| Data Objects |
| Name | Description | OV-6c Business Process Diagram(s) |
| 10 USC 2805 | This is documentation containing evidence of compliance to Title 10 of the United States Code, Section 2805. This section covers the statutory dollar limits for Unspecified Minor Construction. | Update CIP and or WIP Account |
| 10 USC 2853 | This is documentation containing evidence of compliance to Title 10 of the United States Code, Section 2853. This Section specifies the cost variation limits Congress must approve if costs increase during construction. | Update CIP and or WIP Account |
| Acceptable Discrepancies | The information that identifies when discrepancies are at an acceptable level. | Accept Goods and Services Administer the Contract Finalize Acceptance Perform Acceptance Procedures Perform Receipt, Acceptance and Return Receive Goods and Services |
| Acceptance Evidence | Documentation of the act of assuming ownership of legal title and accountability of goods tendered and services rendered, excluding Real Property Placed in Service Notification. This serves as proof that the deliverables received or services rendered have been provided fulfilling specified terms and conditions against the previously agreed upon obligating document, contract, and/or intragovernmental order between the supplier and the buyer. | Accept Goods and Services Administer Procurement Instrument Administer the Contract Asset Accountability Finalize Acceptance IGT-IPP Systems View - Part 1 Maintain Asset Information Manage Liabilities Manage Procurement Entitlement Manage Sales and Procurement Perform ESOH Services Perform Instrument Closeout Perform Receipt, Acceptance and Return Update CIP and or WIP Account |
| Acceptance Feedback Information | The external acceptance evidence components are required to provide and send when performing receipt and acceptance outside of the enterprise. | Finalize Acceptance Perform Receipt, Acceptance and Return |
| Acceptance Information | Documentation that constructive acceptance has occurred or that ownership of legal title and accountability of goods and services has been transferred to the Government buyer that allows the Government supplier to record a receivable transaction. | Administer the Contract Manage Receivables Manage Sales and Procurement |
| Acceptance Readiness Notification | Notification that a real property asset is ready for either interim or final acceptance. | Perform Receipt, Acceptance and Return |
| Acceptance Results | The documentation of the results of the evaluation of goods tendered or services rendered in accordance with the acceptance criteria. | Accept Goods and Services Finalize Acceptance Manage Sales and Procurement Perform Acceptance Procedures Perform Receipt, Acceptance and Return |
| Accepted Intragovernmental Agreement | An agreement signed by the government supplier and accepted by the government buyer. An agreement is a written instrument of understanding following negotiations between an agency and a government supplier, where terms such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains terms and clauses applying to future orders between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. | Administer Procurement Instrument Award Procurement Instrument Execute Contract Execute Sourcing Strategy IGT-IPP Systems View - Part 1 Monitor and Improve Process Process Requirement |
| Accepted Intragovernmental Order | An intragovernmental order that has been accepted by the Government supplier that includes terms and conditions agreed upon between the Government supplier and the Government buyer and meets the requirements of applicable regulations, policy and statute. | Administer Procurement Instrument Administer the Contract Award Procurement Instrument Execute Contract IGT-IPP Systems View - Part 1 Manage Execution Fund Account Manage Sales and Procurement |
| Accepted Letter of Offer and Acceptance Document | Accepted Letter of Offer and Acceptance is a Foreign Military Sales Trust Fund case document that has been countersigned by USG and signed by the purchaser, if required, accepting terms and conditions of the offer. The document provides information necessary to execute the case in the Foreign Military Sales Trust Fund and is the official document for recording contract (budget) authority at the case level. | Implement Case in Foreign Military Sales Trust Fund |
| Accepted Purchase Request | Document which has been reviewed by the procurement organization and found to adequately describe the required supplies or services so that a procurement can be initiated. Some procuring activities actually refer to the document by this title, others use different titles such as Procurement Directive. Combined with specifications, the Statement of Work (SOW) and Contract Data Requirements List (CDRL), it is called the PR Package, a basis for solicitation. | Award Procurement Instrument Develop Procurement Strategy Receive and Accept Purchase Request |
| Accepting Officials List | Contains name of Accepting Official(s). | Perform Receipt, Acceptance and Return |
| Accession Agreement Information | This includes information related to the enlistment/reenlistment of an applicant (e.g., DD Form 4-series, DD Form 4 Annexes). This information may include (but not be limited to) identification data, agreements, certification and acceptance, confirmation of enlistment/reenlistment, approval, and acceptance by Service representative. | Perform Service Accession |
| Accession Eligibility Notification | This includes a notification that captures the eligibility information of an applicant during accession processing. This information may include (but not be limited to) notification date and time, reasons why an applicant is not eligible, whether an applicant meets or does not meet standards, and scheduling guidance. | Perform Accession Shipping Perform Medical Prescreen Perform Preliminary Screening |
| Accession Enlistment Information | This includes information related to an applicant's accession enlistment information. This may include (but not be limited to) applicant name, applicant unique identifier/social security number, whether the applicant chose to enlist, Service commitment, and ship-to destination information. | Perform Service Accession |
| Accession Meal Entitlement Information | This includes accession meal entitlement information, including (but not limited to) accession shipping information and meal check information. | Perform Accession Shipping |
| Accession Processing Request | This includes information related to an accession processing request (e.g., USMEPCOM 680-3A-E). This may include (but not be limited) to applicant name, applicant unique identifier/social security number, applicant date of birth, Recruitment Specialist (e.g., Recruiter, Service Guidance Counselor/Liaison) and unique identifier, processing type, preferred location, date, time, processing requirements, and Service. | Manage Applicant Processing Scheduling |
| Accession Processing Request Update | This includes the updated information related to an accession processing request (e.g., USMEPCOM 680-3A-E). This may include (but not be limited) to applicant name, applicant unique identifier/social security number, applicant date of birth, Recruitment Specialist (e.g., Recruiter, Service Guidance Counselor/Liaison) and unique identifier, processing type, preferred location, date, time, processing requirements, and Service. | Manage Applicant Processing Scheduling |
| Accession Processing Scheduling Information | This includes information related to an accession processing schedule (e.g., USMEPCOM 727-E). This may include (but not be limited to) applicant names, unique identifiers/social security numbers, applicants' date of birth, applicants' genders, Recruitment Specialists (e.g., Recruiter, Service Guidance Counselor/Liaison) and unique identifiers, processing date, lodging, transportation, location, Service, projection type, Special Category information, and comments/notes. | Manage Applicant Processing Scheduling |
| Accession Profile Information | This includes applicant information collected during the recruiting and accession processes. This information may include (but not be limited to) personal information (e.g., contact information, biometric data, birth certificate, social security card and permanent resident card (i.e., green card) information), aptitude results (e.g., Armed Services Vocational Aptitude Battery (ASVAB) and special purpose testing results), medical information (e.g., parental consent, privacy act/HIPAA, release of information authorization, and personal health information), background screening information, accession information, accession disclosure information, and accession shipping information. | Manage Applicant Processing Scheduling Perform Accession Shipping Perform Aptitude Qualification Perform Medical Prescreen Perform Medical Qualification Perform Preliminary Screening Perform Service Accession |
| Accession Profile Update Information | This includes the updated information collected from the applicant as a result of further inquiries. This information may include (but not be limited to) personal information (e.g., contact information, biometric data, birth certificate, social security card and permanent resident card (i.e., green card) information), aptitude results (e.g., Armed Services Vocational Aptitude Battery (ASVAB) and special purpose testing results), medical information (e.g., parental consent, privacy act/HIPAA, release of information authorization, and personal health information), background screening information, accession information, accession disclosure information, and accession shipping information. | Manage Applicant Processing Scheduling Perform Aptitude Qualification Perform Medical Prescreen Perform Medical Qualification Perform Preliminary Screening Perform Service Accession |
| Accession Shipping Arrangement Information | This includes information related to shipping a Member or applicant, including (but not limited to) shipper name, shipper projections, and seat blocking requests. | Perform Accession Shipping |
| Accession Shipping Final Order | This includes the information needed to document an approved order for a personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, and order type. The information contained in this ICOM will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Visibility Business Area. | Perform Accession Shipping |
| Accession Shipping Packet | This includes the accession shipping/travel packet information, including (but not limited to) travel information (e.g., itinerary information, meal check information), accession and Service information. | Perform Accession Shipping |
| Accession Shipping Requirement | This includes a requirement to ship a Member to their initial assignment or cancel an existing accession shipping order. This information may include (but not be limited to) personal information, accession shipping date and assignment location. | Perform Accession Shipping |
| Accession Shipping Reservation Information | This includes reservation information related to shipping a Member or applicant, including (but not limited to) shipper name, shipping date, and travel information. | Perform Accession Shipping |
| Accession Testing Results | This includes information related to accession testing results for a test (e.g., Armed Services Vocational Aptitude Battery (ASVAB), special purpose test) administered to an applicant (e.g., DD Form 1304-5). This may include (but not be limited to) applicant name, applicant unique identifier/social security number, test scores, and percentiles. | Perform Aptitude Qualification |
| Accession Testing Results Notification | This includes information related to a notification of accession testing results (e.g., DD Form 1304-5). This may include (but not be limited to) applicant name, applicant unique identifier/social security number, tests taken, test scores, percentiles, and whether the applicant meets aptitude standards. | Perform Aptitude Qualification |
| Accounting Policy | Policies and procedures that provide guidelines and assistance in accounting for assets, liabilities, revenues, and expenses within the Department of Defense. | Manage Financial Management Policy |
| Accounts Payable | A financial record of monies owed by the Department of Defense or a component of the Department. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Accounts Payable (Adjusted) | Adjustment made to outstanding payable that may result from payments made to vendor or credits received from vendor. Can also be adjusted to reflect discrepancies found during periodic account reconciliation. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Accounts Payable Account | A summary of general ledger accounts used for financial reporting. No entries are posted to this account. These accounts detail the amounts owed to federal or nonfederal entities for goods, and property ordered and received, and for services rendered by organizations or people other than employees. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Accounts Payable Offset | The amount a payment to a vendor, or other party owed by the government, should be offset to resolve any debts owed to the Government. | Manage Liabilities Manage Procurement Entitlement |
| Accounts Payable Offset Request | A request to compare the payment due to a vendor, or other party owed by the government, against any accounts receivable for the vendor or levies issued by the IRS to determine if the payment should be offset to resolve any debts owed to the government. | Manage Liabilities Manage Procurement Entitlement |
| Accounts Payable Pro Forma Entries | The debit and credit affects of accounts payable pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Accounts Receivable Principal Balance | Accounts Receivable Principal Balance request that contains the necessary information to establish a receivable. This information will be maintained and processed throughout the life of a receivable to include verifying, reviewing and capturing vendor or customer information, performing calculations, and generating bill. | Manage Receivables |
| Accounts Receivable Supporting Documentation | Accounts Receivable supporting documentation supports the balance of a receivable account associated for a particular customer. The supporting documentation includes documentation of goods or services that have been provided to a customer for which the Department is due payment. | IGT-IPP Systems View - Part 1 Manage Receivables |
| Accrued Liability Cancellation Information | Information associated with the cancellation of a previously accrued liability of the Department of Defense. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Accrued Liability Information | A financial record of expenses that are recognized when incurred regardless of the time the expense or liability is paid. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Accrued Liability Pro Forma Entries | The debit and credit affects of accrued liability pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Acknowledged Intra-governmental Order | An intragovernmental order that has been accepted by the Government supplier and subsequently acknowledged by the Government buyer that includes terms and conditions agreed upon between the Government supplier and the Government buyer and meets the requirements of applicable regulations, policy and statute. The intragovernmental order may contain the original or modified order that has been mutually agreed upon between the buyer and Government supplier. | Administer Procurement Instrument Administer the Contract Asset Accountability Award Procurement Instrument Execute Contract Execute Contract Closeout IGT-IPP Systems View - Part 1 Manage Execution Fund Account Manage Procurement Entitlement Manage Sales and Procurement Perform Acceptance Procedures Perform Instrument Closeout Process Requirement |
| Acquisition Decision Memorandum | A memorandum signed by the Milestone Decision Authority (MDA) that documents decisions made as the result of a Milestone Decision Review (MDR) or Decision Review. | |
| Acquisition Information for Congressional and Federal Inquiry | This is the acquisition information required to respond to inquiries from Congress or the Federal government regarding the status of an acquisition effort within the Department. | |
| Acquisition Program Baseline Revision | This information includes the Program Manager's recommended revision to the existing approved baseline that prescribes the key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds for program milestones. | Execute Program Sub-Process APB Revision |
| Acquisition Program Projected Manpower | The program objectives of a major acquisition program (e.g., Air Force Airborne Laser Program). This includes, but is not limited to, the projected quantity of labor necessary to support a mission. | |
| Acquisition Requirement | An acquisition requirement is a clearly defined requirement critical for response to immediate and long-term capability needs of the warfighter that have been reviewed, validated, funded and fielded. | Asset Accountability Execute Requisition |
| Action Plan | Proposed remedial action plan that requires agreement from the customer before determining whether the request can be revisited or not. | Define Cost Performance Model Perform Cost Analysis |
| Actuarial Information | The debit and credit affects of accrued actuarial liability pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Additional Accounts Payable Information | Additional information that is required to complete and ensure proper processing of the accounts payable or liability for payment. | Manage Procurement Entitlement |
| Additional Accounts Payable Information Request | Request additional information to complete and ensure proper processing of the accounts payable or liability for payment. | Manage Procurement Entitlement |
| Additional Collection Information Request | This is a request to the functional area for additional collections information that will help to explain and support resolving anomalies and/or discrepancies between DoD's fund balance and Treasury's records. | IGT-IPP Systems View - Part 1 |
| Additional Disbursement and Collection Information Request | This is a request to the functional area for additional disbursement and/or collections information that will help to explain and support resolving anomalies and/or discrepancies between DoD's fund balance and Treasury's records. | Manage Execution with Treasury |
| Additional Disbursement Information Request | This is a request to the functional area for additional collections information that will help to explain and support resolving anomalies and/or discrepancies between DoD's fund balance and Treasury's records. | IGT-IPP Systems View - Part 1 |
| Additional Information Request | The form used to request additional financial or non-financial information to satisfy cost/performance requirements. Request includes, in as much detail as possible: purpose, objective, originating organization, description of request, priority, deadline, one-time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). | Define Cost Performance Model IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Additional Program Information | Additional program information received from the Components to support the OSD/JCS program review. | Perform Programming |
| Additional Program Information Request | Request for additional program information such as supplemental justification materials or other relevant program information to support the OSD/JCS program review. | Perform Programming |
| Additional Reconciliation Information | Additional supporting documentation that describes the discrepancies between the Treasury and Department of Defense Fund Balance account. | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Additional Revocation Documentation Request | This includes information regarding a request for the appropriate party (e.g., requester, DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent)) to submit additional documentation justifying the revocation of an identity credential. This may include (but is not limited to) the type of documentation required (e.g., divorce papers, birth certificate). | Revoke Identity Credential |
| Additional Revocation Documentation Response | This includes additional information related to documentation required in order to justify the revocation of an identity credential. This may include information proving ineligibility for an identity credential (e.g., divorce papers, birth certificate) or declination to respond. | Revoke Identity Credential |
| Additional Supporting Collection Information | Additional Collection Information received from supply chain entitlement to analyze and identify where to apply the previously unidentified collection. | IGT-IPP Systems View - Part 1 Manage Collections |
| Additional Temporary Funding Requirement | A request for additional temporary funding requirement for the services or components to continue operating under CRA. | Execute Continuing Resolution |
| Adjustment to be Made | The amount to be recorded by the Government supplier as an adjustment to an amount due from or paid by a Government buyer. | Administer the Contract Manage Sales and Procurement Perform Instrument Closeout |
| Administrative Procurement Change Request | Requirement to modify a procurement instrument as a result of administering the contract. | Administer Procurement Instrument Award Procurement Instrument IGT-IPP Systems View - Part 1 Perform Instrument Closeout |
| Advice of Payment | A detail explanation of a payment sent to the vendor, or other party owed by the government. | Manage Procurement Entitlement |
| Aggregated Spend Information | Collected and consolidated historical spend data that includes what is purchased and from whom it is purchased that is used to identify strategic sourcing opportunities. Spend information includes post-award data such as total obligated amount per fiscal year, socio-economic information, or supplier concentration. Summarized Federal Procurement Information must be obtained from Contract Action Reports from the Federal Procurement Data System. | Common Supplier Engagement Develop Procurement Strategy Develop Sourcing Strategy Manage Sales and Procurement Monitor and Improve Process Perform ESOH Services |
| Aging Report | The aging report is a system generated report that groups outstanding receivables by the number of days outstanding, normally displayed in 30 day intervals. | Manage Receivables |
| Allowance for Loss on Accounts Receivable | The estimated amount of uncollectible accounts receivable. The amount is increased by the amount estimated to be uncollectible each accounting period. The amount is decreased by the actual amount subsequently written-off. | Manage Delinquent Debt |
| Amortization and Interest | Timing and amount of investment premiums or discounts should be recognized on securities through the maturity date of the investment. | Manage Investments Post to General Ledger |
| Amortization Schedule | Timing and amount of investment premiums or discounts and earned interest should be recognized on securities through the maturity date of the investment. | Manage Investments |
| Analytical Results | The collection of one or more of the following: forecast, comparative analysis, trend analysis. A forecast might represent a prediction of future financial needs or trends based on analysis of available historical cost information and planned changes in capabilities. A comparative analysis might represent a comparison of how similar budget programs or business activities are executed by multiple organizations from a cost and performance management perspective. A trend analysis might represent how a single budget program or business activity has performed over multiple reporting periods. These analytical results will support many types of business decision making, to include planning, future years budget formulation, and other resource tradeoffs. | Manage Cost Perform Budgeting Perform Cost Analysis Perform Programming |
| Anomaly Detection Criteria | This is anomaly detection criteria to define the metrics that will be used to identify anomalies on the model related to level variances (e.g., change in total labor cost for a responsibility segment from period to period). | Define Cost Performance Model Populate Cost Performance Model |
| Anticipated Adjustment | The amount to be recorded by the Government buyer as an adjustment to an amount due or paid to a Government supplier. | Administer the Contract Manage Receivables Manage Sales and Procurement Perform Instrument Closeout |
| Appeal Materials | Each year the actions taken by congressional committees during consideration of the DoD authorization and appropriation requests are reviewed by the DoD components and normally that review process results in the component submitting an appeal to the committee actions. Appeals may be made on the basis of dollars, quantities, manpower and/or language. The submission of appeal materials to the congressional committees involves a letter to the appropriate committee chairman (or chairmen in the case of appeals to joint conferees), which sets forth the department's position on the most significant programs/items impacted by congressional actions. This letter is prepared for the signature of the Secretary of Defense. Only the secretary will provide the department's position on appeal items. The sequence for submission of appeal material can vary each year and is primarily dependent upon the timing of each committee's actions on the budget request. The preparation of appeal items begins when the actions of the committees become known. Where feasible, the appeal material will be modified to reflect final floor action since amendments adopted on the floor can significantly change positions reported out by the committees. The appeal will be as close to the President's Budget as possible, while restricted to considering only the last two actions (assuming there have been two) within each separate process (i.e., authorization and appropriation). | Support Congressional Budget Review |
| Appeal Submission Instructions | Instructions prepared by OSD to be distributed to the components for the preparation of their appeal materials that will support the department's position to the congressional budget hearing. | Support Congressional Budget Review |
| Applicant Additional Information Request | This includes information related to a request for additional applicant information (e.g., personal information, aptitude results, medical information) in order to continue the accession process. This information may include (but not be limited to) personal information (e.g., contact information, biometric data, birth certificate, social security card and permanent resident card (i.e., green card) information), aptitude results (e.g., Armed Services Vocational Aptitude Battery (ASVAB) and special purpose testing results), medical information (e.g., parental consent, privacy act/HIPAA, release of information authorization, and personal health information), accession shipping information, and reasons for incomplete applicant information. | Manage Applicant Processing Scheduling Perform Accession Shipping Perform Aptitude Qualification Perform Medical Prescreen Perform Medical Qualification Perform Preliminary Screening Perform Service Accession |
| Applicant Additional Information Response | This includes information related to a response to a request for additional applicant information (e.g., USMEPCOM Form 601-23-E). This information may include (but not be limited to) applicant name, applicant unique identifier/social security number, Recruitment Specialist (e.g., Recruiter, Service Guidance Counselor/Liaison), date of response, missing applicant information, and any response information (e.g., medical, Service) addressing a request for additional information. | Perform Medical Qualification Perform Service Accession |
| Applicant External Organizational Check Information | This includes information related to an external organizational check of an applicant for verifying identity, background screening, and investigation (e.g., FD-258). This may include (but not be limited to) individual personal information (e.g., social security number for Social Security Administration check, alien registration number U.S. Citizenship and Immigration check, fingerprints for Federal Bureau of Investigation and Office of Personnel Management check, and prior military service for Defense Manpower Data Center check). | Perform Preliminary Screening Perform Service Accession |
| Applicant External Organizational Check Response | This includes information related to a response to an external organizational check of an applicant's identity, background screening, and investigation (e.g., FD-258). This may include (but not be limited to) individual personal information (e.g., social security number for Social Security Administration check, alien registration number U.S. Citizenship and Immigration check, fingerprints for Federal Bureau of Investigation and Office of Personnel Management check, and prior military service for Defense Manpower Data Center check). | Perform Accession Shipping |
| Apportionment | An apportionment is a distribution made by the Office of Management and Budget of amounts available for obligation in an appropriation. The apportioned amount limits the obligations that may be incurred. An apportionment may be further subdivided by an agency into allotments, sub allotments, and allocations. This document is one of the three main sources that must be approved prior to issuing the Budget Authority to the component. | Execute Apportionment and Allocate Funds |
| Appropriation Act | A provision of legal authority by an act from Congress that allows federal agencies to incur obligations. It is the most common means of providing budget authority. | Execute Apportionment and Allocate Funds Execute Rescission, Cancellation and Deferrals Manage Baseline for Reprogramming |
| Approved Acquisition Program Baseline | This information prescribes the key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds for the Acquisition Program Baseline as approved by the Milestone Decision Authority. | Execute Program Sub-Process APB Revision |
| Approved Adjustment | Notification from supply chain entitlement process approving adjustments to accounts payables transactions. | IGT-IPP Systems View - Part 1 Manage Liabilities Manage Procurement Entitlement |
| Approved and or Certified Financial Statements | These are the Financial Statements approved and certified and ready for release. | Financial Visibility IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Approved Apportionment | Approved apportionment is the notification from OMB that the DoD's apportionment request has been approved and available for distribution to the components and/or services. | Execute Apportionment and Allocate Funds |
| Approved Billing Document | This is a billing document that has been approved through the matching process. The billing document includes information on debtor or responsible parties, amount owed, remittance terms and conditions and payment due date. This can be a statement, consolidated billing or payment coupon. | IGT-IPP Systems View - Part 1 Manage Procurement Entitlement |
| Approved Government Purchase Card Statement | A request for payment from a vendor or other party owed by the government that has been approved by a government approver and confirmed to comply with the terms and conditions of the contract. For payment to Government Purchase Card providers, approval constitutes certification. Approved Payment Request types may include 2-in-1 Invoices, Commercial Item Financing Requests, Performance-Based Payment Requests, Progress Payment Requests, Grants, and Cost Vouchers. | Manage Procurement Entitlement |
| Approved Payment Request | A request for payment from a vendor or other party owed by the government that has been approved by a government approver and confirmed to comply with the terms and conditions of the contract. For payment to Government Purchase Card providers, approval constitutes certification. Approved Payment Request types may include 2-in-1 Invoices, Commercial Item Financing Requests, Performance-Based Payment Requests, Progress Payment Requests, Grants, and Cost Vouchers. | Accept Goods and Services Administer Procurement Instrument Administer the Contract Finalize Acceptance Manage Liabilities Manage Procurement Entitlement Manage Sales and Procurement |
| Approved Proposal Notification | Notification sent to the entity that the proposal for the new requirements has been approved. | Manage Financial Management Policy |
| Approved Request for Proposal | A request for proposals, quotes, bids, offers, or information to meet a specified requirement or need that has been approved by a contracting officer for release to suppliers. It includes information about the sourcing requirement so that suppliers can submit a proposal or solicitation quote. | Award Procurement Instrument |
| Approved Sourcing Plan | An approved plan that addresses all the technical, business, management and other significant considerations that will control the acquisition. The specific content of the plan will vary depending on the nature, circumstances and stage of the acquisition. | Award Procurement Instrument Develop Procurement Strategy |
| Approved Sourcing Plan Authorizing Micropurchase | Approved sourcing plan providing authorization to use a purchase card for requirements for purchases under $2,500. | Common Supplier Engagement Develop Sourcing Strategy |
| Approved Sourcing Plan for Non Micropurchase Requirement | Approved sourcing plan for requirements for purchases over $2,500 that will therefore not be micropurchased. The sourcing plan will determine whether an agreement is required. A sourcing plan is compliant with current DoD guidelines, instructions, and policy and identifies those milestones at which decisions should be made in order to support the attainment of the acquisition objectives. The plan must address all the sourcing and contracting considerations that will control the acquisition of goods and services. | Common Supplier Engagement Develop Sourcing Strategy Execute Contract |
| Approved Sourcing Plan Needing New Agreement | Approved sourcing plan that will necessitate the establishment of a new agreement. The need for a new agreement is identified as part of a strategic sourcing process. A sourcing plan is compliant with current DoD guidelines, instructions, and policy and identifies those milestones at which decisions should be made in order to support the attainment of the acquisition objectives. The plan must address all the sourcing and contracting considerations that will control the acquisition of goods and services. | Develop Sourcing Strategy |
| Approved Sourcing Plan with Existing Agreement | Approved sourcing plan that relies upon the use of an existing agreement, and does not require the establishment of a new agreement. A sourcing plan is compliant with current DoD guidelines, instructions, and policy and identifies those milestones at which decisions should be made in order to support the attainment of the acquisition objectives. The plan must address all the sourcing and contracting considerations that will control the acquisition of goods and services. | Develop Sourcing Strategy Execute Contract Execute Sourcing Strategy |
| Approved Trial Balance | The approved and or certified Trial Balance with the accumulation of all financial and accounting transactions captured in General Ledger Accounts. The US General Ledger is the structure used in posting the Trial Balance and also includes subsidiary ledgers. | Perform Financial Reporting |
