| AFS Reports |
These are automated financial statements (AFS Reports) for external agencies that have been certified as meeting Federal Accounting Standards Advisory Board and other compliance requirements by the Accounting Process. |
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| Acceptance Data |
Transaction data detailing that constructive acceptance has occurred or that ownership of legal title and accountability of goods and services has been transferred to the government buyer that allows the government supplier to record a receivable transaction. |
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| Acceptance Evidence |
Documentation of the act of assuming ownership of legal title and accountability of goods tendered and services rendered, excluding Real Property Placed in Service Notification. This serves as proof that the deliverables received or services rendered have been provided fulfilling specified terms and conditions against the previously agreed upon obligating document, contract, and/or intragovernmental order between the supplier and the buyer. |
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| Accepted Intragovernmental Order |
Data of an intragovernmental order that has been accepted by the government supplier that includes terms and conditions agreed upon between the government supplier and the government buyer and meets the requirements of applicable regulations, policy and statute. |
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| Accepted Letter of Offer and Acceptance Document |
Accepted Letter of Offer and Acceptance is a Foreign Military Sales Trust Fund case document that has been countersigned by USG and signed by the purchaser, if required, accepting terms and conditions of the offer. The document provides information necessary to execute the case in the Foreign Military Sales Trust Fund and is the official document for recording contract (budget) authority at the case level. |
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| Accepted Purchase Request |
Document which has been reviewed by the procurement organization and found to adequately describe the required supplies or services so that a procurement can be initiated. Some procuring activities actually refer to the document by this title, others use different titles such as Procurement Directive. Combined with specifications, the Statement of Work (SOW) and Contract Data Requirements List (CDRL), it is called the PR Package, a basis for solicitation. |
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| Accounts Payable Adjustments |
Adjustment made to outstanding payable that may result from payments made to vendor or credits received from vendor. It also includes adjustments to reflect discrepancies found during periodic account reconciliation. |
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| Accounts Payable Offset Pro Forma Entries |
This is the general ledger impact of offsetting the balance of an accounts payable. Offsetting accounts payable can be a result of overpayment, changes in the terms and condition of a contract, or any other adjustments during a specific accounting period. |
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| Accounts Payable Pro Forma Entries |
The debit and credit affects of accounts payable pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. |
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| Accounts Receivable Offset Pro Forma Entries |
This is the general ledger impact of offsetting the balance of an accounts receivable. Offsetting accounts receivable can be a result of overpayment, changes in the terms and condition of a contract, or any other adjustments during a specific accounting period. |
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| Accounts Receivable Principal Balance |
This is the receivable principal balance used to establish the initial amount of the accounts receivable for specific customer. |
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| Accrued Liabilities Pro Forma Entries |
The debit and credit affects of accrued liability pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. |
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| Acknowledged Intragovernmental Order |
An intragovernmental order that has been accepted by the government supplier and subsequently acknowledged by the government buyer that includes terms and conditions agreed upon between the government supplier and the government buyer and meets the requirements of applicable regulations, policy and statute. The intragovernmental order may contain the original or modified order that has been mutually agreed upon between the buyer and government supplier. |
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| Acquisition Program Baseline Revision |
Revision to the existing program baseline for cost, schedule, performance parameters, constraints, objectives and milestones. This information is developed by the Program Manager for submission to the Decision Authority for approval, which will then guide the PM in the execution of the acquisition program. |
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| Additional Information Request |
The form used to request additional financial or non-financial information to satisfy cost/performance requirements. Request includes, in as much detail as possible: purpose, objective, originating organization, description of request, priority, deadline, one-time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). |
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| Additional Reconciliation Data |
Additional supporting documentation that describes the discrepancies between the Treasury and Department of Defense Fund Balance account. |
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| Administrative Procurement Change Request |
Requirement to modify a procurement instrument as a result of administering the contract. |
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| Advance Ship Notice Data |
Advanced notification of scheduled materiel deliveries to a receiving location or storage activity. It lists the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. This information enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. |
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| Advice of Payment |
A detail explanation of a payment sent to the vendor, or other party owed by the government. |
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| Alternate Means Product Hazard Data Information |
The product hazard data (PHD) which was pursued by alternate means from an external source is received.
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| Alternate Means Product Hazard Data Request |
The product hazard data (PHD) which is needed is pursued by alternate means from an external source.
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| Amortization and Interest |
The schedule and amount of investment premiums or discounts recognized on securities through the maturity date of the investment. |
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| Analytical Results |
The collection of one or more of the following: forecast, comparative analysis, trend analysis. A forecast might represent a prediction of future financial needs or trends based on analysis of available historical cost information and planned changes in capabilities. A comparative analysis might represent a comparison of how similar budget programs or business activities are executed by multiple organizations from a cost and performance management perspective. A trend analysis might represent how a single budget program or business activity has performed over multiple reporting periods. These analytical results will support many types of business decision making, to include planning, future years budget formulation, and other resource tradeoffs. |
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| Anticipated Adjustment |
The amount recorded by the Government for a change in the amount to be paid or owed by the Government supplier. (Examples of causes for an adjustment include change in quantity ordered, Approved additional work, etc.) |
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| Anticipated Customer Requirements |
Projected demand for products or services. |
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| Apportionment |
An apportionment is a distribution made by the Office of Management and Budget of amounts available for obligation in an appropriation. The apportioned amount limits the obligations that may be incurred. An apportionment may be further subdivided by an agency into allotments, sub allotments, and allocations. This document is one of the three main sources that must be approved prior to issuing the Budget Authority to the component. |
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| Approved Apportionment |
Approved apportionment is the notification from OMB that the DoD's apportionment request has been approved and available for distribution to the components and/or services. |
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| Approved Emergency Implementation |
The DSCA’s approval to implement a case in the Foreign Military Sales Trust Fund prior to receipt of the amount due with acceptance. The emergency implementation action is taken only when the case document is in accepted status. |
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| Approved Government Purchase Card Statement |
A request for payment from a vendor or other party owed by the government that has been approved by a government approver and confirmed to comply with the terms and conditions of the contract. For payment to Government Purchase Card providers, approval constitutes certification. Approved Payment Request types may include 2-in-1 Invoices, Commercial Item Financing Requests, Performance-Based Payment Requests, Progress Payment Requests, Grants, and Cost Vouchers. |
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| Approved Payment Request |
Data from a supplier that has been confirmed to comply with the terms and conditions of the contract that will allow a payment to be made. |
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| Approved Request for Proposal |
A request for proposals, quotes, bids, offers, or information to meet a specified requirement or need that has been approved by a contracting officer for release to suppliers. It includes information about the sourcing requirement so that suppliers can submit a proposal or solicitation quote. |
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| Architect-Engineer Qualifications (Part II) |
General qualification information such as past experience profiles, employee type by discipline and average annual revenue supplied for Architecture and Engineering firms. This information may be kept on file for future contract determination use. |
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| Arrival Data |
Acknowledgement of the arrival or delivery of passengers or cargo at a destination. |
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| Assignment Order Requirement |
This includes information related to an official requirement to generate an assignment order. An official order requirement may be initiated by an approved assignment action. The information may include (but not be limited to) personnel action status, assignment start and stop date, and personnel action identifier. The information contained in this ICOM will be the basis for a financial commitment and/or obligation of funds in the Financial Visibility Business Area. |
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| Assignment Profile Data |
This includes assignment information associated with a personnel/pay record. The information may include (but not be limited to) assignment type, assignment start and stop date, and assignment location. |
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| Assignment Profile Update Data |
This includes updated assignment information associated with a personnel/pay record. This may include (but not be limited to) assignment type, duty start and stop date, and duty location. |
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| Assignment Request |
This includes the career preferences and applicant data of potential candidates for an assignment. The information may include (but not be limited to) assignment preferences, career goals, and training. |
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| Authorization to Receive Financing Payment |
Authorization from the contracting officer or their representative for the contractor to submit financing payment requests. |
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| Award Order Requirement |
This includes information related to an official requirement to generate an award order. An official order requirement may include an approved award recommendation which requires an order. The information contained in this ICOM will be the basis for a financial commitment and/or obligation of funds in the Financial Visibility Business Area. |
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| Awarded Agreement |
An agreement awarded to a commercial supplier. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor, where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains contract terms and clauses applying to future contracts between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. |
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| Awarded Procurement Instrument or Supplemental Procurement Instrument |
A procurement instrument that has been awarded to an external supplier and is a mutually binding legal relationship obligating the supplier to furnish the goods or services (including construction) that can be invoiced, and the buyer to provide payment for those goods and services as agreed upon by the procurement instrument. The awarded procurement instrument may contain the original or modified procurement instrument that has been mutually agreed upon between the buyer and supplier. It includes all types of actions that obligate the DoD to an expenditure of funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, procurement instruments include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; and orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance. Procurement Instruments could include Fixed-price, Cost-reimbursement, Incentive, Cooperative Agreements, Other Transactions, Indefinite-Delivery type orders, order against Basic Agreements, Basic Ordering Agreements and Federal Supply Schedules. A procurement instrument may be funded or unfunded and does not necessarily create an obligation of funds (an example of no funding would be a basic ordering agreement or a contract modification changing the period of performance). |
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| Base for Programming |
This information establishes the base from which reprogramming actions may be taken. It identifies line items for each appropriation covered in the DoD Appropriations, except those appropriations having no budget activity subdivisions in the budget document presentation. |
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| Benefit Administration Data |
This is data required by external organizations such as Veterans Affairs (VA) or Office of Personnel Management (OPM) to control participation in programs supporting Department of Defense Human Resources. |
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| Benefit Data |
This is data on a person, or related general population information, regarding benefit enrollment, costs, and benefit program availability. |
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| Benefit Debt Disposition |
This is an overall flow of benefit debt disposition for individual debt closeouts. It is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. |
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| Budget Authority |
This is the legal funding document that enables the component to incur obligations. In addition to the funding information, the document includes statutory limitations imposed on a particular appropriation or individual line item. The basis for the release is the program authority. |
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| Budget Data |
The comprehensive financial plan for a program. It includes the on-budget and off-budget amounts combined to derive a total of program fiscal activity. Also includes data related to operations for a fiscal period in terms of estimated costs, obligations and expenditures; source of funds for financing including anticipated reimbursements and other resources, and history and workload data for the projected program and activities. |
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| Budget Lookup Service Information Reply |
Transaction data detailing about the last President's Budget, Current Estimate, and POM/BES submissions. |
| Budget Lookup Service Information Request |
Request transaction data for Budget Lookup Service. |
| Budget Review Analysis |
Budget review analysis reflects the result of the joint budget review between OMB and OSD on budget submissions from the components. The analysis should reflect the results of the following budget review activities:
- Open forum for deliberation on key issues within DoD and across all organizations
- Realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs
- Review of budget submission that conforms with legal and regulatory guidance on budgetary resources
- Review of budget submission that is well justified and balances mission requirements with available resources. |
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| Budgetary Resources Temporary not Available |
The identification of authority transferred to or from the General Fund of the Treasury that is identified as temporarily not available to incur obligations and expenditures. Congress can specify availability and criteria for spending these funds. Funds temporarily not available may include budgetary resources subject to the cancellation of expired and no-year accounts, enacted rescissions, capital transfers, budgetary resources issued pursuant to public law, and other authority withdrawn. |
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| Cancel Payment Notification |
Notification received by the disbursing officer from authorized official that certifies that a payment cancellation request has been received and processed. |
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| Candidate Non-Selection Data |
Notification that a candidate has not been selected, has declined an offer, or has terminated processing for a position. |
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| Capital Asset Valuation Data |
This is the information that establishes the initial and updates to capital asset recorded costs. It includes the full cost incurred to bring an asset to form and location suitable for its intended use. |
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| Cash Receipt and Payment Data |
This is any supporting documentation related to remittance (i.e. copy of checks, demand letter, advise of payment documentation). This information is used in conjunction with deposit information to collect funds to the appropriate appropriation.
