| Procurement Data Standard - PDS | |||||||
| The Procurement Data Standard (PDS) is a system-agnostic data standard that is intended to be adopted and implemented DoD-wide for creation, translation, processing, and sharing of procurement actions. It defines the minimum requirements for contract writing system output to improve visibility and accuracy of contract-related data, to support interoperability of DoD acquisition systems and to standardize and streamline the Procure-to-Pay (P2P) business process. PDS will improve visibility of contract-related data, enabling senior DoD leadership to make better informed business decisions. And finally, this data standard will support future migration to enterprise and federal systems and processes where appropriate. | |||||||
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This report (Excel File) is new for BEA 10.0 and provides a global view of all PRDS and PDS attributes in one spreadsheet. For each standard the spreadsheet includes the related Information Exchanges, Data Element names, type, length, permitted values and Business Rules. | ||||||
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This report (HTML page) provides a scrollable list of PDS attributes that may be reviewed one-at-a-time. | ||||||
Per DFARS Subpart 204.2 - Contract Distribution, BEA Information Exchanges and Data Attributes associated with DoD
Procurement Instrument and Modifications shall be distributed electronically via the GEX to EDA and to systems using
the following methods:
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Enterprise Standards
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Acquisition
| Purchase Request Data Standard (PRDS) | |||
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The Purchase Request Data Standard (PRDS) establishes accurate and standard data related to the Purchase Requests (PR) that are the source of critical data used in contract awards. Alignment of requirements throughout the Procure-to-Pay (P2P) process, beginning with the PR and continuing through procurement, financial, delivery, acceptance, and inventory management, enables data accuracy and more accurate order fulfillment. Use of a standard PR data set will support these goals. The PR data standard has been designed to be congruent with the previously published Procurement Data Standard. As outlined in the FY13 NDAA SEC. 862. UNIFORM CONTRACT WRITING SYSTEM REQUIREMENTS, "The Secretary of Defense shall establish uniform data standards, internal control requirements, independent verification and validation requirements, and business process rules for processing procurement requests, contracts, receipts, and invoices by the DoD." |
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This report (Excel File) is new for BEA 10.0 and provides a global view of all PRDS and PDS attributes in one spreadsheet. For each standard the spreadsheet includes the related Information Exchanges, Data Element names, type, length, permitted values and Business Rules. | ||
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This report (HTML page) provides a scrollable list of PDS attributes that may be reviewed one-at-a-time. | ||
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Financial Management (FM)
| Delinquent Debt | |||
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Delinquent Debt Management is to provide the enterprise delinquent debt management solution for the DoD target environment. This means using standard data exchanges in an End-to-End (E2E) process that encompasses the identification of the receivable/debt in the internal and external entitlement systems; sending it to the DoD Component target accounting system for posting, accruing interest and managing it for the life of the debt; and sending to Treasury those delinquent debts not collected after 90 days for collection efforts; and finally, Treasury sending the debt back to the DoD Component target accounting systems to liquidate the receivable. | |
| Standard Financial Information Structure (SFIS) | |
Standard Financial Information Structure (SFIS) is DoD's common business language that supports information/data requirements for budgeting, financial accounting, cost/performance management, and external reporting across the DoD enterprise. SFIS provides an enterprise-wide standard for categorizing financial information along several dimensions to support financial management and reporting functions. These dimensions include: Appropriation Account, Budget Program, Organizational, Transactional, Trading Partner, and Cost Accounting information. | |
| Standard Line of Accounting (SLOA) | |||
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Standard Line of Accounting (SLOA), a subset of SFIS, provides a standard data exchange format for transferring the Line of Accounting or Accounting Class between business systems.. | ||
Human Resources Management (HRM)
| Common Human Resources Information Standards (CHRIS) | |||
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The Common Human Resources Information Standards (CHRIS) represent common Human Resources Management (HRM) functional expressions of an information need
within the DoD enterprise business context. Each standard is always presented as an encapsulated, single object that conveys context in a semantically
consistent manner. An approved standard consists of a business name, definition, permitted value list when applicable, business use description, and
structural business rules. Each standard is also referenced by a Law, Regulation, and/or Policy that establishes the business rule or process from which
the information need is derived. The HRM Core Business Mission will use CHRIS in the system certification and investment review processes. Personnel and Readiness Information Management (P&R IM) Website Links: |
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| Casualty | |||
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These represent the casualty functional group sub-set of the Common Human Resources Information Standards. | |
| Compensation and Reimbursements | |||
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These represent the compensation and reimbursements functional group sub-set of the Common Human Resources Information Standards. | |
| Separation and Retirement | |||
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These represent the separation and retirement functional group sub-set of the Common Human Resources Information Standards. | |
Installations and Environment (I&E)
| Enterprise Energy Information Management (EEIM) | |||
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The Enterprise Energy Information Management (EEIM) Standard is a capability based standard designed to inform decision-making through the systematic collection, integration and analysis of facility energy use, production and project data. This capability is comprised of common business language and integrated facility management practices that provides the foundation for a comprehensive DoD energy information capability. This information supports business analytics across the DoD enterprise while streamlining external reporting. EEIM transforms data into actionable and integrated information for energy managers to perform meaningful trend analyses, benchmarking of assets, identification of opportunities for improvement, and tracking of progress against both internal and external performance goals. | ||
Logistics
| Defense Logistics Management Standards (DLMS) | |||
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The Defense Logistics Management Standards (DLMS) is a set of documented logistics business management standards whose implementation in automated
information systems ensures interoperability across functional domains. The DLMS interpret, prescribe, and implement DoD policy in the functional
areas of supply, transportation, acquisition (contract administration), maintenance, and finance.
The DLMS document the approved standard business processes and supporting business rules, information exchanges and data standards.
Usage of the DLMS is required by DoD Directive 8190.01E, “Defense Logistics Management Standards (DLMS);” the publication of the DLMS is
authorized by DoD Instruction 4140.01, “DoD Supply Chain Materiel Management Policy”; the DLMS governance and management is prescribed by DoD
Manual 4140.01, Volume 8, “DoD Supply Chain Materiel Management Procedures: Materiel Data Management and Exchange” and the below links are the
syndication of the DLMS artifacts.
DLMS Standard DoD Supply Chain Materiel Management Policy Business Processes & Rules: http://www.dlmso.dla.mil/elibrary/manuals/dlm/dlm_pubs.asp DLMS Standard Information Exchanges: http://www.dlmso.dla.mil/elibrary/TransFormats/140_997.asp DLMS Training Materiels are available at: http://www.dlmso.dla.mil/eApplications/Training/training.asp |
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