| Archived Intragovernmental Order | Closed intragovernmental order that is filed and stored by the Government supplier in compliance with best business practices. | Administer the Contract Execute Contract Closeout IGT-IPP Systems View - Part 1 Manage Procurement Entitlement Perform Instrument Closeout |
| Archived Procurement Instrument | Closed procurement instrument that is filed and stored by the buyer in compliance with statutory guidelines and best business practices. | Administer the Contract Execute Contract Closeout IGT-IPP Systems View - Part 1 Manage Procurement Entitlement Perform Instrument Closeout |
| Arrival Information | Acknowledgement of the arrival or delivery of passengers or cargo at a destination. | Deliver Property and Forces Manage Sales and Procurement |
| Assessment Budget Request | This is a request for appropriation funding to perform ESOH aspect assessment that includes an estimation of costs (future obligations and expenditures) with historic and workload data that support projected activities. | Perform ESOH Services |
| Assessment Cost Information | Details about the estimated work that will be performed during an ESOH Aspect Assessment process. This information is used in the calculation of a cost estimate and is updated on a periodic basis to reflect changes in the cost of an work to be completed based on changes in scope and inflation. | Perform ESOH Services |
| Assessment Results and Risk Finding | The documented results of ESOH aspect and/or risk assessment that is the primary input to developing an ESOH solution. | |
| Asset Additional Information | Asset information needed to determine energy consumption parameters which is beyond the initial set of asset information provided. | Manage Facility Energy Consumption |
| Asset Additional Information Request | The request for asset information needed to determine energy consumption parameters which is beyond the initial set of asset information provided. | Manage Facility Energy Consumption |
| Asset Hazardous Process Description | Information that identifies a potential hazardous process(es) in a construction, maintenance or sustainment activity of an asset described to the level of granularity necessary to define effective ESOH controls. | |
| Asset Information Initial Request | A request for facility efficiency information, facility operations information, facility efficiency goal information, and the energy reporting category information for a given asset or installation. | Manage Facility Energy Consumption |
| Asset Record | This is the continuous aggregation of descriptive characteristics of an asset under Department of Defense accountability. | Administer Assignment Action Asset Accountability CIP Process Conduct Physical Inventory Create CIP and or WIP Account Create Initial Asset Record Deliver Property and Forces Execute Contract IGT-IPP Systems View - Part 1 Maintain Asset Information Perform Asset Valuation Perform Physical Asset Accountability Update CIP and or WIP Account |
| Asset Recorded Cost Information | This object represents the full cost of a constructed real property asset. It is triggered by the placed in service date of a constructed real property asset. These costs which are relieved from the construction in progress account are posted to the asset record to enable fiscal accountability. | CIP Process Maintain Asset Information |
| Asset Valuation Information | This is documentation which details the fiscal accountability requirements for asset values, depreciation, amortization and depletion of assets, and any adjustment to the valuation as a result of a change in the condition of the asset. This information shall include accountability information that is recorded in the records of the Department of Defense financial and property management systems. | IGT-IPP Systems View - Part 1 Maintain Asset Information Perform Asset Accountability Perform Physical Asset Accountability Post to General Ledger |
| Assignment Final Order | This includes the information needed to document an approved order for a personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, travel information (e.g., travel destination, accommodations), and order type. This information will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Management Business Area. The information will also contain personnel requisition details that will be used to update or modify the Manage Personnel Distribution. | HL Manage Assignment |
| Assignment Order Requirement | This includes information related to an official requirement to generate an assignment order. An official order requirement may include an action to modify (e.g., revoke, cancel, change) an existing order. The information may include (but not be limited to) personnel requisition information, assignment acceptance or declination, assignment action status, assignment start and stop date, and assignment action identifier. | Administer Assignment Action Assign Human Resources HL Manage Assignment |
| Assignment Profile Information | This includes assignment information associated with a personnel/pay record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, assignment type, assignment order information (assignment location, assignment start and stop date, order number, order effective date, and order status), arrival date, departure date, duty status and Service obligation. | Administer Assignment Action |
| Assignment Profile Update Information | This includes updated assignment information associated with a personnel/pay record. This may include (but not be limited to) assignment type, duty start and stop date, and duty location. | Assign Human Resources |
| Assignment Request | The assignment request includes the career preferences and applicant data of potential candidates for an assignment. The information may include (but not be limited to) assignment preferences, career goals, and training. | Administer Assignment Action |
| Audit Comments | Audit function reviews the draft period end or on demand financial statement to evaluate accuracy, financial risk, or cost reasonableness. | IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Audit Report | The results of the auditor's review of the draft financial statements are documented in an audit report. The audit report should be consistent with previously recommended audit adjustments that were coordinated with Department of Defense management. | Perform Financial Reporting |
| Authorization to Receive Financing Payment | Authorization from the contracting officer or their representative for the contractor to submit financing payment requests. | Administer Procurement Instrument Manage Procurement Entitlement |
| Awarded Agreement | An agreement awarded to a commercial supplier. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor, where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains contract terms and clauses applying to future contracts between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. | Execute Contract Execute Sourcing Strategy Monitor and Improve Process Process Requirement |
| Awarded Procurement Instrument or Supplemental Procurement Instrument | A procurement instrument that has been awarded to an external supplier and is a mutually binding legal relationship obligating the supplier to furnish the goods or services (including construction) that can be invoiced, and the buyer to provide payment for those goods and services as agreed upon by the procurement instrument. The awarded procurement instrument may contain the original or modified procurement instrument that has been mutually agreed upon between the buyer and supplier. It includes all types of actions that obligate the DoD to an expenditure of funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, procurement instruments include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; and orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance. Procurement Instruments could include Fixed-price, Cost-reimbursement, Incentive, Cooperative Agreements, Other Transactions, Indefinite-Delivery type orders, order against Basic Agreements, Basic Ordering Agreements and Federal Supply Schedules. A procurement instrument may be funded or unfunded and does not necessarily create an obligation of funds (an example of no funding would be a basic ordering agreement or a contract modification changing the period of performance). | Administer Procurement Instrument Administer the Contract Asset Accountability Award Procurement Instrument Execute Contract Execute Contract Closeout Execute Requisition IGT-IPP Systems View - Part 1 Manage Execution Fund Account Manage Procurement Entitlement Manage Sales and Procurement Perform Acceptance Procedures Perform ESOH Services Perform Instrument Closeout Perform Receipt, Acceptance and Return Process Requirement |
| Base for Programming | This information establishes the base from which reprogramming actions may be taken. It identifies line items for each appropriation covered in the DoD Appropriations, except those appropriations having no budget activity subdivisions in the budget document presentation. | Manage Baseline for Reprogramming Manage Report of Programs |
| Baseline Input | Baseline Input data received from the components are to be incorporated into the Reprogramming baseline for DoD submission for congressional review. | Manage Baseline for Reprogramming |
| Baseline Report | Baseline report submitted to congress for review. This baseline report will be the initiating point for reprogramming actions. | Manage Baseline for Reprogramming |
| Below Threshold Reprogramming Actions | Reprogramming actions that do not meet the criteria for prior approval or notification. They do not require approval by the Secretary or Deputy Secretary of Defense and are handled within the individual service. Congressional oversight of these reprogramming actions is through DoD's semiannual submission of report DD1416, which contains cumulative BTR actions for each line item. | Manage Report of Programs |
| Benefit Program Information | This information includes detail information about the different benefit programs available to both Military and Civilian personnel. Benefit Program Information may include (but not be limited to) eligibility information, available options, benefit requirements, and enrollment/application process. | HL Manage Benefit Programs |
| Billing Document | Included in the billing document are debtor or responsible parties, amount owed, remittance terms and conditions and payment due date. This can be a statement, consolidated billing or payment coupon. | IGT-IPP Systems View - Part 1 Manage Procurement Entitlement Manage Receivables |
| Billing Requirement | Billing requirements are negotiated with the customer and include agreement on the amount and timeliness of billing. Billing requirements also include terms associated with the application of penalties, administrative fees, and interest against overdue outstanding debts. | IGT-IPP Systems View - Part 1 Manage Receivables |
| Budget Authority | Broad responsibility by Congress that Government agencies have the power to spend federal funds. Congress can specify criteria for spending these funds. The period of time during which funds are available is also specified. | Execute Apportionment and Allocate Funds |
| Budget Decision | Draft budget decision is the result of the joint review between OSD/OMB. This is submitted to the components for review, acceptance and/or comments. | Perform Budgeting |
| Budget Information | The comprehensive financial plan for a program. It includes the on-budget and off-budget amounts combined to derive a total of program fiscal activity. Also includes information related to operations for a fiscal period in terms of estimated costs, obligations and expenditures; source of funds for financing including anticipated reimbursements and other resources, and history and workload data for the projected program and activities. | |
| Budget Planning Memorandum | The USD (Comptroller) guidance memorandum, transmitted in June of each year will provide specialized instructions such as program basis for the estimates, key assumptions to be used, and special supporting material requirements. In addition, "supplementary instructions" memoranda issued on an "as needed" basis (usually in July/August) will be limited to specific instructions which amplify guidance included in the OUSD (Comptroller) memorandum. The use of other memoranda to transmit program and budget guidance will be restricted to new or nonrecurring requirements. Included in this guidance will be budget material due dates and instructions for preparing estimates for the prior year (PY), current year (CY), budget years BY1, and BY2 (in the biennial budget year), and the outyears. | Perform Budgeting |
| Budget Policy | Provides general guidance on the formulation and submission of budget requests to the Office of Secretary of Defense and also provides guidance on submission, presentation and justification to Congress. The policy will also include memoranda issued throughout the fiscal year regarding budget matters. | Manage Financial Management Policy |
| Budget Review Analysis | Budget review analysis reflects the result of the joint budget review between OMB and OSD on budget submissions from the components. The analysis should reflect the results of the following budget review activities: Open forum for deliberation on key issues within DoD and across all organizations; Realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs; Review of budget submission that conforms with legal and regulatory guidance on budgetary resources; Review of budget submission that is well justified and balances mission requirements with available resources. | Perform Budgeting |
| Budgetary Resources Temporary not Available | The identification of authority transferred to or from the General Fund of the Treasury that is identified as temporarily not available to incur obligations and expenditures. Congress can specify availability and criteria for spending these funds. Funds temporarily not available may include budgetary resources subject to the cancellation of expired and no-year accounts, enacted rescissions, capital transfers, budgetary resources issued pursuant to public law, and other authority withdrawn. | Execute Apportionment and Allocate Funds |
| Build Make Maintenance Sustainment Evidence | This is information from the provider that documents the tendering of goods and rendering of services as it relates to building, making, maintaining or sustaining real property. | Asset Accountability |
| Business System Approval or Disapproval | Notification to the contractor that their business system has been approved or disapproved. | Administer Procurement Instrument |
| Buyer Approved Intragovernmental Order | An intragovernmental order that has been approved by the Government Buyer but not yet accepted by the Government Supplier. It includes terms and conditions between the Government supplier and the Government buyer and meets the requirements of applicable regulations, policy and statute. | Award Procurement Instrument Execute Contract IGT-IPP Systems View - Part 1 |
| Buyer Planning Information | Information provided to the supplier during the development of a sourcing strategy (i.e. demand forecast). | Develop Sourcing Strategy |
| Cancel Payment Notification | Notification received by the disbursing officer from authorized official that certifies that a payment cancellation request has been received and processed. | Administer the Contract IGT-IPP Systems View - Part 1 Manage Disbursements Manage Procurement Entitlement |
| Cancel Payment Request | Request from supply chain entitlement to financial management for cancellation of a payment due to invalid amount, appropriation, or payee. | Financial Visibility IGT-IPP Systems View - Part 1 Manage Disbursements Manage Procurement Entitlement |
| Cancel Payment Request Returned | A request for cancellation of a payment due to invalid amount, appropriation, or payee that has been returned to Entitlement. | Manage Procurement Entitlement |
| Cancellation of Budgetary Resources | Cancellation is a proposal by the Executive Branch through OMB to reduce budget resources (new budget authority or unobligated balances of budget authority) that is not subject to the requirements of Title X of the Congressional Budget and the Impoundment Control Act of 1974. Resources that are proposed by the President for cancellation cannot be withheld from obligation or expenditures pending Congressional action on the proposal. | Execute Rescission, Cancellation and Deferrals |
| Capital Asset Valuation Information | This is information that establishes the initial and updates to capital asset recorded costs. It includes the full cost incurred to bring an asset to from and location suitable for its intended use. | |
| Capital Lease Asset Account Liability Footnote Information | FBwT: This is information either explaining specific line items on a financial report or providing disclosure information for potential liabilities not reported in financial reports. | IGT-IPP Systems View - Part 2 |
| Capital Lease Liability Information | Information associated with the treatment of an asset under the terms of a capital lease. Includes information associated with the net present value of future payment for use of the asset. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Cash Disbursement Voucher | Document granting authority for the Disbursing Officer to make cash payment for Government obligations. Includes both the amount to be paid as determined by the supply chain entitlement process and the associated payee information. | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Cash Receipts | FBwT: This is any supporting documentation, from External or Component, related to remittance for payments for goods or services (i.e. copy of checks, demand letter, advice of payment documentation). This information is used in conjunction with deposit information to collect funds to the appropriate appropriation. BEA10: This is any supporting documentation related to remittance for payments for goods or services (i.e. copy of checks, demand letter, advice of payment documentation). This information is used in conjunction with deposit information to collect funds to the appropriate appropriation. | IGT-IPP Systems View - Part 1 Manage Collections Manage Execution with Treasury Manage Receivables |
| Casualty Assistance Delivery Request | This includes the request for delivery of specific casualty assistance program selections. These selections are made from a group of options made available to a casualty Member's family. | Execute Requisition |
| Categorized Requirement | An aggregation of like enterprise requirements. The intent behind categorizing requirements is to be able to aggregate demand for goods and services so that DoD can implement strategic sourcing. | Common Supplier Engagement Develop Sourcing Strategy Process Requirement |
| Certified Business Partner Payment Information | Generated as a result of an entitlement function that identifies the amount that should be paid to a specific payee. Includes scheduled payment date, and the net amount due that has been determined in accordance with the terms and conditions of the contract and in accordance with the Prompt Payment Act. Entitlements are only approved after proper authorization, verification of fund availability, and review for duplicate payment. | Manage Disbursements Manage Procurement Entitlement |
| Certified Business Partner Payment Rejection | This is the rejection of certified business partner payment information after failing initial validation for completeness of information including payee's information, methods of payment, currency, and amount. The rejection is sent back to the supply chain entitlement process for reprocessing. | IGT-IPP Systems View - Part 1 Manage Disbursements Manage Procurement Entitlement |
| Certified Financial Statement Package | The Certified Financial Statement Package includes the final period end or on-demand financial statements. Final period-end financial statements will include Statement of Net Cost, Statement of Changes in Net Position, Statement of Budgetary Resources, Statement of Financing, and Statement of Custodial Activity. The Certified Financial Statement Package also includes the Management Representation Statements and Audit Report. | IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Certified Human Resources Management Pay Information | The certified record of gross pay earnings and entitlements by category less deductions (statutory and elective) that results in the net disbursement. | Manage Collections Manage Compensation Manage Disbursements Manage Execution with Treasury Manage Liabilities Manage Receivables |
| Certified Invoice Investment Payment Request | This is the record, approved by a designated official, detailing investment payment request. | Manage Disbursements Manage Investments Manage Procurement Entitlement |
| Certified Real Property Discrepancy Report | Contains information on certification of real property discrepancies. | Perform Receipt, Acceptance and Return |
| Chairman's Program Assessment | Provides the Chairman of the Joint Chiefs of Staff's personal appraisal on alternative program recommendations and budget proposals to the Secretary of Defense for consideration in refining the defense program and budget in accordance with 10 United States Code. The Chairman's program assessment comments on the risk associated with the programmed allocation of Defense resources and evaluates the conformance of program objective memoranda to the priorities established in strategic plans and combatant commanders' priority requirements. Also called CPA. | Perform Programming |
| Characterized ESOH Issue | An issue, problem, concern, or aspect that is reviewed, scoped, analyzed, studied so that the nature and extent of the issue is properly characterized and understood. For example, a Characterized ESOH Issue within the context of a clean-up program may define the speed, direction, and contaminant content of a ground water plume. Within the context of a safety program effort, a Characterized ESOH Issue may define the hazards to be addressed. A fire response would identify the specific hazards (i.e., smoke, fire, potential for explosion), and the degree of hazard. (Note: This output also incorporates the ESOH Issue Description). | Perform ESOH Services |
| Check Disbursement Voucher | Document granting authority for the Disbursing Officer to make check payment for Government obligations. Includes both the amount to be paid as determined by the supply chain entitlement process and the associated payee information. | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Check Information | Document containing information associated with check payments necessary to match the check payment to the associated Check Disbursement Voucher. | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Check Payment | Document containing the actual check and associated Check Disbursement Voucher information that is passed on to the Federal Clearinghouse for distribution to the payee. | Manage Disbursements |
| Chemical and Regulatory Information | Information on chemicals and hazardous material regulations that is received from a subscription service and maintained in the master product hazard data (MPHD) warehouse. | Perform ESOH Services |
| CIP Cost Information | This is information regarding capitalized costs accumulated in the Construction In Progress (CIP) account during the execution of a construction project. | Update CIP and or WIP Account |
| Clinically Indicated Testing Request | This includes information related to the request for consultations (e.g., specialty consults, ancillary services, medical tests and studies) regarding a specific medical condition and any additional medical information about an applicant in cases where other examinations have been inconclusive or a more specifically targeted examination is needed. This information may include (but not be limited to) requestor, request date, request type, and additional comments. | Perform Medical Qualification |
| Clinically Indicated Testing Response | This includes the results from the consultations (e.g., specialty consults, ancillary services, medical tests and studies) regarding a specific medical condition and any additional medical information about an applicant in cases where other examinations have been inconclusive or a more specifically targeted examination is needed. This information may include (but not be limited to) response date, response type, and additional comments. | Perform Medical Qualification |
| Closed Intragovernmental Order | An intragovernmental order that has been through the close-out process and is ready to be archived by the Government supplier. | Execute Contract Closeout Perform Instrument Closeout |
| Closed Procurement Instrument | A procurement instrument that has been through the close-out process and is ready to be archived. | Execute Contract Closeout IGT-IPP Systems View - Part 1 Perform Instrument Closeout |
| Closeout Information from External Sources | The required information from the External Source to perform instrument closeout process. | IGT-IPP Systems View - Part 1 Perform Instrument Closeout |
| Closeout Period Schedule Information | A schedule sent to the DoD Components that indicates the dates that information must be submitted for closeout. | Execute Apportionment and Allocate Funds |
| Closeout Plan | Contains information on the commissioning closeout plan. | Perform Receipt, Acceptance and Return |
| Closing or Signing Schedule | Contains information regarding the closing/signing schedule. | Perform Receipt, Acceptance and Return |
| Closure Certificate for Case Implemented in Foreign Military Sales Trust Fund | The Case Closure Certificate provides the information necessary for DFAS to close the case implemented in the Foreign Military Sales Trust Fund. The Certificate supports budgetary and/or proprietary impact in the general ledger to balance budget authority ceilings, cash receipts, total disbursements and the value of delivered articles and services for the case implemented in the Foreign Military Sales Trust Fund. | Post to General Ledger |
| Collection Action Information | Type of collection action against a delinquent debt. | Manage Delinquent Debt |
| Collection Activity Termination Notice | This is the notification from an external entity that collection action related to a debt has been terminated. | Manage Delinquent Debt |
| Collection and Payment History | A report detailing the collection and payment information for an accounts receivable. Information could include payment amount, transaction date, payee's remittance information, form of payment, and outstanding receivable balance. The General Ledger Branch of Treasury also prepares and releases the status reports on Treasury's owned certificates outstanding and in circulation. Statement of Assets and Liabilities and Statement of Transactions details the payment and collection history of Treasury certificates. | IGT-IPP Systems View - Part 1 Manage Collections Manage Investments Manage Receivables |
| Collection Confirmation | This is the confirmation of collections from Treasury. Deposit number, Confirmation Date, Deposit Amount, etc. In addition, detailed information on Non Sufficient Funds (NSF) checks is provided. | IGT-IPP Systems View - Part 1 Manage Collections Manage Execution with Treasury |
| Collection Information | This is information associated with collections which have been processed to include intergovernmental collections made via Intragovernmental Payment and Collection and commercial collections processed via deposit of funds to an established Treasury General Account at a commercial depository. This process encompasses processing of the associated deposit ticket or debit voucher and the associated cash collection voucher, as well as the passing of collection information to the debt management and accounting general ledger activities. This also includes the resolution of administrative offsets. | IGT-IPP Systems View - Part 1 Manage Collections Manage Delinquent Debt |
| Collection Pro Forma Entries | The debit and credit affects of collection pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | IGT-IPP Systems View - Part 1 IGT-IPP Systems View - Part 2 Manage Collections |
| Collection Receipts | This is information associated with collections which have been processed to include intergovernmental collections made via Intra-governmental Payment and Collection and commercial collections processed via deposit of funds to an established Treasury General Account at a commercial depository. Collection receipts could also include the associated deposit ticket, debit voucher, the associated cash collection voucher, administrative offsets, as well as the collection information for the debt management and accounting general ledger activities. | Manage Collections Manage Execution with Treasury Manage Receivables |
| Collection Voucher | A form use to record collections that includes Disbursing Office collection voucher number, Receiving Office collection voucher number, Period, name of remitter or description of remittance, detailed description of purpose for which collections were received, amount, and accounting classification. | IGT-IPP Systems View - Part 1 Manage Collections |
| Collection Voucher Control Log | Summarizes daily collections, identifies payment mode (check, cash, Electronic File Transfer), and assures all voucher numbers are accounted for. Ensures all collection vouchers are entered in the accountability records. Disbursing officer should require that the log be prepared daily by each functional area and/or branch disbursing office. | IGT-IPP Systems View - Part 1 Manage Collections Manage Execution with Treasury |
| Comments to Public Draft Request for Proposal | Suppliers' comments on the draft request for proposal that has been publicized to potential suppliers. These comments are incorporated where appropriate prior to final release of the request for proposal for approval. | Award Procurement Instrument |
| Comments to Request for Proposals | Suppliers' comments on the request for proposal that has been publicized to potential suppliers. | Award Procurement Instrument |
| Commissioning Requirements List | Contains information on the commissioning requirements list. | Perform Receipt, Acceptance and Return |
| Commitment | An administrative reservation of funds based on firm procurement requests, unaccepted customer orders, Directives, and equivalent instruments. | Deliver Property and Forces Post to General Ledger |
| Commitment Modification Request | A request to either increase or decrease the commitment amount needed to fulfill the requirement. | Asset Accountability Award Procurement Instrument Execute Contract Execute Requisition Manage Sales and Procurement |
| Commitment Pro Forma Entry | To record the administrative reservation of funds based on firm procurement request, unaccepted customer orders, Directives, and equivalent instruments. The recoding of this financial event contains the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | IGT-IPP Systems View - Part 1 Manage Execution Fund Account |
| Commitment Request | This is a request for a commitment or decommitment that has been approved based on the existence of available funding. This commitment or decommitment is an administrative reservation or dereservation of funds for a procurement request, order, directive, payroll, retirement, retainer and annuitants pay, travel reimbursement or equivalent instrument. This also identifies commitments that have been rejected due to insufficient funding or management discretion. | Administer Assignment Action Asset Accountability Deliver Property and Forces Manage Execution Fund Account |
| Communication from Government Supplier | Communications received from Government suppliers as part of the contract and order monitoring process that may include requests by the Government supplier for a change to the terms or conditions of the intragovernmental order and all information exchanges regarding discrepancy disputes, adjustments, and receivable and revenue bookings. | Administer the Contract |
| Communication from Supplier | Communications received from suppliers and transmitted through DoD logistics processes as part of the contract monitoring process, including requests by the supplier for a change to the terms of the contract or order. | Administer Procurement Instrument Perform Instrument Closeout |
| Communication to Government Supplier | Any official, written, addressed communication between a DoD organization, a DoD employee, or other DoD agent and a Government supplier regarding the execution of the supplier's intragovernmental order, including requests by the internal end user, or contracting officer, for a change to the terms or conditions of the order such as changes to delivery date, specifications, and cost and all information exchanges regarding discrepancy disputes, adjustments, and payable and expense bookings. This may also include notice to the Government supplier acknowledging that goods or services have been received, which starts the clock for constructive acceptance. | Administer the Contract |
| Communication to Supplier | Any official, written, addressed communication between a DoD organization, a DoD employee, or other DoD agent and an internal or external supplier regarding the execution of the supplier's contract, including requests by the internal end user, or contracting officer, for a change to the terms of the contract or order such as changes to delivery date, specifications, and cost. | Administer Procurement Instrument Administer the Contract Manage Sales and Procurement |
| Compensation Eligibility Notification | This includes information used to notify an employee/Member that they are no longer eligible or are eligible for compensation. | Manage Compensation |
| Compliance Determination | A decision of program compliance based on the findings of fact. | |
| Component Apportionment Request | Represents a request from the components for the distribution of funds to be available for obligation for a designated period within the appropriation availability period. The request can include components spending plan such as specified time periods, activities, projects, objects or combination thereof. The spending plan included in the apportionment request should be consistent with the Appropriation Act and general provisions. | Execute Apportionment and Allocate Funds |
| Component Product Hazard Data Submission | The product hazard data (PHD) that has been received from a DoD Component with a Component Product Hazard Data Request. This PHD is ready for validation and subsequent entry into the master product hazard data (MPHD) warehouse. | Perform PHD Stewardship |
| Component's Feedback | Feedback from the components to be considered before the Report of Program is published. | Manage Report of Programs |
| Component's Response | Components response is the acceptance or comments on the draft budget decision as a result of the OMB and OSD joint budget reviews. | Perform Budgeting |
| Comptroller Update | Comptroller's updates that include prior year updates of accounting actuals, congressional actions, or other miscellaneous adjustments (e.g. corrections) that will be used to generate other budget decisions. | Perform Budgeting |
| Comptroller's Feedback | Feedback from the comptroller regarding the new requirement(s) that will affect existing DoD policies. Changes could affect the SFIS, Chart of Accounts, Pro-Forma entries, or the calendar. | Manage Financial Management Policy |