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| Cash Receipts |
This is any supporting documentation related to remittance for payments for goods or services (i.e. copy of checks, demand letter, advice of payment documentation). This information is used in conjunction with deposit information to collect funds to the appropriate appropriation. |
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| Certified Business Partner Payment Data |
Generated as a result of the supply chain entitlement function that identifies the amount that should be paid to a specific payee. Includes scheduled payment date, and the net amount due that has been determined in accordance with the terms and conditions of the contract and in accordance with the Prompt Payment Act. Entitlements are only approved after proper authorization, verification of fund availability, and review for duplicate payment. The Certified Business Partner Payment is certified by the Certifying Officer in accordance with the Certifying Officer Legislation. |
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| Certified Business Partner Payment Rejection |
A vendor payment submitted to Disbursing that has been rejected and returned to Supply Chain Entitlement. |
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| Certified Financial Statement Data |
This is information derived from financial statements for external agencies that have been certified as meeting Federal Accounting Standards Advisory Board and other compliance requirements by the Accounting Process. |
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| Certified Financial Statement Package |
This is the financial statement package for external agencies that has been certified as meeting Federal Accounting Standards Advisory Board and other compliance requirements by the Accounting Process. |
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| Certified Human Resources Management Pay Data |
This is the record, approved by a designated official, of gross pay earnings and entitlements by category, less deductions (statutory and elective) that results in the net disbursement. This record also reflects active employee debt balance. |
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| Certified Investment Payment Request |
This is the record, approved by a designated official, detailing investment payment request. |
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| Characterized ESOH Issue |
An issue, problem, concern, or aspect that is reviewed, scoped, analyzed, studied so that the nature and extent of the issue is properly characterized and understood. For example, a Characterized ESOH Issue within the context of a clean-up program may define the speed, direction, and contaminant content of a ground water plume. Within the context of a safety program effort, a Characterized ESOH Issue may define the hazards to be addressed. A fire response would identify the specific hazards (i.e., smoke, fire, potential for explosion), and the degree of hazard. (Note: This output also incorporates the ESOH Issue Description). |
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| Check Payment |
Document containing the actual check and associated Check Disbursement Voucher information that is passed on to the Federal Clearinghouse for distribution to the payee. |
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| Chemical and Regulatory Information |
Information on chemicals and hazardous material regulations that is received from a subscription service and maintained in the master product hazard data (MPHD) warehouse. |
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| Chemical and Regulatory Reference Data |
This includes chemical and regulatory reference information such as Chemical Abstract Service numbers. |
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| Civilian Pay |
This is the civilian pay record, approved by a designated official, of gross pay earnings and entitlements by category, less deductions (statutory and elective) that results in the net disbursement. This record also reflects active civilian employee debt balance. |
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| Closeout Information from External Sources |
The required information from the External Source to perform instrument closeout process. |
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| Closure Certificate for Case Implemented in Foreign Military Sales Trust Fund |
The Case Closure Certificate provides the information necessary for DFAS to close the case implemented in the Foreign Military Sales Trust Fund. The Certificate supports budgetary and/or proprietary impact in the general ledger to balance budget authority ceilings, cash receipts, total disbursements and the value of delivered articles and services for the case implemented in the Foreign Military Sales Trust Fund. |
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| Collection Activity Termination Notice |
This is the notification from an external entity that collection action related to a debt has been terminated.
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| Collection Confirmation |
This is the confirmation of collections from Treasury which includes deposit number, confirmation date, deposit amount, etc. In addition, detailed information on Non Sufficient Funds (NSF) checks is provided. |
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| Collection Data |
This is information associated with collections which have been processed to include intergovernmental collections made via the Intra-governmental Payment and Collection (IPAC) system and commercial collections processed via deposit of funds to an established Treasury General Account at a commercial depository, which have been processed. This collection information encompasses the associated deposit ticket or debit voucher and the associated cash collection voucher, as well as the collection of debt and resolution of administrative offsets. |
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| Collection Pro Forma Entries |
The debit and credit affects of collection pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. |
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| Collection Receipts |
This is information associated with collections which have been processed to include intergovernmental collections made via Intra-governmental Payment and Collection and commercial collections processed via deposit of funds to an established Treasury General Account at a commercial depository. Collection receipts could also include the associated deposit ticket, debit voucher, the associated cash collection voucher, administrative offsets, as well as the collection information for the debt management and accounting general ledger activities. |
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| Collection Voucher |
A form used to record collections that includes Disbursing office collection voucher number, Receiving office collection voucher number, period, name of remitter or description of remittance, detailed description of purpose for which collections were received, amount, and accounting classification. |
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| Collection Voucher Control Log |
Collection Voucher Control Log is prepared regularly by each functional area and/or branch disbursing office that summarizes regular collections, identifies payment mode (check, cash, Electronic File Transfer), and assures all voucher numbers are accounted for and all collection vouchers are entered in the accountability records. |
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| Commercial Banking Change Data |
This is a notice of change passed from the Federal Reserve Bank to the originating disbursing activity via Fedline. This notification includes information about changes which impact electronic funds transfer payments such as changes in a commercial bank's routing number.
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| Commitment Modification Request |
Data of a request to either increase or decrease the commitment amount needed to fulfill the requirement. |
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| Commitment Pro Forma Entry |
The debit and credit affects of commitment pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. |
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| Commitment Request |
This is a request for a commitment or decommitment that has been approved based on the existence of available funding. This commitment/decommitment is an administrative reservation/dereservation of funds for a procurement request, order, directive, or equivalent instrument. This also identifies commitments that have been rejected due to insufficient funding or management discretion. |
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| Component Product Hazard Data Request |
The notification that is sent by the work unit to request that product hazard data (PHD) be added to the master product hazard data (MPHD) warehouse.
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| Component Product Hazard Data Request Additional Information |
Additional information that is received in order to complete a Component product hazard data (PHD) request. |
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| Component Product Hazard Data Request Status Update |
Notification about the status of a Component request for product hazard data (PHD) that is sent to the requestor at the work unit.
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| Comptroller Update |
Comptroller's updates that include prior year updates of accounting actuals, congressional actions, or other miscellaneous adjustments (e.g. corrections) that will be used to generate other budget decisions. |
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| Consolidated Budget Estimate Submission |
This is a consolidation of all BES submitted during the On Year budget planning and submission. It is the primary document used by the services and agencies to submit budget estimates. It is based on the program and fiscal guidance contained in the POM. |
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| Consolidated Program Objective Memorandum |
The Consolidated Program Objective Memorandum (POM) is the collaboration of the primary documents used by the services to submit programming proposals. The Program Objective Memorandum includes an analysis of missions, objectives, alternative methods to accomplish objectives, and allocation of resources. |
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| Continuing Resolution Amount |
Calculated amount available for execution under the Continuing Resolution Act. |
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| Continuing Resolution Pro Forma Entry |
The debit and credit affects of continuing resolution pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. |
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| Contract Action Report |
Report on all Federal Acquisition Regulation (FAR) contract actions as required by FAR 4.6. This includes information that identifies the type of report and reporting activity, the transaction, the type of contract, and the business size and socio-economic program data. |
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| Contract Lookup Service Information Request |
Request transaction data for Contract Lookup Service |
| Contract Lookup Service Reply |
Transaction data detailing about the EV Contract for MDAPs |
| Contract Modification |
Contract Modification is any written change in the terms of a contract including bilateral and unilateral modifications. A bilateral modification (supplemental agreement) is a contract modification that is signed by the contractor and the contracting officer. Bilateral modifications are used to make negotiated equitable adjustments resulting from the issuance of a change order; define letter contracts; and reflect other agreements of the parties modifying the terms of contracts. A unilateral modification is a contract modification that is signed only by the contracting officer. Unilateral modifications are used, for example, to make administrative changes; issue change orders; make changes authorized by clauses other than a changes clause (e.g., Property clause, Options clause, or Suspension of Work clause); and issue termination notices. |
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| Contract or Order Closure Data |
All data related to completion of the buyer's final contract or intragovernmental order closeout process including, but not limited to, closeout details and requesting deobligations and decommitments, if necessary. This also includes any adjustments to closure data. |
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| Contractor Receipt of Government Furnished Property |
Contractor acknowledgement that they have received government property on the performance of the contract. |
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| Correcting Pro Forma Entries |
Document contains all financial information needed to post and update the general ledger based on the anomalies correction business event, including the specific general ledger accounts that should be debited or credited and other financial information needed to support general ledger requirements. |
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| Cost Analysis Data |
Assessment information of a contractor's performance and provides a record, both positive and negative, on a given contract during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations, and earned contract incentives. |
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| Cost Model Template |
A cost model template that will be used to accumulate the costs of performance for all orders. Those cost accounts shall serve as a historical basis for determining the amount reimbursable for cost-reimbursement Economy Act orders and as a basis of determining a fixed price for similar future fixed-price Economy Act orders. |
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| Cost Model Template Request |
A request for a template that is used to accumulate the costs of performance for all orders. |
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| Cost Performance Information Request |
The form used by internal or external customers to request cost/performance information. Request includes in as much detail as possible: purpose, objective, originating organization, description of request, priority, deadline, one-time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency).
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| Critical Technology Lookup Service Reply |
Transaction data detailing about the unclassified Key Performance Parameter data for MDAPs. |
| Critical Technology Lookup Service Request |
Request transaction data for Critical Technology Lookup Service. |
| Customer and Vendor Data |
This is information about people and organizations to which payments will be made. Information includes full name, mailing address, bank account information, SSN, DUNS, DUNS+4 and if an organization, an indication of whether the organization is a public or private sector entity. |
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| Debit Voucher Data |
This is information associated with the debit vouchers debiting a disbursing activity. This information includes agency location code, amount, date and the debit voucher number.
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| Debt Adjudication Decision |
This is information regarding the results of debt adjudication proceedings to include request for waiver, debt determination proceedings, or other administrative hearings conducted within the Component.
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| Debt Compromise |
This is the notification to the originator of a debt that a debt is to be reduced in part or in whole due to the establishment of a debt compromise agreement.
