of the details and related costs of a person's authorized travel. | |
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| Treasury Certificate | Certificate of ownership of Marketable, Non-marketable and Market Based securities held by DoD components | |
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| Treasury Fund Balance | The Fund Balance with Treasury (FBWT) is an asset account that reflects the available budget spending authority of federal agencies. Collections and disbursements by agencies will, correspondingly, increase or decrease the balance in the account. Agencies report changes to this account to the Financial Management Service (FMS), Department of Treasury through monthly reporting on Statements of Transactions (FMS 224, 1220, or SF 1221) and Statements of Accountability (FMS 1219 and SF 1218). | |
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| Treasury Offset Request | The Treasury Offset Program uses this process to match delinquent debtor files against payment files. When a match occurs, the payment is intercepted and the debt is offset up to the amount of the debt plus assessed administrative fees. Under the Treasury Offset Program, delinquent accounts are subject to administrative offset of United States Government funds due individuals from various sources such as Federal Income Tax refunds, federal salary offset, and payments from other Government agencies. | |
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| Treasury Report on Receivables | TROR provides public receivables and delinquencies information and statuses. This report is required by Treasury on a quarterly basis. | |
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| Treasury Reports | The purpose of Treasury reports is to supply data required by Treasury for member deductions, such as delinquent debts or Thrift Savings Plan deductions. | |
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| Treasury Warrant | The Treasury warrant is a financial control document, issued after enactment of the Appropriation Act by the Treasury Department. This document is the basis for reporting cash on the books authorized to be withdrawn from the central account maintained by the Treasury, essentially maintaining the bottom line for all appropriations. This document is one of the three main sources that must be approved prior to issuing the Budget Authority to the component. | |
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| Trial Balance Data and Statement of Transactions | The Trial Balance is the accumulation of all financial and accounting transactions captured in General Ledger Accounts that represent the financial position of the organization at any point in time, to include aging reports. This is the logical representation of the Trial Balance that is reviewed, certified and published. The Statement of Transactions is the central accounting document used to report monthly accounting activity to Treasury. This report provides Treasury with information on agency deposits and disbursements and captures data by appropriation, fund and receipt accounts. | |
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| Unapportioned Funds | These are the unapportioned funds that will be withdrawn based on congressional enactment of the proposed rescission. | |
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| Unapproved Additional Temporary Requirement | This is an Additional Temporary Requirement which has been denied after review of the requirements for additional authority request. | |
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| Unapproved Deferred Funds | These are the Unapproved Deferred funds based on congressional actions. As mandated by Impoundment Act, after receiving congressional decision that denies the proposed deferrals, funds must be made available for obligation. | |
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| Unapproved Draft Request for Proposal | A rejected Request for Proposal that needs to be modified. | |
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| Unapproved Proposal Notification | Notification sent to internal customer when proposal has been not been approved. | |
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| Unapproved Reprogramming Request | This is an unapproved deferred fund based on congressional action. | |
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| Unapproved Reprogramming Requirement | This is an unapproved reprogramming requirement. | |
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| Unapproved Rescinded Funds | These are the unapproved rescinded funds based on congressional action. As mandated by Impoundment Act, after receiving congressional decision that denies the proposed rescission, funds must be made available for obligation. | |
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| Unapproved Transfer Request | Notification to the component that OMB did not approve the request to move budgetary resources between statutory appropriations or treasury accounts. | |
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| Unauthorized Absence Information Request | This includes a request for information on unauthorized absences (e.g., from Congress, Department of Justice). | |
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| Unauthorized Absence Report | This includes summary information of Members who are or have been absent without leave as well as public deserter information intended to prevent future desertions. This may include (but not be limited to) the "Desertion and Unauthorized Absence (AWOL) Semi-Annual Service Report". | |
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| Undisbursed Appropriation Account Ledger | Financial Management Service (FMS) provides this document for expenditure accounts that have monthly activity. FMS provides information about the appropriation warrants issued, non-expenditure transfers, and transactions reported by agencies on the Statement of Transactions. | |
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| Undisbursed Appropriation Account Trial Balance | Financial Management Service (FMS) provides information about the appropriation warrants issued and non-expenditure transfers to prepare the trial balance at the end of the period. The trial balance details the ending balances from the undisbursed appropriation account ledgers. The trial balance is used to prepare statements for submittal to Treasury. | |
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| Undistributed Appropriation Line Item Amount | The line item amount of the appropriation which has been identified but not distributed. | |
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| Unearned Revenue Accrued Liability | The amount of revenue that has been received by DoD but has not been earned. | |