| Conference Reports | Congressional committee conference reports. | Track Congressional Actions |
| Confirmation of Physically Complete Procurement Instrument or IGT Order | Confirmation that a procurement instrument or intragovernmental order is physically complete based on meeting the terms and conditions for delivery or performance of services rendered as specified in the procurement instrument or intragovernmental order. | Execute Contract Closeout IGT-IPP Systems View - Part 1 Manage Procurement Entitlement Perform Instrument Closeout |
| Confirmation of Reimbursable Authority | Confirmation that a request for an increase of budgetary reimbursable authority to allow the Government supplier to enter an intragovernmental transaction has been approved. | Award Procurement Instrument IGT-IPP Systems View - Part 1 |
| Confirmation of Reimbursable Bill | Confirmation of a reimbursable bill is provided by the U.S. Treasury. This confirmation acknowledges that a reimbursable bill has been transmitted to the intragovernmental customer. | Manage Receivables |
| Confirmed Collection | A confirmed collection has been matched to a specific customer and debt. The confirmed collection includes all supporting documentation necessary to match to the appropriate account receivable. | Manage Delinquent Debt |
| Confirmed Contract Fulfillment | Document received by Contracting Officer that confirms the completion or fulfillment of contractual obligations. | IGT-IPP Systems View - Part 1 Manage Liabilities Manage Procurement Entitlement Perform Instrument Closeout |
| Confirmed Payment | Confirmation received by accounts payables department that provide confirmation of payment on outstanding accounts payable. | Common Supplier Engagement IGT-IPP Systems View - Part 1 Manage Liabilities Manage Procurement Entitlement |
| Congressional Action | The act of creating conference reports by Congress. | Execute Rescission, Cancellation and Deferrals |
| Congressional Enactment | The DoD portion of the President's Budget, is the basis for the DoD congressional enactment process. In the following nine months (February to October) the President?s Budget will be closely scrutinized, serving as guidance for two major pieces of defense related legislation: the National Defense Authorization Bill and the Defense/Military Construction Appropriations Bills. Of all the legislative matters before Congress, none is more important nor more political than the review of the President's Budget. It will be examined by 535 members of Congress and hundreds of congressional staffers, each of whom possess their own agendas and priorities. The end product of the enactment process is the Authorization and Appropriations Bills. | Track Congressional Actions |
| Congressional Feedback | Congressional feedback or position in the proposed baseline for reprogramming actions. | Manage Baseline for Reprogramming |
| Congressional Inquiry | Congressional inquiry includes request for supplemental budget documentation, testimony, appeal materials, and witnesses. | Support Congressional Budget Review |
| Congressional or Federal Inquiry | This is a formal request for information from Congress or the Federal Government regarding the status of an acquisition effort within the Department. | |
| Congressional Tracking Report | A report documenting the changes at the line item level for all unexpired years. This includes supplemental and rescissions, spreads of Congressional undistributed adjustments, general provisions, below threshold reprogramming, and actions dictated by other laws. | Track Congressional Actions |
| Consolidated Appeal Materials | The consolidated appeal materials sets forth the Department's position on the most significant programs/items impacted by congressional actions. | Support Congressional Budget Review |
| Consolidated Budget Change Proposals | During an Off-Year Budget Change Proposals are collect by OSD from the components and consolidated. | Perform Budgeting |
| Consolidated Budget Estimate Submission | This is a consolidation of all BES submitted during the On Year budget planning and submission. It is the primary document used by the services and agencies to submit budget estimates. It is based on the program and fiscal guidance contained in the POM. | Perform Budgeting |
| Consolidated Program Change Proposal | This activity consists of the consolidated PCP which is a collaboration of all the PCP documents. | Perform Programming |
| Consolidated Program Objective Memorandum | The Consolidated Program Objective Memorandum (POM) is the collaboration of the primary documents used by the services to submit programming proposals. The Program Objective Memorandum includes an analysis of missions, objectives, alternative methods to accomplish objectives, and allocation of resources. | Perform Programming |
| Consolidated Real Property Discrepancy List | Contains information on validated real property discrepancies including recommended corrective actions. | Perform Receipt, Acceptance and Return |
| Construction Requirement | This is information that defines the development of real property assets, maintaining them in standard working condition, and extending their capacity, capability, or useful life. | Asset Accountability CIP Process Perform Build and Make and Maintenance and Sustainment |
| Contingency Information | Information about the liability that is difficult to quantify or may not come to pass such as an outstanding lawsuit. | Manage Liabilities |
| Continuing Resolution Act Amount | Compiled amounts and text from individual committee and conference reports. | Execute Apportionment and Allocate Funds Execute Continuing Resolution |
| Continuing Resolution Act Estimate | An amount and information estimate received from the components in anticipation of CRA. | Execute Continuing Resolution |
| Continuing Resolution Act Estimate Request | The request for an amount and information estimate to the components in anticipation of CRA. | Execute Continuing Resolution |
| Continuing Resolution Pro Forma Entry | The debit and credit affects of continuing resolution pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | Execute Continuing Resolution |
| Contract Action Report | Report on all Federal Acquisition Regulation (FAR) contract actions as required by FAR 4.6. This includes information that identifies the type of report and reporting activity, the transaction, the type of contract, and the business size and socio-economic program data. | Award Procurement Instrument Common Supplier Engagement Execute Contract Execute Requisition Manage Sales and Procurement Process Requirement |
| Contract Cost Data Report Information | Actual or projected cost information, contractually required and reported by DoD Contractors, resulting from participation in an acquisition program. | |
| Contract Funds Status Report Information | DoD contract funding data contractually required, obtained via the Contract Funds Status Report (CFSR), that includes forecasted contract fund requirements, planned funding changes, justification for funding changes, budget estimates, determination of excess contract funds, and estimates of termination costs. | |
| Contract Holdback Account | Subsidiary account created for each vendor whose contract has a contract holdback clause. | Manage Liabilities |
| Contract Holdback Account Information | Information necessary to create a subsidiary account for each vendor whose contract has a contract holdback clause. A predetermined amount or percentage of a contract is withheld from payment until final completion of the contract. | Manage Liabilities Manage Procurement Entitlement |
| Contract Holdback Account Reclassified | General ledger account that is used for the amount of payment that is held back in a contract until contract completion. The adjustment is a result of journal entry made to record amount held back or the amount paid upon completion. | Manage Liabilities |
| Contract Holdback Requirement | Clause inserted in the contract establishing amounts to be withheld from contractors pending the completion of the contract. | Manage Liabilities |
| Contract Modification | Any written change in the terms of a contract including bilateral and unilateral modifications. A bilateral modification (supplemental agreement) is a contract modification that is signed by the contractor and the contracting officer. Bilateral modifications are used to make negotiated equitable adjustments resulting from the issuance of a change order; definitized letter contracts; and reflect other agreements of the parties modifying the terms of contracts. A unilateral modification is a contract modification that is signed only by the contracting officer. Unilateral modifications are used, for example, to make administrative changes; issue change orders; make changes authorized by clauses other than a changes clause (e.g., Property clause, Options clause, or Suspension of Work clause); and issue termination notices. | Execute Contract Manage Sales and Procurement |
| Contract Specification | Final recommendations developed after source selection that constitute the preliminary information used to develop a contract. | Execute Contract Execute Sourcing Strategy |
| Contractor Receipt of Government Furnished Property | Contractor acknowledgement that they have received government property on the performance of the contract. | Administer Procurement Instrument Maintain Asset Information |
| Cooperative Agreement | This is information that reflects a unique document that captures a federal and non-federal relationship. | CIP Process |
| Coordinated Agreement | An existing, awarded, or accepted agreement that has been coordinated with a potential supplier prior to obligation of funds. | Execute Contract Execute Sourcing Strategy |
| Coordination Request | A request to the supplier for data that includes seller's Business Partner Network (BPN) Identifier (if not previously provided), available and projected inventory levels, pricing information (includes surcharge), delivery availability, timing, projected capacity, and statutory authority, if any. | Execute Sourcing Strategy |
| Correcting Pro Forma Entries | Document contains all financial information needed to post and update the general ledger based on the anomalies correction business event, including the specific general ledger accounts that should be debited or credited and other financial information needed to support general ledger requirements. | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Corrective Action Plan | Contains information about the required corrective action needed to eliminate real property discrepancies. | Perform Receipt, Acceptance and Return |
| Cost Allocation Guidance | Guidelines that define how cost will be allocated between direct labor, direct material, contract, and overhead/indirect labor and indirect material costs. | Manage Financial Management Policy Perform Cost Analysis Populate Cost Performance Model |
| Cost Analysis Action Plan | The action plan may include project schedule and milestones, resources, assumptions, data sets (timeframe, category, source, units of measure, etc.), constraints, and deliverables. | Perform Cost Analysis |
| Cost Information | Cost Information from the internal or external customer that includes: purpose, objective, originating organization, description of request, priority, deadline, one-time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). | IGT-IPP Systems View - Part 2 Populate Cost Performance Model Post to General Ledger |
| Cost Model | A model that supports the agreed upon methodology to be used to accumulate the costs of performance for all orders. Those cost accounts shall serve as a historical basis for determining the amount reimbursable for cost-reimbursement Economy Act orders and as a basis of determining a fixed price for similar future fixed-price Economy Act orders. | Define Cost Performance Model |
| Cost Model Requirements Agreement | This object includes the terms and conditions of how the Cost Model will meet the customer's requirements. This contains the delivery schedule and specific requirements, such as the expected results, accuracy, and assumptions contained in the model. | Define Cost Performance Model Populate Cost Performance Model |
| Cost Model Template | A cost model template that will be used to accumulate the costs of performance for all orders. Those cost accounts shall serve as a historical basis for determining the amount reimbursable for cost reimbursement Economy Act orders and as a basis of determining a fixed price for similar future fixed-price Economy Act orders. | Award Procurement Instrument Define Cost Performance Model Execute Contract |
| Cost Model Template Request | A request for a template that is used to accumulate the costs of performance for all orders. | Award Procurement Instrument Define Cost Performance Model Execute Contract |
| Cost Performance Information Request | The form used by internal or external customers to request cost/performance information. Request includes in as much detail as possible: purpose, objective, originating organization, description of request, priority, deadline, one-time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). | Define Cost Performance Model Perform Cost Analysis Perform Programming |
| Covered Facility Designation Information | Information that identifies whether a DoD facility is 'covered' per EISA Section 432. | Manage Facility Energy Consumption |
| Credit Memo | Notification issued to the customer informing the customer that they have overpaid on a debt to the Department. | Manage Delinquent Debt |
| Current Working Estimate Report | This is a comprehensive cost estimating report that accounts for site procurement, design, construction, project supervision, construction security, value-added taxes, and any other project costs. | Develop and Update Work Order Update CIP and or WIP Account |
| Custodial Liability Information | Information associated with the treatment of a likely future financial outflow recorded on behalf of another Federal entity for which the Department of Defense is acting as a custodian. | Manage Liabilities |
| Customer and Vendor Information | This is information about people and organizations to whom payments will be made. Information includes full name, mailing address, bank account information, SSN, DUNS, DUNS+4 and if an organization, an indication of whether the organization is a public or private sector entity. | Manage Procurement Entitlement |
| Customer Feedback | Receive feedback and or agreement from the customer for the proposed remedial action plan. | Define Cost Performance Model Perform Cost Analysis |
| Data Vocabulary | The compendium of all data terms, expressions, and synonyms used within DoD operations to support information requirements. Includes the data dictionary. | Define Cost Performance Model |
| Debit Voucher Information | The debit voucher provides information on how to recover funds from returned checks which are not paid for any reason by the bank on which they are drawn. When a check is returned unpaid, the deposit ticket cannot be recalled, corrected, or resubmitted. The receiving bank prepares a debit voucher for the difference of the deposit amount. The accounts receivable and collection accounts will be adjusted upon receipt of an unpaid check and copies of the debit voucher from the receiving bank. | IGT-IPP Systems View - Part 1 Manage Collections Manage Execution with Treasury Manage Receivables |
| Debt Adjudication Decision | This is information regarding the results of debt adjudication proceedings to include request for waiver, debt determination proceedings, or other administrative hearings conducted within the Component. | Manage Delinquent Debt |
| Debt Close-Out or Remission Request | Information received by DoD to process close out debt or remissions. | Manage Delinquent Debt |
| Debt Compromise | This is the notification to the originator of a debt that a debt is to be reduced in part or in whole due to the establishment of a debt compromise agreement. The compromise agreement may be considered when: a) the debtor is unable to pay the debt within a reasonable time period; b) DoD is unable to enforce collection within a reasonable time period; c) the cost of collection does not justify enforced collection of the full amount; or d) there is real doubt concerning the government's ability to prove its case in court. | Manage Delinquent Debt |
| Debt Write-off Notification | This is notification from Treasury that the Write-off was processed for a specific debt. | Manage Delinquent Debt |
| Debtor Response | This is the debtor's response to a demand letter or notice of administrative offset. This may request the debt be satisfied through installment payments or via salary offset. The request may also request an installment payment schedule, waiver, debt determination consideration or administrative hearing within the Component. | Manage Delinquent Debt |
| Deduction Update Notification | This includes information associated with a notification that alerts an employee/Member that there has been an initiation or change to amount or terms of a deduction or reduction of pay. This includes effective date of the change, reason for the change, new deduction or reduction amount. | Manage Compensation |
| Defense Acquisition Executive Summary Information | The information required to track programs between milestone reviews. | |
| Defense Contract Cost Analysis Information | Cost data for a particular contract activity including work accomplished by contractors and total program cost (awarded and future). Information is used to estimate total Defense Acquisition Program Cost in support of cost and price analysis. | |
| Deferral Proposals | Proposal for deferral of appropriated budgetary resources to be temporarily withheld from obligation. | Execute Rescission, Cancellation and Deferrals |
| Deferral Report | Report submitted to the OMB containing a detailed description of the amount, affected accounts, project, Government functions involved, reasons for deferral, effects of the deferrals, and any other relevant facts supporting the deferral decision. | Execute Rescission, Cancellation and Deferrals |
| Deferred Amounts | Deferred amount approved through congressional action in response to the Impoundment Act. | Execute Rescission, Cancellation and Deferrals |
| Delinquent Debt Information | This is an overall flow of debt information to the reporting function. Information includes account balance information, collection activity, demand letter issuance, debtor response information and results of debt adjudication proceedings. Includes both vendor and individual debt information: Vendor debt information includes regarding a dollar amount owed to the Department of Defense by a vendor. This is due to an overpayment caused by previously processed advanced or financing payments, as well as contract modification action which were processed after payment had been made. Individual debt information includes information required to support a Department of Defense Human Resources collection action on a delinquent individual whose affiliation has been separated or terminated from Department of Defense. This is information regarding a dollar amount owed to the Department of Defense. This occurs when a Department of Defense Member or Non Member damages or loses Department of Defense property, or has been overpaid. | Manage Delinquent Debt |
| Deliver Plan | A plan for a course of action over specified time periods that involves a projected appropriation of resources to meet delivery requirements. (SCOR D1.3, P4.4) | Deliver Property and Forces IGT-IPP Systems View - Part 1 |
| Demand Information | This object consists of a Demand UID linked to the associated Allocation Unique Identifier (AUID). The DUID is established as the customers demand is associated with an AUID, representing the funds intended to fulfill the demand. The DUID serves as a reference throughout the process of fulfilling the demand and satisfying any associated financial transactions, e.g., commitment, obligation, disbursement. | Create CIP and or WIP Account |
| Demand Letter | Demand letter provides information about eligible accounts receivable that is dunned at the first applicable and subsequent time intervals. Accounts are dunned at periodic intervals (e.g., 30-day intervals). Delinquent accounts should be dunned based on Federal statutes such as the Debt Collection Act of 1982 and the DCIA. Federal regulations on debt collection, such as the Federal Claims Collection Standards, government-wide debt collection guidance such as OMB Circular A-129, Treasury's Managing Federal Receivables, and DoD policies and procedures. | Manage Delinquent Debt |
| Department of Defense Fund Balance | The general ledger is the authoritative source for all DoD financial information, including execution transactions and a balance of available funds. The general ledger is comprised of many views of financial information at various levels of detail. A DoD Fund Balance is based on the general ledger data and provides the current balance of funds available for use associated with a specific budget program or any subdivision of a budget program. This information also contains funds availability within a particular program by comparing the fund request with fund balance of the activity providing the good or service to ensure that the seller has the funding authority to incur the costs that will be associated with providing the buyer?s request. In addition, the DoD Fund Balance includes funding originally appropriated, apportioned, allotted, or otherwise distributed and any subsequent execution activity that has occurred, including commitments, obligations, and expenditure activity. | Execute Contract IGT-IPP Systems View - Part 1 IGT-IPP Systems View - Part 2 Manage Execution Fund Account Manage Procurement Entitlement Manage Report of Programs Perform Financial Reporting |
| Deployed ESOH Solution | This result of the assessment action outlines the actual solution that has been implemented. This may include any details of variances in the actual implementation from the planned implementation, and any requirements for future monitoring or action. | Maintain Asset Information Perform ESOH Services |
| Deployment Information | Passenger list or numbers and associated materiel and equipment related to a force movement. Includes updated and validated Unit Deployment List (UDL) and Unit Equipment List (UEL). | Deliver Property and Forces IGT-IPP Systems View - Part 1 |
| Depreciation or Amortization Schedule | Schedule of the depreciation expense over the life of the asset. Schedule of the amortization that details the amount of interest earned or interest expense for each period. | Manage Financial Management Policy |
| Detailed Budget Information | The detailed budget information identifies types of levels for specific budgets requirements that will be used to update FYDP. The level and type of budget information required vary depending on appropriation and major programs. Some examples are as follows: - Appropriation - Program Element - Budget Line Number - Project - Force Resource Identification - Manpower Resource Identification | Perform Budgeting |
| Detailed Justification Materials | President's budget numbers in line item detail, both at direct and reimbursable level. These materials also include documentation that supports the budget estimates submitted by the components. It should include program performance indicators and goals, any proposed policies and strategies along with the amount of mandatory and discretionary spending. The justification should include personnel requirements, its relationship to the President Management Agenda, and additional funding needs in excess of the budget. | Perform Budgeting Perform Programming Support Congressional Budget Review |
| Developed Proposal | Once implementation options are assessed to respond to requirements updates, the accounting policy office generates proposals which are sent to Department management for feedback and or approval. | Manage Financial Management Policy |
| Disapproved Payment Requests | Payment request where payment is based on approval of a government official and the request has been disapproved. A governmental official may approve, may approve for a lesser amount or disapprove the payment request. The Approved Payment Requests will then go to the Entitlement process. Disapproved requests go back to the vendor. | Administer Procurement Instrument Manage Procurement Entitlement |
| Disbursement Confirmation | This is the confirmation of disbursements from Treasury. Schedule number, Control totals, Confirm date, range of tracer numbers, payment medium. In addition, detailed information on cancelled checks is provided. | IGT-IPP Systems View - Part 1 Manage Disbursements Manage Execution with Treasury |
| Disbursement In-Transit Pro Forma Entries | Disbursements In-Transit Pro Forma Entries represent the specific debit and credit effects to the general ledger that must be recorded for Disbursements In-Transit. Disbursements In-Transit transactions recorded in general ledger account "2120". Disbursements In-Transit reflect outlays transmitted to a designated disbursing office or the Treasury that have not been received and/or processed as outlays prior to the reporting period. | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Disbursement Log | A daily log used to record all the disbursing information which has been processed to include intergovernmental payments made via Intragovernmental Payment and Collection and commercial payments processed via electronic funds transfer and Treasury Check. This log is prepared and maintained by the Disbursing Officer. | IGT-IPP Systems View - Part 1 Manage Disbursements Manage Execution with Treasury |
| Disbursement Pro Forma Entries | The debit and credit affects of disbursement pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | IGT-IPP Systems View - Part 1 IGT-IPP Systems View - Part 2 Manage Disbursements |
| Disbursing Information | This is information associated in processing disbursements that includes intragovernmental payments made via IPAC and commercial payments processed via electronic funds transfer and Treasury checks. This information also contains prepayments to record an expense that was paid in advance and disbursements In-Transit that have been processed by DoD but not yet confirmed by the Treasury. In addition, this information includes the payment instrument to include notification of the final invoice payment and the associated disbursement voucher, as well as disbursement information for the supply chain entitlement and accounting general ledger activities. | IGT-IPP Systems View - Part 1 Manage Disbursements Manage Liabilities Manage Procurement Entitlement Perform Instrument Closeout |
| Disbursing Reports | The purpose of disbursing reports is to provide disbursement voucher data for verification and certification of the payroll process and to satisfy requirements of Certifying Officer legislation. | IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Discharged Debt Tax Notification | This is the issuance of the IRS Form 1099-C documenting that delinquent debt has been closed out and should thus be treated as taxable income of the recipient. | Manage Delinquent Debt |
| Discrepancy Dispute Resolution | The disposition of a discrepancy report. | Administer Procurement Instrument Administer the Contract IGT-IPP Systems View - Part 1 Manage Sales and Procurement Perform Receipt, Acceptance and Return |
| Discrepancy Report Information | Report generated upon either Receipt or Acceptance documenting any variance from the terms and conditions of the agreement, Procurement Instrument or intragovernmental order with the supplier. | Administer Procurement Instrument Administer the Contract IGT-IPP Systems View - Part 1 Manage Sales and Procurement Perform ESOH Services Perform Receipt, Acceptance and Return Receive Goods and Services |
| Disposal Evidence | Evidence of Real and Personal Property disposed. | Asset Accountability Dispose or Return Property and Materiel |
| Disposal Hazardous Process Description | Information that identifies a potential hazardous process(es) in a property disposal activity described to the level of granularity necessary to define effective ESOH controls. | Dispose or Return Property and Materiel |
| Disposition Information | This is information on the disposition of Government property as dictated by contract terms and conditions or weapon systems lifecycle guidance. | Administer the Contract Dispose or Return Property and Materiel Manage Sales and Procurement |
| Disposition of Loss | Disposition of a contractor's notice of loss. | Administer Procurement Instrument |
| Distributed Appropriation Line Item Amount | The line item amount of the appropriation which has been identified and distributed. | Execute Rescission, Cancellation and Deferrals |
| DoD Apportionment Request | DoD Apportionment request contain all funding request from the services/components to be submitted to OMB for approval. This apportionment request is the department's request to make funding available for obligation as stated in the Appropriation Act and general provisions. | Execute Apportionment and Allocate Funds |
| DoD Strategic Plan | No later than September 30, 1997, the head of each agency shall submit to the Director of the Office of Management and Budget and to the Congress a strategic plan for program activities. Such plan shall contain (1) a comprehensive mission statement covering the major functions and operations of the agency; (2) general goals and objectives, including outcome related goals and objectives, for the major functions and operations of the agency; (3) a description of how the goals and objectives are to be achieved, including a description of the operational processes, skills and technology, and the human, capital, information, and other resources required to meet those goals and objectives; (4) a description of how the performance goals included in the plan required by section 1115(a) of title 31 shall be related to the general goals and objectives in the strategic plan; (5) an identification of those key factors external to the agency and beyond its control that could significantly affect the achievement of the general goals and objectives; and (6) a description of the program evaluations used in establishing or revising general goals and objectives, with a schedule for future program evaluations. The strategic plan shall cover a period of not less than five years forward from the fiscal year in which it is submitted, and shall be updated and revised at least every three years. The performance plan required by section 1115 of title 31 shall be consistent with the agency's strategic plan. A performance plan may not be submitted for a fiscal year not covered by a current strategic plan under this section. When developing a strategic plan, the agency shall consult with the Congress, and shall solicit and consider the views and suggestions of those entities potentially affected by or interested in such a plan. The functions and activities of this section shall be considered to be inherently Governmental functions. The drafting of strategic plans under this section shall be performed only by Federal employees. For purposes of this section the term 'agency' means an Executive agency defined under section 105, but does not include the Central Intelligence Agency, the General Accounting Office, the Panama Canal Commission, the United States Postal Service, and the Postal Rate Commission. | Financial Visibility |
| DoD Technology Export Request | This is a U.S. industry request from the Department of Commerce or the Department of State for threat evaluation and recommendation regarding the export of DoD technology. | |
| DoD's Budget Submission for President's Budget | On-year, DoD's submittal of the program and budget information to the President's Budget. This includes the adjusted Program Objective Memorandum (POM) and Budget Estimate Submission (BES) for the DoD Future Years Defense Program addressing major defense budget issues. Off-year, the DoD set of fully resourced changes to the program and budget submission in the off-years of the Planning, Programming, Budgeting, and Execution process. This comprises both Program Change Proposals (PCPs) and Budget Change Proposals (BCPs) for the off-years. BCPs cover fact of life changes (e.g.. cost increases, schedule delays, management reform savings, and workload changes) and changes resulting from Congressional actions. | Perform Budgeting Support Congressional Budget Review |
| DoD's Response to Congressional Action | DoD's position and response to the congressional action regarding the department's proposed reprogramming actions. | Perform Reprogramming and Transfers |
| DoD's Topline Passback Response | The DoD's response to OMB contains the comments and feedback from the Department on OMB's topline passback. The response reflects the results of the previous negotiations on key issues within DoD and realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs. | Perform Budgeting |
| Draft Acquisition Program Baseline | This information includes the initial draft of the Program Manager's recommendations for key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds for program milestones for coordination and eventual approval by the Milestone Decision Authority. | |
| Draft Agreement | An agreement that is in draft form that is provided to the supplier for review and comment. An agreement is a written instrument of understanding following negotiations between an agency, contracting activity, or contracting office and a contractor, where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains contract terms and clauses applying to future contracts between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future contracts or orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future contracts or orders will incorporate by reference or attachment the required and applicable clauses agreed upon in the agreement. An agreement is not a contract or order. | |
| Draft Contract | A draft contract that is intended to be a mutually binding legal relationship obligating the external supplier to furnish the goods or services (including construction) and the buyer to provide payment for those goods or services as agreed upon by the contract. The draft contract is sent to the supplier for coordination and revisions prior to the draft being finalized. Contracts include all types of commitments that obligate the DoD to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. | |
| Draft Contract or Order Information | A draft contract or intragovernmental order that is intended to be a mutually binding legal relationship obligating the external supplier or Government supplier to furnish the goods or services (including construction) and the buyer to provide payment for those goods or services as agreed upon by the contract or order. The draft contract or order is finalized following negotiations and revisions in coordination with the supplier. Contracts and orders include all types of commitments that obligate the DoD to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications. A contract is not effective until it has been awarded to the supplier and an intragovernmental order is not effective until it has been accepted by the Government supplier. | |