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| Debt Correspondence |
This is a variety of debt related correspondence going to external entities. Examples of documents include: responses to inquiries, responses to US bankruptcy court requests, and schedule of payments. |
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| Debt Write-off Notification |
This is an overflow of debt disposition (either via a write-off or a closeout) for both vendor and individual debts. For individual debt closeout, this is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. For individual debt write-offs, this is information detailing an agreed-upon partial payment of a debt made by an individual or employee allowing for a Department of Defense write-off to occur in lieu of paying the full amount of the debt. For vendor debt closeouts, this is a notification that a debt case has been closed out and no further collection action will be pursued relative to the associated claims receivable. For vendor debt write-offs, this is the notification to accounting that collection action related to a debt has been terminated and the associated receivable is to be written off. |
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| Debtor Response |
This is the debtor's response to a demand letter or notice of administrative offset. This may request the debt be satisfied through installment payments or via salary offset. The request may also request an installment payment schedule, waiver, debt determination consideration or administrative hearing within the Component. |
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| Decision to Refer |
This is a U.S. industry request from the Department of Commerce for threat evaluation and recommendation regarding the export of DoD technology. |
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| Defense Acquisition Executive Summary Data |
The data required to track programs between milestone reviews. |
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| Deferral Proposal |
Proposal for deferral of appropriated budgetary resources to be temporarily withheld from obligation. |
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| Deferral Report |
Report submitted to the OMB containing a detailed description of the amount, affected accounts, project, government functions involved, reasons for deferral, effects of the deferrals, and any other relevant facts supporting the deferral decision. |
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| Deferred Amount |
Deferred amount approved through congressional action in response to the Impoundment Act.
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| Deliver Return Metrics Data |
This is the narrative and metrics data that when aggregated describes the execution of delivery activities associated with a return. |
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| Department of Defense Fund Balance |
The Department of Defense Fund Balance is the authoritative source for all funds information, including execution transactions and funds availability. A Department of Defense Fund Balance is based on the general ledger data and provides the current balance of funds available for use associated with a specific budget program or any subdivision of a budget program. This information also contains funds availability within a particular program by comparing the fund request with fund balance of the activity providing the goods or services to ensure that the seller has the funding authority to incur the costs that will be associated with providing the buyer’s request. In addition, the Department of Defense Fund Balance includes funding originally appropriated, apportioned, allotted, or otherwise distributed and any subsequent execution activity that has occurred, including commitments, obligations, and expenditure activity. This information is also comprised of many views of financial information at various levels of detail. |
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| Deployed ESOH Solution |
This result of the assessment action outlines the actual solution that has been implemented. This may include any details of variances in the actual implementation from the planned implementation, and any requirements for future monitoring or action. |
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| Deployment Data |
Passenger list or numbers and associated materiel and equipment related to a force movement. Includes updated and validated Unit Deployment List (UDL) and Unit Equipment List (UEL). |
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| Deposit Data |
This is information associated with the deposit of funds creditable to a disbursing activity. This information includes agency location code, amount, date of deposit and the deposit ticket number.
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| Depreciation and Amortization Data |
This represents depreciation and amortization information from the physical asset record, to the fiscal asset record to update asset values based on the depreciation schedule. |
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| Detailed Budget Data |
The detailed budget information as found in budget exhibits (e.g. M-1, R-1, P-1). This information identifies types of levels for specific budget requirements that will be used to update FYDP. The level and type of budget information vary depending on appropriation and major programs. Some examples are as follows: - Appropriation - Program Element - Budget Line Number - Project - Force Resource Identification - Manpower Resource Identification |
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| Disapproved Payment Requests |
Payment request where payment is based on approval of a government official and the request has been disapproved. A governmental official may approve, may approve for a lesser amount or disapprove the payment request. The Approved Payment Requests will then go to the Entitlement process. Disapproved requests go back to the vendor. |
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| Disbursement Confirmation |
This is the confirmation of disbursements from Treasury. Schedule number, Control totals, Confirm date, range of tracer numbers, payment medium. In addition, detailed information on cancelled checks is provided. |
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| Disbursement In-Transit Pro Forma Entries |
Disbursements In-Transit Pro Forma entry represents the specific debit and credit effects to the general ledger. This entry reflects outlays transmitted to a designated disbursing office or the Treasury that have not been received and/or processed as outlays prior to the reporting period. |
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| Disbursement Log |
A daily log prepared and maintained by the Disbursing Officer to record all the disbursing information which has been processed to include intergovernmental payments made via Intra-governmental Payment and Collection and commercial payments processed via electronic funds transfer and Treasury Check. |
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| Disbursement Pro Forma Entries |
The debit and credit affects of disbursement pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. |
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| Disbursing Data |
This is data associated with disbursements which have been processed to include intergovernmental payments made via IPAC and commercial payments processed via electronic funds transfer and Treasury checks. This process encompasses preparation and distribution of the payment instrument and the associated disbursement voucher, as well as the passing of disbursement information to the entitlement and accounting general ledger activities. |
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| Discharged Debt Tax Notification |
This is the issuance of the IRS Form 1099-C documenting that delinquent debt has been closed out and should thus be treated as taxable income of the recipient. |
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| Discrepancy Report Data |
Report generated upon either Receipt or Acceptance documenting any variance from the terms and conditions of the agreement, Procurement Instrument or intragovernmental order with the supplier. |
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| Disposal Hazardous Process Description |
Information that identifies a potential hazardous process(es) in a property disposal activity described to the level of granularity necessary to define effective ESOH controls. |
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| Dispose or Return Performance Data |
This is the narrative and metrics data that when aggregated describes the execution of Dispose or Return activities. |
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| Disposition of Loss |
Disposition of a contractor's notice of loss. |
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| DoD Apportionment Request |
DoD Apportionment request contain all funding request from the services/components to be submitted to OMB for approval. This apportionment request is the department's request to make funding available for obligation as stated in the Appropriation Act and general provisions. |
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| DoD Budget Submission for President's Budget |
On-year--DoD's submittal of the program and budget information to the President's Budget. This includes the adjusted Program Objective Memorandum (POM) and Budget Estimate Submission (BES) for the DoD Future Years Defense Program addressing major defense budget issues. Off-year--The DoD set of fully resourced changes to the program and budget submission in the off-years of the Planning, Programming, Budgeting, and Execution process. This comprises both Program Change Proposals (PCPs) and Budget Change Proposals (BCPs) for the off-years. BCPs cover fact of life changes (e.g.. cost increases, schedule delays, management reform savings, and workload changes) and changes resulting from Congressional actions. |
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| DoD Position |
This is the recommendation to Department of Commerce or Department of State regarding the request for the export of DoD technology. |
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| DoD Topline Passback Response |
The DoD's response to OMB contains the comments and feedback from the Department on OMB's topline passback. The response reflects the results of the previous negotiations on key issues within DoD and realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs. |
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| Draft Budget Decision |
Draft budget decision is the result of the joint review between OSD/OMB. This is submitted to the components for review, acceptance and/or comments. |
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| ESOH Assessment Geo-enabled Visualized Data |
This is geo-enabled information needed for visualized products used in the process of assessing an ESOH aspect. |
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| ESOH Assessment Geospatial Analysis Requirements |
This is a request for geospatial analysis of information needed during the process of assessing an ESOH aspect. |
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| ESOH Assessment Geospatial Analysis Results |
This is a set of information needed during the process of assessing an ESOH aspect that is the outcome of analyzing data using accepted geospatial tools, techniques, knowledge, and standards. |
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| ESOH Assessment Geospatial Data |
This is the geospatial information needed during the process of assessing an ESOH aspect for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. |
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| ESOH Assessment Geospatial Data Requirements |
This is a listing of criteria sufficient for creating geospatial information content (e.g. geometry, attribution, accuracy, quality and precision) that does not currently exist and needed to assess an ESOH aspect. |
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| ESOH Assessment Geospatial Product Request |
This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during the process of assessing an ESOH aspect. |
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| ESOH Assessment Geospatial Update Request |
This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of assessing an ESOH aspect. |
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| ESOH Assessment Service Request |
Information required to request the provision of contract services to perform an approved ESOH Aspect Assessment. |
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| ESOH Control Requirement |
This is the required set of operational controls implemented by a mission activity to comply with environment, safety, and occupational health legal, regulatory, policy and performance requirements. The controls take the form of terms and conditions established by agreement between stakeholders such as the owner or operator of the mission activity; supporting environment, safety, and occupational health organizations; permitting agencies; and the public. A documented terms and conditions agreement might be a: process authorization, permit, license, exemption, explosives safety site plan and management decision or operating exception. Environment, safety, and occupational health controls influence the doctrine, organization, training, materiel, leadership and education, personnel and facilities (DOTMLPF) of mission activities. They may also define standard operating procedures, specify safety requirements, detail experience levels and training requirements, prescribe monitoring and reporting requirements, or specify other required activities. |
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| ESOH Identification Geo-enabled Visualized Data |
This is geo-enabled information needed for visualized products used in the process of identifying an ESOH aspect. |
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| ESOH Identification Geospatial Analysis Requirements |
This is a request for geospatial analysis of information needed during the process of identifying an ESOH aspect. |
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| ESOH Identification Geospatial Analysis Results |
This is a set of information needed during the process of identifying an ESOH aspect that is the outcome of analyzing data using accepted geospatial tools, techniques, knowledge, and standards. |
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| ESOH Identification Geospatial Data |
This is the geospatial information needed during the process of identifying an ESOH aspect for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. |
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| ESOH Identification Geospatial Data Request |
This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the process of identifying an ESOH aspect. |
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| ESOH Identification Geospatial Update Request |
This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of identifying an ESOH aspect. |
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| ESOH Issue Communication |
A communication to responsible authorities that an issue of actual or potential ESOH concern exists. The communication may describe an event such as an accident or spill, refer to a set of circumstances of interest to the ESOH community (e.g., paint fumes, archeological discovery) or may be a request for a process authorization. The communication may be from the public, regulatory notices from authorities, or be identified as a result of an internal study or inspection or explosives safety management and site plan review request. Example Attributes: Time/date of Communication Issue description Name of Notifier Issue area/location. |
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| ESOH Issue Description |
This is a narrative that details the problem, issue, or concern. Example components include: statement of understanding, process parameters, issue location, work function, identified hazard, and ESOH issue profile. This output also feeds the environmental inventory. |
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| ESOH Solution Development Request |
Information required to request the provision of contract services to perform an approved ESOH Solution development. |
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| ESOH Solution Development Geo-enabled Visualized Data |
This is geo-enabled information needed for visualized products used in the process of developing an ESOH solution. |
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| ESOH Solution Development Geospatial Analysis Requirements |
This is a request for geospatial analysis of information needed during the process of developing an ESOH solution. |
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| ESOH Solution Development Geospatial Analysis Results |
This is a set of information needed during the process of developing an ESOH solution that is the outcome of analyzing data using accepted geospatial tools, techniques, knowledge, and standards. |
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| ESOH Solution Development Geospatial Data |
This is the geospatial information needed during the process of developing an ESOH solution for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. |
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| ESOH Solution Development Geospatial Data Request |
This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the process of developing an ESOH solution. |
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| ESOH Solution Development Geospatial Data Requirements |
This is a listing of criteria sufficient for creating geospatial information content (e.g. geometry, attribution, accuracy, quality and precision) that does not currently exist and needed to develop an ESOH solution. |
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| ESOH Solution Development Geospatial Product Request |
This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during the process of developing an ESOH solution. |
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| ESOH Solution Development Geospatial Update Request |
This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of developing an ESOH solution. |
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| ESOH Solution Implementation Geo-enabled Visualized Data |
This is geo-enabled information needed for visualized products used in the process of implementing an ESOH solution. |