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| Unique Item Information | Information provided by the vendor, program manager, or item manager about an item which includes item description, Unique Item Identifier (UII), original acquisition cost, and embedded item information. It is used to enable asset management, accountability, and valuation either as an update to the asset record or the creation of the initial asset record, based on receipt or a conditional update of the item. | |
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| Unit Cost Lookup Service Request | Request information to the Unit Cost Lookup Service. | |
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| Unit Cost Lookup Service Information | Nunn-McCurdy Unit Cost Information. | |
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| Unit Cost Reporting Information | This covers both Program Acquisition Unit Cost and Procurement Unit Cost information for use as a metric that is related to the cost associated with a single unit of the product to include direct costs, indirect costs, traced costs and allocated costs. Program Acquisition Unit Cost with respect to a major defense acquisition program, means the amount equal to the total cost for development and procurement of, and system specific military construction for, the acquisition program, divided by the number of fully-configured end items to be produced for the acquisition program. Procurement Unit Cost, with respect to a major defense acquisition program, means the amount equal to the total of all funds programmed to be available for obligation for procurement for the program, divided by the number of fully-configured end items to be procured. | |
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| Unsolicited Product Information | Product information received from an external non-DoD source (eg. manufacturer, supplier, vendor) pertaining to a product that contains hazardous material. The product information has not been requested by the DoD. | |
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| Update Asset Record Energy Information | Facility energy performance information that updates asset records. | |
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| Update Asset Valuation Information | Information that establishes the updates to asset recorded costs. | |
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| Updated Asset Valuation Information | This is the information that establishes the updates to asset recorded costs. | |
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| Updated Detail Justification Material | Updated President's budget numbers in line item detail, both at direct and reimbursable level. These materials also include the update or adjustments or new justification materials to support DoD's budget submissions. It should include program performance indicators and goals, any proposed policies and strategies along with the amount of mandatory and discretionary spending. The justification should include personnel requirements, its relationship to the President Management Agenda, and additional funding needs in excess of the budget. | |
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| Updated Geospatial Features | Geospatial information that has been updated as a result of an external or internal trigger and requires review against a family of geospatial standards, guidance documents, and received requirements. | |
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| Updated Liability Information | Upon partial liquidation of a liability, the liability is recalculated to show new amount outstanding. For example, this information can be the aggregated financial information for environmental liabilities that has amortization factors applied as applicable. | |
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| Updated Maintenance or Production Schedule | This identifies changes to the workload plan resulting from the accomplishment of tasks. | |
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| Updated Materiel Asset Information | This is the aggregation of the physical, legal and financial characteristics of a materiel asset under DoD accountability. It includes all information about the state of the asset such as disposed, transferred, excess, obsolete, unserviceable, operation ceased, physical inventory information and all asset valuation information. | |
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| Updated Real Property Asset Information | This is the aggregation of the physical, legal and financial characteristics of a real property asset under DoD accountability. It includes all information about the state of the asset such as disposed, transferred, excess, obsolete, unserviceable, operation ceased, physical inventory information and all asset valuation information. | |
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| Updated Receivable Balance | Adjustments are made to bills under protest or through offers in compromise or installment. If the bill is issued and a protest is filed, action and review occurs. Approve protest, re-liquidate entry, and adjust down to original duty, and cancel 2nd bill. If adjustments are made for more than $600, IRS Form 1099 must be issued. Adjustments will generate the appropriate general ledger transactions to include write-offs and waivers. This information allows DoD to monitor, review and approve adjustments (e.g., credit memos, debit memos, waivers, and write-offs) relative to receivables balances. | |
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| USSGL Transaction Library | The United States Standard General Ledger (USSGL) Transaction Library is based on Section I, II and III of the Treasury Financial Manual (TFM), USSGL Supplement. It provides both budgetary and proprietary entries for business and accounting events occurring throughout the DoD, at an enterprise level. In some cases a business or accounting event may require more than one transaction, therefore the USSGL Transaction Library provides business rules that govern such needs. Compilation of the USSGL Transaction Library, which also includes the identification of delineating data elements (DDE), can be found in the BEA Laws, Regulations, & Policies Repository. The transactions are grouped under the following categories: A 100-300 Funding Sources B 100-400 Disbursements and Payables C 100-300 Collections and Receivables D 100-800 Adjustments/Accruals/Non-Budgetary Transfers Other Than Disbursements and Collections E 100-200 Memorandum Entries F 100-200 Year Pre-Closing and Closing Entries | |