| Draft Contract or Order Modification | A contract or intragovernmental order that contains draft updated or modified information along with the original contract or intragovernmental order information. If applicable, the modification may include an additional funds certification. Modifications include any written change in the terms of a contract or order including bilateral and unilateral modifications. A bilateral modification (supplemental agreement) is a modification that is signed by the contractor and the contracting officer. Bilateral modifications are used to make negotiated equitable adjustments resulting from the issuance of a change order; definitize letter contracts; and reflect other agreements of the parties modifying the terms of contracts. A unilateral modification is a modification that is signed only by the contracting officer. Unilateral modifications are used, for example, to make administrative changes; issue change orders; make changes authorized by clauses other than a changes clause (e.g., Property clause, Options clause, or Suspension of Work clause); and issue termination notices. | |
| Draft Period End or On Demand Financial Statement | Draft trial balance from approved and or certified trial balance information. | IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Draft Populated Cost Model | Draft populated cost model with accumulated data for analysis. | Define Cost Performance Model Populate Cost Performance Model |
| Draft Rebaseline Report | A draft rebaseline report sent to the components for feedback or comments. This rebaseline will require congressional action to update the initial baseline report. | Manage Baseline for Reprogramming |
| Earned Interest Revenue | Interest earned from investment activity that is posted to general ledger as investment revenue. | IGT-IPP Systems View - Part 1 Manage Investments Manage Receivables Post to General Ledger |
| Earned Value Management Information | This is an output of the Earned Value Management System which measures cost overrun or cost underrun relative to the program performance measurement baseline. | Administer Procurement Instrument Administer the Contract |
| Earnings Update Notification | This includes information used to notify an employee/Member that they are no longer eligible or that they have become eligible. | Manage Compensation |
| Education Course Curriculum Information | This includes information associated with newly developed or modified Department of Defense (DoD) education program curriculums. This information may include (but not be limited to) prerequisites, educational goals and objectives, plans, tests, course evaluation methods, and associated courseware. | HL Manage Education |
| Education Course Proposal | This includes any proposal information from inside or outside the Department of Defense (DoD) for the creation or modification of an education program. This information may include (but not be limited to) requestor name, organization, eligibility specifications, safety analysis information, course information, request date, proposal information and recommendations based on instructor and student evaluations. | HL Manage Education |
| Education Course Scheduling Information | This includes information associated with the location and education class session information within a specified time frame (e.g., 120 days at a specific education facility), for all Department of Defense (DoD) education programs. | HL Manage Education |
| Education Instructor Course Evaluation | This includes information associated with evaluating Department of Defense (DoD) education programs. This information may include (but not be limited to) details of the feedback (e.g., course is sufficient, course has deficiencies, and proposals to make the course better) given by the instructor for that particular course. This information will be used to evaluate perceived deficiencies of, or a proposal for a modification to, a specific education program. | HL Manage Education |
| Education Resource Requirements Information | This includes information associated with resource requirements for Department of Defense (DoD) and Service education programs. This information may include (but not be limited to) resources required to deliver the developed education program (e.g., funds, equipment, facilities, faculty, and other support personnel). | Execute Requisition HL Manage Education |
| Education Student Course Evaluation | This includes information associated with the evaluation of Department of Defense (DoD) education programs. This information may include (but not be limited to) details of the feedback (course is sufficient, course has deficiencies, and proposals to make the course better) given by the student of that particular course. This information will be used to evaluate perceived deficiencies of, or a proposal for a modification to, a specific education program. | HL Manage Education |
| Electronic Fund Transfer Payment Information | Electronic Fund Transfer provides for electronic payments and collections. The information needed to process an Electronic Fund Transfer transaction is the payee's name, all relevant bank identifying information, amount and invoice information. | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Eligible Receivables | Eligible receivables are legally enforceable delinquent debts outstanding more than 90 days that shall be referred to Treasury for further collection actions. | Manage Delinquent Debt Manage Receivables |
| Energy Analytics for Reporting | The energy information generated through analysis which must be reported. | Manage Facility Energy |
| Energy Conservation Goal Information | Information about energy conservation goals issued by both DoD and non-DoD entities. | |
| Energy Conservation Measure Approval Document | Information that documents approval to implement an energy conservation measure. | Manage Facility Energy Conservation |
| Energy Conservation Measure Approval Request | A request for approval to implement an energy conservation measure. | |
| Energy Conservation Measure Potential Mission Impact Information | Information about impacts to installation mission requirements that may result from implementing a given energy conservation measure. | Manage Facility Energy Conservation |
| Energy Conservation Measure Potential Mission Impact Information Request | A request for information about impacts to installation mission requirements that may result from implementing a given energy conservation measure. | Manage Facility Energy Conservation |
| Energy Conservation Measure Selection Criteria | Information about criteria to be used in selecting energy conservation measures to implement. | Manage Facility Energy Conservation |
| Energy Conservation Reporting Requirements | A description of the energy conservation information that a DoD Component must report to OSD for analysis and/or external reporting. | |
| Energy Goal Performance Information | Information that describes DoD progress toward meeting both internal and external energy goals. | Manage Facility Energy |
| Energy Project Acceptance Information | Information which indicates that an energy project has been implemented per the terms of the contract. | Manage Facility Energy Conservation |
| Energy Project Contract Information | Information about the procurement instrument used to implement an energy project. | Manage Facility Energy Conservation |
| Energy Project Execution Information | Information about the implementation of an energy project that is relevant to energy management. | |
| Energy Project Measurement & Verification Criteria | The measurements and analyses used to determine how well an implemented energy project has performed compared to expected performance. | Manage Facility Energy Conservation |
| Energy Project Performance Information | Information about how well an implemented energy project has performed compared to expected performance. | Manage Facility Energy Conservation |
| Energy Project Schedule Information | Information about the timeline for implementing energy conservation measures through an energy project. | |
| Energy Reporting Information for Analysis | Information generated for internal DoD energy reporting that is needed for DoD energy analysis. | Manage Facility Energy |
| Environmental Liability Cost Estimate Information | Cost information and additional related information that will be subject to verification and attestation procedures, required for the form and content of environmental liability reporting. | Perform ESOH Services |
| Environmental Liability Footnote Information | The financial and non-financial information that is used to build the financial statement narrative and footnotes as they relate to environmental liabilities. | IGT-IPP Systems View - Part 2 Perform ESOH Services Perform Financial Reporting |
| Environmental Liability Information Rejected | This is the aggregated financial information for environmental liabilities that has been rejected based on various factors and not applied as applicable. It is not posted to the general ledger, and may be disclosed as a footnote on the financial statements. | Manage Liabilities Perform ESOH Services |
| Environmental Liability Information Updated | This is the aggregated financial information for environmental liabilities that has amortization factors applied as applicable, and is posted to the general ledger and reported on financial statements. | Manage Liabilities |
| Environmental Liability Site or Item Information | Information about an environmental liability and the property affected by the EL that is needed for EL inventory maintenance and reconciliation with property assets. | Perform ESOH Services |
| Environmental Liability Transaction Information | This is the financial information for environmental liabilities that will provide the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts) when posted to the general ledger. | Manage Liabilities Perform ESOH Services |
| ESOH Assessment Service Request | Information required to request the provision of contract services to perform an approved ESOH Aspect Assessment. | Common Supplier Engagement Execute Requisition Perform ESOH Services |
| ESOH Control Requirement | The set of operational constraints that an organization must implement in its relevant mission activities to comply with environmental, safety, occupational health, legal, regulatory, policy, and performance requirements. The control requirements take the form of terms and conditions established by agreement among stakeholders of the activity and its effects. Stakeholders include representatives of the Department of Defense (DoD) organization owning the mission activity; the expected operator(s) of the mission activity; environment, safety, and occupational health (ESOH) organizations that support the relevant mission; agencies that issue permits authorizing the mission activities; and interested members of the public. A documented terms and conditions agreement might be a process authorization, permit, license, exemption, explosives safety site plan and management decision, operating exception, or modification to operating procedures. Environment, safety, and occupational health controls can modify the Doctrine, Organization, Training, Materiel, Leadership and education, Personnel, and Facilities (DOTMLPF) of mission activities. They may also affect standard operating procedures, specify safety requirements, detail experience levels and training requirements, prescribe monitoring and reporting requirements, or specify other required activities. | Asset Accountability Award Procurement Instrument Deliver Property and Forces Develop Procurement Strategy Develop Sourcing Strategy Dispose or Return Property and Materiel Execute Requisition IGT-IPP Systems View - Part 1 Perform Acceptance Procedures Perform ESOH Services Perform Inspection and Testing and Verification Perform Receipt, Acceptance and Return Process Requirement |
| ESOH Issue Communication | A communication to responsible authorities that an issue of actual or potential ESOH concern exists. The communication may describe an event such as an accident or spill, refer to a set of circumstances of interest to the ESOH community (e.g., paint fumes, archeological discovery) or may be a request for a process authorization. The communication may be from the public, regulatory notices from authorities, or be identified as a result of an internal study or inspection or explosives safety management and site plan review request. Example Attributes: Time/date of Communication Issue description Name of Notifier Issue area/location. | |
| ESOH Issue Description | A communication to responsible authorities that an issue of actual or potential ESOH concern exists. The communication may describe an event such as an accident or spill, refer to a set of circumstances of interest to the ESOH community (e.g., paint fumes, archeological discovery) or may be a request for a process authorization. The communication may be from the public, regulatory notices from authorities, or be identified as a result of an internal study or inspection or explosives safety management and site plan review request. Example Attributes: Time/date of Communication Issue description Name of Notifier Issue area/location. | Maintain Asset Information Perform ESOH Services |
| ESOH Issue Profile | This is a description of the area of interest and the suspected issue or the aspect associated with a specified location, activity or service. The issue profile can be used to determine if an aspect or issue of interest requires further investigation or may be used as the basic information in beginning the detailed assessment. | Perform ESOH Services |
| ESOH Solution Development Request | Information required to request the provision of contract services to perform an approved ESOH Solution development. | Common Supplier Engagement Perform ESOH Services |
| ESOH Solution Scope Change Information | Information that describes change(s) in quantitative and qualitative parameters that define the estimated level of effort for implementing an ESOH solution. This information will be used to develop an updated solution implementation plan. | Perform ESOH Services |
| ESOH Solution Service Request | Information required to request the provision of contract services to perform an approved ESOH Solution implementation plan. | Common Supplier Engagement Perform ESOH Services |
| Estimates of Corrective Actions | Contains information about the time and resources required to eliminate real property discrepancies. | Perform Receipt, Acceptance and Return |
| Evidence of Goods Tendered | Information from supplier that documents tendering of goods to the DoD Buyer. | Perform Acceptance Procedures |
| Evidence of Goods Tendered and Services Rendered | Information from Government suppliers that documents the rendering of services or tendering of goods including, but not limited to, data for billing, collection and shipment planning, and product hazard or material safety information as appropriate. | Acknowledge Goods Tendered and Services Rendered Administer the Contract Common Supplier Engagement Deliver Property and Forces IGT-IPP Systems View - Part 1 Perform Receipt, Acceptance and Return Receive Goods and Services |
| Evidence of Goods Tendered and Services Rendered from External | Information from commercial suppliers that documents the rendering of services or tendering of goods including, but not limited to, data for collection and shipment planning, and product hazard or material safety information as appropriate. | Acknowledge Goods Tendered and Services Rendered Administer the Contract Perform ESOH Services Perform Receipt, Acceptance and Return Receive Goods and Services |
| Excess Real Property Declaration | Information on a real property asset that is declared excess due to overcapacity, natural disaster, or manmade disaster event, or when an asset is deemed unserviceable. The excess real property asset is subsequently disposed through sale, transfer, demolition or donation. | Asset Accountability |
| Executive Order 13327 | This documentation provides guidance regarding Federal Real Property Asset Management reforms. | Conduct Physical Inventory Create Initial Asset Record Maintain Asset Information Perform Asset Accountability Perform Asset Valuation Perform Physical Asset Accountability |
| External Carrier Information | A movement plan for specific cargo or passengers. Includes the Manifest document that details the passengers or items carried for a specific destination. For example, scheduled intermediate stops, marshaling area information, movement times, specific locations (origin, destination), mode - to include (a) inland surface transportation (rail, road, and inland waterway); (b) sea transport (coastal and ocean); and (c) air transportation. Information concerning commercial or organic transportation mode availability and contract rates and tariffs from carriers by commodity, lane, and mode for shipments including ports, airlift, sealift, railway, highway, customs, and traffic management. Used to track the identity, status, and location of DoD units and non-unit cargo and passengers, medical patients, and personal property from origin to consignee or destination across the range of military logistics operations. (Defense Transportation Regulation -DTR Part I-IV). | Deliver Property and Forces IGT-IPP Systems View - Part 1 Perform Receipt, Acceptance and Return |
| External Energy Goal Information | Information about energy goals issued by an entity other than DoD. | Manage Facility Energy |
| External Energy Reporting Information | Information generated in response to a requirement to report DoD energy information to an entity other than DoD. | Manage Facility Energy |
| External Energy Reporting Requirements | Information about DoD energy that must be reported to an entity other than DoD. | Manage Facility Energy |
| External Shipping Information | Legal documentation of the contents of a shipment from an external source provider. | Deliver Property and Forces IGT-IPP Systems View - Part 1 Perform Receipt, Acceptance and Return |
| Facility Efficiency Achievement Information | Information which indicates whether a facility has achieved a given efficiency target or standard. | |
| Facility Efficiency Goal Information | Information about the status of a facility with respect to an efficiency target or standard. | |
| Facility Efficiency Information | Information about attributes of an asset which have a measurable impact on its energy use. | |
| Facility Energy Analytics for Decision Making | Information generated through DoD energy analysis for purposes of decision making. | Manage Facility Energy Manage Facility Energy Consumption |
| Facility Energy Consumption Analysis Results | The outcome of DoD Component analysis of energy consumption data. | Manage Facility Energy Conservation Manage Facility Energy Consumption Manage Renewable Energy Production and Purchase |
| Facility Energy Consumption Goal Achievement Information | Information used to update asset records to reflect achievement of energy consumption goals. | |
| Facility Energy Consumption Goal Information | Information describing energy consumption goals. | |
| Facility Energy Consumption Goal Performance Information | Information describing how well an installation performed in its efforts to achieve energy consumption goals. | |
| Facility Energy Consumption Information | Information about the amount of energy of a given type that is consumed over a specified period at a specific location. | Manage Facility Energy Consumption |
| Facility Energy Consumption Parameters | Information that must be generated and accessed in order to manage facility energy consumption. | Manage Facility Energy Consumption |
| Facility Energy Consumption Reporting Information | Information about energy consumption that is reported to OSD. | |
| Facility Energy Consumption Reporting Requirements | A description of the energy consumption information that a DoD Component must report to OSD for analysis and/or external reporting. | |
| Facility Energy Goal Information | Information about energy goals issued by both DoD and non-DoD entities. | Manage Facility Energy Manage Facility Energy Conservation Manage Facility Energy Consumption Manage Renewable Energy Production and Purchase |
| Facility Energy Goal Performance Information | Information that describes Component progress toward meeting both DoD and external energy goals. | Manage Facility Energy Manage Facility Energy Conservation Manage Facility Energy Consumption Manage Renewable Energy Production and Purchase |
| Facility Energy Reporting Category Determination | The energy reporting category(ies) assigned to a given asset or installation. | Manage Facility Energy Manage Facility Energy Consumption |
| Facility Energy Reporting Category Information | Information about DoD energy reporting categories. | |
| Facility Energy Reporting Information | Information about facility energy that DoD Components report to OSD. | Manage Facility Energy Manage Facility Energy Conservation Manage Facility Energy Consumption Manage Renewable Energy Production and Purchase |
| Facility Energy Reporting Requirements | Facility energy information that DoD Components are required to report to OSD. | Manage Facility Energy Manage Facility Energy Conservation Manage Facility Energy Consumption Manage Renewable Energy Production and Purchase |
| Facility Energy Review Information Request | A request for facility efficiency information and facility operations information for a given asset or installation needed to perform an energy review. | Manage Facility Energy Conservation |
| Facility Energy Review Results | Information generated during a facility energy review. | Manage Facility Energy Conservation |
| Facility Operations Information | Information about facility operations which have a measureable impact on its energy use. | |
| Facility Review Efficiency Information | Information about attributes of an asset which have a measurable impact on its energy use that is needed for a facility energy review. | |
| Facility Review Operations Information | Information about facility operations that have a measureable impact on its energy use. | |
| Federal Performance Information | Stakeholder, supplier, internal/external vendor feedback, fulfillment execution information, and contract execution information (e.g. www.ppirs.gov). | Develop Procurement Strategy Monitor and Improve Process Process Requirement |
| Final Foreign Military Sales Trust Fund Bill | Upon closing of the Case implemented in Foreign Military Sales Trust Fund, DoD sends the Final Case Bill to the purchaser. | Manage Execution Fund Account |
| Final Government Export License Decision | Notification of final determination of the Federal government's position regarding export application for DoD technology. | |
| Final Intragovernmental Order Costs | A determination of the final cost of an intragovernmental order that must be reconciled prior to close out. | IGT-IPP Systems View - Part 1 Perform Instrument Closeout |
| Final Procurement Instrument Costs | A determination of the final cost of a procurement instrument that is not firm fixed price and must be reconciled prior to contract close out. | Execute Contract Closeout IGT-IPP Systems View - Part 1 Perform Instrument Closeout |
| Final Unapproved Trial Balance | After correcting business events have been applied to the general ledger, a final unapproved trial balance is generated. | Perform Financial Reporting |
| Financial Management Policy Request | Provides general guidance on the policies and procedures related to Department of Defense financial management processes which include the formulation and submission to budget requests to the Office of Secretary of Defense as well as provide guidelines and assistance accounting for assets, liabilities, revenues, and expenses. | Manage Financial Management Policy |
| Financial Statement Certification | The Financial Statement Certification is a statement by management affirming that the financial statements fairly represent entity's results of business operations in all material respects. | IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Financial Transaction Report | The Financial Statement Data shall include, financial results, narrative and or footnote information, value added analysis in order to provide management with a final assessment of the financial condition of the Department of Defense. | Financial Visibility IGT-IPP Systems View - Part 2 Perform Financial Reporting Post to General Ledger |
| Fingerprint Information | This includes information related to a Federal Bureau of Investigation (FBI) background check card (e.g., FD-258). This information may include (but not be limited to) applicant name, applicant unique identifier/social security number, fingerprints, height/weight, and reasons for fingerprints. | Perform Service Accession |
| Fiscal Guidance | Annual guidance consistent with Strategic Planning Guidance (SPG). Provides fiscal constraints that must be observed by DoD Components in the formulation of force structures and by the Office of the Secretary of Defense (OSD) and joint staff in reviewing proposed programs. | Perform Programming |
| Footnote Information | Additional information required to provide details, support specific line items or other assertions contained within the financial statement. For example, the Property, Plant, and Equipment line item on the financial statements is supported by additional footnote information providing specific asset account balances related to the types of equipment that make up the line item. | IGT-IPP Systems View - Part 1 IGT-IPP Systems View - Part 2 Manage Liabilities Perform Financial Reporting |
| Force List | A deployment equipment list or a unit deployment list or similar list; or a list of forces required by an operations plan, including assigned forces, augmentation forces, and other forces to be employed in support of the plan. | Deliver Property and Forces |
| Forecasted Requirements | Future projections of DoD-wide enterprise requirements for goods and services. | Develop Procurement Strategy Develop Sourcing Strategy |
| Foreign Currency Conversion | Foreign Currency Conversion information received from the Treasury to process the financial events involving a monetary unit different from the currency in the primary economic environment (functional currency) of a (1) federal department or (2) component operating unit of a federal department. Gains or losses resulting from the settlement of foreign currency receivables or payables shall be included in the results of operation for the period when settlement occurs. (Source: GAO 02-248G). | Manage Disbursements |
| Foreign Military Sales Trust Fund Expenditure Authority Request | This is a request for expenditure authority associated with a payment which cites a case implemented in the Foreign Military Sales Trust Fund. No payments citing a case implemented in the Foreign Military Sales Trust Fund will be released for disbursement processing prior to receipt of expenditure authority. | Manage Procurement Entitlement |
| Foreign Military Sales Trust Fund Expenditure Authority Response | This is a response regarding a submitted request for permission to disburse payments against a line on a case implemented in the Foreign Military Sales Trust Fund. Responses include approved, denied, and in-process. | Manage Procurement Entitlement |
| Form and Content Guidance | Form and Content Guidance provides specific guidance regarding the format and required content of the financial statements, footnotes, and management discussion and analysis. | IGT-IPP Systems View - Part 2 Manage Financial Management Policy Perform Financial Reporting |
| Funded Position Identification | This is an extraction of selected, detailed force structure attributes that identifies which billets (e.g., slots) can have human resources assignments within available budget allocations. | Administer Assignment Action |
| Funding Status | The aggregate amount of funds in the DoD's accounts with Treasury for which the DoD is authorized to make expenditures and pay liabilities. Fund balance includes balance of funds collected, funds disbursed, and funds with Treasury. Any differences between funds with Treasury and Funds with DoD are considered undistributed collections and undistributed disbursements. | Manage Liabilities |
| Funds Availability Request | This is a request for Notification of Funds Availability. | Award Procurement Instrument Execute Requisition Manage Execution Fund Account Perform Accession Shipping |
| Funds Distribution Reporting Information | Information generated during the funds distribution process for reporting (both internal and external). Examples of the types of information that may be created are: ODS Dashboard data, DD 1002 Funds Distribution Data, SF 133 Funds Distribution Data and Summary Distribution Data. | Execute Apportionment and Allocate Funds |
| Future Years Defense Program | The Future Years Defense Program is the program and financial plan for the Department of Defense as approved by the Secretary of Defense. The FYDP arrays cost data and force structure over a 6 year period (force structure for an additional 3 years), portraying this data by major force program for DoD internal review for the program and budget review submission. It is also provided to the Congress in conjunction with the President's budget. | Perform Budgeting Perform Programming |
| Gain or Loss on Sale of Investment | Financial gain or loss realized on the sale of an investment. A gain results when actual return is greater than expected return and a loss results when actual return is less than expected return. | Manage Investments |
| General Ledger Account Balance | A discrete accumulated end of the period dollar amount associated with an individual United States Standard General Ledger account. The balance is expressed as either beginning of the period or end of the period and either debit or credit in nature. | IGT-IPP Systems View - Part 1 IGT-IPP Systems View - Part 2 Manage Execution with Treasury Manage Receivables Perform Financial Reporting |
| General Ledger Closing Pro Forma Entries | At the end of the accounting period, the balances in temporary accounts are transferred to an income summary account and a retained earnings account using pro forma entries, thereby resetting the balance of the temporary accounts to zero to begin the next accounting period. | IGT-IPP Systems View - Part 2 Post to General Ledger |
| General Ledger Correcting Pro Forma Entries | The debit and credit affects of correcting pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | Perform Financial Reporting |
| General Ledger Detail Transaction Report | The General Ledger Detail Transaction Report provides general ledger account information and balances to support the review and research of all activities relative to a specific USSGL account including general ledger account reconciliation, analysis, and reporting. | IGT-IPP Systems View - Part 1 Manage Receivables |
| General Ledger Mapping Rule | The United States Standard General Ledger (USSGL) Transaction Library is based on Section I, II and III of the Treasury Financial Manual (TFM), USSGL Supplement. It provides both budgetary and proprietary entries for business and accounting events occurring throughout the DoD, at an enterprise level. In some cases a business or accounting event may require more than one transaction, therefore the USSGL Transaction Library provides business rules that govern such needs. Compilation of the USSGL Transaction Library, which also includes the identification of delineating data elements (DDE), can be found in the BEA Laws, Regulations, & Policies Repository. The transactions are grouped under the following categories: A 100-300 Funding Sources B 100-400 Disbursements and Payables C 100-300 Collections and Receivables D 100-800 Adjustments/Accruals/Non-Budgetary Transfers Other Than Disbursements and Collections E 100-200 Memorandum Entries F 100-200 Year Pre-Closing and Closing Entries | Manage Financial Management Policy |
| General Ledger Transactions | The General Ledger Transaction includes amounts, United States Standard General Ledger accounts, attributes, posting date, current and or future accounting period required by the general ledger. | IGT-IPP Systems View - Part 2 Perform Financial Reporting Post to General Ledger |
| General Program Level Information | This is the information regarding a defined acquisition effort funded by appropriations with the express objective of providing a new or improved capability in response to a stated mission need or deficiency. This includes Program Manager narrative comments regarding the program and may include discussions of current estimates, program management documentation and other information. | |
| General Provisions | General Provisions spread to individual appropriations. | Track Congressional Actions |
| Goods and Services Acknowledgement | The confirmation by receiver that goods were tendered or services were provided. Acknowledgement includes quantifiable delivery information on time, quantity, date of delivery or performance and completeness of Procurement Instrument or Intragovernmental Order deliverables at the line item level. This information may be adequate to document a receivable transaction. | Acknowledge Goods Tendered and Services Rendered Administer the Contract IGT-IPP Systems View - Part 1 Manage Procurement Entitlement Manage Receivables Perform Inspection and Testing and Verification Perform Receipt, Acceptance and Return Receive Goods and Services |
| Government Furnished Materiel Request | This is a request for equipment in the possession of, or directly acquired by, the Government. | Deliver Property and Forces |
| Government Solicitation | Notification to the Government source of an existing or potential requirement. | Award Procurement Instrument IGT-IPP Systems View - Part 1 |
| Government Solicitation Response | Government suppliers' response to a solicitation notifying the buyer that requested requirements can or cannot be met. | Award Procurement Instrument IGT-IPP Systems View - Part 1 |
| Government Source Selection Documentation | Notification documentation that has been developed in coordination with the Government supplier to serve as the basis for a draft agreement or draft intragovernmental order. | Award Procurement Instrument Execute Contract Execute Sourcing Strategy IGT-IPP Systems View - Part 1 |
| Government Supplier Response | Government supplier's comments on the draft intragovernmental order provided by the buyer during the negotiation and revision process prior to the draft order being finalized and sent to the Government supplier for review and acceptance. | Award Procurement Instrument Execute Contract IGT-IPP Systems View - Part 1 |
| Hazardous Process Description from Warfighter | Information that identifies potential hazardous processes in a warfighting mission activity described to the level of granularity necessary to define effective ESOH controls. | Perform ESOH Services |
| Healthcare Beneficiary Care Information | All information about customer health data, customer care information (including encoded diagnoses and procedures), customer encounter data, customer demographic data, and customer insurance information. Selected information is provided to both external and internal customers contingent upon confidentiality restrictions. Information provided includes immunization certifications and reports, birth information, and customer medical and dental readiness status. Information may be accumulated through diagnosis, health history, interviews, examinations, evaluations, radiological studies, and laboratory tests, such as blood titers, including both current and historical data. Historical data may include treatments and consent for those treatments, and diagnostics performed on the individual. Information can include veterinary data when the customer is a non-human animal. Includes information from (automated, standardized) surveys completed by individual service members before and after deployment. Pre- and Post-deployment surveys document individual service member's assessment of their health status. Includes recorded facts or data regarding the removal of patients from medical treatment facilities by reason of return to duty, transfer to another treatment facility, death, or other termination of medical care reported by all assigned or attached medical facilities under the authority of a properly designated commander. | HL Manage Access to Healthcare |