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| ESOH Solution Implementation Geospatial Analysis Requirements |
This is a request for geospatial analysis of information needed during the process of implementing an ESOH solution. |
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| ESOH Solution Implementation Geospatial Analysis Results |
This is a set of information needed during the process of implementing an ESOH solution that is the outcome of analyzing data using accepted geospatial tools, techniques, knowledge, and standards. |
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| ESOH Solution Implementation Geospatial Data |
This is the geospatial information needed during the process of implementing an ESOH solution for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. |
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| ESOH Solution Implementation Geospatial Product Request |
This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during the process of implementing an ESOH solution. |
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| ESOH Solution Implementation Geospatial Update Request |
This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of implementing an ESOH solution. |
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| ESOH Solution Service Request |
Information required to request the provision of contract services to perform an approved ESOH Solution implementation plan. |
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| Earned Value Management Data |
Data that measures cost overrun or cost underrun relative to the program performance measurement baseline. |
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| Electronic Fund Transfer Payment Data |
Electronic Fund Transfer provides for electronic payments and collections. The information needed to process an Electronic Fund Transfer transaction is the payee's name, all relevant bank identifying information, amount and invoice information. |
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| Energy Project Execution Data |
Information needed to enter a contract to execute an energy project. |
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| Environmental Liability Information Rejected |
This is the aggregated financial information for environmental liabilities that has been rejected based on various factors and not applied as applicable. It is not posted to the general ledger, and may be disclosed as a footnote on the financial statements. |
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| Evidence of Goods Tendered and Services Rendered |
Data from suppliers that documents the rendering of services or tendering of goods including, but not limited to, data for billing, collection and shipment planning. |
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| Evidence of Goods Tendered and Services Rendered from External |
Data from commercial suppliers that documents the rendering of services or tendering of goods including, but not limited to, data for collection and shipment planning. |
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| External Carrier Data |
A movement plan for specific cargo or passengers. Includes the Manifest document that details the passengers or items carried for a specific destination. For example, scheduled intermediate stops, marshaling area information, movement times, specific locations (origin, destination), mode - to include (a) inland surface transportation (rail, road, and inland waterway); (b) sea transport (coastal and ocean); and (c) air transportation. Information concerning commercial or organic transportation mode availability and contract rates and tariffs from carriers by commodity, lane, and mode for shipments including ports, airlift, sealift, railway, highway, customs, and traffic management. Used to track the identity, status, and location of DoD units and non-unit cargo and passengers, medical patients, and personal property from origin to consignee or destination across the range of military logistics operations. (Defense Transportation Regulation -DTR Part I-IV). |
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| External Energy Goal Data |
Information about energy goals issued by an entity other than DoD. |
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| External Energy Reporting Data |
Information generated in response to a requirement to report DoD energy information to an entity other than DoD. |
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| External Energy Reporting Requirements |
Information about DoD energy that must be reported to an entity other than DoD. |
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| External Shipping Data |
Legal documentation of the contents of a shipment from an external source provider. |
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| Facility Energy Conservation Data |
Information about the energy reporting category, conservation reporting, and conservation related goals that are required to manage facility energy conservation. |
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| Facility Energy Conservation Management Data |
The information generated for program management of facility energy conservation. |
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| Facility Energy Consumption Data |
Information about the energy reporting category, consumption reporting, and consumption related goals that are required to manage facility energy consumption. |
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| Facility Energy Data |
Programmantic information needed for facility energy analytics, goal tracking, and reporting. |
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| Family Care Completion Report |
This includes an aggregated report which may contain (but not be limited to) information related to the times, dates, and locations of Casualty Assistance Program service deliveries. This may also include feedback related to issues related to vendors and casualty assistance offerings. |
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| Final Foreign Military Sales Trust Fund Bill |
Upon closing of the Case implemented in Foreign Military Sales Trust Fund, DoD sends the Final Case Bill to the purchaser. |
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| Final Government Export License Decision |
Notification of final determination of the Federal government's position regarding export application for DoD technology. |
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| Financial Position |
Status of a firm's assets, liabilities, and equity accounts as of a certain time, as shown in its trial balance or financial statement. |
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| Financial Transaction Report |
The Financial Statement Data shall include, financial results, narrative and or footnote information, value added analysis in order to provide management with a final assessment of the financial condition of the Department of Defense. |
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| Force and Simulation Modeling Data |
Force and Simulation Modeling Information is used to represent a mission in order to provide guidance on the numbers and kinds of manpower requirements/personnel needed to perform a group of specific functions. |
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| Foreign Currency Conversion |
Disbursing officer reports the amount of currency available for conversion to foreign currency or to US currency.
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| Foreign Military Sales Trust Fund Expenditure Authority Request |
This is a request for expenditure authority associated with a payment which cites a case implemented in the Foreign Military Sales Trust Fund. No payments citing a case implemented in the Foreign Military Sales Trust Fund will be released for disbursement processing prior to receipt of expenditure authority. |
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| Foreign Military Sales Trust Fund Expenditure Authority Response |
This is a response regarding a submitted request for permission to disburse payments against a line on a case implemented in the Foreign Military Sales Trust Fund. Responses include approved, denied, and in-process.
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| Funds Availability Request |
This is a request for Notification of Funds Availability. |
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| Funds Distribution Reporting Data |
Information generated during the funds distribution process for reporting (both internal and external). Examples of the types of information that may be created are: ODS Dashboard data, DD 1002 Funds Distribution Data, SF 133 Funds Distribution Data and Summary Distribution Data. |
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| Future Years Defense Program |
The Future Years Defense Program is the program and financial plan for the Department of Defense as approved by the Secretary of Defense. The FYDP arrays cost data and force structure over a 6-year period (force structure for an additional 3 years), portraying this data by major force program for DoD internal review for the program and budget review submission. It is also provided to the Congress in conjunction with the President’s budget. |
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| Gain or Loss on Sale of Investment |
Upon the sale of an investment, the gain or loss data is posted to the general ledger as other revenues and expenses.
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| General Ledger Account Balance |
The balance or dollar amount associated with a general ledger account. This could be a positive or negative balance and could represent beginning of year, current point in time, or end of year. |
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| General Ledger Detail Transaction Report |
The General Ledger Detail Transaction Report provides general ledger account information and balances to support the review and research of all activities relative to a specific USSGL account including general ledger account reconciliation, analysis, and reporting. |
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| General Program Level Data |
This is the data regarding a defined acquisition effort funded by appropriations with the express objective of providing a new or improved capability in response to a stated mission need or deficiency. This includes Program Manager narrative comments regarding the program and may include discussions of current estimates, program management documentation and other data. |
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| Geographic Requirement |
Geographic requirements identify the requirements needed for a specific geographic location. This includes the number of positions and equipment that can be accommodated in a location or needed in a location. This list is updated quarterly but submitted yearly to the Office of Management and Budget (OMB). |
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| Government Furnished Materiel Request |
This is a request for equipment in the possession of, or directly acquired by, the Government. |
| Historical Return Rate Data |
Information accumulated based upon the return history that is analogous to a present situation, such as the return history on a similar product, and using the past pattern to predict future returns. |
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| Housing Entitlement Notification |
This is a person's validated requirement for DoD housing with mission impact information to be utilized in priority determinations. |
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| Human Resources Data |
This is an extraction of selected data related to a human resources application and human resources profile request. |
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| Human Resources Hazardous Process Description |
A description of a potential hazardous process, related to human resources, described to the level of granularity necessary to define effective ESOH controls. |
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| Identification Budget Request |
This is a request for appropriation funding to perform ESOH aspect identification that includes an estimation of costs (future obligations and expenditures) with historic and workload data that support projected activities. |
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| Implement Solution Budget Request |
This is a request for appropriation funding to implement an ESOH solution that includes an estimation of costs (future obligations and expenditures) with historic and workload data that support projected activities. |
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| Implemented Case Line Budget Authority in Foreign Military Sales Trust Fund |
The Foreign Military Sales Trust Fund budget authority released to the Implementing Agency for execution of the case implemented in the Foreign Military Sales Trust Fund. This records the actual distribution of budget authority to the Implementing Agency at case line level. |
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| Implemented Case in Foreign Military Sales Trust Fund |
The information necessary to establish the initial budget authority and funds control to implement the case in the Foreign Military Sales Trust Fund. |
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| Individual Assignment Response |
This includes a response to an approved assignment action. The information may include (but not be limited to) an acceptance or declination of an assignment, response date, and response status. |
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| Individual Debt Data |
This includes data required to support a Department of Defense Human Resources collection action on a delinquent individual whose affiliation has been separated or terminated from the Department of Defense. This is information regarding a dollar amount owed to the Department of Defense. This occurs when a Department of Defense Member or Non-Member damages or loses Department of Defense property, or has been overpaid. |
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| Individual Enlistment Extension Response |
This includes any reversal of intentions by the Member. The Member may, up until the enlistment extension contract is signed, choose not to extend. The information may include (but not be limited to) Member's decision to extend, extension status, and decision date. |
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| Individual Reenlistment Response |
This includes any reversal of intentions by the Member. The Member may, up until the reenlistment contract is signed, choose not to reenlist. The information may include (but not be limited to) Member's decision to reenlist, reenlistment status, and decision date. |
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| Individual Travel Authorization |
This includes the authorization for physical relocation and related funds obligation of a person in support of DoD business and/or operations. The information contained in this ICOM will be the basis for a financial obligation of funds in the Financial Visibility Business Area. |
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| Inspection Report for Goods and Services |
Documentation of the results of the inspection of service provided or goods received. This includes quantifiable quality performance information on procurement instruments or intragovernmental orders, at the line item level. Any discrepancies from the requirements of the procurement instrument or intragovernmental orders are fully documented. |
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| Inspection Results Data |
This is a record created from the real property inspection. Data included would be the original inspection specification, specific task identified, Asset ID, Work Order ID, Work Order Description, Work Order Type, Work Order Diagnosis Type, Work Order Symptom Type, and Work Order Root Cause Type. |
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| Integrated Program and Budget Data |
The information that represents the integration of program decision and data to the Program Budget Decision or other budget decisions. |
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| Interest Rate |
This is the interest rate established by the Department of Treasury as published in the Federal Register used to calculate the amount of interest needed to apply to the outstanding debt. |
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| Interfund Bill |
Interfund Bills are transactions that represent the payments from one fund group (either Federal or trust funds) to the other fund group. |
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| Intragovernmental Payment Collection |
Document containing the intra-governmental payment and payee information that is passed on to the U.S. Treasury for distribution to the payee. |
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| Inventory Availability Data |
This is information on those stocks or items on hand used to support production (raw materials and work in process items), supporting activities (maintenance, repairs, and operating supplies), and customer service (finished goods and spare parts). |
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| Investment Asset Record |
This is the continuous aggregation of the U.S. Treasury certificates or securities under Department of Defense accountability. |
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| Legal Personnel Programs Debt Disposition |
This is an overall flow of legal personnel programs debt disposition for individual debt closeouts. It is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. |
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| Liquidated Penalty Administrative Fees and Interest Pro Forma Entries |
The appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the application of collections against penalties, administrative charges, and interest fees on overdue receivables. |
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| Logistics Order |
A validated request for internally sourced goods or services requested by a DoD customer that contains information relative to the source, location, required delivery date, product or service description, and special handling requirements e.g. hazardous materiel, wounded and deceased casualty transport. |
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| Logistics Order Modification |
A modification to a previously submitted logistics order.
