| Description: |
A log in which the card holder documents individual orders or purchases and screening for mandatory sources when using the purchase card and/or convenience checks. Entries in the purchase log may be supported by internal agency documentation (e.g., request for procurement document or e-mail request). The purchase card documentation should provide an audit trail supporting the decision to use the card and any required special approvals that were obtained. At a minimum, the log will contain the date on which the item(s) or service(s) were ordered, the merchant’s name, the dollar amount of the transaction, a description of the item(s) or service(s) ordered, and the date and name of who accepted the item(s) or service(s). |