| Historical Cost Information | Previously accumulated cost information associated with a specific cost object. For example, this might represent cost information associated with a program, project, activity, asset, or environmental liability. This information is used to support forecasting and other financial analysis. | IGT-IPP Systems View - Part 2 Perform Cost Analysis Perform Financial Reporting |
| Historical Return Rate Information | Information accumulated based upon the return history that is analogous to a present situation, such as the return history on a similar product, and using the past pattern to predict future returns. | |
| House Appropriation Committee Report | JURISDICTION OF THE COMMITTEE ON APPROPRIATIONS Rule X of the Rules of the House vests in the Committee on Appropriations broad responsibility over the Federal budget. Specifically the Rule defines the Committee's jurisdiction, as follows: "Rule X clause (b). Committee on Appropriations. (1) Appropriation of the revenue for the support of the Government. (2) Rescissions of appropriations contained in appropriations Acts. (3) Transfers of unexpected balances. (4) Bills and joint resolutions reported by other committees that provide new entitlement authority as defined in section 3(9) of the Congressional Budget Act of 1974. | Track Congressional Actions |
| Housing Entitlement Notification | This is a person's validated requirement for DoD housing with mission impact information to be utilized in priority determinations. | Asset Accountability |
| Human Resources Hazardous Process Description | A description of a potential hazardous process, related to human resources, described to the level of granularity necessary to define effective ESOH controls. | |
| Human Resources Information | This is an extraction of selected data related to a human resources application and human resources profile request. | Administer Assignment Action |
| Human Resources Profile Information | This includes personal, professional, and pay information related to the processes of administering manpower and staffing, human resources, personnel development, benefits, and pay. This information resource can be initially captured during a candidate's evaluation and is formally established when a candidate or other person of interest to DoD is accessed. | Manage Receivables |
| Identification Budget Request | This is a request for appropriation funding to perform ESOH aspect identification that includes an estimation of costs (future obligations and expenditures) with historic and workload data that support projected activities. | Perform ESOH Services |
| Identification Documents Request | This includes a request for documents that can be used to establish and verify the appropriate party's (e.g., requester, DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent)) identity to be presented. These documents may include (but are not limited to) a passport, a driver's license, a federal identification (ID) card, a social security number card, a birth certificate, a school ID or a voter's registration card. | Issue Identity Credential |
| Identification Documents Response | This includes a response to a request for identification documents. This includes the documents that can be used to establish and verify the appropriate party's (e.g., requester, DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent)) identity, typically (but not limited to) biometrics or I-9 forms of identification (e.g., passport, driver's license, federal ID card, social security number card, birth certificate, school ID, voter's registration card) or a declination to supply the necessary forms. | Issue Identity Credential |
| Identified Correction | As anomalies are identified during the analysis of the draft financial statements modifications may be necessary at the financial statement level. The modifications are transmitted as Identified Corrections. | IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Identity Credential Eligibility Documents | This includes information that can be used to establish the DoD HRM Individual Customer's (e.g., Member, contractor, civilian, dependent) eligibility for an identity credential. This includes (but is not limited to) documents that can prove that the customer is eligible to receive an identity credential (e.g., marital certificate, birth certificate, adoption decree). | Issue Identity Credential |
| Identity Credential Issuance Documents Request | This is a request for the appropriate parties (e.g., requester, DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent)) to complete all forms (e.g., national agency check, DD Form 1172) necessary to begin the identity establishment and verification process associated with identity credential issuance. This request may contain (but not be limited to) the name of the individual for whom the request was issued, information regarding the type of identity credential being requested, the necessary forms, and a deadline to complete them. | Issue Identity Credential |
| Identity Credential Issuance Documents Response | This includes a response to a request for identity credential issuance documents to be submitted. This includes all information and forms necessary to begin the identity establishment and verification process associated with identity credential issuance (e.g., national agency check, DD Form 1172) or a declination to supply the necessary documents. | Issue Identity Credential |
| Identity Credential Profile Information | This includes information related to an identity. The types of information captured may include (but not be limited to) name, address, date of birth, place of birth, biometric information, service affiliation, dependent status, marriage status and active status. The information may also include information related to the status of an identity credential related to the party (e.g., requester, DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent)) concerned. | Issue Identity Credential Maintain Identity Credential Revoke Identity Credential |
| Identity Credential Profile Update Information | This includes updated information regarding identity. The types of information captured may include (but not be limited to) name, address, date of birth, place of birth, biometric information, service affiliation, dependent status, marriage status and active status. The information may also include information related to the status of an identity credential related to the party (e.g., requester, DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent)) concerned. | Issue Identity Credential Maintain Identity Credential Revoke Identity Credential |
| Identity Credential Receipt Acknowledgement | This includes information relating to the acknowledgement that the appropriate parties (e.g., requester, DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent)) have successfully obtained the identity credential that has been assigned to them and confirmation that they will abide by the Department of Defense regulations applicable to the identity credential. This acknowledgement can be accomplished through an electronic signature using the newly issued identity credential or the signature of the appropriate documents. | Issue Identity Credential |
| Identity Credential Service Request | This includes information related to a request for services to be performed regarding identity credential management (e.g., identity credential issuance, identity credential maintenance, identity credential revocation). This includes (but is not limited to) the names of the parties involved (e.g., requester, DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent)), the endorsement of the requester or requesting organization, the type of service required and the reason the service is required. | Issue Identity Credential Maintain Identity Credential Revoke Identity Credential |
| Identity Credential Service Status Notification | This includes information regarding the status of an identity credential service action that has been requested. This may include (but is not limited to) the name of the parties involved (e.g., requester, DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent)), the type of identity credential being serviced, the status of the identity credential service (e.g., issuance approved, requested changes rejected), a justification of the status and any additional actions the parties must complete. | Issue Identity Credential Maintain Identity Credential Revoke Identity Credential |
| Identity Management Service Request | This includes information related to a request for identity management service. This includes (but is not limited to) the service required (e.g., update entry information, establish a new entry) and information regarding the DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent) requiring the service. | Issue Identity Credential |
| Identity Management Service Response | This includes information related to a response to a request for identity management service. This includes (but is not limited to) the status of service requested (e.g., the requested actions have been completed, the requested actions will not be completed) and information regarding the DoD HRM Individual Customer (e.g., civilian, Member, contractor, dependent) requiring the service. | Issue Identity Credential |
| IGT Order Status Information | This is current information containing details about an order or a shipment. | Deliver Property and Forces IGT-IPP Systems View - Part 1 |
| Impact Statement | Statement of the impact as a result of the cancellation of budget resources is forwarded to Components for update. | Execute Rescission, Cancellation and Deferrals |
| Implement Solution Budget Request | This is a request for appropriation funding to implement an ESOH solution that includes an estimation of costs (future obligations and expenditures) with historic and workload data that support projected activities. | Perform ESOH Services |
| Implementation Cost Information | Details about the estimated work that will be performed during implementation of an ESOH solution. This information is used in the calculation of a cost estimate and is updated on a periodic basis to reflect changes in the cost of an work to be completed based on changes in scope and inflation. | Perform ESOH Services |
| Implemented Case in Foreign Military Sales Trust Fund | The information necessary to establish the initial budget authority and funds control to implement the case in the Foreign Military Sales Trust Fund. | Implement Case in Foreign Military Sales Trust Fund Post to General Ledger |
| Implemented Case Line Budget Authority in Foreign Military Sales Trust Fund | The Foreign Military Sales Trust Fund budget authority released to the Implementing Agency for execution of the case implemented in the Foreign Military Sales Trust Fund. This records the actual distribution of budget authority to the Implementing Agency at case line level. | Implement Case in Foreign Military Sales Trust Fund Post to General Ledger |
| Incomplete Delivery | Failure confirmation that a contract performed service or provided product is not physically complete and contract closeout procedures cannot continue. Terms and conditions may not have been met as agreed upon and require additional communication between the buyer and the supplier to bring to resolution. | Administer the Contract Execute Contract Closeout |
| Individual Assignment Response | This includes a response to an approved assignment action. The information may include (but not be limited to) an acceptance or declination of an assignment, response date, and response status. | Assign Human Resources |
| Individual Human Resources Information | This information is an input into Human Resources Management activities from a person. Examples are travel voucher, family member information, and individual development information. | Administer Assignment Action |
| Individual Training Course Curriculum Information | This includes information associated with newly developed or modified Department of Defense (DoD) individual training courses. This information may include (but not be limited to) prerequisites, educational goals and objectives, plans, tests, course evaluation methods, and associated courseware. | HL Manage Individual Training Course |
| Individual Training Course Proposal | This includes any proposal information from inside or outside Department of Defense (DoD) for the creation or modification of an individual training course. This information may include (but not be limited to) requestor name, organization, eligibility specifications, safety analysis information, course information, request date, proposal information and recommendations based on instructor and student evaluations. | HL Manage Individual Training Course |
| Individual Training Course Resource Requirements Information | This includes information associated with resource requirements for Department of Defense (DoD) individual training courses. This information may include (but not be limited to) resources required to deliver the developed individual training course (e.g., funds, equipment, facilities, faculty, and other support personnel). | Execute Requisition HL Manage Individual Training Course |
| Individual Training Course Scheduling Information | This includes information associated with individual training course session information. This information may include (but not be limited to) location of training, resident versus distributed learning, instructor's name, and length of individual training course. | HL Manage Individual Training Course |
| Individual Travel Authorization | This is the authorization for physical relocation and related funds obligation of a person in support of DoD business and or operations. | Assign Human Resources Manage Execution Fund Account Manage Military Personnel Retirement |
| Information for Assessment | The organized information regarding functional performance, cost effectiveness, contract instruments and interoperability for selected groupings (e.g., capabilities, systems, services, agencies and Areas of Responsibility) for the purpose of conducting acquisition assessment. | |
| Initial Trial Balance | Initial trial balance that includes closing transactions posted and before financial report level review, analysis, and financial report reconciliation and adjustment. | Perform Financial Reporting |
| Inspected Goods and Services Evidence with Discrepancies | Documentation that service provided or goods received have not passed inspection. | Perform Inspection and Testing and Verification Perform Receipt, Acceptance and Return Receive Goods and Services |
| Inspected Goods and Services Evidence with no Discrepancies | Documentation that service was provided (examples include: service acceptance form, service inspection form, work order and task orders as acknowledged by receiver) or goods received have passed inspection. This evidence is used to update asset and accountability records. | Administer the Contract Perform Acceptance Procedures Perform Inspection and Testing and Verification Perform Receipt, Acceptance and Return Receive Goods and Services |
| Inspection and Verification Participants | Contains information on the organizations and entities for inspection and verification of services rendered. | Perform Receipt, Acceptance and Return |
| Inspection and Verification Schedule | Contains information on the inspection and verification schedule including O&M data and As-Builts. | Perform Receipt, Acceptance and Return |
| Inspection Report | Contains information on the "turnover" inspection(s) including facility systems testing results. | Perform Receipt, Acceptance and Return |
| Inspection Report for Goods and Services | Documentation of the results of the inspection of service provided or goods received. This includes quantifiable quality performance information on procurement instruments or intragovernmental orders, at the line item level. Any discrepancies from the requirements of the procurement instrument or intragovernmental orders are fully documented. | Perform Receipt, Acceptance and Return |
| Installation Support Hazardous Process Description | Information that identifies a potential hazardous process(es) in an installation support activity described to the level of granularity necessary to define effective ESOH controls. | |
| Instructor Course Evaluation | This includes information associated with evaluating Department of Defense (DoD) individual training course programs. This information may include (but not be limited to) details of the feedback (e.g., course is sufficient, course has deficiencies, and proposals to make the course better) given by the instructor for that particular course. This information will be used to evaluate perceived deficiencies of, or a proposal for a modification to, a specific individual training program. | HL Manage Individual Training Course |
| Integrated Master Schedule | The Integrated Master Schedule (IMS) is an integrated schedule containing the detailed tasks necessary to ensure successful program execution, and is linked to the Integrated Master Plan. The IMS is used to verify attainability of contract objectives, to evaluate progress toward meeting program objectives, and to integrate the program schedule activities with all related components. | |
| Integrated Plan and Roadmap | This is the information used to conduct capability assessments, guide systems development and define the associated investment plans as a basis for aligning resources. | |
| Interest Rate | This is the interest rate established by the Department of Treasury as published in the Federal Register. This rate is equal to the current value of funds. | Manage Delinquent Debt |
| Interfund Billing | Generated Interfund Billing transactions. | Manage Receivables |
| Interfund Billing Acknowledgement | Automated confirmation from the interfund customer that confirms the receipt of an interfund billing. | Manage Receivables |
| Interim Title Opinion | Contains interim title information. | Perform Receipt, Acceptance and Return |
| Internal Comments | After reviewing draft financial statements, internal stakeholders provide feedback for updates. | Perform Financial Reporting |
| Intragovernmental Order Closure Authorization | Confirmation from the Government supplier to the Government buyer that an intragovernmental order can be closed and archived. | Administer the Contract Execute Contract Closeout Perform Instrument Closeout |
| Intragovernmental Order Closure Information | All information related to completion of the Government supplier's final intragovernmental order closeout process including all necessary closeout details required. This also includes any adjustments to closure information. | Administer the Contract IGT-IPP Systems View - Part 1 Manage Sales and Procurement Perform Instrument Closeout Post to General Ledger |
| Intragovernmental Order Closure Notice | Notification from the Government buyer to the government supplier that an intragovernmental order is ready to be closed and archived. | Administer the Contract Execute Contract Closeout IGT-IPP Systems View - Part 1 Perform Instrument Closeout |
| Intragovernmental Payment and Collection | Document containing the intragovernmental payment and payee information that is passed on to the U.S. Treasury for distribution to the payee. | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Intragovernmental Payment and Collection Information | Document granting authority for the Disbursing Officer to make payment for government obligations associated with interagency activities. Includes both the amount to be paid as determined by the supply chain entitlement process and the associated payee information. | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Inventory Availability Information | Information on those stocks or items on hand used to support production (raw materials and work in process items), supporting activities (maintenance, repairs, and operating supplies), and customer service (finished goods and spare parts) to support refining the sourcing plan and achieve visibility across the supply chain. | Award Procurement Instrument Deliver Property and Forces Develop Sourcing Strategy Dispose or Return Property and Materiel |
| Investment Asset Record | This is the continuous aggregation of the U. S. Treasury certificates or securities under Department of Defense accountability. | Manage Investments |
| Investment Payment Request | This is a request for payment to the U.S. Treasury when purchasing Securities (e.g. Treasury Notes and/or Government Bonds) for investment. It normally is executed as cash management when there is a surplus and/or idle cash on hand. | Manage Procurement Entitlement |
| Issue Books | Single page narratives prepared by OSD staff, DoD Components, and OMB that contains all the issues identified and documented in the Issue Papers. | |
| Joint Chief of Staff Feedback | The Joint Staff conducts requirements analyses of the POM/PCP and assess the POM/PCPs impact and recommends a response to OSD. | Perform Programming |
| Joint Programming Guidance | This document, issued by the SECDEF, provides firm guidance in the form of goals, priorities, and objectives, including fiscal constraints, for the development of the POM. | Perform Programming |
| Liquidated Penalty Administrative Fees and Interest Pro Forma Entries | The appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the application of collections against penalties, administrative charges, and interest fees on overdue receivables. | Manage Delinquent Debt |
| Load Information | The data that reflects the shipment details required to move cargo and personnel. | Deliver Property and Forces IGT-IPP Systems View - Part 1 |
| Logistics Order | A validated request for internally sourced goods or services requested by a DoD customer that contains information relative to the source, location, required delivery date, product or service description, and special handling requirements e.g. hazardous materiel, wounded and deceased casualty transport. | Award Procurement Instrument Develop Sourcing Strategy Execute Requisition |
| Logistics Order Modification | A modification to a previously submitted logistics order. | Award Procurement Instrument |
| Management Representation Statements | Required management representations from external stakeholders responsible for review and certification of statements. | Perform Financial Reporting |
| Mandatory Retirement Projection Notification | This includes a notification to the Member that he or she has been identified as involuntary retirement eligible and has been given the option to voluntarily retire. These reasons may include (but not be limited to) being passed over twice for promotion, medical (e.g., temporary/permanent disability), and years of service and age. If the Member does not choose to voluntarily retire, he or she will be involuntarily separated. | Manage Military Personnel Retirement |
| Manpower Change Information | The Manpower change information includes requests, proposals, changes to, and discrepancies in the organization structure, position or Manpower information. | Perform Budgeting Perform Reprogramming and Transfers |
| Manpower Document Update Information for New Unit | This includes the organization structure information which is needed when establishing a new unit. The information may include (but not be limited to) organization name, organization type, organization code, and unit identifier. | Administer Assignment Action Execute Apportionment and Allocate Funds |
| Manpower Document Update Information for Reorganized Unit | This includes the organization structure information when there is a reorganization of a unit. The information may include (but not be limited to) organization name, organization type, organization code, and unit identifier. | Administer Assignment Action Execute Apportionment and Allocate Funds |
| Manpower Document Update Information for Updated Unit | This includes the updates to unit information to reflect the redesignating, inactivating, and reactivating of units. The information may include (but not be limited to) unit identifier, position occupation code, and unit position grade authorized strength level (number of positions authorized for a grade within a unit). | Administer Assignment Action Execute Apportionment and Allocate Funds |
| Market Information | Information gathered based on market research with the intent of developing or improving a strategic sourcing strategy. May include, but is not limited to, information on suppliers, pricing, volumes, quality of goods, and services. | Develop Procurement Strategy Develop Sourcing Strategy |
| Master Product Hazard Data (MPHD) Warehouse - Data Store | The data warehouse that maintains the authoritative DoD product information that is used in the management of hazardous materials. | Perform PHD Stewardship |
| Master Product Hazard Data Information | Authoritative DoD product information that is used in the management of hazardous materials and is maintained in the master product hazard data (MPHD) data warehouse. | Perform ESOH Services Perform PHD Stewardship |
| Materiel and Forces Status Information | Information that permits the monitoring of events across a supply chain. It tracks and traces inventory, and forces globally on a line item/individual level and provides information such as item unique identification, location, and condition. | Administer Procurement Instrument Asset Accountability Deliver Property and Forces Dispose or Return Property and Materiel IGT-IPP Systems View - Part 1 Maintain Asset Information Perform Asset Accountability Perform Physical Asset Accountability Perform Receipt, Acceptance and Return |
| Materiel or Service Requirement | This is a requirement for goods or services that exceeds the current plan or strategy. | Asset Accountability |
| Max Data Structure | Format for submitting data into the OMB MAX system to create a new account, process an apportionment, or submit a budget. | Execute Apportionment and Allocate Funds |
| Military Equipment Recovery Information | This is the information that indicates that military equipment disposal action has occurred and installed military equipment has been recovered and sent to logistics for return or disposal. | |
| Military Experience and Training Discrepencies | This includes all information related to discrepancies noted during transition assistance reviews within a Member's military experience and training information. This may include (but not be limited to) discrepancies in assignment dates, discrepancies in ranks held, discrepancies in promotion dates, or discrepancies in training activities. | Manage Military Personnel Retirement |
| Military Interdepartmental Purchase Request | The Military Interdepartmental Purchase Request (MIPR) is a method for transferring funds amongst U.S. military organizations. It allows for multi-organizational cooperative efforts to be performed, rather than limiting funding to a single organization. | Award Procurement Instrument Execute Requisition Manage Procurement Entitlement |
| Military Lift Request | Military Transportation resources scheduling inquiry for personnel movement (may include cargo specifications) within mission guidelines. | |
| Mission OPTEMPO Information | Information about the operational activity level at a given asset or installation due to mission variables. | Manage Facility Energy Consumption |
| Mission OPTEMPO Information Request | A request for information about the operational activity level at a given asset or installation due to mission variables. | Manage Facility Energy Consumption |
| Modeling Services Procurement Request | A requirement for technical and functional contracting support to analyze and or define, develop, implement, execute and or evaluate defense personnel simulations that provide the capability to access alternatives and personnel programs and corresponding force structure details. | |
| Modification or Change Notification | Information that triggers a change or modification in an agreement, contract or intragovernmental order after it has been operational and past performance trends indicate a need for its modification(s) to improve performance. | Administer Procurement Instrument Administer the Contract Award Procurement Instrument Execute Contract IGT-IPP Systems View - Part 1 Monitor and Improve Process |
| Modification or Change Requirement | Requirement to modify a Procurement Instrument or intragovernmental order to meet conditions before closeout. Modifications may be necessary to ensure that commitments and obligations are properly recorded before closeout. | Execute Contract Execute Contract Closeout IGT-IPP Systems View - Part 1 Monitor and Improve Process Perform Instrument Closeout |
| Modified Draft Request for Proposal | Modified draft Request for Proposal which may include incorporation of commercial supplier comments into the draft Request for Proposal and incorporation of any revisions. This includes amendments to the released Request for Proposals. | Award Procurement Instrument |
| Narrative and or Footnote Information | Receive narrative information required to clarify financial report balances and satisfy financial statement footnote disclosure requirements. | Perform Financial Reporting |
| Narrative and or Footnote Information Request | A request for more detailed information, beyond what is captured within the general ledger and supporting subsidiary ledgers, that is used to build the financial statement narrative and supporting footnotes. | Define Cost Performance Model IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Narrative Information | Draft: This is the information used to build the post closing narrative. This information is derived from accumulated cost data, data used to build the working trial balance, mapped financial data, and mapped non-financial data. This is management's input to the financial statement consolidation process. | IGT-IPP Systems View - Part 2 |
| New Cost Model | The model consists of the following information: 1. data requirements (necessary data elements, source of data elements, detailed characteristics of the data, availability of the data), 2. structured organization and relationships of model elements, 3. criteria for detecting business anomalies, 4. methodology for tracing inputs to model components, and 5. Model type and intended purpose Model Structure: The model structure reflects the organization and relationships of responsibility segments and cost objects. It also incorporates attributes which may support grouping, sorting, and reporting in ways not possible with predefined organizational and cost object structures. For example, if the cost object being reviewed is a geographic location (i.e., Baltimore), this attributing may provide the ability to view information not only by geographic location, but also by type (i.e., seaport, land port, airport), function, size, jurisdiction, etc. Responsibility Segments - A responsibility segment is a component of a reporting entity that is responsible for carrying out a mission, conducting a major line of activity or producing one or a group of related products or services. In addition, responsibility segments usually possess the following characteristics: 1. Their managers report to the entity's top management directly; and 2. Their resources and results of operations can be clearly distinguished from those of other segments of the entity. These two characteristics differentiate responsibility segments from cost objects. A cost object can be at any level of an organization and may not report to the top management directly. A responsibility segment can contain cost objects within itself. Cost Object - This is an activity or item whose cost is to be measured. In a broad sense, a cost object can be an organizational division, geographical area (e.g., district, region, etc.), cost center, program, activity, task, product, service, customer or asset. Cost objects may be decomposed into lower level cost objects to the extent required. As an example, the purpose of cost accounting by a responsibility segment is to measure the costs of its outputs. These outputs may be the services or products that the segment produces and delivers, the missions or tasks that the segment performs, or the customers or markets that the responsibility segment serves. There may be intermediate cost objects that are used in the course of the cost assignment process. | Define Cost Performance Model |
| New Customer Information | In order to set up an account receivable for a new customer, new customer information must be provided to the accounting office. New customer information includes the name, address, identification, credit worthiness, and details regarding goods or services to be provided, along with agreed to billing requirements. | IGT-IPP Systems View - Part 1 Manage Receivables |
| New Data Element Request | This document is a request made to the Accounting Control Board for the creation of a new data element to be used in either business operations or cost performance management. The new data element might represent financial, operational, or programmatic data needed as an update to the Standard Financial Information Structure. | Define Cost Performance Model |
| Non DoD Threat Assessment Information | Federal Agency or scientific community threat assessment considerations and information. | |
| Notification of Adjustment | A notification of applied changes to the apportionment request is sent to the components. | Execute Apportionment and Allocate Funds |
| Notification of Billing | Notification generated and transmitted by a billing office to the accountant communicating that a bill has been generated for a receivable. This notification triggers the update of a specific amount of the receivable to be denoted as "billed". | IGT-IPP Systems View - Part 1 Manage Receivables |
| Notification of Collection | This is a notification that a collection has been processed. The information could include the associated deposit ticket or debit voucher and the associated cash collection voucher, administrative offsets. | Administer the Contract IGT-IPP Systems View - Part 1 Implement Case in Foreign Military Sales Trust Fund Manage Collections Manage Sales and Procurement |
| Notification of Correcting Pro Forma Entries | Notification of pro forma entries consisting of correcting business information pertaining to anomaly corrections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Notification of Disbursement | This is a notification from the supply chain entitlement that a disbursement has been processed. The information could include preparation and distribution of the payment instrument and the associated disbursement voucher. | Administer the Contract Manage Procurement Entitlement |
| Notification of Final Delivery | Information needed to trigger confirmation of physical completion of contract or intragovernmental order. | Administer Procurement Instrument Administer the Contract Execute Contract Closeout IGT-IPP Systems View - Part 1 Perform Instrument Closeout |