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| MAX Data Structure |
Format for submitting data into the OMB MAX system to create a new account, process an apportionment, or submit a budget. |
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| Manpower Allocation Data |
Manpower allocation shows the distribution of manpower billets based on funding received. |
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| Manpower Allocation Discrepancy List |
Manpower allocation discrepancies show the differences between the Manpower Allocation received and the Manpower Requirements submitted. |
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| Manpower Directive |
A Manpower directive is an official directive received to change the force structure. This includes both changes to the organizations structure as well as position attributes. A Manpower directive can include an increase or decrease in manpower. This change is requested from the top-down. |
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| Manpower Document |
A Current Manpower Document (e.g., Table of Distribution and Allowances, Table of Organization and Equipment, Modified Table of Organization and Equipment, Table of Organization, Table of Equipment, Staffing Document, and Unit Manpower Document) contains the organization's structure and the Authorized Full Time Support for the current fiscal year. |
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| Manpower Document Update Information for New Unit |
This includes the organization structure information which is needed when establishing a new unit. The information may include (but not be limited to) organization name, organization type, organization code, and unit identifier. |
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| Manpower Document Update Information for Reorganized Unit |
This includes the organization structure information when there is a reorganization of a unit. The information may include (but not be limited to) organization name, organization type, organization code, and unit identifier. |
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| Manpower Document Update Information for Updated Unit |
This includes the updates to unit information to reflect the redesignating, inactivating, and reactivating of units. The information may include (but not be limited to) unit identifier, position occupation code, and unit position grade authorized strength level (number of positions authorized for a grade within a unit). |
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| Manpower Estimate Report |
The Manpower Estimate Report (MER) defines the proposed force structure. The manpower estimate shall report the total number of personnel needed to operate, maintain, support, and provide training for the program upon full operational deployment. It shall report the number of military (officer, warrant officer, and enlisted), DoD civilian, and contract manpower requirements for each fiscal year of the program beginning with initial fielding and ending with full operational deployment. A separate estimate shall be provided for each Component (for joint programs) and separately for the Active, Reserve, and National Guard forces. |
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| Manpower Information Request |
This includes any request for manpower data for reporting purposes. |
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| Master Product Hazard Data |
New or updated product hazard data (PHD) that is required to be associated with DoD asset information.
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| Materiel and Forces Status Data |
Data that permits the monitoring of events across a supply chain. It tracks and traces inventory, and forces globally on a line item/individual level and provides information such as item unique identification, location, condition, custody, and embedded items. |
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| Milestone Lookup Service Reply |
Transaction data detailing about the about Milestone. |
| Milestone Lookup Service Request |
Request information to the Milestone Lookup Service. |
| Military Lift Request |
Military Transportation resources scheduling inquiry for personnel movement (may include cargo specifications) within mission guidelines. |
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| Military Pay |
This is the military record, approved by a designated official, of gross pay earnings and entitlements by category, less deductions (statutory and elective) that results in the net disbursement. This military pay record also reflects active employee debt balance. |
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| Modified Accepted Letter of Offer and Acceptance Document |
A USG unilateral change to a case implemented in the Foreign Military Sales Trust Fund that has been approved by DSCA. |
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| Need for Additional Component Product Hazard Data Information |
A notification sent to the work unit that indicates the additional information required to process the Component request for product hazard data (PHD).
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| Notification of Collection |
This is a notification that a collection has been processed. The information could include the associated deposit ticket or debit voucher and the associated cash collection voucher, administrative offsets. |
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| Notification of Foreign Military Sales Trust Fund Closure of Case |
Notification to the Implementing Agency that the case is closed in the Foreign Military Trust Fund. |
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| Notification of Funds Availability |
This is a notification that funds are available or not available for the commitment or obligation request. |
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| Notification of Insufficient Funds |
This includes information associated with a notification that funds are not available for the commitment or obligation request. |
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| Notification of Loss from Supplier |
Contractor notification to the government of loss of government property while in their custody. |
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| OMB Decision |
A decision sent from OMB to the Comptroller responding to the request for additional continuing resolution act amount request from the Comptroller. |
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| OMB Feedback |
During the budget review, OMB provides feedback to OSD on the budget estimates submitted by the components. The feedback could be related to the outyear policy and baseline estimates that must be consistent with the economic assumptions provided by OMB. OMB's feedback could also be the enforcement on the compliance of the budget estimates with OMB's policies regarding mandatory and discretionary programs. |
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| OMB Passback |
This is a recommended change to DoD's proposed budget for inclusion in the Presidents Budget. Recommended changes could be based on the outyear policy and baseline estimates that must be consistent with economic assumptions (e.g. inflation). |
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| Obligation Pro Forma Entry |
The debit and credit affects of obligation pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. |
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| Obligation Request Data |
This is a signed contract or order that provides obligations or deobligations request. |
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| Occupational Safety Analysis Data |
Information from Workforce Occupational Safety Analysis supporting determination of Human Resources Management actions such as formulation of force structure and development of personnel. |
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| Offset Pro Forma Entries |
The general ledger impact of offsetting the balance of an accounts payable with a previously recorded accounts receivable. Perhaps resulting from a contract overpayment. |
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| Order Status Data |
This is current information containing details about an order or a shipment. |
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| Organization Change Request |
This includes a bottom-up request to change the current organizational structure. This request includes a Mission or Force Structure Change. |
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| Organization Level Manpower Document Update Data |
Identifies the changes from the current organization level Manpower document. A Manpower document (e.g., Table of Organization and Equipment, Modified Table of Organization and Equipment, Table of Organization, Table of Equipment, Staffing Document, and Unit Manpower Document) contains the organization structure. |
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| Other Budget Decision |
Other budget decisions include both internal and external decisions that are not incorporated in a Program Budget Decision (e.g. Congressional Decision). |
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| Other Receipts |
Any receipts other than those included with a Debit Voucher or those that are a collection against an open receivable (established when goods or services were provided). |
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| Passback Final Decision |
The passback final decision represents the agreement between OSD and OMB on the final DoD's budget for inclusion to the President's Budget submission. This decision will be incorporated in a new Program Budget Decision or other budget decision memorandum. The decision should reflect result of the following activities: Agreement on the deliberation on key issues within DoD and across all organizations; Realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs; and results of negotiation with OMB on top-line considerations. |
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| Payment Request for Goods |
A request for payment for goods from a vendor or other party owed by the government. It describes an amount due for the acquisition of tangible goods as "billable events", which will include the pricing including freight, the cash discount terms, the date of the billing, the payment due date, and the amount of the money owed to the supplier for an acquisition. Payment Request types may include 2-in-1 Invoices, Commercial Item Financing Requests, Final Cost Vouchers, Performance-Based Payment Requests, Progress Payment Requests, Commercial Invoices, Fast-Pay Invoices, Direct Cost Vouchers, Grants, and Non-Direct Cost Vouchers. |
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| Payment Request for Services |
A request for payment for services from a vendor or other party owed by the government. It describes an amount due for the acquisition of services as "billable events", which will include the pricing including freight, the cash discount terms, the date of the billing, the payment due date, and the amount of the money owed to the supplier for an acquisition. Payment Request types may include 2-in-1 Invoices, Commercial Item Financing Requests, Final Cost Vouchers, Performance-Based Payment Requests, Progress Payment Requests, Commercial Invoices, Fast-Pay Invoices, Direct Cost Vouchers, Grants, and Non-Direct Cost Vouchers. |
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| Penalties Administrative Fees and Interest Pro Forma Entries |
The appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with calculated penalties, administrative charges, and interest fees on overdue receivables. |
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| Perform Build and Make and Maintenance and Sustainment Performance Data |
This is the narrative and metrics data that when aggregated describes the execution of Build and Make and Maintenance and Sustainment activities. |
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| Performance Data |
This is the flow of actual performance data back into the control system so that actual performance can be compared with planned performance. |
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| Performance Evaluation Input |
This includes documented achievements and comments related to an individual's performance. This may include (but not be limited to) award name, award type, promotion information, training, and education. |
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| Performance Evaluation Profile Data |
This includes performance evaluation information associated with a personnel/pay record. This may include (but not be limited to) evaluation status, evaluation start and stop date, performance composite scores, and comments from the evaluator. |
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| Performance Evaluation Profile Update Data |
This includes updated performance evaluation information associated with a personnel/pay record. This may include (but not be limited to) evaluation status, evaluation start and stop date, performance composite scores, and comments from evaluator. |
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| Performance Evidence |
Information provided to the buyer, confirming that the rendering of services or tendering of goods has been performed, including information for billing, collection and shipment planning. Order performance evidence is also used to update the Government supplier's asset record, to update goods in transit accounts, and to trigger the suppliers' receivables process for services. |
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| Performance Parameter Data |
Those operational and support characteristics of the system that allow it to effectively and efficiently perform its assigned mission over time. The support characteristics of the system include both supportability of the design and the support elements for system operation. This includes Acquisition Program Baseline Data. |
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| Personnel Action Decision |
This includes all decisions made by an Approval Authority on a personnel action. The information will include documentation of a person's rights associated with the decision (e.g., right to appeal). The personnel action decision may include (but not be limited to) personnel action identifier, personnel action status, and personnel action status date and time. |
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| Personnel Allocation Data |
This is the current distribution of Personnel within the current organizational structure. |
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| Personnel Allocation Update Data |
This is the updated distribution of Personnel based on the current Manpower allocation. |
| Personnel Award Request |
This includes the award request information related to an award recipient, candidate or unit. The information may include (but not be limited to) award name, award recommendation, and award nominator. |
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| Personnel Distribution Plan |
This includes a plan for the distribution of personnel resources against mission priorities. This information may include (but not be limited to) manpower levels, timelines for manning levels, manning priorities, and aggregated distribution plans. |
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| Personnel Grade Change Profile Data |
This includes the personnel grade change information associated with a personnel/pay record. The information may include (but not be limited to) promotion recommendations, promotion status, and demotion reasons. |
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| Personnel Requirement Request |
This includes a request for personnel implementing the requirements within the personnel distribution plan. This information may include (but not be limited to) request date, justification, recommendation, request quantity, occupational code, and Unit Identification Code (UIC). |
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| Personnel Requirement Request Response |
This includes any over or under requisitioning. This information may include (but not be limited to) requestor name, request date, requested quantity, discrepancy information, occupational code, Unit Identification Code (UIC), current authorization information, and current gain and loss information. |
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| Personnel Requisition |
This includes information used to identify the need for personnel to fill a validated permanent or temporary position requirement. The information may include (but not be limited to) personnel requisition fill priority, personnel requisition identifier, and personnel requisition status. |
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| Personnel Retention Profile Data |
This includes reenlistment information associated with a personnel/pay record. The information may include (but not be limited to) reenlistment type, assignment start and stop date, and assignment location. |
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| Personnel Retention Profile Update Data |
This includes updated reenlistment information associated with a personnel/pay record. The information may include (but not be limited to) reenlistment type, assignment start and stop date, and assignment location. |
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| Personnel and Pay Debt Disposition Data |
This is an overall flow of personnel and pay debt disposition for individual debt closeouts. It is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. |
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| Physical Asset Inventory Data |
Information which indicates the physical inventory has been completed based on a temporal or ad hoc requirement. It is used to update the capital asset record that enables asset accountability either as an update to the capital asset record or the creation of the asset record, based on an inventory found event. This information also enables asset valuation. |
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| Plant Clearance Disposition |
The disposition of a contractor's request relative to property remaining at the end of contract performance. |
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| Plant Clearance Schedule |
The contractor notification to the government of property remaining at the end of performance of the contract. |
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| Position Change Data |
A position change identifies the position attribute modifications that occur due to changes to the organizational structure. |
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| Position Change Request |
A position change request is a bottom-up request (i.e., from the unit level to the Major Commands) to change number of positions or position attributes (i.e., grade change). |
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| Post-award Submission of Documentation |
This is the submission of additional information or clarification required to support the award. |
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| Pre Payment Data |
The prepayment information to the seller. This is to notify the seller that a prepayment has been made before goods and/or services are received. |
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| Pre Payment Pro Forma Entries |
Prepayment pro forma entries are the general ledger transactions generated to record an expense that was paid in advance. These pro forma entries consist of using business information pertaining to prepaid expenses captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). |
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| Pre Solicitation Notice |
Notification to the commercial marketplace of an existing or potential requirement. |
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| Procurement Change Request |
A request for modification to a sourced procurement. |
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| Procurement Instrument Execution Information |
Assessment data of a contractor's performance and provides a record, both positive and negative, on a given contract during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations, and earned contract incentives. |
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| Procurement Instrument Execution Information from External |
Information from external sources such as audits (e.g. DCAA). Used in evaluating the vendor performance on the current contract. |
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| Product Hazard Data Deficiency Notification |
Notification that product hazard data (PHD) in the master product hazard data (MPHD) warehouse may have incorrect, incomplete or missing data. This notification requires the PHD to be reviewed and if necessary, corrected or updated.
