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For C/S, required for Action Code = A. Cannot update value.
For TOP, required for Action Code = 1, A, R, S, I, Y, or Z. For Action Code = U, or C, SF.
For Action ?A?, must be greater than $24.99 2. For Action ?I?, will increase debt balance. For Action ?S?, will decrease debt balance. For Action ?Y? the debt balance will be replaced.
For C/S, if a TIN is provided, the minimum debt amount must be greater than $24.99. If no TIN is provided, the minimum debt amount must be greater than $99.99.
For other codes see notes below 1; RJ N For C/S, Action Code=A, ZF. For Action Code = U, SF.
For C/S, Error Code 21 available for agencies to properly code this interdependency between the individual balance components (principal, interest, administrative costs and penalty).
To adjust the amount of the debt to reflect an agency refund or agency refund reversal, agencies will use the appropriate Refund and Reversal Action Code as indicated in Appendix III.
TOP will automatically inactivate a debt only for a current year refund.
This data element serves three purposes:
a) When adding a debt: this field is to be used when adding a new debtor record to NID3 to enter the amount of the delinquent debt when it is initially referred to TOP. Once added, the initial delinquent amount will be stored in the NID3 and will not change.
b) When adjusting the amount of a debt: this field is to be used to make an adjustment to the delinquent debt amount, either:
- to increase (I) the debt balance or
- to decrease (S) the debt balance or
- by the adjusting amount.
The current balance will then be recalculated by TOP or
c) When recertifying (Y) the debt balance which will replace the debt balance with the new debt balance. For all three purposes, these actions will be reflected in the current balance field for that record on the TOP Client?s user screen. |