| Notification of Funds Availability | This is a notification that funds are available or not available for the commitment or obligation request. | Award Procurement Instrument Execute Requisition IGT-IPP Systems View - Part 1 Manage Execution Fund Account Perform Accession Shipping |
| Notification of Insufficient Funds | This is a notification that funds are not available for the commitment or obligation request. | Administer Assignment Action Asset Accountability Deliver Property and Forces IGT-IPP Systems View - Part 1 Manage Execution Fund Account |
| Notification of Loss from Supplier | Contractor notification to the government of loss of government property while in their custody. | Administer Procurement Instrument |
| Notification of Payment Cancellation | Notification received by the contracting officer from authorized official that certifies that a payment cancellation request has been received and processed. | Administer the Contract Manage Procurement Entitlement |
| Notification of Rejected Collection | Notification received from a collecting activity or organization that a previously recorded collection has been rejected or returned to entitlement after determining that the available information cannot satisfy the requirements to properly identify the collection. | IGT-IPP Systems View - Part 1 Manage Collections |
| Obligation Pro Forma Entry | To record the obligation of funds based on firm procurement requests, unaccepted customer orders, Directives, and equivalent instruments. The recoding of this financial event contains the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | IGT-IPP Systems View - Part 1 Manage Execution Fund Account |
| Obligation Request | This is a signed contract or order that provides obligations or deobligations request. | Manage Execution Fund Account |
| Occupational Competencies Information | This includes information associated with the Department of Defense (DoD) competencies approved for expenditure of DoD resources for DoD personnel development actions (submariner pay, flight pay). Information related to these expenditure of resources will be captured. The information may include (but not be limited to) specific competency identification information related to DoD occupations (e.g., MOS, AFSC). | HL Manage Competencies |
| Official Congressional Position | Official Congressional decision solicited from the congress stating the position on reprogramming of appropriated funds or the response coming back from Congress as to their position on the Transfer Package. | Perform Reprogramming and Transfers |
| Offset Pro Forma Entries | The general ledger impact of offsetting the balance of an accounts payable with a previously recorded accounts receivable. Perhaps resulting from a contract overpayment. | IGT-IPP Systems View - Part 1 Manage Delinquent Debt Manage Liabilities Manage Receivables |
| OMB Bulletin | Supplements instructions for apportionment of CRAs and applies to any extensions of the CRA. | Execute Continuing Resolution |
| OMB Decision | A decision sent from OMB to the Comptroller responding to the request for additional continuing resolution act amount request from the Comptroller. | Execute Continuing Resolution |
| OMB Feedback | During the budget review, OMB provides feedback to OSD on the budget estimates submitted by the components. The feedback could be related to the outyear policy and baseline estimates that must be consistent with the economic assumptions provided by OMB. OMB's feedback could also be the enforcement on the compliance of the budget estimates with OMB's policies regarding mandatory and discretionary programs. | Perform Budgeting |
| OMB Passback | These are recommended changes to DoD's proposed budget for inclusion in the Presidents Budget. Recommended changes could be based on the outyear policy and baseline estimates that must be consistent with economic assumptions (e.g. inflation). | Perform Budgeting |
| OMB Reprogramming Decision | The decision by OMB to either approve or disapprove the reprogramming request from the Comptroller. | Perform Reprogramming and Transfers |
| OMB Transfer Decision | Notification to Component as to the OMB response. | Perform Reprogramming and Transfers |
| Operational Threat Assessment Information | Joint Warfighter threat assessment considerations and information. | |
| Organization Change Request | An organization change request is a bottom-up request to change the current organizational structure. This request includes a Mission or Force Structure Change. | Administer Assignment Action |
| Organization Level Manpower Document Update Information | Identifies the changes from the current organization level Manpower document. A Manpower document (e.g., Table of Organization and Equipment, Modified Table of Organization and Equipment, Table of Organization, Table of Equipment, Staffing Document, and Unit Manpower Document) contains the organization structure. | Administer Assignment Action Execute Apportionment and Allocate Funds |
| OSD Reprogramming Decision | The decision to approve or disapprove the transfer between appropriations by OSD. | Perform Reprogramming and Transfers |
| OSD Transfer Decision | The OSD Transfer Decision sent to the affected Component. | Perform Reprogramming and Transfers |
| Other Accrued Liabilities | Consists of business information pertaining to other accrued liabilities captured during operations to support the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Other Budget Decision | Other budget decisions include both internal and external decisions that are not incorporated in a Program Budget Decision (e.g. Congressional Decision). | Perform Budgeting |
| Other Government Earned Value Information | Cost, schedule, work anticipated, work completed, and performance information based on information from a non-DoD government source, used as internal management controls to monitor completion of contract activities. | |
| Other Real Property Acquisition Information | This is information regarding real property acquisition instruments. This includes acquisition types such as purchase, ingrants, outgrants, leases, condemnation, gifts and donation, and withdrawal from public domain. | Asset Accountability |
| Other Receipts | Any receipts other than those included with a Debit Voucher or those that are a collection against an open receivable (established when goods or services were provided). | IGT-IPP Systems View - Part 1 Manage Collections Manage Execution with Treasury Manage Receivables |
| Outstanding Accounts Payable Balance | The current or period end general ledger balance that details all outstanding accounts payable due to vendors and/or employees. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Oversight Assessment Information | This is the result of the programmatic analysis regarding functional performance, cost effectiveness, contract instruments and interoperability across selected groupings (e.g., capabilities, systems, services, agencies and Areas of Responsibility) for the purpose of managing portfolios. This includes results of analysis from Component Acquisition Executive (CAE) and Service Acquisition Executive (SAE). | |
| Paid Disbursement Voucher | The Paid Disbursement Voucher is a means to communicate sufficient information to enable the audit of the transactions of certifying and disbursing officers, as required by law, for all disbursements, whether in cash, by check, or by electronic payments drawn on the U.S. Treasury or designated depositary banks, for authorized and lawful payments and/or refunds of amounts collected. | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Passback Final Decision | The passback final decision represents the agreement between OSD and OMB on the final DoD's budget for inclusion to the President's Budget submission. This decision will be incorporated in a new Program Budget Decision or other budget decision memorandum. The decision should reflect result of the following activities: Agreement on the deliberation on key issues within DoD and across all organizations; Realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs; and results of negotiation with OMB on top-line considerations. | Perform Budgeting |
| Pay Profile Information | This includes pay information (e.g., pay and allowances, allotments, deductions, reimbursements, garnishments, bankruptcies, duty participation and taxes) that is associated with a personnel/pay record. The information may include (but not be limited to) personnel agreement information (e.g., bonus, incentive, and agreement effective date), pay eligibility status, benefit election information (e.g., benefit type, benefit effective date, and benefit authorization), deduction information (e.g., deduction type, deduction amount, and deduction effective date), disbursing information, returned payment notice information, pay type, pay start and stop date, and time and attendance information (e.g., number of hours worked, attendance, and leave information). | Manage Compensation |
| Pay Profile Update Information | This includes information associated with updated pay information (e.g., pay and allowances, deductions, reimbursement, and taxes) that is associated with a personnel/pay record. The information may include (but not be limited to) personnel agreement information (e.g., bonus, incentive, and agreement effective date), pay eligibility status, benefit election information (e.g., benefit type, benefit effective date, and benefit authorization), deduction information (e.g., deduction type, deduction amount, and deduction effective date), pay type, and pay start and stop date. | Manage Compensation |
| Payment Request | A collection of data submitted by a commercial supplier requesting payment from DoD. It describes an amount due for billable events, which includes the pricing, the cash discount terms, the date of the billing, the payment due date, and the amount of the money owed to the supplier for an acquisition in accordance with the payment provisions of the contract. | Administer Procurement Instrument Manage Procurement Entitlement |
| Payment Request for Goods | A collection of data submitted by a supplier requesting payment from DoD for goods tendered. It describes an amount due for the acquisition of tangible goods as billable events, which includes the pricing including freight, the cash discount terms, the date of the billing, the payment due date, and the amount of the money owed to the supplier for an acquisition. | |
| Payment Request for Services | A collection of data submitted by a supplier requesting payment from DoD for services rendered. It describes an amount due for the acquisition of services as billable events, which includes the pricing, the cash discount terms, the date of the billing, the payment due date, and the amount of the money owed to the supplier for an acquisition. | |
| Penalties Administrative Fees and Interest Pro Forma Entries | The appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with calculated penalties, administrative charges, and interest fees on overdue receivables. | Manage Delinquent Debt |
| Penalties Administrative Interest Adjustments | As the outstanding receivable is managed, adjustments to penalties, administrative fees, and interest are calculated. These adjustments include amount, date, rational, and any other information necessary to update the associated receivable balance. | Manage Delinquent Debt |
| Performance and Accountability Report | The Annual GPRA Performance Report provides the DoD's performance information that includes the Department's strategic plan, objectives, annual performance goals, and annual performance results for a specific fiscal year in accordance with the Government Performance and Results Act. | Financial Visibility IGT-IPP Systems View - Part 2 Perform Financial Reporting Perform Programming |
| Performance Evaluation Rating Chain | This includes the list of raters for a specific Member. This may include (but not be limited to) name of the person being rated, name of raters, rank of raters, and grade of raters. | HL Administer Performance Evaluation |
| Performance Evidence | Information provided to the buyer, confirming that the rendering of services or tendering of goods has been performed, including information for billing, collection and shipment planning. Order performance evidence is also used to update the Government supplier's asset record, to update goods in transit accounts, and to trigger the suppliers' receivables process for services. | Acknowledge Goods Tendered and Services Rendered Administer Procurement Instrument Administer the Contract Asset Accountability IGT-IPP Systems View - Part 1 Maintain Asset Information Manage Receivables Manage Sales and Procurement |
| Performance Information | This is the flow of actual performance data back into the control system so that actual performance can be compared with planned performance. | Define Cost Performance Model Populate Cost Performance Model |
| Performance Parameter Information | Those operational and support characteristics of the system that allow it to effectively and efficiently perform its assigned mission over time. The support characteristics of the system include both supportability of the design and the support elements for system operation. This includes Acquisition Program Baseline Information. | |
| Personnel Accounting Information | Information which can be used for cost and performance management, including but not limited to pay, benefits, travel, medical and other personnel expenses. | Manage Collections Manage Disbursements Manage Liabilities Manage Receivables Post to General Ledger |
| Personnel Action Decision | This includes information pertaining to decisions made by an Approval Authority on a personnel action. The information may include (but not be limited to) personnel action identifier, personnel action status and personnel action status date and time. | Administer Assignment Action Manage Military Personnel Retirement |
| Personnel Action Decision Notification | This includes the notification information to reflect the details of a decision made by an Approval Authority on a personnel action. This may include (but not be limited to) notification recipient, notification date, personnel action identifier, and personnel action status. | Administer Assignment Action Manage Military Personnel Retirement |
| Personnel Allocation Update Information | This is the updated distribution of Personnel based on the current Manpower allocation. | Administer Assignment Action |
| Personnel Order | This includes information related to a personnel order. The information may include (but not be limited to) order date, order number, award type, and order type. | Post to General Ledger |
| Personnel Order Requirement | This includes information related to an official requirement to generate an order. The information may include (but not be limited to) personnel action status, personnel action start date, and personnel action identifier. | Administer Assignment Action Post to General Ledger |
| Personnel Requisition | This includes information used to identify the need for personnel to fill a validated permanent or temporary position requirement. The information may include (but not be limited to) personnel requisition fill priority, personnel requisition identifier, and personnel requisition status. | Administer Assignment Action |
| Physical Evaluation Disposition | This includes information pertaining to the physical evaluation disposition results that states the Member's severity rating and applicable retention standards. | HL Manage Physical Evaluation Process |
| Physical Fitness Program Information | This includes physical evaluation profile information associated with a personnel/pay record. This may include (but not be limited to) medical information (e.g., medical findings, history, exams, and tests), Physical Evaluation Board (PEB) information (e.g., PEB date and findings), personnel restriction information, duty status, line of duty determination, retirement documentation (e.g., official documents that record and report the temporary retirement of military personnel), benefit information (e.g., benefit type, start, and stop date), and duty information. | HL Administer Physical Fitness Program |
| Physical Inventory Methodology and Plan | The documentation of the technique and processes by which the inspection of inventory will be conducted. | Conduct Physical Inventory |
| Plant Clearance Disposition | The disposition of a contractor's request relative to property remaining at the end of contract performance. | Administer Procurement Instrument IGT-IPP Systems View - Part 1 Perform Instrument Closeout |
| Plant Clearance Schedule | The contractor notification to the government of property remaining at the end of performance of the contract. | Administer Procurement Instrument |
| Populated Model | Data accumulated by appropriate model element. | Perform Cost Analysis Populate Cost Performance Model |
| Position Change Request | A position change request is a bottom-up request (i.e., from the unit level to the Major Commands) to change number of positions or position attributes (i.e., grade change). | Administer Assignment Action |
| Potential Energy Conservation Measure Information | Information about an energy conservation measure that is identified during a facility energy review which will be considered for implementation during the energy conservation measure selection process. | Manage Facility Energy Conservation |
| Potential Renewable Energy Project Information | Information about a renewable energy project that is identified during a site renewable energy assessment which will be considered for implementation during the renewable energy project selection process. | Manage Renewable Energy Production and Purchase |
| Pre Payment Information | The prepayment information to the seller. This is to notify the seller that a prepayment has been made before goods and/or services are received. | Administer the Contract IGT-IPP Systems View - Part 1 Manage Procurement Entitlement Manage Receivables Manage Sales and Procurement |
| Pre Payment Pro Forma Entries | Prepayment pro forma entries to record an expense that was paid in advance. These pro forma entries consists of using business information pertaining to prepaid expense captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Pre Solicitation Notice | Notification to the commercial marketplace of an existing or potential requirement. | Award Procurement Instrument |
| Prepaid Expense Adjustment | As resources, for which a prepayment was previously recorded, are consumed, the amount of the prepaid asset is decreased and an actual expense is recorded. The resource consumption may be supported by a periodic journal voucher or an invoice or some other documentation provided by a service provider. | IGT-IPP Systems View - Part 2 Manage Procurement Entitlement Post to General Ledger |
| Prepared Testimony | Prepared testimony are materials required to support the congressional budget review. A testimony could include a witness statement. The witness statement must include the name, grade/rank, and position title of the witness; the full title of the congressional committee or subcommittee before which the witness is to appear; the date the witness is to testify; the subject of the hearing. A biographical sketch of the witness should be included in the witness statement. | Support Congressional Budget Review |
| President's Management Agenda | The President's Management Agenda consists of the administration's strategy for improving the management of the Federal Government. It focuses on five areas of management weakness across the government where improvements and the most progress can be made. | Perform Cost Analysis |
| Prior Business System Approval or Disapproval | Previous notification to the contractor that their business system has been approved or disapproved. This notice was sent in the past and is now coming back into the process as the "Prior" Business System Approval or Disapproval. | Administer Procurement Instrument |
| Prior Period Adjustment | The debit and credit affects of prior period adjustment pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a correction of an error or change in accounting principle reported in a prior period as communicated through a specific transaction type and specific set of delineating data attributes. | Post to General Ledger |
| Pro Forma Entries | The debit and credit affects of pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | IGT-IPP Systems View - Part 2 Post to General Ledger |
| Procurement Change Request | A request for modification to a sourced requirement. | Administer Procurement Instrument Asset Accountability Award Procurement Instrument Deliver Property and Forces IGT-IPP Systems View - Part 1 Manage Sales and Procurement Monitor and Improve Process Perform Instrument Closeout |
| Procurement Evidence | Documentation serving as proof that the deliverables received of services rendered have been delivered fulfilling specified terms and conditions against the previously agreed upon contract between the supplier and the DoD buyer. It also must include information necessary for Asset Valuation (e.g., capitalize vs. expense determinations). | Asset Accountability |
| Procurement Instrument Closure Information | All information related to completion of the buyer's final procurement instrument closeout process including, but not limited to, closeout details and requesting decommitments, if necessary. This also includes any adjustments to closure information. | Administer the Contract Asset Accountability Execute Contract Execute Contract Closeout Maintain Asset Information Manage Sales and Procurement Perform Instrument Closeout Post to General Ledger Process Requirement |
| Procurement Instrument Execution Information | Data received from the supplier during the monitoring of contract processes based on the execution of services or providing of products stipulated in a contract, used to assess supplier performance and contract status. | Administer Procurement Instrument |
| Procurement Instrument Execution Information from External | Information from external sources such as audits (e.g. DCAA). Used in evaluating the vendor performance on the current contract. | Administer Procurement Instrument |
| Procurement Instrument Performance Information | Information on the vendor's performance against the contract to be used in evaluating their ability to perform future contracts. | Administer Procurement Instrument Administer the Contract Award Procurement Instrument Monitor and Improve Process |
| Procurement Request | Document which describes the required supplies or services so that a procurement can be initiated. Some procuring activities actually refer to the document by this title, others use different titles such as Procurement Directive. Combined with specifications, the Statement of Work (SOW) and Contract Data Requirements List (CDRL), it is called the PR Package, a basis for solicitation. | |
| Product Hazard Data Requirement | The product hazard data (PHD) that is required to complete a PHD data set that was found to be incomplete during validation. | Perform PHD Stewardship |
| Product Hazard Data Status Update | The update on the status of the Component request for PHD that is sent to the requestor. This update may contain instructions on how to access the requested PHD, notification that the PHD is pending or notification that the PHD is not available. | Perform PHD Stewardship |
| Product Surveillance Information | Report of monitoring contractor performance to the delivery schedule of the contract. | Administer Procurement Instrument Administer the Contract |
| Program Analysis Information | This is the corporate knowledge resulting from programmatic analysis regarding functional performance, cost effectiveness, contract instruments and interoperability across selected groupings (e.g., capabilities, systems, services, agencies and Areas of Responsibility) for the purpose of managing portfolios. | |
| Program and Budget Information | Program and Budget Information include the following: On-year, DoD's submittal of the program and budget information to the President's Budget. This includes the adjusted Program Objective Memorandum (POM) and Budget Estimate Submission (BES) for the DoD Future Years Defense Program addressing major defense budget issues. Off-year--The DoD set of fully resourced changes to the program and budget submission in the off-years of the Planning, Programming, Budgeting, and Execution process. This comprises both Program Change Proposals (PCPs) and Budget Change Proposals (BCPs) for the off years. BCPs cover fact of life changes (e.g.. cost increases, schedule delays, management reform savings, and workload changes) and changes resulting from Congressional actions. | Perform Budgeting Perform Programming |
| Program and Funding Document | The Program and Funding Document is the plan establishing the authorized appropriation funding for an agency during a specified period of time, specifying the program guidelines and changes in authorized funding for the agency. | Administer Assignment Action Asset Accountability Award Procurement Instrument Create CIP and or WIP Account Deliver Property and Forces Execute Apportionment and Allocate Funds IGT-IPP Systems View - Part 1 Perform ESOH Services Post to General Ledger |
| Program and Funds Action Tracking | Documentation of changes at the line item level of all unexpired years. This includes supplemental and rescissions. Also included are the spread of Congressional undistributed adjustments, general provisions, below threshold reprogramming, and actions dictated by other laws. | Execute Apportionment and Allocate Funds Manage Baseline for Reprogramming Manage Report of Programs Track Congressional Actions |
| Program Assessment | This information provides program analysis regarding functional performance, cost effectiveness, contract instruments and interoperability (e.g. systems and services) for the purpose of managing the program portfolio. | |
| Program Budget Decision | A budget decision document issued during the joint review of DoD Component budget submissions by analysts of the OSD and the OMB. PBDs reflect the decisions of the SECDEF as to appropriate program and funding to be included in the annual defense budget request which, in turn, is included in the President's Budget. | Perform Budgeting |
| Program Decision Memorandum | The Program Decision Memorandum formally documents the directives from the Deputy and Secretary of Defense to the Defense Components on issues raised during POM review. The issuance of the Program Decision Memorandum to DoD Components, the Chairman, Joint Chiefs of Staff, and OMB completes the Programming process. | Perform Budgeting Perform Programming |
| Program Deviation Reporting Information | This is the information describing baseline deviations (also called breaches) to the Defense Acquisition Executives (DAEs) and Component Acquisition Executives (CAEs), and when appropriate to Congress. | |
| Program Resource Analysis Information | This is the corporate knowledge resulting from long range programmatic analysis of investment areas, affordability, acquisition alternatives, and funding controls. | |
| Program Review Analysis | Program review analysis is the result of the review, analysis, and evaluation of submitted programs from components. The information could include the OSD/JCS assessment on the capabilities of the programs in executing approved strategies and policies. In addition, the review and analysis also includes the compliance to the guidelines and constraints set by OSD for the development of the component's POMs. | |
| Project Cancellation Cost | This object represents costs associated with the cancellation or non approval of a design or construction project by the U. S. Congress. Design and construction costs are accumulated in the construction in progress account. At the required design or construction approval step, if the project is not or no longer approved by the U.S. Congress, all associated costs captured in the construction in progress account are relieved and expensed. | CIP Process Perform Asset Accountability Perform Asset Valuation Post to General Ledger |
| Project Cancellation Evidence | This is evidence that the project has been canceled or has not been approved by Congress. | Award Procurement Instrument CIP Process Perform Build and Make and Maintenance and Sustainment |
| Project Cancellation Notice | This is documentation informing the executing agent that the project has been cancelled. | CIP Process |
| Project Information | This is a quantitative and qualitative profile of the design and or construction project. It is a collection of data elements and information which uniquely identifies and provides information on the nature and context of the work to be performed. It consists of information such as the location of the work to be performed, source of funds, controlling agencies, current working estimate, the approval state or status of the project, and a signed Certificate of Compliance for Critical Planning Actions. Current examples of information that can be captured in the project information include the information represented on the DD Form 1391. | CIP Process Create CIP and or WIP Account Perform Build and Make and Maintenance and Sustainment |
| Project Not Approved | Documentation that the project has not been approved by Congress. | Award Procurement Instrument |
| Property Information Request | A communication to the property community to obtain authoritative property information needed for EL reconciliation with property assets. | Maintain Asset Information Perform ESOH Services |
| Property Operation and Management Information | Contains design analysis schedules warranties other technical such as including nameplate data and software. All information required to support maintenance management. | Perform Receipt, Acceptance and Return |
| Proposal | A legal offer from the supplier, in response to an Approved Request for Proposal, to provide goods or services at a specified cost within a specified schedule. It also includes proposed contract terms and conditions under which the goods or services will be provided. For sole source, this includes cost or pricing data. | Award Procurement Instrument |
| Public Draft Request for Proposal | This is a draft request for proposals, quotes, bids, offers, or information to meet a specified requirement or need that has been made public for comment. It includes information about the sourcing requirement so that suppliers can submit a proposal or solicitation quote. | Award Procurement Instrument |
| Public Law 91-646 Acknowledgement | Contains evidence of compliance to PL91-646. | Perform Receipt, Acceptance and Return |
| Purchase Card Holder Information Request | This is a request for verification that a purchase card holder is currently a member or a government civilian. This information may include (but not limited to) request date and time, requested information, and requestor name. | Award Procurement Instrument |
| Purchase Card Holder Information Response | This is a response to an information request for verification that a purchase card holder is currently a member or a government civilian. This information may include (but not limited to) response date and time and member's or government civilian's information. | Award Procurement Instrument |
| Purchase Card Log | A log in which the card holder documents individual orders or purchases and screening for mandatory sources when using the purchase card and/or convenience checks. Entries in the purchase log may be supported by internal agency documentation (e.g., request for procurement document or e-mail request). The purchase card documentation should provide an audit trail supporting the decision to use the card and any required special approvals that were obtained. At a minimum, the log will contain the date on which the item(s) or service(s) were ordered, the merchant?s name, the dollar amount of the transaction, a description of the item(s) or service(s) ordered, and the date and name of who accepted the item(s) or service(s). | Award Procurement Instrument Manage Procurement Entitlement |
| Purchase Card Requirement | Purchase card requirements are for authorized government purchases, subject to established limitations on transaction amount, billing cycle amount, and merchant category codes (MCCs) which are defined in Department of Defense Government Charge Card Guidebook, Appendix I. Does not include Fuel, Fleet, or Travel Purchases. | Award Procurement Instrument Execute Requisition |
| Purchase Card Transactions | A listing of purchase card transactions transmitted from the third-party payment systems. When the purchase card is used as a purchase vehicle this will serve as the obligating document. | Manage Execution Fund Account Manage Procurement Entitlement |
| Purchase Investment Request | Request sent to from the Department to the U.S. Treasury initiating the purchase of an investment in Treasury securities. | Manage Investments |
| Purchase Request | Document which describes the required supplies or services so that a procurement can be initiated. Some procuring activities actually refer to the document by this title, others use different titles such as Procurement Directive. Combined with specifications, the Statement of Work (SOW) and Contract Data Requirements List (CDRL), it is called the PR Package, a basis for solicitation. | Execute Requisition Receive and Accept Purchase Request |
| QoL Program Assessment Information | This includes information pertaining to assessments and audits of Quality of Life (QoL) programs. This may include (but not be limited to) information used to improve program performance, proposed revisions to program standards, the recommendation to disestablish a QoL program (e.g., information about the financial and real property assets of the program, the disestablishment plan, cause of program termination, assessment history), and information used in a comparative analysis against other QoL programs and their assessments. | HL Manage Quality of Life |
| QoL Program Evaluation Information | This includes information relating to a Quality of Life program that may be used for program maintenance or evaluation. This information may include (but not be limited to) usage/enrollment information, funding metrics, use of resources, accessibility, effectiveness, and responsiveness to the needs of DoD personnel and their families and effects on readiness and retention. | HL Manage Quality of Life |
| QoL Program Information | This includes consolidated information about the status and performance of a Quality of Life (QoL) program or programs (e.g., fiscal information, resource utilization, and program history, effectiveness, and enrollment statistics). | HL Manage Quality of Life |
| Quadrennial Defense Review | The Quadrennial Defense Review (QDR) is DoD?s major statement of defense strategy and business policy. The purpose of the QDR is to produce fiscally constrained programmatic guidance to accomplish the National Military Strategy and the defense goals during the Quadrennial Defense Review. | Perform Budgeting Perform Programming |
| Real Property Acceptance Checklist | Contains information for Real Property Accountable Officer on what data is required for acceptance. | Perform Receipt, Acceptance and Return |
| Real Property Acceptance Evidence | Occupancy Agreement Deed Court Order Lease. | Perform Receipt, Acceptance and Return |
| Real Property Acceptance Package | Contains information for Real Property Accountable Officer such as RPIR data for completing the property record. | Perform Receipt, Acceptance and Return |