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| Product Hazard Data Request to Source |
The notification that is sent by the work unit to request that product hazard data (PHD) be added to the master product hazard data (MPHD) warehouse. |
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| Product Hazard Data Response from Source |
A response (eg. email or letter) from a source (eg. manufacturer, supplier or vendor) to a DoD request for product hazard data (PHD). The response may include the requested PHD or an indication as to whether the PHD is available. |
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| Product Hazard Data Status Update |
The update on the status of the Component request for PHD that is sent to the requestor. This update may contain instructions on how to access the requested PHD, notification that the PHD is pending or notification that the PHD is not available.
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| Product Surveillance Information |
Report of monitoring contractor performance to the delivery schedule of the contract. |
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| Program Analysis Data |
This is the corporate knowledge resulting from programmatic analysis regarding functional performance, cost effectiveness, contract instruments and interoperability across selected groupings (e.g., capabilities, systems, services, agencies and Areas of Responsibility) for the purpose of managing portfolios. |
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| Program Assessment |
This information provides program analysis regarding functional performance, cost effectiveness, contract instruments and interoperability (e.g. systems and services) for the purpose of managing the program portfolio. |
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| Program Budget Decision |
A budget decision document issued during the joint review of DoD Component budget submissions by analysts of the OSD and the OMB. PBDs reflect the decisions of the SECDEF as to appropriate program and funding to be included in the annual defense budget request which, in turn, is included in the President's Budget. |
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| Program Cancellation Cost |
The amount to be expensed resulting from the cancellation of funding for a research and development effort. |
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| Program Data |
Program information consists of Operations and Maintenance TOA, Procurement TOA data, RDT&E TOA data and Military Construction TOA data which are used to update the FYDP. |
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| Program Decision |
This is the outcome from the "Develop and Resolve Programmatic Issues" activity that addresses program issues across Component. It is the documentation produced after completing coordination within OSD and Components to reach agreements/resolution. After the issues are considered by the SLRG, the Deputy SECDEF makes a preliminary decision on each one as input to the PDM process. |
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| Program Decision Memorandum |
The Program Decision Memorandum formally documents the directives from the Deputy and Secretary of Defense to the Defense Components on issues raised during POM review. The issuance of the Program Decision Memorandum to DoD Components, the Chairman, Joint Chiefs of Staff, and OMB completes the Programming process. |
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| Program Deviation Reporting Data |
This is the data describing baseline deviations (also called breaches) to the Defense Acquisition Executives (DAEs) and Component Acquisition Executives (CAEs), and when appropriate to Congress. |
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| Program Lookup Service Reply |
Transaction data detailing about the Program for MDAPs
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| Program Lookup Service Request |
Request transaction data for Program Lookup Service. |
| Program Objective Memorandum |
Issued during the even-numbered On-Budget years, contains recommended programming and resource allocations. Document includes the projected force structure and list of priorities. The Program Objective Memorandum (POM) includes the dollar amount. The POM (DoDI 7045.7): Annually, each Military Department and Defense Agency shall prepare and submit to the Secretary of Defense a POM that is consistent with the strategy and guidance, both programmatic and fiscal, as stated in the DPG. Major issues that are required to be resolved during the year of submission must be identified. Supporting information for POMs will be in accordance with the annual POM Preparation Instructions or requirements established by DoD Directive or Instruction. |
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| Program Review Analysis |
Program review analysis is the result of the review, analysis, and evaluation of submitted programs from components. The information could include the OSD/JCS assessment on the capabilities of the programs in executing approved strategies and policies. In addition, the review and analysis also includes the compliance to the guidelines and constraints set by OSD for the development of the component's POMs. |
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| Program and Funding Document |
This document establishes legal and fiduciary responsibility of funds. This is an OSD released document that reflects OSD's approval of program funding levels. This document is one of the three main sources that must be approved prior to issuing the Budget Authority to the component. |
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| Project Approval Request |
This is information that is required when an architectural design has reached a certain milestone (currently 35% completion). This authorization request enables the technical, business and financial review of the engineering of architectural design to ensure it meets the stated objectives and requirements. If approved the design project can be completed. If the project is not approved the design may be deferred or cancelled. |
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| Project Approval Response |
This is documentation informing the executing agent that the design project has been approved and can be completed. |
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| Promotion Appeal Documentation |
This includes the appeals package which contains the appeals memorandum, as well as any supporting documentation. The information may include (but not be limited to) justification, recommendations, and appeal date. |
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| Promotion Criteria |
This includes promotion information that is needed to determine if a Member has satisfied the requirements for a promotion. The information may include (but not be limited to) composite score, test date, time in service, time in grade, and Service cutoff scores. |
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| Promotion List |
This includes the final approved promotion list which consists of Members that have been approved to receive a promotion. The information may include (but not be limited to) grade, rank, occupation code, and position. |
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| Promotion Notification |
This includes the notification information to reflect the details of a promotion decision. The information may include (but not be limited to) decision recipient, notification date, personnel action identifier, and promotion status. |
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| Promotion Requirement Results |
This includes the results associated with the completion of promotion requirements. The information may include (but not be limited to) Promotion Board or Special Selection Board outcomes and promotion test scores. |
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| Property Expense |
This represents expensed costs associated with both personal and real property assets or items. For real property, it includes costs that are expensed from the CIP account based on the cancellation of a construction design project. It also includes costs such as costs associated with federal dollars that are expended on non-federal constructed assets. These costs are posted to the general ledger. |
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| Proposal |
A legal offer from the supplier, in response to an Approved Request for Proposal, to provide goods or services at a specified cost within a specified schedule. It also includes proposed contract terms and conditions under which the goods or services will be provided. For sole source, this includes cost or pricing data. |
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| Proposed Personnel Requirement Request |
This includes a request for un-forecasted personnel requirements from appropriate parties. This information may include (but not be limited to) requestor name, request date, justification, request quantity, occupational code, and Unit Identification Code (UIC). |
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| Public Draft Request for Proposal |
A draft request for proposals, quotes, bids, offers, or information to meet a specified requirement or need that has been made public for comment. It includes information about the sourcing requirement so that suppliers can submit a proposal or solicitation quote. |
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| Purchase Card Holder Information Request |
This is a request for verification that a purchase card holder is currently a member or a government civilian. This information may include (but not limited to) request date and time, requested information, and requestor name. |
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| Purchase Card Holder Information Response |
This is a response to an information request for verification that a purchase card holder is currently a member or a government civilian. This information may include (but not limited to) response date and time and member's or government civilian's information. |
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| Purchase Card Transactions |
A listing of purchase card transactions transmitted from the Bank. |
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| Purchase Investment Request |
Request sent to the Department of U.S. Treasury to purchase Treasury certificates for investment. |
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| Real Property Asset Geo-enabled Visualized Data |
This is geo-enabled information needed for visualized products used for maintaining asset information. |
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| Real Property Asset Geospatial Analysis Requirements |
This is a request for geospatial analysis of information needed during the process of maintaining asset information. |
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| Real Property Asset Geospatial Analysis Results |
This is a set of information that is the outcome of analyzing data, using accepted geospatial tools, techniques, knowledge, and standards, which is needed during the process of maintaining asset information. |
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| Real Property Asset Geospatial Data |
This is the geospatial information needed during the process of maintaining asset information for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. |
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| Real Property Asset Geospatial Data Request |
This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the process of maintaining asset information. |
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| Real Property Asset Geospatial Data Requirements |
This is a listing of criteria sufficient for creating geospatial information content (e.g. geometry, attribution, accuracy, quality and precision) that does not currently exist and is needed for a real property asset. |
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| Real Property Asset Geospatial Product Request |
This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during the process of maintaining asset information. |
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| Real Property Asset Geospatial Update Request |
This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of maintaining asset information. |
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| Real Property Build and Maintenance Geo-enabled Visualized Data |
This is geo-enabled information needed for visualized products used for real property construction and maintenance. |
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| Real Property Build and Maintenance Geospatial Analysis Requirements |
This is a request for geospatial analysis of information needed during the processes supporting the building or maintaining of real property. |
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| Real Property Build and Maintenance Geospatial Analysis Results |
This is a set of information that is the outcome of analyzing data, using accepted geospatial tools, techniques, knowledge, and standards, which is needed during the processes supporting the building or maintaining of real property. |
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| Real Property Build and Maintenance Geospatial Data |
This is the geospatial information needed during the processes supporting the building or maintaining of real property for understanding the location, size, orientation, and/or height or depth of phenomena in the environment. |
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| Real Property Build and Maintenance Geospatial Data Request |
This is a request for existing geospatial information of sufficient accuracy and quality that is needed during the processes supporting the building or maintaining of real property. |
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| Real Property Build and Maintenance Geospatial Data Requirements |
This is a listing of criteria sufficient for creating geospatial information content (e.g. geometry, attribution, accuracy, quality and precision) that does not currently exist and is needed to support the building or maintaining of real property. |
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| Real Property Build and Maintenance Geospatial Product Request |
This is a request for development of a geospatial product, such as a map or 'distance to' measurements, that is needed during construction or maintenance of real property. |
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| Real Property Build and Maintenance Geospatial Update Request |
This is a request for updated geospatial information that meets specified requirements (e.g., data currency, data accuracy, data quality) which is needed during the process of building and maintaining real property. |
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| Real Property Placed in Service Data |
Information that a real property asset is available for use by DoD. This acknowledges that an interim Transfer and Acceptance of Military Real Property document is signed, title for assets listed on the acceptance form is transferred, and the punch list of additional work and certificate of occupancy by local authorities are attached to the acceptance form. This information confirms that the government assumes liability and the warranties begin for the asset to which DoD has received title. |
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| Reapportionment Request |
Request submitted to OMB within 10 days of appropriation or substantive act providing budget authority asking for apportionment of unapproved deferral or rescission funds.
