|
Each real property asset in which the DoD has a legal interest must be assigned a Real Property Unique Identifier (RPUID).
A RPUID must never be duplicated or reused to represent a different asset than that to which it was initially assigned.
Each structure, facility or other footprint-type (non-linear) asset must be assigned its own RPUID and have its own real property asset record.
A new RPUID and asset record must be created for the portion of a real property asset being transferred within the DoD.
The portion of the real property asset that remains retains the original RPUID and asset record. Its attributes must be updated.
Each individual unique real property asset within a lease or occupancy agreement must be assigned a RPUID.
The split of a land parcel (generally by disposition) must result in the creation of a new asset record with a new RPUID being assigned to the disposed of portion.
Each short-term lease or assignment authorized under real property acquisition law or regulation must be recorded in the real property inventory and assigned an RPUID.
A new asset record must be created in the real property inventory for an ingrant of property rights to a DoD entity from a non-DoD entity and must be assigned a new RPUID unless the ingrant is a renewal (with no gap in time) or a sublease of space already inventoried.
A RPUID must be assigned when: (a) an acquisition contract, (land purchase, construction, or design-build effort), is awarded, (b) ownership of an asset is initially transferred into the Military Department/Washington Headquarter Service (WHS), (c) a leasing contract is awarded, (d) an asset is permitted from another government agency, (e) a license agreement is executed, (f) a Status of Forces Agreement (SOFA) is negotiated and signed, or (g) an easement is negotiated and signed.
When the transfer of real property within DoD results in the splitting of a site or asset, the transferring activity retains the original RPSUID/RPUID and accomplishes the necessary adjustments to the asset's attributes. The receiving activity will process the transferred assets as new assets and perform the necessary acceptance to add it to their real property inventory. In the case of land, adjustments and recordation of new deeds may be required, especially where restrictions are involved.
The RPUID must remain the same for an expansion or contraction of a facility, land, or leased space. |