| Real Property Acquisition Documents | Contains appraisal purchase contract negotiators statement, interim title, policy, leases, and contract construction in place project costs. | Perform Receipt, Acceptance and Return |
| Real Property Asset Condition Update | This is information concerning the current condition, physical, and/or quality, of an existing real property asset with regard to the mission it supports. | Asset Accountability Maintain Asset Information |
| Real Property Asset Valuation Information | The value of the asset, which includes original procurement cost, depreciation and or amortization expense, gain and or loss on disposal, net realizable value, cost of capital improvement. | CIP Process IGT-IPP Systems View - Part 1 Maintain Asset Information Perform Asset Accountability Perform Physical Asset Accountability Post to General Ledger |
| Real Property Discrepancy Report | Contains information regarding time and costs of correcting deficiencies. | Administer Procurement Instrument Perform Receipt, Acceptance and Return |
| Real Property Disposal Requirement | This is information regarding the method of disposal determined for a real property asset. This information is used to plan the execution real property disposal action. | Asset Accountability |
| Real Property Graphic Information | Contains information such as site survey flood plain information plat maps, CADD, and As-Builts. | Perform Receipt, Acceptance and Return |
| Real Property Installed Equipment Recovered Notification | This is equipment that is recovered from a real property asset during a disposal event. This equipment or materiel is either returned back into logistics inventory for re-use or sold. | Asset Accountability Deliver Property and Forces Dispose or Return Property and Materiel IGT-IPP Systems View - Part 1 |
| Real Property Operation Ceased Notification | Information that a real property asset has been identified as closed with an excess declaration and disposal action to be processed. | Asset Accountability Maintain Asset Information |
| Real Property Outgrant Evidence | Real property asset agreement or contract information (easement, lease, license, permit or use agreement) that documents the use of a Department of Defense managed real property asset to either a Government agency or private entity for a specified consideration (rent or other remuneration). | Asset Accountability |
| Real Property Placed in Service Notification | Information that a real property asset is available for use by DoD. This acknowledges that an interim Transfer and Acceptance of Military Real Property document is signed, title for assets listed on the acceptance form is transferred, and the punch list of additional work and certificate of occupancy by local authorities are attached to the acceptance form. This information confirms that the Government assumes liability and the warranties begin for the asset to which DoD has received title. | Accept Goods and Services Administer the Contract Asset Accountability Finalize Acceptance Maintain Asset Information Manage Sales and Procurement Perform Receipt, Acceptance and Return Update CIP and or WIP Account |
| Reapportionment Request | Request submitted to OMB within 10 days of appropriation or substantive act providing budget authority asking for apportionment of unapproved deferral or rescission funds. | Execute Apportionment and Allocate Funds Execute Rescission, Cancellation and Deferrals |
| Rebaseline Input | Input sent from the components to the Comptroller for incorporation into the rebaseline report. | Manage Baseline for Reprogramming |
| Rebaseline Report | Rebaseline report that incorporates components feedback for submission to the congress for approval. Once this rebaseline report is approved, a new baseline report will be generated. | Manage Baseline for Reprogramming |
| Receipt Account Trial Balance and Ledgers | Contains detailed receipt transaction and balances reported by the DoD Component during the month. Discloses information related to balance forwarded, current month receipts and month end account totals; Shows receipt balances by fund account symbol and department. Shows collections and or deposits of funds in accounts that are not immediately available for expenditure. | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Receivable File | File generated by the sell investment process that notifies the manage and record receivable process that an investment has been sold and an outstanding receivable should be recognized and recorded. | |
| Receivable Information | Receivable information extracted from a receivable record to determine requirements. | IGT-IPP Systems View - Part 1 Manage Receivables |
| Receivable Pro Forma Entries | The debit and credit affects of receivable pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | IGT-IPP Systems View - Part 1 IGT-IPP Systems View - Part 2 Manage Receivables |
| Receivable Schedule | The receivable schedule represents the payment schedule agreed to by the customer. | Manage Delinquent Debt |
| Reclama | A request to duly constituted authority to reconsider its decision or its proposed action. This information provides the components the opportunity to express their position in the budget decisions. | Perform Budgeting |
| Recommendation on Export Request | This is the recommendation to Department of Commerce or the Department of State regarding the request for the export of DoD technology. | |
| Recommended Acquisition Program Baseline | This information includes recommended key cost, schedule, performance parameters, cost constraints, objectives, and thresholds for program milestones that are submitted for consideration by the Milestone Decision Authority. | Execute Program Sub-Process APB Revision |
| Reconciled Report | Draft program report that has been reconciled against financial accounting balances. | Manage Report of Programs |
| Reconciliation Results | An internal documentation of the reconciliation procedures performed, adjustments required, and resulting conclusions. This is prepared and signed by the party responsible for the performance of the reconciliation. | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Record of Emergency Data Information | This includes information related to persons designated as beneficiaries for certain benefits or notified in the event of an emergency situation (e.g., DD Form 93). This information may include (but not be limited to) names and addresses of spouse, children, and any other person(s) designated. | Perform Service Accession |
| Recovered Property Information | This is information on property that has been recovered during a disposal action (e.g., demolition). This may include disposition of recovered real property installed equipment such as a Heating, Ventilation, and Air Conditioning (HVAC) system. | Administer Procurement Instrument |
| Recoveries from Unobligated Balance | Broad responsibility by Congress that Government agencies have the power to spend federal funds recovered from prior year obligations, both expired and unexpired. Congress can specify availability and criteria for spending these funds. Recoveries from unobligated balances includes the both actual and anticipated funds, regardless of whether expired and unexpired at the time of recovery. | Execute Apportionment and Allocate Funds |
| Reduction of Budget Authority | The approved reduction of budget authority based on congressional enactment on the proposed cancellation of budgetary resources. | Execute Rescission, Cancellation and Deferrals |
| Referral Debt | This is the referral of debts to external sources for collection action. This includes referral of uncollected debts to Department of the Treasury, Department of Justice or private collection agencies. | Manage Delinquent Debt |
| Refined Requirement | Acquisition requirements that have been combined together and/or further decomposed based on enterprise level analysis. | Common Supplier Engagement Execute Contract Process Requirement |
| Refund Data | Information on the refund that is owed due to the fact that the liability was liquidated and work was complete. | IGT-IPP Systems View - Part 1 Manage Collections Manage Receivables |
| Regulatory Requirements Documents | Contains documents such as NEPA, CERCLA, EIS, Licenses, and Permits. | Perform Receipt, Acceptance and Return |
| Reimbursable Bill | Based on the billing requirement, a portion of an intragovernmental customer's outstanding receivable maybe eligible for reimbursable billing. The reimbursable bill is a request for payment for specific goods or services provided within the terms and conditions of the contract. This billing information is transmitted to the Treasury for collection. | Manage Receivables |
| Rejected Intragovernmental Order | A draft intragovernmental order that has been rejected by the Government supplier and must be further reviewed and revised by the Government buyer and supplier. | Award Procurement Instrument Execute Contract IGT-IPP Systems View - Part 1 |
| Rejected Payment Request | This information reflects a payment request that has failed one or more aspects of the matching process. The rejected payment request is sent back to the originating source for correction and resubmission. | Manage Procurement Entitlement |
| Rejected Purchase Request | Document which has been reviewed by the procurement organization and found to not adequately describe the required supplies or services for a procurement to be initiated. | Receive and Accept Purchase Request |
| Rejection of Goods or Services Notification | Notification that goods or services have not been accepted. | Administer Procurement Instrument Perform Receipt, Acceptance and Return |
| Release Order Signal | An order issued by a supply system manager directing a storage activity within the same supply distribution network to release and ship materiel. | Deliver Property and Forces IGT-IPP Systems View - Part 1 |
| Remittance Information | Remittance information provides detailed information associated with how a payment should be applied. May include specific charge code or accounting classification information relevant to properly accounting for the payment. | IGT-IPP Systems View - Part 1 Manage Collections Manage Investments Manage Receivables |
| Renewable Energy Goal Information | Information about renewable energy goals needed to perform a site renewable energy assessment. | |
| Renewable Energy Potential Mission Impact Information | Information about impacts to installation mission requirements that may result from implementing a given renewable energy project. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Potential Mission Impact Information Request | A request for information about impacts to installation mission requirements that may result from implementing a given renewable energy project. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Production Information | Information about the amount of renewable energy that is produced over a specified period by a renewable energy project. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Project Acceptance Information | Information which indicates that a renewable energy project has been implemented per the terms of the contract. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Project Approval Document | Information that documents approval to implement a renewable energy project. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Project Approval Request | A request for approval to implement a renewable energy project. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Project Contract Information | Information about the procurement instrument used to implement a renewable energy project. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Project Execution Information | Information about the implementation of a renewable energy project that is relevant to energy management. | |
| Renewable Energy Project Measurement and Verification Criteria | The measurements and analyses to be used to determine how well an implemented renewable energy project has performed compared to expected performance. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Project Performance Information | Information about how well an implemented renewable energy project has performed compared to expected performance. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Project Schedule Information | Information about the timeline for implementing a renewable energy project. | |
| Renewable Energy Project Selection Criteria | Information about criteria to be used in selecting renewable energy projects to implement. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Purchase Amount Information | Information about the amount of renewable energy that is puchased over a specified period. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Purchase Requirement Information | Information about the amount of renewable energy that must be purchased within a specific time period in order to achieve renewable energy goals. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Reporting Requirements | A description of the renewable energy information that a DoD Component must report to OSD for analysis and/or external reporting. | |
| Renewable Energy Site Assessment Information | Information about an installation that is needed to conduct a site renewable energy assessment. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Site Assessment Information Request | A request for information about an installation that is needed to conduct a site renewable energy assessment. | Manage Renewable Energy Production and Purchase |
| Renewable Energy Site Assessment Results | Manage Renewable Energy Production and Purchase | |
| Replenishment Stock Request | Demand that is generated at that point at which a stock replenishment requisition shall be submitted to maintain the predetermined or calculated stockage objective. For demand-based computations, the reorder point equals the sum of the safety level of supply, the level for ordering and shipping time, repair-cycle level (for reparable items), and authorized additive levels. | Asset Accountability Deliver Property and Forces Execute Requisition IGT-IPP Systems View - Part 1 Process Requirement |
| Report of Programs | The Report of Programs provides programs performance and cost information. The report of program breaks out of programs by appropriation groupings with performance measures based on the Department?s missions and outputs. | Financial Visibility Manage Budgetary Resources Manage Report of Programs |
| Reprogramming Action | Realignment of budget authority from the purpose for which appropriated to finance another (usually emergent, unfunded) requirement. A necessary, desirable, and timely device during exaction of Defense programs for achieving flexibility in the use of DoD funds provided in appropriation acts. | Execute Apportionment and Allocate Funds Manage Report of Programs Perform Reprogramming and Transfers |
| Reprogramming Package | Describes the Agency's requests and justifications to move funds among programs and may include more than one reprogramming. | Perform Reprogramming and Transfers |
| Reprogramming Request | Reprogramming request sent to OMB to realign funds from one program to another. | Perform Reprogramming and Transfers |
| Reprogramming Request Response | OMB's response on the department's reprogramming request. | Perform Reprogramming and Transfers |
| Reprogramming Requirement | Reprogramming requirement to justify request for reprogramming actions. | |
| Request Approval from Accounting Control Board | Interpreted general ledger structure change proposal is submitted to control board for approval or disapproval. Develop finalized cost assessment, impact statements and pros and or cons of making changes. | Manage Financial Management Policy |
| Request Approved by Accounting Control Board | As a result of the Cost And Revenue Performance Management domain identifying and approving a legitimate departure from organizational standards, this message communicates the Accounting Control Board's approval of the departure from organizational standards. | Manage Financial Management Policy |
| Request Cancellation | Notification provided to the customer that the cost performance manager is currently unable to satisfy the requirements outlined in the customer's Cost Information Request. | Define Cost Performance Model Manage Cost Perform Cost Analysis |
| Request for Additional Continuing Resolution Act Amount | A request for additional continuing resolution act amount sent to OMB for review and comment. | Execute Continuing Resolution |
| Request for Additional Supporting Collection Information | Formal request for additional information needed to identify proper account to post previously unidentified collections. | IGT-IPP Systems View - Part 1 Manage Collections |
| Request for Administrative Offset | This is a request for administrative offset against amounts payable to indebted parties. This would be a salary offset for employees or an administrative payable offset for vendors. | Manage Liabilities |
| Request for Billing | Request from accounts receivable to generate billing outlying the type of billing required (i.e., Interfund, Interagency Payment and Collection, etc.). | IGT-IPP Systems View - Part 1 Manage Receivables |
| Request for Disposition | A request for an inquiry into the terms and conditions of the contract and a request to receive weapons systems lifecycle guidance to determine if returns or disposals are warranted and to receive final settlement instructions. | Administer Procurement Instrument Administer the Contract Common Supplier Engagement Dispose or Return Property and Materiel |
| Request for Increased Reimbursable Authority | A request for an increase of budgetary reimbursable authority to allow the Government supplier to enter an intragovernmental transaction. | Award Procurement Instrument Execute Apportionment and Allocate Funds Execute Contract IGT-IPP Systems View - Part 1 Manage Sales and Procurement |
| Request for Non DoD Threat Assessment Information | This is a request for threat assessment considerations and information from Federal Agency or scientific community. | |
| Request for Operational Threat Assessment Information | This is a request for threat assessment considerations and information from Joint Warfighter. | |
| Request for Proposal | A request for a legal offer from the supplier to provide goods or services at a specified cost within a specified schedule. It also includes proposed contract terms and conditions under which the goods or services will be provided. | Award Procurement Instrument |
| Request for Refund | Request for a refund payment to DoD due to overpayment or erroneous payment. | Manage Procurement Entitlement |
| Request for Supplemental Industry Information | This is a request for additional information or clarification required for threat analysis regarding the request for export of DoD technology. | |
| Request for Supplier Inventory Availability | Request for information on those stocks or items on hand in the supplier's inventory used to fulfill the mission or requirement. | |
| Request to Sell Investment | Request sent from the Department to the U.S. Treasury initiating the sale of a Department owned Treasury security. | Manage Investments |
| Required Accounts Payable Adjustments | Document received (i.e., change order) requiring adjustment to original order or payable. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Required Eliminations | Identified balances that result from intra-agency transactions that should be eliminated during the financial statement consolidation process. | Perform Financial Reporting |
| Required Inspections and Verifications | Contains information about real property assets that will be inspected and verified. | Perform Receipt, Acceptance and Return |
| Requirement Change from Sourcing | The Identification of a requirement change from sourcing analysis. | Develop Procurement Strategy Execute Requisition |
| Rescinded Amount | The amount of funds that are to be reduced from the budget authority due to an enacted rescission. | Execute Rescission, Cancellation and Deferrals |
| Rescission Information | Rescission enacted by congress. This rescission will affect the baseline for reprogramming. | Execute Rescission, Cancellation and Deferrals |
| Rescission Language | The language used to complete the rescission report such as OMB identification code, agency and rescission proposal number. | Execute Rescission, Cancellation and Deferrals |
| Rescission Proposals | Proposal for rescission of appropriated budgetary resources to be withheld from availability. | Execute Rescission, Cancellation and Deferrals |
| Rescission Report | A rescission report to be submitted to OMB for inclusion on the President's special message to Congress regarding proposed rescission. | Execute Rescission, Cancellation and Deferrals |
| Rescission, Cancellation and Deferral Pro Forma Entry | The debit and credit affects of recission, cancellation and deferral pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. | Execute Rescission, Cancellation and Deferrals Post to General Ledger |
| Research Information | This is information resulting from internal DoD research for the purpose of investigating an issue or determining the capabilities, technology, and competitive forces of the marketplace to meet an organization's needs for supplies or services or identified as a result of an internal study. Examples of research include medical or human resources studies. Research information may include information such as academic journals, methodologies, standards, studies, relevant government publications and other information necessary to support the research objective. | Perform ESOH Services |
| Research Information External | This is information from external sources for the purpose of investigating an issue or determining the capabilities, technology, and competitive forces of the marketplace to meet an organization's needs for supplies or services. Research information may include information such as academic journals, methodologies, standards, studies, relevant government publications and other information necessary to support the research objective. | Perform ESOH Services |
| Responsive Proposal | A timely, responsive proposal from an offeror as defined in Federal Acquisition Regulation (FAR). | Award Procurement Instrument |
| Retirement Checklist Action Completion Information | This includes all necessary information related to the completion of a required action outside the boundaries of retirement activities (e.g., logistics asset management, resolution of MWR debts) in order to successfully complete a retirement. This may include (but not be limited to) action completion date, appropriate dispositions related to the action, or any additional activities and tasks to be completed by the Member. | Manage Military Personnel Retirement |
| Retirement Checklist Action Requirement | This includes all necessary information related to a requirement for a Member to perform activities outside the boundaries of retirement activities (e.g., logistics) in order to successfully complete a retirement. This may include (but not be limited to) retirement date, transition assistance eligibility, and a retirement medical review requirement. | Manage Military Personnel Retirement |
| Retirement Counsel Completion Information | This includes information which states that the Member has completed and fully understands the consequences of proceeding with the retirement process. | Manage Military Personnel Retirement |
| Retirement Deferral Request | This includes a request to defer the retirement action decision. This information may include (but not be limited to) retirement date and retirement status. | Manage Military Personnel Retirement |
| Retirement Documentation | This includes the official documents that record and report the retirement of military personnel. This may include (but not be limited to) information pertaining to the certificate of release from active duty. | Manage Military Personnel Retirement |
| Retirement Draft Order | This includes information pertaining to a draft retirement order based on order requirements. The information may include (but not be limited to) draft order date, order effective date, order type, and order action. The information contained in this ICOM will be the basis for a financial commitment of funds in the Financial Visibility Business Area. | Manage Military Personnel Retirement |
| Retirement Eligibility Concurrence | This includes the retirement request information along with the retirement eligibility information and any other recommendations and endorsements pertaining to it. | Manage Military Personnel Retirement |
| Retirement Eligibility Nonconcurrence | This includes the retirement request information along with the retirement ineligible information along with reasons for denial. | Manage Military Personnel Retirement |
| Retirement Final Clearance Notification | This includes all information necessary to convey the final clearance of a retiring Member. This may include (but not be limited to) final retirement date and a Member's current duty station. | Manage Military Personnel Retirement |
| Retirement Final Order | This includes the information needed to document an approved order for a retirement personnel action. The information may include (but not be limited to) approved order date and status, order number, order effective date, and order type. The information contained in this ICOM will be the basis for a financial obligation (a financial decommitment in the case of an order to cancel) of funds in the Financial Visibility Business Area. | Manage Military Personnel Retirement |
| Retirement Inquiry | This includes the Member's documented inquiry indicating his or her intention of possible retirement in the near future. This inquiry initiates the evaluation of their retirement eligibility as well as modeling of various retirement scenarios (e.g., retirement pay or grade depending on retirement date). | Manage Military Personnel Retirement |
| Retirement Inquiry Response | This includes the response to the Member's inquiry into their retirement status. This response can answer the questions about the various retirement scenarios, and recommends whether or not to proceed with the retirement process. | Manage Military Personnel Retirement |
| Retirement Order Requirement | This includes information related to an official requirement to generate a retirement order. An official order requirement may include an action to modify (e.g., revoke, cancel, change) an existing order. The information may include (but not be limited to) retirement action status, retirement start and stop date, and retirement action identifier. | Manage Military Personnel Retirement |
| Retirement Profile Information | This includes retirement information associated with a personnel/pay record. The information may include (but not be limited to) personnel restriction information, administrative action reason information, Service obligation, current Service and component, retirement points information, and Members who have been identified as mandatory retirement candidates. | Manage Military Personnel Retirement |
| Retirement Profile Update Information | This includes updated retirement information associated with a personnel/pay record. The information may include (but not be limited to) retirement status, retirement points information, eligibility status, retirement date. | Manage Military Personnel Retirement |
| Retirement Request | This includes the request information related to a retirement. The information on the retirement request may include (but not be limited to) Member name, current Service or component, proof of eligibility for retirement, waiver request information, and the physical evaluation severity rating disposition for Members on the Temporary Duty Retirement List (TDRL) and Permanent Duty Retirement List (PDRL). | Manage Military Personnel Retirement |
| Retirement Waiver Request | This includes a request to waive the retirement action decision. This information may include (but not be limited to) retirement date and retirement status. | Manage Military Personnel Retirement |
| Return Delivery Order | Information concerning an authorized return to be used in coordinating delivery activity to include location, condition, required delivery date, destination, and special handling requirements. | |
| Return Information | This documents the information on materiel which has been authorized for return. It includes item information, quantity, transportation information, condition, and shipment and arrival dates. | Deliver Property and Forces Dispose or Return Property and Materiel IGT-IPP Systems View - Part 1 |
| Return or Disposal Authorization | A validated and approved return or disposal product authorization. Includes pertinent information necessary to execute the return or disposal (e.g. product location and ship to address). | |
| Return or Disposal Authorization Request | A request for return or disposal product authorization. | |
| Return Plan | Courses of action over specified time periods that represent the projected appropriation of required return resources and or assets to meet the return process requirements. | Dispose or Return Property and Materiel |
| Returned Payment for Re-Disbursement | A payment that has been returned due to incorrect disbursing information. After correction, the payment will be sent to disbursing. | Manage Procurement Entitlement |
| Returned Payment for Rescheduling | A payment that has been returned due to being rejected by the payee or an incorrect entitlement calculation. | Manage Procurement Entitlement |
| Returned Payment Notice | This is a notification from the disbursing activity to the originating supply chain entitlement activity that a previously issued payment has been returned and the reason(s) why. This is a notification from disbursing to a functional area that a payment has been returned from a financial institution. The payment was returned for at least one of the following reasons: invalid account number, invalid routing transcript number, account closed, or rejected by payee. | Administer the Contract Manage Funds Balance with Treasury Manage Procurement Entitlement |
| Revenue Data | Revenue data that includes Gain on sale of asset, unearned revenue from collect, advance from non-DoD buyer, and net change in inventory. | IGT-IPP Systems View - Part 1 Manage Investments Manage Receivables |
| Route Information | Data concerning transportation networks for applicable modes of shipment including roads, sea lanes, rail. Includes nodal information such as availability and throughput. | Deliver Property and Forces IGT-IPP Systems View - Part 1 |
| Sales Reimbursement Information | This is reimbursement information from the sale of goods or services (e.g., commissary receipts, training). | IGT-IPP Systems View - Part 1 Manage Collections Manage Execution with Treasury Manage Receivables Post to General Ledger |
| Schedule Information | This is a sequential series of activities with milestones to be accomplished related to the development, production, testing and deployment of a system(s). This includes Acquisition Program Baseline Information. | |
| Scheduled Disposal Information | Information on the planned or scheduled disposal of property or material deemed excess or defective. | |
| Scheduled Payment | This process schedules a payment date within the constraints of the Prompt Payment Act. Any approved adjustments to the payment are sent to Accounting to updated accounts payable balance and general ledger as appropriate. | Manage Procurement Entitlement |
| Scheduled Payment for Disbursement | A payment to a vendor that has reached its scheduled payment date. | Manage Procurement Entitlement |
| Secretary of Defense's Budget Decision | The SECDEF will make his decision on the issues identified during the OMB/OSD budget hearing review. This decision will be incorporated in the Program Budget Decision. | Perform Budgeting |
| Secretary of Defense's Joint Programming Guidance Decision | The SECDEF's review and approval of the Joint Programming Guidance. | Perform Programming |
| Selected Energy Conservation Measure Information | Information about an energy conservation measure that is selected for implementation during the energy conservation measure selection process. | |
| Selected ESOH Solution | This is the solution that has been evaluated and has been determined as a course of action to pursue by the ESOH professional. | Perform ESOH Services |
| Seller Cost Model | A model that supports the agreed upon methodology to be used by the seller to accumulate the costs of performance for all orders. Those cost accounts shall serve as a historical basis for determining the amount reimbursable for cost-reimbursement Economy Act orders and as a basis of determining a fixed price for similar future fixed-price Economy Act orders. | Administer Procurement Instrument Administer the Contract Award Procurement Instrument Execute Contract IGT-IPP Systems View - Part 1 |
| Senate Appropriation Committee Report | The U.S. Senate Committee on Appropriations is a standing committee of the United States Senate. It has jurisdiction over all discretionary spending legislation in the Senate. The Senate Appropriations Committee is the largest committee in the U.S. Senate, consisting of 28 members. Its role is defined by the U.S. Constitution, which requires "appropriations made by law" prior to the expenditure of any money from the Treasury, and is therefore one of the most powerful committees in the Senate. | Track Congressional Actions |
| Separated or Terminated or Transferred Individual Debt Information | This is information required to support a DoD Human Resources collection action on a delinquent person whose affiliation has been separated or terminated from Department of Defense or transferred to another federal entity. This information regards a dollar amount owed to the Department of Defense (e.g., this occurs when a Department of Defense Member or Non-Member damages or loses Department of Defense property, or has been overpaid, or has any other outstanding debt). | Manage Delinquent Debt |
| Service Medical Decision Information | This includes information pertaining to the decision of the Services to accept or not accept a medical disqualifying condition, or if the Services is requesting additional medical information. This information may include (but not be limited to) applicant name, decision date, and decision results. This information may also include waiver information and a request for additional information. | Perform Medical Qualification |
| Service Procurement Request | A document which describes the required services so that a procurement or a request for quote can be initiated. | Asset Accountability Deliver Property and Forces Execute Requisition IGT-IPP Systems View - Part 1 Process Requirement |
| Ship Notice Information | Notification of scheduled materiel deliveries to a receiving location or storage activity. It lists the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. This information enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. | Administer Procurement Instrument Deliver Property and Forces IGT-IPP Systems View - Part 1 Perform Receipt, Acceptance and Return |
| Shipping Documentation | Documents which facilitate the delivery process and accompany a shipment as it moves through the delivery process. | Deliver Property and Forces |
| Shipping Status | Advanced notification regarding shipments from a distribution location or storage activity (i.e., advance shipping notice). | Acknowledge Goods Tendered and Services Rendered Deliver Property and Forces Perform Receipt, Acceptance and Return |