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| Receipt Account Trial Balance and Ledgers |
Receipt Account Trial Balance and Ledgers statement contains detailed receipt transactions and balances reported by the Department of Defense during the month. This statement discloses information related to balances forwarded, current month receipts and month end account totals. It also provides the receipt balances by fund account symbol and department and collections and/or deposits of funds in accounts that are not immediately available for expenditure. |
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| Receivable File |
Receivable file that includes the sale of the investment asset for recording accounts receivable and recognizing revenue associated with that receivable. |
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| Recognition Program Profile Data |
This includes the recognition information associated with a personnel/pay record. The information may include (but not be limited to) award type, unit identification code (UIC), and award start and stop date. |
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| Recognition Program Profile Update Data |
This includes updated recognition program information associated with a personnel/pay record. The information may include (but not be limited to) award type, unit identification code (UIC), and award start and stop date. |
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| Recommendation on Export Request |
This is the recommendation to Department of Commerce or the Department of State regarding the request for the export of DoD technology. |
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| Recommended Acquisition Program Baseline |
This is the submission of recommended key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds for program milestones for approval by the Milestone Decision Authority. |
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| Recovered Property Information |
This is information on property that has been recovered during a disposal action (e.g., demolition). This may include disposition of recovered real property installed equipment such as a Heating, Ventilation, and Air Conditioning (HVAC) system. |
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| Recoveries from Unobligated Balance |
Broad responsibility by Congress that Government agencies have the power to spend federal funds recovered from prior year obligations, both expired and unexpired. Congress can specify availability and criteria for spending these funds. Recoveries from unobligated balances includes the both actual and anticipated funds, regardless of whether expired and unexpired at the time of recovery. |
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| Referred Debt |
This is the referral of debts to external sources for collection action. This includes referral of uncollected debts to Department of the Treasury, Department of Justice or private collection agencies. |
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| Reimbursable Bill |
The reimbursable bill is a request for payment for specific goods or services provided within the terms and conditions of the contract. |
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| Rejected Purchase Request |
Document which has been reviewed by the procurement organization and found to not adequately describe the required supplies or services for a procurement to be initiated. |
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| Rejection of Goods or Services Notification |
Notification that goods or services have not been accepted. |
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| Remittance Data |
This is information associated with remittance forwarded to the disbursing activity and may include copies of IPAC listings, checks, coupons, food stamp vouchers, WIC vouchers and various forms of correspondence.
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| Renewable Energy Production and Purchase Data |
Information about the energy reporting category, renewable energy reporting, and renewable energy related goals that are required to manage renewable energy production and purchase. |
| Renewable Energy Project Execution Data |
Information needed to enter a contract to execute a renewable energy project. |
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| Replacement Financial Instrument Request |
This is the request for the issuance of a replacement check due to the original check being lost, stolen, mutilated or not received by the payee. This request will be processed by the disbursing activity resulting in the generation of a stop pay request to the Department of Treasury.
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| Replenishment Stock Request |
Demand that is generated at that point at which a stock replenishment requisition shall be submitted to maintain the predetermined or calculated stockage objective. For demand-based computations, the reorder point equals the sum of the safety level of supply, the level for ordering and shipping time, repair-cycle level (for reparable items), and authorized additive levels. |
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| Representations and Certifications |
Data required as part of vendor offers that make representations such as a small, disadvantaged or women-owned business and certifies specific characteristics such as meeting non-segregated facility requirements and previous contract compliance. |
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| Reprogramming Action |
Realignment of budget authority from the purpose for which it was originally appropriated to finance another (usually emergent, unfunded) requirement. A necessary, desirable, and timely device during execution of Defense programs for achieving flexibility in the use of DoD funds provided in appropriation acts. |
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| Reprogramming Package |
Describes the Agency's requests and justifications to move funds among programs and may include more than one reprogramming. |
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| Reprogramming Request |
Reprogramming request sent to OMB to realign funds from one program to another. |
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| Reprogramming Request Response |
This is OMB's response on the department's reprogramming request. |
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| Request for Additional Continuing Resolution Amount |
A request for additional continuing resolution act amount sent to OMB for review and comment. |
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| Request for Administrative Offset |
This includes information for an administrative offset against amounts payable to indebted parties. This would be a salary offset for employees or an administrative payable offset for vendors. |
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| Request for Corrective Action |
Request to DoD's functional area for recording correcting business event identified during initial Trial Balance analysis. |
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| Request for Disposition |
This is an inquiry into the terms and conditions of the contract and a request to receive weapons systems lifecycle guidance to determine if returns or disposals are warranted and to receive final settlement instructions. |
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| Request for DoD Technology Export |
This is a U.S. industry request from the Department of Commerce or the Department of State for threat evaluation and recommendation regarding the export of DoD technology. |
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| Request for Increased Reimbursable Authority |
Data supporting a request for an increase of budgetary reimbursable authority to allow the government supplier to enter an intragovernmental transaction. |
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| Request for Non DoD or Operational Threat Assessment |
This is a request for threat assessment considerations and information from Federal Agency, Joint Warfighter or scientific community. |
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| Request for Supplemental Industry Data |
This is a request for additional information or clarification required for threat analysis regarding the request for export of DoD technology. |
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| Request to Cancel Case Implemented in Foreign Military Sales Trust Fund |
A request from either the purchaser or USG to cancel a case implemented in Foreign Military Sales Trust Fund. |
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| Request to Return |
This request triggers the reintroduction of an item to the supply chain. |
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| Request to Sell Investment |
Request sent from the Department to the U.S. Treasury initiating the sale of a Department owned Treasury security. |
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| Rescission Data |
This is a rescission enacted by Congress. This rescission will affect the baseline for reprogramming. |
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| Rescission Language |
The language used to complete the rescission report such as OMB identification code, agency and rescission proposal number. |
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| Rescission Proposal |
Proposal for rescission of appropriated budgetary resources to be withheld from availability. |
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| Rescission Report |
A rescission report to be submitted to OMB for inclusion on the President's special message to Congress regarding proposed rescission. |
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| Research Data |
This is information resulting from internal DoD research for the purpose of investigating an issue or determining the capabilities, technology, and competitive forces of the marketplace to meet an organization's needs for supplies or services or identified as a result of an internal study. Examples of research include medical or human resources studies. Research information may include information such as academic journals, methodologies, standards, studies, relevant government publications and other information necessary to support the research objective. |
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| Response to Congressional and Federal Inquiry |
This is the response to a formal request for information from Congress or the Federal government regarding the status of an acquisition effort within the Department. |
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| Returned Payment |
This is information associated with a payment which has been returned. For check payments this could be due to improper mailing address information or perhaps a deceased payee. For Electronic Fund Transfer (EFT) payments this could be due to improper American Bankers Association (ABA) routing number, improper account number or the payment being rejected by the recipient. |
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| Returned Payment Notice |
This is a notification that a previously issued payment has been returned and the reason(s) why. The payment was returned for at least one of the following reasons: invalid account number, invalid routing transcript number, account closed, or rejected by payee. |
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| Revenue Data |
Revenue data includes gain on sale of asset, unearned revenue from collect, advance from a non-Department of Defense buyer, and net change in inventory. |
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| Sales Reimbursement Data |
This is reimbursement data from the sale of goods or services (e.g., commissary receipts, training). |
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| Schedule Data |
This is a sequential series of activities with milestones to be accomplished related to the development, production, testing and deployment of a system(s). This includes Acquisition Program Baseline Data. |
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| Selected Acquisition Reporting Data |
This is a standard, comprehensive, summary status data of a Major Defense Acquisition Program (MDAP) (Acquisition Category (ACAT) I) required for periodic submission to Congress. Includes key cost, schedule, and technical data. |
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| Selected ESOH Solution |
This is the solution that has been evaluated and has been determined as a course of action to pursue by the ESOH professional. |
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| Senior Rater Profile |
This includes the evaluation history of the Senior Rater. This may include (but not be limited to) individuals rated, position, and evaluation scores. |
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| Separated or Terminated or Transferred Individual Debt Data |
This is data required to support a DoD Human Resources collection action on a delinquent person whose affiliation has been separated or terminated from Department of Defense or transferred to another federal entity. This information regards a dollar amount owed to the Department of Defense (e.g., this occurs when a Department of Defense Member or Non-Member damages or loses Department of Defense property, or has been overpaid, or has any other outstanding debt). |
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| Service Procurement Request |
A document which describes the required services so that a procurement or a request for quote can be initiated. |
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| Shipping Status |
Advanced notification regarding shipments from a distribution location or storage activity (i.e., advance shipping notice). |
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| Solicitation Quote |
A quote from the supplier, in response to an Approved Request for Proposal, to provide goods or services at a specified cost and within a specified schedule based on appropriate funding limitations. It may include proposed contract terms and conditions under which the goods or services will be provided. |
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| Sourcing Planning Information Request |
A sources sought synopsis for market research purposes only containing the buyer's planning requirements and needs. This does not reflect a commitment by the buyer to issue a request for proposal, award a contract or otherwise pay for the information provided in response to the synopsis. |
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| Spending Authority from Offsetting Collections |
Broad responsibility by Congress that Government agencies have the power to spend federal funds received through offsetting collections. Congress can specify availability and criteria for spending these funds. Spending authority from offsetting collections includes earned collections and earned receivables from Federal sources, changes in unfilled customer orders, anticipated authority without an advance, and transfers from non-FMS trust funds and special funds. |
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| Statement of Accountability |
Monthly report submitted from federal agency that outlines changes to the fund balance with Treasury should balance with FBWT. |
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| Statement of Difference |
Statement of Difference provides the discrepancies between disbursements and deposits generated by the Treasury. Differences resulting from deposits indicate there is a discrepancy between the monthly totals submitted through the banking system and the totals provided by the Department of Defense. Differences resulting from disbursement transactions reveal discrepancies between monthly totals reported by the Regional Financial Center and/or through On-line Payment and Collection System between the Department of Defense and other agencies disbursement transactions and/or report. |
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| Statistical Reporting Delivery Data |
Quantifiable on-time delivery performance data on contracts or orders valued at less than one million dollars. This data is used to classify each supplier’s performance by Federal Supply Code (FSC).