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| Validated ESOH Assessment Geospatial Information | This is geospatial information needed during the process of assessing an ESOH aspect that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. | |
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| Validated ESOH Identification Geospatial Information | This is geospatial information needed during the process of identifying an ESOH aspect that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. | |
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| Validated ESOH Solution Development Geospatial Information | This is geospatial information needed during the process of developing an ESOH solution that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. | |
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| Validated ESOH Solution Implementation Geospatial Information | This is geospatial information needed during the process of implementing an ESOH solution that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. | |
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| Validated Personnel Requisition | This includes a validated action request for assignment of personnel. This request includes all the validated requirements to fill authorized position vacancies and will be either advertised or unadvertised. This information may include (but not be limited to) requisition date, requisition quantity, occupational code, and Unit Identification Code (UIC). | |
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| Validated Real Property Asset Geospatial Information | This is geospatial information needed during the process of maintaining asset information that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. | |
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| Validated Real Property Build and Maintenance Geospatial Information | This is geospatial information needed during the processes supporting the building or maintaining of real property that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. | |
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| Validated Real Property Installation Geospatial Information | This is geospatial information needed during the installation support processes that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. | |
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| Valuation Template | This is information that is required for identifying rules and requirements to be used in valuing assets. The rules and requirements taken into consideration include the types of funding, the types of costs, types of assets, the useful lives of end-items and major components, salvage value, depreciation type and which costs are to be aggregated into the end item cost, which items are to be valued separately, expensed costs, and whether there is government furnished material or government furnished labor being provided to the contractor. | |
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| Valuation Template Request | This is a request for information that is required for identifying rules and requirements to be used in valuing assets. The rules and requirements taken into consideration include the types of funding, the types of costs, types of assets, the useful lives of end-items and major components, salvage value, depreciation type and which costs are to be aggregated into the end item cost, which items are to be valued separately, expensed costs, and whether there is government furnished material or government furnished labor being provided to the contractor. | |
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| Veterans Affairs Disability Severity Information | This includes documentation related to the Veterans Affairs (VA) disability severity information for a Member. The information may include (but not limited to) Member name, current Service or component, and disability severity information. | |
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| Visualize Geospatial Analysis Results Request | This is a request for visualizing geospatial analytical results that is needed for presentation of geospatial analysis and serves a specific analytic requirement. | |
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| Voluntary Separation Concurrence | This includes an official determination that a Member is eligible for a voluntary separation and that the losing services and components concur with the voluntary separation request. This may include (but not be limited to) recommendations to further decision activities, the eligibility on any requested waivers, and the date of concurrence. | |
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| Voluntary Separation Nonconcurrence | This includes information associated with an official determination that the losing services and components do not concur with the voluntary separation request. This may include (but not be limited to) justification for ineligibility or areas where the voluntary separation request may have been inaccurate. | |
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| Voluntary Separation Request | This includes the request information related to a voluntary separation. Additionally, this may also include information related to any waivers that are part of the voluntary separation request. The information in this request may include (but not be limited to) Member name, current Service or component, proof of eligibility for a voluntary separation, and justification for voluntary separation. | |
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| Wage Determination Information | This is the salary Information for an official contract, based on the Service Contract Act (SCA) and the Davis-Bacon Act (DBA). | |
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| Waiver Pro Forma Entries | The appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the waiver on overdue receivables. | |
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| WIP Cost Information | This is information regarding the costs accumulated in the Work In Progress (WIP) account. For real property construction projects, this represents the cost information accumulated by the construction agent to be billed to the sponsoring entity. The billed costs are recorded in the corresponding Construction In Progress (CIP) account. | |
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| Wire Transfer Information | Information that is provided to the U.S. Treasury for the wire transfer transaction. Information could include payee's name, bank account and routing number, amount of transfer, and transaction date. | |
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| Withdraw Funds Information | Information sent to the Treasury regarding the line item amount to be withdrawn from the agency's appropriation. | |