| Signed Intragovernmental Agreement | An agreement signed by the Government buyer that has not yet been accepted by the Government supplier. An agreement is a written instrument of understanding following negotiations between an agency buyer and agency supplier, where terms have been negotiated. An agreement does not guarantee a purchase volume, level, or value to the supplier; however, contains terms and clauses applying to future orders between the parties during its term; a description, as specific as practicable, of supplies or services to be provided; and methods for pricing, issuing, and delivering future orders under the agreement. It may include comprehensive terms and conditions, performance criteria or service level requirements that are expected and agreed to. Future orders will incorporate by reference or attachment the required and applicable clauses in the agreement. An agreement is not a contract or order. | Award Procurement Instrument IGT-IPP Systems View - Part 1 |
| Software Resources Data Report Information | Information pertaining to development and upgrade of software whether performed under a commercial contract or internally by the government, obtained via the Software Resources Data Report. | |
| Solicitation Quote | A quote from the supplier, in response to an Approved Request for Proposal, to provide goods or services at a specified cost and within a specified schedule based on appropriate funding limitations. It may include proposed contract terms and conditions under which the goods or services will be provided. | |
| Solution Development Cost Information | Details about the estimated work that will be performed during the development of an ESOH solution. This information supports estimates of environmental liability and is updated on a periodic basis to reflect changes in the cost of developing a solution due to changes in scope and inflation. | Perform ESOH Services |
| Source Product Hazard Data Submission | The product hazard data (PHD) that has been received from an external non-DoD source (eg. manufacturer, supplier, vendor) and is submitted for validation and subsequent entry into the master product hazard data (MPHD) warehouse as a result of PHD made available by a PHD source. | Perform PHD Stewardship |
| Source Selection Documentation | Source Selection Documentation may include the following: Proposed Agreement, Source Selection Decision Document, Proposal Analysis Report (PAR), Responsibility Determination, Price Negotiation Memorandum, Draft Sourcing Vehicle(s), Trade-Off Analyses, Briefings for Source Selection Authority, Briefings for Approval Authorities, etc. | Award Procurement Instrument |
| Sourcing Planning Information Request | A sources sought synopsis for market research purposes only containing the buyer's planning requirements and needs. This does not reflect a commitment by the buyer to issue a request for proposal, award a contract or otherwise pay for the information provided in response to the synopsis. | Award Procurement Instrument Develop Sourcing Strategy |
| Sourcing Planning Information Response | Information provided by suppliers in response to Sourcing Planning Information Request (RFI) made by the DoD buyer for planning requirements or needs, including pricing, quantity, schedule and performance information. | Award Procurement Instrument Develop Sourcing Strategy |
| Spend Information | Historical spend information of DoD past purchases. Spend information includes post-award data used to identify strategic sourcing opportunities. For example, total obligated amount per fiscal year, socio-economic information, supplier concentration. | Execute Contract Manage Sales and Procurement Monitor and Improve Process |
| Spend Reports | Report that analyzes aggregated enterprise spend information to support development of enterprise sourcing plans. The intent being to gather past spend data to better leverage DoD economies of scale for sourcing. | Develop Procurement Strategy Develop Sourcing Strategy |
| Spending Authority from Offsetting Collections | Broad responsibility by Congress that Government agencies have the power to spend federal funds received through offsetting collections. Congress can specify availability and criteria for spending these funds. Spending authority from offsetting collections includes earned collections and earned receivables from Federal sources, changes in unfilled customer orders, anticipated authority without an advance, and transfers from non-FMS trust funds and special funds. | Execute Apportionment and Allocate Funds |
| Stakeholder Input | This is input from groups such as a community advisory board, external stakeholders or other public groups as mandated by regulation. | Perform ESOH Services |
| Standard Accounts Receivable Report | Standard Accounts Receivable reports used to support receivable management such as account maintenance, receivable tracking, collections, delinquent accounts monitoring. This report also promotes effective cash flow management and internal decision-making. | Manage Receivables |
| Standard Chart of Accounts | The established standard chart of general ledger accounts for use throughout DoD. | Manage Financial Management Policy |
| Standard Financial Information Structure | The DoD Standard Financial Information Structure (SFIS) provides the ability to collect and summarize information consistently and at the appropriate levels of detail for users at multiple levels in the Government. Collectively, this information is used to support financial and performance reporting requirements. Components of the SFIS include Appropriation information, Budget information, Organization information, Trading Partner information, Transaction information, and Cost Accounting information. | Define Cost Performance Model Manage Financial Management Policy |
| Statement of Accountability | Used to determine the accountability of foreign disbursing officers (United States Disbursing Officers) for funds held outside Treasury. Statement of Accountability provides Treasury with the information related to foreign currency transactions. | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Statement of Differences | The Department of Treasury produces Statement of Differences to identify differences between deposit and disbursement data. Treasury identifies these differences by comparing Statement of Transaction and Statement of Accountability data reported by agencies to data reported by financial institutions, regional finance centers and through Treasury's Government Online Accounting Link System Online Payment and Collection system. | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Statistical Reporting Delivery Information | Quantifiable on time delivery performance information on contracts or orders, at the line item level, valued at less than one million dollars. This information is used to classify each supplier's performance by Federal Supply Code (FSC). | Acknowledge Goods Tendered and Services Rendered Administer the Contract |
| Statistical Reporting Quality Information | Quantifiable quality performance information on contracts or orders, at the line item level, valued at less than one million dollars. This information is used to classify each supplier's performance by Federal Supply Code (FSC). | Administer the Contract Perform Inspection and Testing and Verification |
| Stop Loss Criteria | This includes the criteria that specify which personnel need to be retained. This criteria may include (but not be limited to) military occupational specialty (MOS) and period of retention. | Manage Military Personnel Retirement |
| Stop Payment Notification | This is a message from the US Treasury confirming that a stop payment has occurred. | Manage Funds Balance with Treasury Manage Procurement Entitlement |
| Strategic Planning Guidance | Strategic Planning Guidance (SPG) is a single fiscally informed document that replaced the policy/strategy sections of the Defense Planning Guidance. The draft is issued early in the Planning process to provide overall policy and strategy guidance to be used in developing the defense program. SPG provides DoD Components with direction on defense policy, strategy, force and resource planning, and fiscal matters for use in developing their Program Objective Memorandum (POM). | Administer Assignment Action Manage Budgetary Resources |
| Student Course Evaluation | This includes information associated with the evaluation of Department of Defense (DoD) individual training course programs. This information may include (but not be limited to) details of the feedback (course is sufficient, course has deficiencies, and proposals to make the course better) given by the student of that particular course. This information will be used to evaluate perceived deficiencies of, or a proposal for a modification to, a specific individual training program. | HL Manage Individual Training Course |
| Student Enrollment Information | This includes information associated with the enrollment information of students accepted to Department of Defense (DoD) individual training courses and/or education programs. This information may include (but not be limited to) student applications, acceptance or non-selection notifications, and signatures authorizing enrollment. This information also includes information for enrollment into external educational opportunities (e.g., college, law school, graduate school). | HL Manage Education HL Manage Individual Training Course |
| Subcontracting Report | Documentation of contractors' subcontracting plans that includes the dollars awarded to the following classifications of businesses: Small, Small Disadvantaged, Small HUBZone, Women Owned Small Businesses, Historically Black Colleges and Minority Institutions, Veteran-Owned Small Businesses, Service Disabled Veteran-Owned Small Businesses (Standard Form 295 Only). | |
| Subsidy Liability Information | Information about the subsidy liability. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Summarized Balance of Accounts for Procurement | This information is created from all transactions in the monitor payment portion of the Entitlement process and provides a summarized balance of accounts needed for administering the procurement instrument. | Administer Procurement Instrument Manage Procurement Entitlement |
| Supplemental Appropriation Act | An emergency adjustment to the current year appropriation act; usually for national defense contingencies and natural disaster emergencies. | Execute Apportionment and Allocate Funds Execute Rescission, Cancellation and Deferrals Manage Baseline for Reprogramming |
| Supplemental Industry Information | This is the submission of additional information or clarification required for threat analysis regarding the request for export of DoD technology. | |
| Supplemental Information Request | This is the request for additional information or clarification required for programmatic analysis regarding functional performance, cost effectiveness, contract instruments and interoperability across selected groupings. | |
| Supplemental Information Response | This is the submission of additional information or clarification required for programmatic analysis regarding functional performance, cost effectiveness, contract instruments and interoperability across selected groupings. | |
| Supplier Coordination Information | Includes supplier?s Business Partner Network (BPN) Identifier (if not previously provided), available and projected inventory levels, pricing information (includes surcharge), delivery availability, timing, projected capacity, and statutory authority, if any. | Execute Sourcing Strategy |
| Supplier Information | The collection of supplier information required to manage the supplier relationship and determine if a supplier is authorized to do business with the DoD. | Award Procurement Instrument |
| Supplier Inventory Information | Those stocks or items on hand in the suppliers' inventory used to fulfill the mission or requirement. | |
| Supplier Planning Information | Planning data provided by the Supplier in response to Buyer Planning Information sent to the Supplier. It is used to support the development or refinement of a sourcing plan. This includes information on requirements, performance specifications, pricing, and quantities and is more detailed than general market research and could be proprietary. | Develop Sourcing Strategy |
| Supplier Product Hazard Information | This is the product hazard or material safety information provided by the supplier or manufacturer of a product; such as information that may be provided on a Material Safety Data Sheet (MSDS) or in Nuclear Regulatory Commission permit information. | Perform ESOH Services |
| Supplier Response | Supplier comments on the draft contract or agreement provided to the supplier during coordination to reach further clarifications and/or exchange information additional required prior to awarding the contract or agreement. | |
| Supply Plan | A plan for a course of action over specified time periods that involves a projected appropriation of resources to meet product or supply requirements. (SCOR D1.3, P2.4) | Deliver Property and Forces |
| Supply Request | A request for supply support from any Component distribution system and from the GSA for requisitioning, issuing, lateral redistribution, and returning of DoD materiel. | Execute Requisition |
| Tabled Requirements Notification | Notification sent to the customer that the proposal for the new requirements has been set aside due to questions and or concerns and needs to be re-examined. | Manage Financial Management Policy |
| Tax Reports | The purpose of tax reports is to provide for tax deduction reporting, reconciling, and correction processing for each taxing authority. | IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Technical Programming Guidance | Technical Programming guidance is the program review instructions issued by OSD to supplement the JPG for the development of the Military Services and Defense Agencies POM. This guidance includes administrative instructions in submitting program data that will be included in the component's POM submission. | Perform Programming |
| Technical Surveillance for Service Information | Report of the technical performance of the contractor in performing a service. | Administer Procurement Instrument |
| Testimonial Documents | The content of the congressional hearings are assembled into a document called testimony. Testimonial documents include the questions and answers, and written materials prepared by experts in advance. | Support Congressional Budget Review |
| Time and Attendance Information | This is a person's number of hours worked, attendance, and leave information for a specific pay cycle. | Administer Assignment Action |
| Time and Materiel Surveillance Information | Report of contractor performance on a time a material contract. | Administer Procurement Instrument |
| Time, Absence, and Labor Profile Update Information | This includes the updated time, absence, and labor information (e.g., labor information, approved leave information, time worked information) that is associated with a personnel/pay and labor record. The information may include (but not be limited to) personnel restriction information, organization controlled absence information, unauthorized absence information, leave balance, leave earned type, retirement points information, labor code, time worked amount, absence time amount, absence date and time, duty status, and information concerning a person who is absent without authorization. | HL Perform Leave Administration |
| Training Certifications | Contains documentation attesting to successful completion of training. | Perform Receipt, Acceptance and Return |
| Transaction Confirmation | Treasury confirmation of purchases, sales or redemption of Marketable, Non-marketable and Market Based securities held by DoD components. | Manage Investments |
| Transfer of Accounts Payable Information | Information related to the transfer of accounts payable. | Manage Liabilities |
| Transfer of Accounts Payable Liability Footnote Information | FBwT: This is information either explaining specific line items on a financial report or providing disclosure information for potential liabilities not reported in financial reports. | IGT-IPP Systems View - Part 2 |
| Transfer of Government Property | Notification that government property in the custody of a contractor has been transferred to the government, to another contractor location or to a new contract. | Administer Procurement Instrument |
| Transfer Package | Prepared transfer Package forwarded to Congress for legislation action. Also, submit package to subsequent step awaiting Official Congressional Position. | Perform Reprogramming and Transfers |
| Transfer Request | Transfer request to move budget authority from one Treasury account to another. | Perform Reprogramming and Transfers |
| Transfer Request Response | Finalizing transfer with OMB and prior to beginning preparation of for submission to Congress. | Perform Reprogramming and Transfers |
| Transfer Requirement | A Transfer Request originates either outside DoD (executive branch) or within DoD. It is a request to reduce budgetary resources (budget authority and unobligated balances) in one account and increase them in another, by the same amount. | Perform Reprogramming and Transfers |
| Transportation Information | Information pertaining to the physical shipment or actual transportation movement that is used to facilitate the processing of materiel at the delivery location or the arrival of forces at their destination (e.g. shipping label, manifest, customs information, bill of lading, or Materiel Safety Data Sheet (MSDS) information). | Acknowledge Goods Tendered and Services Rendered Deliver Property and Forces IGT-IPP Systems View - Part 1 Perform Receipt, Acceptance and Return |
| Transportation Procurement Request | This is the logistics requirement needed to accomplish a transportation obligation for an organization and or customer. | |
| Transportation Schedule | A movement plan for specific cargo or passengers. For example, scheduled intermediate stops, marshaling area information, movement times, specific locations (e.g., origin, destination), mode, etc. | Deliver Property and Forces IGT-IPP Systems View - Part 1 |
| Travel Requirement | This requirement defines an organization's or person's need for travel, including movement of goods, using the travel card (where authorized). It may be an unfunded or funded requirement. | Administer Assignment Action |
| Treasury Certificate | Certificate of ownership of Marketable, Non-marketable and Market Based securities held by DoD components. | Manage Investments |
| Treasury Offset Request | This process aids the Treasury Offset Program (TOP) in matching delinquent debtor files against payment files. When a match occurs, the payment is intercepted and the debt is offset up to the amount of the debt plus assessed administrative fees. Under the Treasury Offset Program, delinquent accounts are subject to administrative offset of United States Government funds due individuals from various sources such as Federal Income Tax refunds, federal salary offset, and payments from other Government agencies. | Manage Delinquent Debt |
| Treasury Report on Receivables | Treasury Report on Receivables (TROR) provides public receivables and delinquency information and status. This report is required by Treasury on a quarterly basis. Only public receivables are included in the TROR. | Manage Receivables |
| Treasury Reports | The purpose of Treasury reports is to supply data required by Treasury for member deductions, such as delinquent debts or Thrift Savings Plan deductions. | IGT-IPP Systems View - Part 2 Perform Financial Reporting |
| Treasury Warrant | The Treasury warrant is a financial control document, issued after enactment of the Appropriation Act by the Treasury Department. This document is the basis for reporting cash on the books authorized to be withdrawn from the central account maintained by the Treasury, essentially maintaining the bottom line for all appropriations. This document is one of the three main sources that must be approved prior to issuing the Budget Authority to the component. | Execute Apportionment and Allocate Funds |
| Trial Balance Data and Statement of Transactions | The Trial Balance is the accumulation of all financial and accounting transactions captured in General Ledger Accounts that represent the financial position of the organization at any point in time, to include aging reports. This is the logical representation of the Trial Balance that is reviewed, certified and published. The US General Ledger is the structure used in posting the Trial Balance and also includes subsidiary ledgers. In the context of Managing Execution with Treasury, the trial balance and its supporting subsidiary records is intended to represent the single source of collections and disbursements recorded by DoD. | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Unapportioned Funds | Unapportioned funds that will be withdrawn based on congressional enactment of the proposed rescission. | Execute Rescission, Cancellation and Deferrals |
| Unapproved Additional Temporary Funding Requirement | Additional Temporary Requirement which has been denied after review of the requirements for additional authority request. | Execute Continuing Resolution |
| Unapproved Deferred Funds | Unapproved Deferred funds based on congressional actions. As mandated by Impoundment act, after receiving congressional decision that denies the proposed deferrals, funds must be made available for obligation. | Execute Apportionment and Allocate Funds Execute Rescission, Cancellation and Deferrals |
| Unapproved Draft Request for Proposal | A rejected Request for Proposal that needs to be modified. | Award Procurement Instrument |
| Unapproved Proposal Notification | Notification sent to internal customer when proposal has been not been approved. | Manage Financial Management Policy |
| Unapproved Reprogramming Request | Unapproved deferred fund based on congressional action. | |
| Unapproved Rescinded Funds | Unapproved rescinded funds based on congressional action. As mandated by Impoundment act, after receiving congressional decision that denies the proposed rescission, funds must be made available for obligation. | Execute Apportionment and Allocate Funds Execute Rescission, Cancellation and Deferrals |
| Unapproved Transfer Request | Notification to the component that OMB did not approve the request to move budgetary resources between statutory appropriations or treasury accounts. | |
| Undisbursed Appropriation Account Ledger | Financial Management Service (FMS) provides this document for expenditure accounts that have monthly activity. FMS provides information about the appropriation warrants issued, non-expenditure transfers, and transactions reported by agencies on the Statement of Transactions. | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Undisbursed Appropriation Account Trial Balance | Financial Management Service (FMS) provides information about the appropriation warrants issued and non-expenditure transfers to prepare the trial balance at the end of the period. The trial balance details the ending balances from the undisbursed appropriation account ledgers. The trial balance is used to prepare statements for submittal to Treasury. | IGT-IPP Systems View - Part 1 Manage Execution with Treasury |
| Undistributed Appropriation Line Item Amount | The line item amount of the appropriation which has been identified but not distributed. | Execute Rescission, Cancellation and Deferrals |
| Unearned Revenue Accrued Liability | The amount of revenue that has been received by DoD but has not been earned. | IGT-IPP Systems View - Part 1 Manage Liabilities |
| Unique Item Information | Information provided by the vendor, program manager, or item manager about an item which includes item description, Unique Item Identifier (UII), original acquisition cost, and embedded item information. It is used to enable asset management, accountability, and valuation either as an update to the asset record or the creation of the initial asset record, based on receipt or a conditional update of the item. | Asset Accountability Create Initial Asset Record Maintain Asset Information Perform Asset Accountability Perform Asset Valuation Perform Physical Asset Accountability |
| Updated Asset Valuation Information | This is the information that establishes the updates to asset recorded costs. | Award Procurement Instrument Perform Asset Valuation |
| Updated Detail Justification Material | Updated President's budget numbers in line item detail, both at direct and reimbursable level. These materials also include the update or adjustments or new justification materials to support DoD's budget submissions. It should include program performance indicators and goals, any proposed policies and strategies along with the amount of mandatory and discretionary spending. The justification should include personnel requirements, its relationship to the President Management Agenda, and additional funding needs in excess of the budget. | Support Congressional Budget Review Track Congressional Actions |
| Updated Maintenance or Production Schedule | This identifies changes to the workload plan resulting from the accomplishment of tasks. | Deliver Property and Forces IGT-IPP Systems View - Part 1 |
| Updated Materiel Asset Information | This is the aggregation of the physical, legal and financial characteristics of a materiel asset under DoD accountability. It includes all information about the state of the asset such as disposed, transferred, excess, obsolete, unserviceable, operation ceased, physical inventory information and all asset valuation information. | CIP Process Maintain Asset Information Perform ESOH Services |
| Updated Real Property Asset Information | This is the aggregation of the physical, legal and financial characteristics of a real property asset under DoD accountability. It includes all information about the state of the asset such as disposed, transferred, excess, obsolete, unserviceable, operation ceased, physical inventory information and all asset valuation information. | CIP Process Maintain Asset Information Perform ESOH Services |
| Updated Receivable Balance | Adjustments are made to bills under protest or through offers in compromise or installment. If the bill is issued and a protest is filed, action and review occurs. Approve protest, re-liquidate entry, and adjust down to original duty, and cancel 2nd bill. If adjustments are made of $600 or more, IRS Form 1099-C must be issued to the recipient of the compromise. Adjustments will generate the appropriate general ledger transactions to include write-offs and waivers. This information allows DoD to monitor, review and approve adjustments (e.g., credit memos, debit memos, waivers, and write-offs) relative to receivables balances. | IGT-IPP Systems View - Part 1 Manage Delinquent Debt Manage Receivables |
| Valuation Template | This is information that is required for identifying rules and requirements to be used in valuing assets. The rules and requirements taken into consideration include the types of funding, the types of costs, types of assets, the useful lives of end-items and major components, salvage value, depreciation type and which costs are to be aggregated into the end item cost, which items are to be valued separately, expensed costs, and whether there is Government furnished material or Government furnished labor being provided to the contractor. | Asset Accountability Common Supplier Engagement Develop Sourcing Strategy Perform Asset Valuation Update CIP and or WIP Account |
| Valuation Template Request | This is a request for information that is required for identifying rules and requirements to be used in valuing assets. The rules and requirements taken into consideration include the types of funding, the types of costs, types of assets, the useful lives of end-items and major components, salvage value, depreciation type and which costs are to be aggregated into the end item cost, which items are to be valued separately, expensed costs, and whether there is Government furnished material or Government furnished labor being provided to the contractor. | Asset Accountability Common Supplier Engagement Develop Sourcing Strategy |
| Verified Retirement Checklist | This includes information related to actions that must be completed prior to a Member's retirement. This may include (but not be limited to) a completed preseparation counseling form (DD Form 2648), Survivor Benefit Plan (DD Form 2656 (2656-10 for Reservists), the Member's travel voucher (DD Form 1351-2), and the Member's medical and dental records. This may also include Service-level requirements (e.g., documentation that the Member has completed required education programs, returned supply/materiel to the Service concerned, forfeited government identification cards, and disposed of installation-related debts). | Manage Military Personnel Retirement |
| Wage Determination Information | This is the salary Information for an official contract, based on the Service Contract Act (SCA) and the Davis-Bacon Act (DBA). | Develop Procurement Strategy |
| Waiver Pro Forma Entries | This pro forma entries reflects all data that has been processed along with other financial information needed to post and update the General Ledger associated with waivers. Updating the General Ledger includes reflecting the result of the operational event as debit and credit entries to both proprietary and budgetary General Ledger accounts. | Manage Delinquent Debt |
| WIP Cost Information | This is information regarding the costs accumulated in the Work In Progress (WIP) account. For real property construction projects, this represents the cost information accumulated by the construction agent to be billed to the sponsoring entity. The billed costs are recorded in the corresponding Construction In Progress (CIP) account. | Update CIP and or WIP Account |
| Wire Transfer File | File contains information that is provided to the U.S. Treasury for the wire transfer transaction. Information could include payee's name, bank account and routing number, amount of transfer, and transaction date. | Manage Disbursements |
| Wire Transfer Information | Document contains information for the wire transfer transaction. Information could include payee's name, bank account and routing number, amount of transfer, and transaction date. | IGT-IPP Systems View - Part 1 Manage Disbursements |
| Withdraw Funds Information | Information sent to the Treasury regarding the line item amount to be withdrawn from the agency's appropriation. | Execute Rescission, Cancellation and Deferrals |
| Withhold or Holdback Payment | The withhold of a portion of a payment to a contractor in accordance with the terms of the contract. | Administer Procurement Instrument Manage Procurement Entitlement |
| Work Order | A contract or order that has been awarded to a supplier/contractor and is a mutually binding legal relationship obligating the supplier to furnish the supplies or services (including construction) that can be invoiced, and the buyer to pay for them. It includes all types of commitments that obligate the DoD to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; and orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance. The contract will contain at least the following: price, quantity, delivery date, ship to, bill to other terms and conditions, specification and charge code. Contracts or orders could include Fixed-price, Cost-reimbursement, Incentive, Grants, Cooperative Agreements, Other Transactions, Interagency Procurements Under the Economy Act, Intraagency order, Indefinite-Delivery type orders, orders against Basic Agreements, Basic Ordering Agreements and Federal Supply Schedules. | Develop and Update Work Order |
| Work Order Information | This represents information indicating that a work order has been authorized and initiates execution. It contains details about all estimated costs to include labor, material, invoices, or utilities associated with the activities described therein. This could include a specific or blanket authorization to perform certain work - usually broader in scope than a job order. | |
| Work Order Requirement | This information indicates that a work order has been authorized. It contains details about all estimated costs to include labor, material, invoices, or utilities associated with the activities described therein. | Asset Accountability CIP Process |
| Work Request | This is a request for a contract or order that will be awarded to a supplier/contractor and will be a mutually binding legal relationship obligating the supplier to furnish the supplies or services (including construction) that can be invoiced, and the buyer to pay for them. It will include all types of commitments that obligate the DoD to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include, but are not limited to, awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; and orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance. The contract will contain at least the following: price, quantity, delivery date, ship to, bill to other terms and conditions, specification and charge code. Contracts or orders could include Fixed-price, Cost-reimbursement, Incentive, Grants, Cooperative Agreements, Other Transactions, Interagency Procurements Under the Economy Act, Intraagency order, Indefinite-Delivery type orders, orders against Basic Agreements, Basic Ordering Agreements and Federal Supply Schedules. | Develop and Update Work Order |
| Work Schedule | A program and budget work schedule will be forwarded by a separate memorandum at the beginning of each program and budget formulation cycle. This schedule will show the dates to be used for planning the various phases involved in the formulation process. | Perform Budgeting |
| Workforce Analysis Information | This is the end result of workforce analysis to be utilized in the projection and allocation of force structure. This includes, but is not limited to, Force and Simulation Modeling Information, which is used to represent a mission in order to provide guidance on the numbers and kinds of manpower requirements/personnel needed to perform a group of specific functions. | Administer Assignment Action |
| Workforce Occupational Safety Issue Communication | A communication to responsible authorities that an issue of actual or potential Occupational Safety concern exists. The communication may refer to a set of circumstances of interest to the ESOH community or may be a request for a process authorization. The communication will generally be identified as a result of an internal study or inspection. Example Attributes: Time/date of Communication Issue description Name of Notifier Issue area/location. | Perform ESOH Services |
| Workforce Occupational Safety Issue Information | Information about an issue of actual or potential Occupational Safety concern. This information provides interim guidance for human resources planning while the identification and assessment of an ESOH aspect is underway. This information will be replaced with the ESOH Control Requirement once the ESOH Control Agreement is reached. | Perform ESOH Services |
| Write-Off Pro Forma Entries | The general ledger impact of writing off eligible debts and adjusting accounts receivable balance. This generates the appropriate debit and credit impacts to proprietary, budgetary, or memorandum general ledger accounts associated with the debt write offs. | Manage Delinquent Debt |