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| Statistical Reporting Quality Data |
Quantifiable quality performance data on contracts or orders, at the line item level, valued at less than one million dollars. This data is used to classify each supplier’s performance by Federal Supply Code (FSC). |
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| Stop Loss Notification |
This includes information from the Service Headquarters identifying Members for involuntary retention based on Service specific criteria. The information may include (but not be limited to) notification recipient, notification date, and notification type. |
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| Stop Payment Confirmation |
Confirmation received from DoD/Treasury confirming stop payment. |
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| Stop Payment Notification |
A message from the US Treasury confirming that a stop payment has occurred. |
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| Stop Payment Request |
This is the request for stop payment issued to the Department of Treasury associated with a check payment previously issued by the disbursing activity. |
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| Strategic Objectives |
Guidance from leadership that provides vision, goals, priorities, and desired performance outcomes for specified mission requirements. |
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| Strength Authorization Data |
Strength Authorization is the specification of military manpower strength ceilings, within a specified fiscal year, authorized by Congress for each of the armed forces. This includes, but is not limited to, service end strength; specified limitations on the number of members of a reserve component permitted to be on active duty; and Dual Status Military Technician end strength for each reserve component of the Army and Air Force. |
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| Subcontracting Report |
Data on prime contractors' subcontracting activities to identify how contracting dollars are being distributed among small and disadvantaged businesses. |
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| Summarized Balance of Accounts for Procurement |
This information is created from all transactions in the monitor payment portion of the Entitlement process and provides a summarized balance of accounts needed for administering the procurement instrument. |
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| Supplemental Industry Data |
This is the submission of additional information or clarification required for threat analysis regarding the request for export of DoD technology.
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| Supplemental Information Response |
This is a standard, comprehensive, summary status data of a Major Defense Acquisition Program (MDAP) (Acquisition Category (ACAT) I) required for periodic submission to Congress. Includes key cost, schedule, and technical information. |
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| Supplier Advance Ship Notice Data |
Advanced notification of scheduled materiel deliveries to a receiving location or storage activity directly from the supplier. It lists the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. This information enables the sender to describe the contents and configuration of a shipment in various levels of detail, including actual departure date/time, and provides an ordered flexibility to convey information. |
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| Supplier Data |
External Customer or supplier data such as the Point of Contact (POC) information, business type (buyer or seller), the Business Partner Network (BPN) Number, general transaction details, supplier identifiers (Data Universal Numbering System number, Commercial and Government Entity (CAGE) Code, Taxpayer identification number), and supplier socio-economic information. |
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| Supplier Inventory Data |
Product and inventory data for goods and services available for government purchase. |
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| Supply Request |
A request for supply support from any Component distribution system and from the GSA for requisitioning, issuing, lateral redistribution, and returning of DoD materiel. |
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| TBD |
This is a system data exchange that will be determined in the future. |
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| Time and Attendance Data |
This is a person's number of hours worked, attendance, and leave data for a specific pay cycle. |
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| Transaction Confirmation |
Treasury confirmation of purchases, sales or redemption of Marketable, Non-marketable and Market Based securities held by Department of Defense components. |
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| Transfer of Government Property |
Notification that government property in the custody of a contractor has been transferred to the government, to another contractor location or to a new contract. |
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| Transportation Data |
Data pertaining to the physical shipment or actual transportation movement that is used to facilitate the processing of materiel at the delivery location or the arrival of forces at their destination (e.g. shipping label, manifest, customs information, bill of lading, or Materiel Safety Data Sheet (MSDS) information). |
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| Transportation Schedule |
A movement plan for specific cargo or passengers. For example, scheduled intermediate stops, marshaling area information, movement times, specific locations (e.g., origin, destination), mode, etc. |
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| Travel Debt Bill Data |
This includes information associated with the execution of a debt disposition directing a waiver, remittance, partial payment for a travel related debt. This information may include (but not be limited to) debt type, debt amount, effective date of indebtedness, amount of to be written off from the original indebtedness. This information is the basis for an action in the Financial Visibility business area. |
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| Travel Debt Disposition |
This is an overall flow of travel debt disposition for individual debt closeouts. It is information detailing a final bill generated by Human Resources Management for goods or services that are sent to the appropriate party for payment. The final bill will capture all costs such as interest and penalties. |
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| Travel Requirement |
This requirement defines an organization's or person's need for travel, including movement of goods, using the travel card (where authorized). It may be an unfunded or funded requirement. |
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| Travel Substantiation Data |
This is the auditable record of the details and related costs of a person's authorized travel. |
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| Treasury Certificate |
Certificate of ownership of Marketable, Non-marketable and Market Based securities held by DoD components |
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| Treasury Fund Balance |
The Fund Balance with Treasury (FBWT) is an asset account that reflects the available budget spending authority of federal agencies. Collections and disbursements by agencies will, correspondingly, increase or decrease the balance in the account. Agencies report changes to this account to the Financial Management Service (FMS), Department of Treasury through monthly reporting on Statements of Transactions (FMS 224, 1220, or SF 1221) and Statements of Accountability (FMS 1219 and SF 1218).
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| Treasury Offset Request |
The Treasury Offset Program uses this process to match delinquent debtor files against payment files. When a match occurs, the payment is intercepted and the debt is offset up to the amount of the debt plus assessed administrative fees. Under the Treasury Offset Program, delinquent accounts are subject to administrative offset of United States Government funds due individuals from various sources such as Federal Income Tax refunds, federal salary offset, and payments from other Government agencies. |
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| Treasury Report on Receivables |
TROR provides public receivables and delinquencies information and statuses. This report is required by Treasury on a quarterly basis. |
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| Treasury Warrant |
The Treasury warrant is a financial control document, issued after enactment of the Appropriation Act by the Treasury Department. This document is the basis for reporting cash on the books authorized to be withdrawn from the central account maintained by the Treasury, essentially maintaining the bottom line for all appropriations. This document is one of the three main sources that must be approved prior to issuing the Budget Authority to the component.
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| Trial Balance Data |
The trial balance summarizes the general ledger and provides financial data by fund, fiscal year, etc., for various reporting purposes. |
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| Trial Balance Data and Statement of Transactions |
The Trial Balance is the accumulation of all financial and accounting transactions captured in General Ledger Accounts that represent the financial position of the organization at any point in time, to include aging reports. This is the logical representation of the Trial Balance that is reviewed, certified and published. The Statement of Transactions is the central accounting document used to report monthly accounting activity to Treasury. This report provides Treasury with information on agency deposits and disbursements and captures data by appropriation, fund and receipt accounts. |
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| Unapproved Deferred Funds |
These are the Unapproved Deferred funds based on congressional actions. As mandated by Impoundment Act, after receiving congressional decision that denies the proposed deferrals, funds must be made available for obligation. |
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| Unapproved Rescinded Funds |
These are the unapproved rescinded funds based on congressional action. As mandated by Impoundment Act, after receiving congressional decision that denies the proposed rescission, funds must be made available for obligation. |
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| Unique Item Data |
This data is provided by the vendor, program manager, or item manager about an item which includes item description, Unique Item Identifier (UII), original acquisition cost, and embedded items. It is used to enable asset management, accountability, and valuation either as an update to the asset record or the creation of the initial asset record, based on receipt or a conditional update of the item.
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| Unit Cost Lookup Service Reply |
Transaction data detailing about the Nunn-McCurdy Unit Cost. |
| Unit Cost Lookup Service Information Request |
Request transaction data for Unit Cost Lookup Service. |
| Unit Cost Reporting Data |
This covers both Program Acquisition Unit Cost and Procurement Unit Cost data for use as a metric that is related to the cost associated with a single unit of the product to include direct costs, indirect costs, traced costs and allocated costs. Program Acquisition Unit Cost with respect to a major defense acquisition program, means the amount equal to the total cost for development and procurement of, and system specific military construction for, the acquisition program, divided by the number of fully-configured end items to be produced for the acquisition program. Procurement Unit Cost, with respect to a major defense acquisition program, means the amount equal to the total of all funds programmed to be available for obligation for procurement for the program, divided by the number of fully-configured end items to be procured. |
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| Unsolicited Product Information |
Product information received from an external non-DoD source (eg. manufacturer, supplier, vendor) pertaining to a product that contains hazardous material. The product information has not been requested by the DoD. |
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| Updated Asset Valuation Data |
This is the data that establishes the updates to asset recorded costs. |
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| Updated Liability Data |
Upon partial liquidation of a liability, the liability is recalculated to show new amount outstanding. |
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| Updated Maintenance or Production Schedule |
This identifies changes to the workload plan resulting from the accomplishment of tasks. |
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| Updated Materiel Asset Data |
This is the aggregation of the physical, legal and financial characteristics of materiel asset under DoD accountability. It includes all information about the state of the asset such as disposed, transferred, excess, obsolete, unserviceable, operation ceased, physical inventory information and all asset valuation information.
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| Updated Real Property Asset Data |
This is the aggregation of the physical, legal and financial characteristics of a real property asset under DoD accountability. It includes all information about the state of the asset such as disposed, transferred, excess, obsolete, unserviceable, operation ceased, physical inventory information and all asset valuation information. |
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| Validated ESOH Assessment Geospatial Data |
This is geospatial information needed during the process of assessing an ESOH aspect that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. |
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| Validated ESOH Identification Geospatial Data |
This is geospatial information needed during the process of identifying an ESOH aspect that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. |
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| Validated ESOH Solution Development Geospatial Data |
This is geospatial information needed during the process of developing an ESOH solution that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. |
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| Validated ESOH Solution Implementation Geospatial Data |
This is geospatial information needed during the process of implementing an ESOH solution that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. |
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| Validated Real Property Asset Geospatial Data |
This is geospatial information needed during the process of maintaining asset information that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. |
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| Validated Real Property Build and Maintenance Geospatial Data |
This is geospatial information needed during the processes supporting the building or maintaining of real property that an authorized government official has acknowledged to conform with standards, accuracy, and enterprise data quality guidelines. |
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| Wage Determination Data |
Salary Information for an official contract, based on the Service Contract Act (SCA) and the Davis-Bacon Act (DBA). |
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| Waiver Pro Forma Entries |
The appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the waiver on overdue receivables. |
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| Wire Transfer Data |
Information that is provided to the U.S. Treasury for the wire transfer transaction. Information could include payee's name, bank account and routing number, amount of transfer, and transaction date. |
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| Withdraw Funds Data |
Information sent to the Treasury regarding the line item amount to be withdrawn from the agency's appropriation. |
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| Withhold or Holdback Payment |
The withhold of a portion of a payment to a contractor in accordance with the terms of the contract. |
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| Workforce Occupational Safety Issue Communication |
A communication to responsible authorities that an issue of actual or potential Occupational Safety concern exists. The communication may refer to a set of circumstances of interest to the ESOH community or may be a request for a process authorization. The communication will generally be identified as a result of an internal study or inspection. Example Attributes: Time/date of Communication Issue description Name of Notifier Issue area/location. |
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| Workforce Occupational Safety Issue Data |
Information about an issue of actual or potential Occupational Safety concern. This information provides interim guidance for human resources planning while the identification and assessment of an ESOH aspect is underway. This information will be replaced with the ESOH Control Requirement once the ESOH Control Agreement is reached. |
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| Write-Off Pro Forma Entries |
The general ledger impact of writing off eligible debts and adjusting accounts receivable balance. This generates the appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the debt write offs. |
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