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| Withhold or Holdback Payment | The withhold of a portion of a payment to a contractor in accordance with the terms of the contract. | |
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| Work Order | A contract or order that has been awarded to a supplier/contractor and is a mutually binding legal relationship obligating the supplier to furnish the supplies or services (including construction) that can be invoiced, and the buyer to pay for them. It includes all types of commitments that obligate the DoD to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; and orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance. The contract will contain at least the following: price, quantity, delivery date, ship-to, bill-to other terms and conditions, specification and charge code. Contracts or orders could include Fixed-price, Cost-reimbursement, Incentive, Grants, Cooperative Agreements, Other Transactions, Interagency Procurements Under the Economy Act, Intra-agency order, Indefinite-Delivery type orders, orders against Basic Agreements, Basic Ordering Agreements and Federal Supply Schedules. | |
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| Work Order Information | This represents information indicating that a work order has been authorized and initiates execution. It contains details about all estimated costs to include labor, material, invoices, or utilities associated with the activities described therein. This could include a specific or blanket authorization to perform certain work - usually broader in scope than a job order. | |
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| Work Order Requirement | This information indicates that a work order has been authorized. It contains details about all estimated costs to include labor, material, invoices, or utilities associated with the activities described therein. | |
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| Work Request | This is a request for a contract or order that will be awarded to a supplier/contractor and will be a mutually binding legal relationship obligating the supplier to furnish the supplies or services (including construction) that can be invoiced, and the buyer to pay for them. It will include all types of commitments that obligate the DoD to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; and orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance. The contract will contain at least the following: price, quantity, delivery date, ship-to, bill-to other terms and conditions, specification and charge code. Contracts or orders could include Fixed-price, Cost-reimbursement, Incentive, Grants, Cooperative Agreements, Other Transactions, Interagency Procurements Under the Economy Act, Intra-agency order, Indefinite-Delivery type orders, orders against Basic Agreements, Basic Ordering Agreements and Federal Supply Schedules. | |
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| Work Schedule | A program and budget work schedule will be forwarded by a separate memorandum at the beginning of each program and budget formulation cycle. This schedule will show the dates to be used for planning the various phases involved in the formulation process. This augments program and budgeting guidance with more detailed and updated information. | |
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| Workforce Analysis Information | This includes the end result of workforce analysis to be utilized in the projection of force structure/authorizations, strength planning, force restructuring, force distribution, force leveling, and in all aspects of workforce planning (e.g., Stop Loss, war plan sustainability studies, mandated retraining, Reduction-in-Force, recruiting projections, reserve strengths including active duty tour requirements, current strength level, and strength projections at specified future dates). | |
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| Workforce Analysis Request | This includes a request for analysis of specified information (e.g., strength, authorization) within the context of modeling future scenarios. This information may include (but not be limited to) request date, requestor name, and request description. | |
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| Workforce Communication Request | This includes information related to a request for communications to the specified workforce on a HRM issue. Communications are between management, labor and all DoD supported personnel. The information may include (but not be limited to) requestor personal information (e.g., name, official title, organization), type(s) of communications (e.g., newsletters, e-mail and web pages, bulletin boards, official surveys, commander's call presentation materials, rosters, postal support materials), communications mediums (e.g., recruiting TV, radio, billboards and backpack advertising), communication facilitation requirements (e.g., recruiting leased space in shopping centers), designated workforce specifications ( e.g., occupations, occupation groups), date of request, projected effective date for communication, and narrative description of communication requested. | |
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| Workforce Occupational Safety Issue Communication | A communication to responsible authorities that an issue of actual or potential Occupational Safety concern exists. The communication may refer to a set of circumstances of interest to the ESOH community or may be a request for a process authorization. The communication will generally be identified as a result of an internal study or inspection. Example Attributes: Time/date of Communication Issue description Name of Notifier Issue area/location. | |
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| Workforce Occupational Safety Issue Information | Information about an issue of actual or potential Occupational Safety concern. This information provides interim guidance for human resources planning while the identification and assessment of an ESOH aspect is underway. This information will be replaced with the ESOH Control Requirement once the ESOH Control Agreement is reached. | |
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| Workload Information | The projected amount of labor (e.g., occupations, competencies, and labor categorization) needed to operate, maintain, and support a mission for a manpower requirement. | |
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| Write-Off Pro Forma Entries | The general ledger impact of writing off eligible debts and adjusting accounts receivable balance. This generates the appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the debt write offs. | |
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