Service-to-Satisfaction |
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| Type - L0 E2E Business Flow | |
| Description: | Service to Satisfaction encompasses all business functions necessary to determine service requirements, secure funding, contract with outside vendor, establish service and measure customer satisfaction. |
L1 E2E Business Flow |
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| L1 E2E Business Flow | L1 Description | BPM Processes | Process Description |
|---|---|---|---|
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Accumulate to Model Element | This is the process by which input data is directly traced to its corresponding model element. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Acquire Human Resources | This process includes all actions associated with recruiting, selecting, assessing, accessing and hiring all human resources and recording information on other designated individuals that have been identified for tracking by DoD Management. This includes recruiting candidates, collecting and providing information from / to the person, selecting, assessing selectee documentation, completing examinations, hiring, completing required documentation for an accession, and completing all steps to build/update a person's Human Resources Profile. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Allocate to Model Element | This is the process by which input data is assigned to its corresponding model element using an acceptable cost allocation method for assigning costs that are not directly traceable (e.g. labor costs for supervisory positions) to model elements. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Assess Draft Acquisition Program Baseline | This is the assessment of the initial draft submission of the Program Manager's recommended key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds for program milestones for coordination and eventual approval by the Milestone Decision Authority. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Capture Cost Information | Capture cost Information from the internal or external customers that includes: purpose, objective, originating organization, description of request, priority, deadline, one-time or recurring, specific exceptions or considerations, and output parameters (format, delivery instructions, frequency). |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Certify Funds | The Comptroller or Treasurer certifies that sufficient fund balances exist in the US Treasury for any grouping of authorized expenditure transactions to be submitted for Treasury processing. Accounting for the authorized and confirmed Treasury processed transactions are posted to the general ledger accounts at each stage of authorized expenditure request, obligation, good/services delivery, payable validation/authorization, disbursement and Treasury confirmation. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Classify Work | This process involves the classification of the work to be performed. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Collect Budget Information | Collect budget information submitted by the components that contains the budget estimate for OSD's review before submission in the President's Budget. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Compile Budget Decision | Incorporating the detailed justification materials, DoD's budget submission for Presidential Budget and the Future Years Defense Program to compile the budget decision. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Conduct Deliberation Meeting with OMB | Conduct deliberation meeting with OMB regarding the passback that includes recommended changes to DoD's proposed budget for inclusion in the Presidents Budget. This process also includes assessing the department's capability in meeting the objectives with the recommended changes to the budget from the OMB. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Conduct OSD and OMB Budget Review | Conduct OSD/OMB budget review to have an open forum for deliberation on key budget issues within DoD and across all organizations, review of budget submission that conforms with legal and regulatory guidance on budgetary resources, and review of budget submission that is well justified and balances mission requirements with available resources. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Consolidate Budget Change Proposals | During an Off-Year Budget Change Proposals are collect by OSD from the components and consolidated. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Consolidate Budget Estimate Submissions | Consolidate budget estimate submissions during the On Year budget planning and submission. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Create Work Schedule | At the beginning of each budget formulation cycle a budget work schedule is created to show the dates to be used for planning the various phases of the formulation process by the components. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Define Program | This process step examines concepts, technology, risk and cost in order to refine requirements and defines the program in concert with the warfighter. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Define Work | This process involves the definition of the scope of the work to be performed. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Deliver Property and Forces | This process satisfies the needs of internal and external customers, as evidenced by orders (i.e., requisitions, purchase orders or contracts), by issuing or transporting forces, inventory and related materials or capital equipment. Property and forces come under control of the Deliver activity when they are received at staging. The Deliver process is triggered when an inquiry, order or orders are received from a customer. It includes the care and custody of the forces, goods, picking orders, arranging transportation and issuing, transporting or shipping the forces or goods. The Deliver process is complete when the goods or forces have been received by the consignee, acknowledged and invoiced, and the in transit record has been cleared. As referenced by the SCOR model DELIVER. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Develop Human Resources | This process includes all actions associated with training and educating human resources. It includes enhancing a person's personal and professional skills including functions that support: managing careers; competency development; identifying and satisfying training and education requirements; managing quotas, courses and throughput including cataloging and scheduling. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Develop Program | This process defines the strategy, action, schedule, resources and facilities necessary to accomplish and manage the program. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Develop and Update Work Order | This process involves the development and further review of information which documents the approval status of a request for services. It should detail all costs to include labor, material, invoices, or utilities associated with the activities described therein. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Document Model Results | This process step provides explanations, instructions, recommendations, and supporting documentation regarding the model results. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Document Passback Final Decision | Document the passback final decision that represents the agreement between OSD and OMB on the final DoD's budget for inclusion to the President's Budget submission. This decision will be incorporated in a new Program Budget Decision or other budget decision memorandum. The decision should reflect result of the following activities: Agreement on the deliberation on key issues within DoD and across all organizations; Realignment of resources from marginal or overpriced programs to cover shortfalls in higher priority programs; and results of negotiation with OMB on top-line considerations. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Establish Funds Control | A PFD represents the allocation of budget authority to designated entities and/or functions accountable for resource management; Allocation of an apportionment occurs in the form of allotments, sub-allotments and allocated budget authority to fund operations at varying lower levels of accountability. These allocated amounts represent the expenditure limits for the allocation recipients, i.e., expenditure transactions that include amounts that cause the allocated balance to be exceeded are rejected or suspended until sufficient budget authorization is available or the transaction cancelled. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Evaluate Budget Data | Evaluate budget data to ensure consistency and compliance with the budget planning guidance issued by the OSD Comptroller. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Evaluate Program Milestone A | This process step evaluates the initial capabilities document and plan to analyze technology alternatives for the selected development concepts. Approval by the Milestone Decision Authority allows the effort to develop an acquisition effort and a plan for technology development. The Milestone Decision Authority may terminate the effort or request modifications to the documents and concepts. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Evaluate Program Milestone B | This process step evaluates analysis conducted during the program development phase. The Milestone Decision Authority reviews the recommended program baseline, technology development, and risks. Approval allows the creation and implementation of an Acquisition program. The Milestone Decision Authority may terminate the effort or request modifications to the baseline. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Generate Budget Decisions | Generate a budget decision document to reflect the decisions of the SECDEF as to what appropriate program and funding to be included in the annual defense budget request which, in turn, is included in the President's Budget. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Generate Draft Budget Decision | Generate draft budget decision that represents preliminary decision on the component's budget proposals. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Identify and Reserve Supply Chain Resources | This process locates, identifies, reserves, and synchronizes materiel, support personnel, and/or services for specific orders, and commits and schedules a delivery date to initiate the transport of property and forces to a requested destination within identified resource constraints and budgetary guidelines. (SCOR D1.3, DR1.4) |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Integrate Program Decision Memorandum | This process is the integration of the Program Decision Memorandum to assist in the preparation of DoD's Budget for Presidential Submission. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Integrate Program Work Schedule | Integrate program into the work schedule to be submitted to the components. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Issue Budget Planning Memorandum | Issue guidance memorandum to provide specialized instructions such as program basis for the estimates, key assumptions to be used, and special supporting material requirements. Included in this guidance will be budget material due dates and instructions for preparing estimates for the prior year (PY), current year (CY), budget years BY1, and BY2 (in the biennial budget year), and the outyears. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Manage Benefits | This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave). |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Manage Capabilities Based Acquisition | This process manages the diverse aspects of defense acquisition to ensure that each program is capabilities based and supports the National Security Strategy to achieve efficient use of resources. The intent is to deliver capabilities to the field quickly and efficiently, leverage existing products, and take advantage of evolutionary spiral and risk driven approaches. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Manage Execution Fund Account | This process includes establishing an initial appropriation fund balance for each program and decrementing the amount of available funds as spending activity occurs. This process allows for funds control validation prior to approval of commitments, obligations, supply chain entitlements, and expenditures. The process supports the Commitment and Obligation of the funds requested from other activities. Commitments, obligations, entitlements, and expenditures would decrease the available fund balance. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Manage Organization | This activity is associated with managing the human resources infrastructure for Department of Defense (DoD) organizations. This activity includes managing the implementation of DoD mission plans by formulating force structure, strength projections, accession targets, and distributing peacetime authorizations and wartime requirements. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Manage Travel | This process includes all actions associated with performing official travel to authorized location(s). An Individual Travel Authorization is used by the Financial Management Mission Area to record an obligation based on an approved request for a person's travel by Human Resources. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Perform Budgeting | The Perform Budget provides a platform for a detailed review of program's pricing, phasing, and overall capability to be executed on time and within budget. The budgeting process addresses the years to be justified in the President's Budget and provides a forum to develop the Secretary's budget position. Budgeting also prepares the programs to be developed into appropriations. This diagram includes the development of budget guidance, review of component's budget proposals, and the budget hearing review between OSD, OMB, and the components. This diagram also includes the negotiation of top-line passback information from the OMB to ensure consistency with the President's Management Agenda. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Perform Cost Analysis | This process is initiated by a request for analysis being submitted from external or internal customers. Upon receiving this request, this process scopes the request, generates an action plan, and applies one or more techniques (forecasting, comparative analysis, or trending). After performing the necessary calculations, the results are interpreted and packaged in such a way as to provide actionable information to the customer(s). This process may yield reusable techniques that can be applied to future requests. The start event for this process is Analysis Requested. The end event is Analysis Performed. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Prepare Detailed Scope and Current Working Estimate | This process involves the development of the work summary and estimation of associated costs. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Prepare DoD's Initial President's Budget Submission | Prepare DoD's budget for inclusion to the President's Budget. This includes the adjusted Program Objective Memorandum (POM) and Budget Estimate Submission (BES) for the DoD Future Years Defense Program addressing major defense budget issues. Off-year, the DoD set of fully resourced changes to the program and budget submission in the off-years of the Planning, Programming, Budgeting, and Execution process. This comprises both Program Change Proposals (PCPs) and Budget Change Proposals (BCPs) for the off-years. BCPs cover fact of life changes (e.g. cost increases, schedule delays, management reform savings, and workload changes) and changes resulting from Congressional actions. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Prepare DoD's Response to Passback | Prepare the DoD's passback response to include comments and feedback from the military services and defense agencies on the issues or inquiries raised during the OMB/OSD budget hearing review. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Publish Analytical Results | This process step publishes the analytical results of the cost performance analysis to be reviewed by the Business Operations group for further dissemination to interested parties. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Publish Model Results | This process step broadcasts the availability of the populated model for further dissemination to interested parties. This may include the provisions of explanations, instructions, recommendations, and supporting documentation regarding the model results. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Receive and Prioritize Requirements | This process involves the consolidation and the systematic categorization of stakeholder requirements. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Review Budget Reclama | Receive components response to the preliminary budget decisions. This reclama contains the component's position to the initial budget decision. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Review Funding Request | This process involves the review of a request for expenditure authority needed to commit budget authority to finance a business transaction, or alternatively to cancel a previously approved request. |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Review Passback Information | Review passback information from OMB. Passback information includes recommended changes that could be based on the outyear policy and baseline estimates that must be consistent with economic assumptions (e.g. inflation). |
| Identify Service Requirements | Identify Service Requirements process involves the formulation of a problem statement, an assessment of associated requirements and construction of a business plan/model which includes a financial analysis and projections. This process also includes development of requirements necessary for budget planning and execution. | Verify Funds Availability | This process involves the review of fund (budget authority) balances available for expenditure at a point in time and at a specified level of expenditure authority within an organization. The structuring of allocated budget authority can be aggregated from the lowest to highest levels of accountability to provide funding for a specified organization entity operation, program activity, budget line-item or budget activity assigned the necessary amount of budget authority. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Accept Goods and Services | Acknowledgement by an authorized official that goods tendered and services rendered conform with contract or intragovernmental order requirements, at which time the Government takes ownership and triggers asset valuation and accountability. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Accept Other Goods and Services | This process includes the act of an authorized representative assuming ownership and accountability of existing identified goods tendered or approved specific services rendered. This includes final review and signing of documentation that triggers payment, asset accountability, inventory record updates, etc. This process applies to all goods and services, excluding real property. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Acknowledge Goods Tendered and Services Rendered | This process involves the receipt of verification that goods were tendered or service was rendered, but does not include evaluation of quality or compliance with terms and conditions of the contract or order. This process includes updating shipping information, unloading transport, noting date physically received, verifying with manifest, noting visual condition and item count, and electronic delivery acknowledgement. Acknowledgement of receipt of evidence of performance triggers the clock for constructive acceptance. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Acknowledge Other Goods and Services | This process involves the receipt of verification that goods were tendered or service was rendered, but does not include evaluation of quality or compliance with terms and conditions of the contract or order. This process includes updating shipping information, unloading transport, noting date physically received, verifying with manifest, noting visual condition and item count, and electronic delivery acknowledgement. Acknowledgement of receipt of evidence of performance triggers the clock for constructive acceptance. This process applies to all goods and services, excluding real property. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Acknowledge Real Property Services Rendered | The Acknowledge Service Rendered process includes the (notification) that service was rendered. It does not include evaluation of quality or compliance with terms and conditions of contracts (or other legal instruments). |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Acquire Human Resources | This process includes all actions associated with recruiting, selecting, assessing, accessing and hiring all human resources and recording information on other designated individuals that have been identified for tracking by DoD Management. This includes recruiting candidates, collecting and providing information from / to the person, selecting, assessing selectee documentation, completing examinations, hiring, completing required documentation for an accession, and completing all steps to build/update a person's Human Resources Profile. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Administer Assignment Action | This activity is associated with administering an assignment action. This activity also includes determining an assignment action, submitting an assignment action request, performing assignment screening, and providing assignment action decision activities. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Aggregate Real Property Management Information | This process confirms receipt of all documentation required for final acceptance and management of real property. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Analyze Spend Information | This process involves analyzing aggregated spend information and generating specific spend reports to support development of sourcing plans. Spend information includes post-award data used to identify strategic sourcing opportunities, such as total obligated amount per fiscal year, socio-economic information, and supplier concentration. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Apply Accounts Payable Offset | This process will offset the payment amount due to the vendor, or other party owed by the Government, by any amount the vendor owes to the Government, in compliance with the Debt Collection Act. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Apply Payment Instructions | The payment instructions are applied to the payment request. For FAR-based payments, standard payment instructions are found in Section G (Contact Administration Data) of the contract or order and are defined in DFARS clause 204.7108(d). For Miscellaneous Payments, payment instructions are defined by statute. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Assess Acquisition Program Baseline Revision | This is the assessment of the revised submission of the Program Manager's recommended key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds for program milestones for coordination and eventual approval by the Milestone Decision Authority. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Assign Human Resources | This process is associated with filling a position with a qualified human resource through a permanent or temporary action. Positions may include human resources to accomplish an organization's mission or positions used for training and educating human resources. This process also includes reassignment, transition from Reserve status, recall, detail or other temporary assignment or initial placement. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Associate Project Identification to Appropriate WIP Account | This process involves the linking of a unique project identifier to an individual WIP account. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Award Agreement | This process includes establishing the terms and conditions and unit prices in the agreement and award of the agreement for commercial suppliers. After award of the agreement, post-award notifications/synopses are done. The agreement is used to identify goods or services where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level or value to the supplier of the goods or services. An agreement also applies to memorandums of agreement/understanding, public land orders, permits, licenses, and donations and transfers involving real property. It may include comprehensive terms and conditions, performance criteria or other service level requirements that are expected and agreed to. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Award Contract or Acknowledge Order or Issue Modification | This process involves awarding a mutually agreed upon contract or contract modification to a supplier or acknowledging an intragovernmental order or modification that has already been accepted by the Government supplier. When a contract is awarded, the contract is sent to the supplier and other internal departments for reference. This process initiates the obligation of funds. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Calculate Payment Adjustments | This process calculates any payment adjustments, to include liquidation of financing payments; application of withholds; the comparison of discounts offered on the payment request to discounts outlined in the contract; the comparison of the discount to the US Treasury rate to determine if a discount is economically justifiable; and the computation of any interest due to a vendor, or other party owed by the government. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Calculate Supply Chain Entitlement | This is the calculation of the adjustment to an account payable for a vendor, or other party owed by the Government. For FAR-based payments, the payment instructions found in the contract are applied to the payment request. The calculation takes into account any adjustments based on contract clauses (i.e., contract holdbacks), discounts from either the payment request or contract, and any interest due to the vendor. A payment date is scheduled within the constraints of the Prompt Payment Act, if applicable. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Capture Pro Forma Entries | Capture the pro forma entries that records the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Certify Funds | The Comptroller or Treasurer certifies that sufficient fund balances exist in the US Treasury for any grouping of authorized expenditure transactions to be submitted for Treasury processing. Accounting for the authorized and confirmed Treasury processed transactions are posted to the general ledger accounts at each stage of authorized expenditure request, obligation, good/services delivery, payable validation/authorization, disbursement and Treasury confirmation. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Collect and Analyze Requirement | This process involves collecting new and past requirements, assessing past contracts and orders from various sources, and analyzing these requirements, contracts, and orders to support planning for strategic sourcing. The intent of this process is to categorize and summarize requirements to enable the DoD to begin identifying demand in order to perform strategic sourcing. Analysis includes, but is not limited to, rationalizing collected requirements, developing alternatives for fulfilling requests, and negotiating alternatives with requestors. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Conduct Source Selection | This process may include, but is not limited to, reviewing past performance, evaluating offers, conducting limited exchanges with offerors or suppliers, establishing competitive ranges, conducting discussion/negotiation with offerors or suppliers, requesting final revisions for proposals, reviewing and evaluating final offers, and de briefing pre award. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Control Program Execution | This process step includes activities to initiate, control and adjust execution of the program, as well as, program documentation, pre-deployment and fielding of the system, required support, test and evaluation, and develop production baseline revisions. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Convert United States Dollar Equivalent to Foreign Equivalent | Financial events involving a monetary unit different from the currency in the primary economic environment (functional currency) of a (1) federal department or (2) component operating unit of a federal department. Gains or losses resulting from the settlement of foreign currency receivables or payables shall be included in the results of operation for the period when settlement occurs. (Source: GAO 02-248G). |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Create Check Print File | Check Information may be consolidated according to payee and scheduled payment date so that a consolidated check is provided to the payee. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Create Draft Request for Proposal | This process includes the creation of the Draft Request for Proposal which may be made available to potential commercial suppliers for comment. Methods by which the Draft Request for Proposal may be made available include posting the draft document, one on one discussion with the supplier, or large multi-supplier review/pre solicitation conferences (e.g. Industry Day). |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Create Electronic Fund Transfer File | Electronic Fund Transfer Information may be consolidated according to payee and scheduled payment date so that a consolidated Electronic File Transfer transaction is provided to the payee. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Create Initial Asset Record | The Create Initial Asset Record Process establishes an entry based on the execution of a contract or order, or real estate instrument, or the performance of a physical inventory which results in identification of an asset which is not recorded in the inventory system. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Create Wire Transfer File | Wire Transfer Information may be consolidated according to payee and scheduled payment date so that a consolidated Wire Transfer transaction is provided to the payee. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Determine Assignment Action | This process is associated with selecting a candidate for a valid open personnel requisition or selecting a valid open personnel requisition for a candidate who has been identified as requiring a new assignment. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Determine If CIP and or WIP Account is Required | This process determines if a CIP or WIP Account is required given the nature of the construction or work to be performed. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Determine Other Valuation Methods | This process determines other asset valuation methods for non-constructed assets to establish the recorded cost of a capital asset at the time it is placed in service. This includes all costs (direct and indirect) incurred to bring an asset to a form and location suitable for its intended use. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Develop Human Resources | This process includes all actions associated with training and educating human resources. It includes enhancing a person's personal and professional skills including functions that support: managing careers; competency development; identifying and satisfying training and education requirements; managing quotas, courses and throughput including cataloging and scheduling. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Develop Negotiation Summary and Recommendation | This process includes developing the final documentation of the rationale for the identified source, the draft agreement and/or modifications to the draft agreement, and the contract specifications when an agreement is not needed. This may also include obtaining necessary approvals and clearance to move forward (e.g., congressional notification, notice to unsuccessful offerors, notification to Equal Employment Opportunity Commission (EEOC), etc.) as necessary. The intent is to document the rationale for the government's decision to proceed with the chosen sourcing strategy. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Develop Procurement Instrument or Supplemental Procurement Instrument | This process involves the development or refinement of a procurement instrument. It is triggered when commitments have been verified against funded requirements, updated commitments for existing requirements have been received, and/or contract or modifications have been received. The process includes ensuring that the terms, conditions, and provisions meet the demand needs, as well as the requirements of applicable regulations, policy, and statute. This process may involve collaboration with a program manager before award and generate the information necessary to obligate/deobligate funds, and may involve verification of the supplier's inventory availability before award. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Develop Sourcing Strategy | This process determines the plan to acquire supplier / Government provided goods and services that satisfy the verified requirement. This includes identification of the method of procurement and the sourcing strategy (e.g., contracting requirements, stock issuance). Other activities that may be required are the identification of information such as program risks, milestones, funding, security, and information assurance based on the complexity of the requirement. Also includes the ability to analyze spend data, conduct market analysis, and assess acquisition business plan and procurement documents to develop sourcing strategies. Actions include analyzing spend information, conducting market research and forecasting demand. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Develop or Refine Sourcing Plan | This process includes creating or modifying a sourcing plan based, in part, upon requirements forecast, past spend data, market research, and supplier planning information. The intent of this process is to enable aggregation of demand for goods and services and derive benefits from economies of scale, to the extent possible, on the basis of DoD wide demand. This process also involves reviewing and approving or disapproving the sourcing plan. During this process, the sourcing plan will also include the necessary information required for identifying rules and requirements to support asset valuation process. In addition, this process identifies requirements that are for purchases under $2,500 and therefore considered micropurchases, and provides appropriate authorization to use a purchase card for those requirements. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Disburse Cash | Process the issuance of cash based on the disbursement amount. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Distribute Payment | Check payments are sent to the Federal Clearinghouse according to the scheduled disbursement date. The Federal Clearinghouse then sends the check and supporting information to the payee. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Establish Accounts Payable | Record amounts owed to another Federal or non-federal entity for goods and other property ordered and received, and for services rendered by other than employees. Record amounts owed upon receipt of receiving report and inspection report; recorded amount should be net of discounts offered by vendors. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Establish CIP and or WIP Account | This process involves setting of the CIP and or WIP account for the purposes of accumulating costs. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Establish Funds Control | A PFD represents the allocation of budget authority to designated entities and/or functions accountable for resource management; Allocation of an apportionment occurs in the form of allotments, sub-allotments and allocated budget authority to fund operations at varying lower levels of accountability. These allocated amounts represent the expenditure limits for the allocation recipients, i.e., expenditure transactions that include amounts that cause the allocated balance to be exceeded are rejected or suspended until sufficient budget authorization is available or the transaction cancelled. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Establish Sourcing Vehicle with Commercial Sources | A sequence of processes that is triggered by an approved sourcing plan and results in the creation of an agreement with a commercial supplier. This process may include, but is not limited to, issuing pre-solicitation and solicitation notices, receiving inputs from potential suppliers, responding to queries, receiving and evaluating proposals, and conducting source selection. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Establish and Update Valuation Conventions | The Establish and Update Valuation Conventions process identifies the rules and requirements to be used in valuing assets. Rules and requirements taken into consideration include the type of funding (Research and Development, procurement, Operation and Maintenance), the types of costs (direct and indirect), types of assets (capital and expensed), the useful lives of end items and major components, salvage value, depreciation type and which costs are to be aggregated into the end item cost (e.g., direct labor, government furnished parts), which items are to be valued separately (e.g., support equipment), expensed costs, and whether there is Government furnished material or Government furnished labor being provided to the contractor. This process completes the valuation template and sends it back to Execute Acquisition Strategy and will include items such as specific cost codes and algorithms. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Evaluate Liability Information | Evaluate liability information to record and manage DoD's obligation. This information provides the necessary documentation to establish the accounts payable and accrued liabilities for general ledger posting. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Evaluate Program Milestone C | This process step evaluates progress in the weapons system development before continuation in the program life-cycle. Program Manager reduces integration and manufacturing risk by ensuring the program demonstrates fulfillment of requirements, achieves desired capability, delivers appropriate technology, implements human system integration, operational supportability, interoperability, safety and utility. Approval by the Milestone Decision Authority allows the program to proceed to the low rate production phase. The Milestone Decision Authority may terminate the program or request modifications to the system and program plan. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Execute Contract | This is the process whereby funded requirements with commitments result in a contract award or an intragovernmental order acceptance and acknowledgement. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Execute Individual Assignment | This activity is associated with processing an individual assignment. This activity may include (but not be limited to) generating orders, performing in and out-processing, managing assignment elections. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Execute Program | This process step includes tasks that provides the leadership and resources required for the program lifecycle execution, as approved. This includes standing up all aspects of the program organization, management of the lifecycle, and program controls. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Execute Real Property Acceptance Transactions | This is the process of executing the acceptance transaction(s) to achieve physical legal and fiscal accountability of Real Property. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | File Discrepancy Report | This includes the processing of a discrepancy with the expected outcomes for the goods or services. This includes listing the goods or services you have chosen not to accept, listing the reasons for rejection, and processing discrepancy dispute updates. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Finalize Acceptance | This process includes the act of an authorized representative assuming ownership and accountability of existing identified goods tendered or approved specific services rendered. This includes final review and signing of documentation that triggers final payment, asset accountability, inventory record updates, etc. For intragovernmental orders, acceptance is deemed to occur constructively, unless otherwise denoted in the order, on the 7th calendar day after the Government buyer receives delivery of supplies or performance of services in accordance with the terms and conditions of the order, unless there is a disagreement over quantity, quality, or compliance with other terms and conditions of the order. The trading partners may specify a longer period for constructive acceptance in the solicitation and resulting order, if required, but must document in the file the justification for extending the constructive acceptance period beyond 7 days. Constructive acceptance for intragovernmental orders will trigger the payment process. The definition of constructive acceptance should not be interpreted to conflict with established/existing FAR or FMR definitions or other regulatory guidance. This definition is strictly to apply to intragovernmental reimbursable transactions only, and occurs after initial acceptance by the government. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Finalize Request for Proposal | This process includes preparation of the Request for Proposal for approval by the Contracting Officer for release to industry/suppliers. This process may include incorporation of commercial supplier comments into the Request for Proposal and incorporation of any revisions. This includes amendments to the released Request for Proposals. The intent is to prepare a publicly releasable document that communicates the Government's requirements to suppliers, and to provide sufficient information so that the suppliers are able to prepare a proposal. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Forecast Demand | This process uses sourcing information to forecast demand and produces forecasted requirements. The intent behind forecasting is to strategically and proactively position the DoD to meet its demands and derive the best possible value from relationships with suppliers, rather than react tactically to requirements. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Generate Disbursement In-Transit Pro Forma Entries | Disbursements that have been processed by the DoD but not yet confirmed by Treasury must be posted to a Disbursement In-Transit general ledger account. Based on information generated during the disbursing process, the Generate Disbursement In-Transit Pro Forma Entries process defines the specific debit and credit effect to the general ledger that must be recorded. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Generate Disbursement Pro Forma Entries | Generating disbursement pro forma entries consists of using business information pertaining to disbursements captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Generate General Ledger Transactions | Transform the Recordable Business Transaction Information into a general ledger transaction. This is accomplished by assigning the Pro Forma entries to the business transaction and populating the attributes and assigning the accounting period and a posting date. This is accomplished by posting the pro forma entries, smart code, and attributes. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Generate Pre Payment Pro Forma Entries | Generate pre payment pro forma entries to record an expense that was paid in advance. These pro forma entries consist of using business information pertaining to prepaid expense captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Initiate APB Revision | The subactivity of Manage Oversight Information that, when triggered by an APB deviation or breach, performs an analysis of alternatives and documents the result in an APB Revision. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Inspect Other Goods and Services | This process includes a check on kind and verification of count and condition of goods received and services rendered. This includes evaluation of quality and compliance with the technical specifications of the contract. A discrepancy report is created if a discrepancy is noted. This process applies to all goods and services, excluding real property. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Maintain Accounts Payable Balance | Manage balances in Accounts Payable account. This is a recurring process of updates, liquidating events and other adjustments necessary to maintain the life cycle of an accounts payable. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Maintain Accrued Liability Balance | Maintain Accrued Liability balance. This is a recurring process to record, adjust and liquidate accrued liabilities transactions. Examples include estimated and accrued liabilities for environmental cleanup, accumulated payroll benefits and other non accounts payable liabilities. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Maintain Asset Information | This process ensures that individual physical and fiscal records contained in the asset management system are fully consistent with the actual status of the asset item, including the item's physical status, valuation, etc. This process will ensure that a history of changes to both physical and fiscal aspects of assets throughout the lifecycle of the asset are maintained. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Benefits | This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave). |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Disbursements | Manage Disbursements supports all activities necessary to execute the payment process for transactions that have been authorized for payment. Activities within this process include, but are not limited to, payment groupings, the application of credit offsets, the generation of check and EFT ready to pay files, the certification of payment files, the confirmation and cancellation of payment files, payment cancellation with and without re-issuances, and payment remittance notifications. All activities within this process are performed in accordance with federal payment regulations including the Prompt Payment Act. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Earned Value Management Performance Data | This process requires documentation and information from contractors and government activities to relate time-phased budgets to specific tasks identified in the statement of work; produce data that indicate work progress; properly relate cost, schedule, and technical accomplishment; and produce data that is valid, timely, and auditable. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Execution Fund Account | This process includes establishing an initial appropriation fund balance for each program and decrementing the amount of available funds as spending activity occurs. This process allows for funds control validation prior to approval of commitments, obligations, supply chain entitlements, and expenditures. The process supports the Commitment and Obligation of the funds requested from other activities. Commitments, obligations, entitlements, and expenditures would decrease the available fund balance. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Liabilities | This process describes recognizing and recording amounts owed to federal or nonfederal entities, including individuals, by the Department of Defense based upon physical performance or implied performance. It includes activities related to managing payables and accruals, recording the events related to the receipt of a request for payment; and recording of the other liabilities and the related asset or expense. This process starts with evaluating liability information (by identifying the liability related to accounts payable, and the liability to be accrued). It ends with generating entries to be posted to General Ledger. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Low-Rate Initial Production | The process step that manages the Low Rate Initial Production Phase. The initial production units are constructed using the processes and tools planned for final production, which validates the manufacturing processes. Manufactured units are tested to ensure compliance with specifications and fulfillment of requirements. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Organization | This activity is associated with managing the human resources infrastructure for Department of Defense (DoD) organizations. This activity includes managing the implementation of DoD mission plans by formulating force structure, strength projections, accession targets, and distributing peacetime authorizations and wartime requirements. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Other Contract Reporting | This process provides information related to updating contract requirements; planning and decision making on funding changes in contracts; determining funds in excess of contract needs and available for de-obligation; obtaining rough estimates of termination costs; and determining if sufficient funds are available by fiscal year to execute the contract. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Oversight Information | This process manages and integrates oversight performed by the program manager of DoD programs in the execution phase to determine current status, ascertain if the requirements are achievable and/or require modification. These activities include periodic and ad-hoc reporting, and acquisition assessments. Oversight shall be conducted in accordance with statutes, regulations, and Acquisition Policy. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Receivables | The Manage Receivables process includes recognizing and recording a claim to cash or other assets against other entities, either based on legal provisions, such as a payment due date, or goods tendered or services rendered and debts due to the Department of Defense, within a specified accounting period. The management of receivables is the collection of amounts due to include administrative fee, interest, and penalties. The process also includes aging of receivables, write-offs, and debt adjudication. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Sales and Procurement | This process verifies commitment of funds, awards the contract, performs receipt and acceptance, tracks and monitors the contract to ensure that a commercial supplier is meeting requirements in accordance with the terms and conditions of the contract for providing goods/services, including support activities from contract award to close-out. This process also manages transactions involving sales, services, and transfers between two entities of the Government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intragovernmentally; and receive inter/intra agency invoice. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Scheduled Payments | This process involves holding approved payments until either the scheduled payment date or any other approved release date. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Supply Chain Entitlement | This process involves processing a request for payment from vendor, or other party owed by the Government, as a result of having provided material or services to the DoD, including but not limited to payment for contracted goods or services, and miscellaneous payments. The process conducts a two-way or three-way match to validate the payment request. The activity also applies any adjustments to the initial payable for holdbacks, discounts and interest due to the vendor in accordance with the contract and the Prompt Payment Act. Funding availability for payment is verified before a Certified Business Partner Payment is generated and submitted to Disbursing. Information related to disbursements for specific payments and communications with interested parties (i.e., vendor, contract administrator, Treasury Department) are maintained. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage System Demonstration | This process step manages the preliminary and critical design activities for weapon systems, down to the lowest level of the system model. Completion of this process leads to a Milestone C evaluation. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage System Integration | This process step includes activities to integrate components of the designed weapons system. As the design matures, the Program Manager may refine thresholds, objectives and key performance parameters, with approval of the requirements authority. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Manage Travel | This process includes all actions associated with performing official travel to authorized location(s). An Individual Travel Authorization is used by the Financial Management Mission Area to record an obligation based on an approved request for a person's travel by Human Resources. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Match Acceptance and Obligating Document | This process includes matching the acceptance evidence and the obligating document. Payment requests with improper documentation will be returned to the originating source as a result of the two-way match. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Match Check Number to the Voucher | Once the check is generated, it must be matched against the appropriate disbursing voucher to determine that all information (amount, payee, invoice) is correct. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Match Obligating Document, Acceptance and Payment Request | This process applies the matching rules for transactions requiring a three-way match. This process includes comparing the payment request to the acceptance evidence and the obligating document. Payment requests with improper documentation will be returned to the originating source as a result of the three-way match. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Match Payment Request and Obligating Document | This process receives and matches the payment request including any required government approvals and obligating document to determine entitlements due to the vendor. Payment requests with improper documentation will be returned to the originating source as a result of the two-way match. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Monitor Payment | This process involves the notification of the vendor, or other party owed by the Government, contract administrator, and accounting functions of any payments made to include the final payment, the cancellation of any payments sent for disbursement, requests for refunds, and re-disbursement or re-calculation of payments returned or rejected by the payee. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Negotiate with Single Source | This process includes discussions between the DoD buyer and the identified single source supplier. It may include analyzing proposal or solicitation quote, one pass pricing, conducting negotiations, etc. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Obtain Payee's Signature | Payee must sign certified cash voucher upon receipt of cash payment from cashier. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Perform Acceptance Procedures | 10/12/2010 From EBPM (release 2.3) This process comprises documenting the date and location the acceptance procedures were performed as well as verifying that the goods or services received met contractual requirements. Perform Acceptance Procedures for Other Goods and Services (this process is in the current BEA, but the last sentence would need removal) This process includes the initiation and processing of the necessary activities to accept goods or services. This includes evaluating and validating goods and/or services against the invoice, receiving report, and terms and conditions specified in the contract or intragovernmental order. A discrepancy report is created if a discrepancy is noted. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Perform Acceptance Procedures for Other Goods and Services | This process includes the initiation and processing of the necessary activities to accept goods or services. This includes evaluating and validating goods and/or services against the invoice, receiving report, and terms and conditions specified in the contract or intragovernmental order. A discrepancy report is created if a discrepancy is noted. This process applies to all goods and services, excluding real property. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Perform Asset Valuation | This process determines, records, and maintains the fiscal accountability requirements for asset values, depreciation, amortization and depletion of assets, and any adjustment to the valuation as a result of a change in the condition of the asset. This accountability shall include information that is recorded in the records of the Department of Defense financial and property management systems. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Perform Assignment Screening | This process is associated with the screening of eligible candidates. This will include the review open requisitions, identify candidates to fill requisition, and select candidate to fill requisition activities. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Perform Inspection and Testing and Verification | This process includes a check on kind and verification of count and condition of goods received and services rendered. This includes evaluation of quality and compliance with the technical specifications of the contract. A discrepancy report is created if a discrepancy is noted. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Perform Physical Asset Accountability | This process determines and records the physical control over fixed and moveable property. Physical control is a critical property management function exercised in concert with acquiring, receiving, maintaining, returning, and disposing of property. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Perform Real Property Inspections and Verifications | This process comprises a (final and detailed) check on kind count and condition of goods received or a verification that services were rendered for the acceptance of the Real Property asset. It does not require detailed inspection or verification that contract terms have been met. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Post General Ledger Transactions | Record the financial impact of the transaction and required attributes needed for the general ledger balances. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Post to General Ledger | The Post to General Ledger Process involves the capturing, summarizing and posting of the financial impact of business events. The core steps performed within this process include capturing the business event, generating the general ledger transaction and posting the transaction. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Prepare Certified Business Partner Payment | This process involves the preparation of the Certified Business Partner Payment which is sent to Disbursing after being certified by a Certifying Officer in accordance with the Certifying Officer's Legislation. At this point the funds balance within the General Ledger is checked to verify the availability of funds. For payments against a case implemented in the Foreign Military Sales Trust Fund, the payment is not released to Disbursing without Expenditure Authority. The Electronic Funds Transfer information for the vendor, or other party owed by the Government, is also included in the Certified Business Partner Payment, if applicable. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Prepare Paid Disbursement Voucher | Prepare documentation which supports that payments have been disbursed, including a copy of payment voucher, copies of invoices, check stub, if applicable. The Paid Disbursement Voucher supports updating the general ledger and managing execution with the U.S. Treasury. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Prepare Pre Solicitation Notice | This process includes generating a pre-solicitation notice to support sourcing decisions. The intent is to give potential suppliers notice regarding a potential solicitation in order to generate interest and enable the buyer to receive the best value through increased competition. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Process Approved Requirement | This process involves combining multiple and/or joint requirements or decomposing large requirements (to break apart). The intent is to refine requirements developed by DoD buyers so that they can be communicated to the potential suppliers. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Process Cash Payment | Verify cash disbursement voucher prior to disbursing cash to the payee. Also each voucher for payment must be marked to prevent duplication of payment. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Process Contract Clauses | This process includes verifying the payment request against the FAR based contract to determine any adjustments based on contract clauses (i.e., contract holdbacks) and creates new accounts as needed. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Process Discrepancies for Other Goods and Services | This includes the processing of a discrepancy with the expected outcomes for the goods or services. This includes listing the goods or services you have chosen not to accept, listing the reasons for rejection, and processing discrepancy dispute updates. This includes a determination of acceptable discrepancies. This process applies to all goods and services, excluding real property. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Process Intra-Governmental Payment and Collection | Intra-governmental payment and collection Information may be consolidated according to payee and scheduled payment date so that a consolidated transaction is provided to the payee. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Process Requirement | This process supports the receipt of approved, funded requirements from requestors; analyzing, refining, and monitoring requirements; combining together multiple requirements or decomposing large requirements; and collaborating with requirement owner/requestor to clarify requirements. This process also involves collecting new and past requirements and assessing past contracts and contract modifications from various sources and analyzing them to support enterprise and local planning for strategic sourcing. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Provide Assignment Action Outcome | This process is associated with capturing the decision outcome for an assignment action to include notification of the decision, update of the personnel/pay record and any recommendations and or comments by the Approval Authority. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Receive Public Comments on Draft Request for Proposal | The received comments may or may not be incorporated for final release of the Request for Proposal for approval. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Receive and Review Proposals | This process reflects the Contracting Office receiving proposals from suppliers and eliminating certain proposals that are not timely or responsive. This process could include conducting limited exchange with the Proposers for clarification as necessary. This process includes receiving proposals from a single supplier in the case of sole source solicitations. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Review Design Readiness | This process provides an opportunity for mid-phase assessment of design maturity as evidenced by measures such as the number of subsystem and system design reviews successfully completed; the percentage of drawings completed; planned corrective actions to hardware/software deficiencies; adequate development testing; an assessment of environment, safety and occupational health risks; a completed failure modes and effects analysis; the identification of key system characteristics and critical manufacturing processes; an estimate of system reliability based on demonstrated reliability rates; etc. Successful completion of the Design Readiness Review ends System Integration and continues the SDD phase into the System Demonstration effort. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Review Funding Request | This process involves the review of a request for expenditure authority needed to commit budget authority to finance a business transaction, or alternatively to cancel a previously approved request. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Review and Approve Request for Proposal | This process involves the contracting officer reviewing the request for proposal for approval. When it's unapproved, additional modifications are made prior to re-submission for review and approval. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Schedule Payment | This process schedules a payment date within the constraints of the Prompt Payment Act. Any approved adjustments to the payment are sent to Accounting to updated accounts payable balance and general ledger as appropriate. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Search Agreements | This process consists of searching agreements to determine if a requirement matches existing agreements and selecting the appropriate segment. If an existing agreement does not exist, a new agreement will need to be developed for that requirement. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Submit Assignment Action Request | This process is associated with the submission of an assignment action for review and approval by an Approval Authority. This will include the coordination of the assignment action to capture recommendations and comments. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Sustain Human Resources | The sustainment process includes actions such as managing retention, adverse actions, and profile information; career development and management; performance review and administration (including the promotion process); and management of Military Retiree resources. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Validate Account Structure | This process involves the assessment and implementation of an account structure if in existence. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Validate Ready to Pay File Information | Review Ready to Pay File information received from entitlement process (payee's information, methods of payment, currency, amount, and etc) for completeness. If not complete, reject the file and send it back to the entitlement. |
| Establish Service Capability | Establish Service Capability process includes, but not limited to, identification of facility, recruit and train personnel, procure equipment and materials, execute communication/promotion plan. This process also includes all necessary Procure to Pay activities necessary be make service capability fully operational. | Verify Funds Availability | This process involves the review of fund (budget authority) balances available for expenditure at a point in time and at a specified level of expenditure authority within an organization. The structuring of allocated budget authority can be aggregated from the lowest to highest levels of accountability to provide funding for a specified organization entity operation, program activity, budget line-item or budget activity assigned the necessary amount of budget authority. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Acquire Human Resources | This process includes all actions associated with recruiting, selecting, assessing, accessing and hiring all human resources and recording information on other designated individuals that have been identified for tracking by DoD Management. This includes recruiting candidates, collecting and providing information from / to the person, selecting, assessing selectee documentation, completing examinations, hiring, completing required documentation for an accession, and completing all steps to build/update a person's Human Resources Profile. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Adjust Program Execution | Adjust the execution of the program in accordance with the Approved APB. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Archive Asset Record | This process stores or flags asset records that are no longer in active status. These records can be retrieved upon request for future liability issues, reporting and audit trail purposes. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Conduct Physical Inventory | The Conduct Physical Inventory process verifies the existence, location, and quantity of property items to ensure accountability and enable accurate valuation. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Control Program Execution | This process step includes activities to initiate, control and adjust execution of the program, as well as, program documentation, pre-deployment and fielding of the system, required support, test and evaluation, and develop production baseline revisions. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Develop Human Resources | This process includes all actions associated with training and educating human resources. It includes enhancing a person's personal and professional skills including functions that support: managing careers; competency development; identifying and satisfying training and education requirements; managing quotas, courses and throughput including cataloging and scheduling. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Evaluate Acquisition Program Baseline Revision | This is the evaluation of Program Manager's recommended revisions of key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds contained in the approved Acquisition Program Baseline for coordination and eventual approval by the Milestone Decision Authority. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Evaluate Full Rate Production Readiness | This process evaluates readiness for Full Rate Production of a weapon system through contracting for economic production quantities following stabilization of the system design and validation of the production process from the Low- Rate Initial Production. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Execute Program | This process step includes tasks that provides the leadership and resources required for the program lifecycle execution, as approved. This includes standing up all aspects of the program organization, management of the lifecycle, and program controls. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Initiate APB Revision | The subactivity of Manage Oversight Information that, when triggered by an APB deviation or breach, performs an analysis of alternatives and documents the result in an APB Revision. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Maintain Asset Information | This process ensures that individual physical and fiscal records contained in the asset management system are fully consistent with the actual status of the asset item, including the item's physical status, valuation, etc. This process will ensure that a history of changes to both physical and fiscal aspects of assets throughout the lifecycle of the asset are maintained. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Manage Benefits | This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave). |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Manage Earned Value Management Performance Data | This process requires documentation and information from contractors and government activities to relate time-phased budgets to specific tasks identified in the statement of work; produce data that indicate work progress; properly relate cost, schedule, and technical accomplishment; and produce data that is valid, timely, and auditable. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Manage Organization | This activity is associated with managing the human resources infrastructure for Department of Defense (DoD) organizations. This activity includes managing the implementation of DoD mission plans by formulating force structure, strength projections, accession targets, and distributing peacetime authorizations and wartime requirements. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Manage Other Contract Reporting | This process provides information related to updating contract requirements; planning and decision making on funding changes in contracts; determining funds in excess of contract needs and available for de-obligation; obtaining rough estimates of termination costs; and determining if sufficient funds are available by fiscal year to execute the contract. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Manage Oversight Information | This process manages and integrates oversight performed by the program manager of DoD programs in the execution phase to determine current status, ascertain if the requirements are achievable and/or require modification. These activities include periodic and ad-hoc reporting, and acquisition assessments. Oversight shall be conducted in accordance with statutes, regulations, and Acquisition Policy. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Manage Travel | This process includes all actions associated with performing official travel to authorized location(s). An Individual Travel Authorization is used by the Financial Management Mission Area to record an obligation based on an approved request for a person's travel by Human Resources. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Monitor Commercial Request for DoD Technology Export | This process provides DoD regulatory review and recommendation for the commercial business request to export DoD technology. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Monitor and Support System Deployment | This effort delivers the fully funded quantity of systems and supporting materiel and services for the program or increment to the users. During this effort, units shall attain Initial Operational Capability. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Perform Asset Valuation | This process determines, records, and maintains the fiscal accountability requirements for asset values, depreciation, amortization and depletion of assets, and any adjustment to the valuation as a result of a change in the condition of the asset. This accountability shall include information that is recorded in the records of the Department of Defense financial and property management systems. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Perform Physical Asset Accountability | This process determines and records the physical control over fixed and moveable property. Physical control is a critical property management function exercised in concert with acquiring, receiving, maintaining, returning, and disposing of property. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Relieve CIP and or WIP Account | This process involves the capitalization of costs accumulated in the CIP and WIP accounts, by means of posting them to an asset account. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Relieve Military Equipment Valuation | This process relieves and transfers accumulated costs to the appropriate asset record and General PPE account at the time the asset is accepted and placed in service. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Update Asset Record | This process updates asset records with information based on a change to the quantity, condition or interest of ownership of an asset. For Real Property this includes, but is not limited to, actions such as construction, restoration, modernization, disposal, purchase, transfer, ingrants, outgrants, donation, or exchange. For Personal Property this includes, but is not limited to, actions such as the purchase, transfer, make, issuance, repair and overhaul, return, sale, or disposal. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Update CIP and or WIP Account | This process involves the updating and capture of all direct and indirect costs associated with a construction project. |
| Provide Service | Provide Service process includes receiving and recording of service requests, executing service requests and closing out service requests upon completion. | Update Military Equipment Valuation | This process involves the updating and capture of all direct and indirect costs associated with a real property construction project or military equipment. It accumulates the construction and work in progress costs. |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Acquire Human Resources | This process includes all actions associated with recruiting, selecting, assessing, accessing and hiring all human resources and recording information on other designated individuals that have been identified for tracking by DoD Management. This includes recruiting candidates, collecting and providing information from / to the person, selecting, assessing selectee documentation, completing examinations, hiring, completing required documentation for an accession, and completing all steps to build/update a person's Human Resources Profile. |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Adjust Program Execution | Adjust the execution of the program in accordance with the Approved APB. |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Assess Acquisition Program Baseline Revision | This is the assessment of the revised submission of the Program Manager's recommended key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds for program milestones for coordination and eventual approval by the Milestone Decision Authority. |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Develop Human Resources | This process includes all actions associated with training and educating human resources. It includes enhancing a person's personal and professional skills including functions that support: managing careers; competency development; identifying and satisfying training and education requirements; managing quotas, courses and throughput including cataloging and scheduling. |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Evaluate Acquisition Program Baseline Revision | This is the evaluation of Program Manager's recommended revisions of key cost, schedule, performance parameters, and other cost constraints, objectives, or thresholds contained in the approved Acquisition Program Baseline for coordination and eventual approval by the Milestone Decision Authority. |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Initiate APB Revision | The subactivity of Manage Oversight Information that, when triggered by an APB deviation or breach, performs an analysis of alternatives and documents the result in an APB Revision. |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Manage Benefits | This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave). |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Manage Organization | This activity is associated with managing the human resources infrastructure for Department of Defense (DoD) organizations. This activity includes managing the implementation of DoD mission plans by formulating force structure, strength projections, accession targets, and distributing peacetime authorizations and wartime requirements. |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Manage Travel | This process includes all actions associated with performing official travel to authorized location(s). An Individual Travel Authorization is used by the Financial Management Mission Area to record an obligation based on an approved request for a person's travel by Human Resources. |
| Measure Customer Satisfaction & Improve | Measure Customer Satisfaction and Improve process includes developing performance metrics for service delivery, performing after action reviews on completed service requests to assess the quality and timeliness of service delivery against pre-established performance metrics, developing appropriate process improvement action plans where deficiencies in service delivery are identified, execute process improvement action plans and conduct reviews of completed process improvement action plans. | Sustain Human Resources | The sustainment process includes actions such as managing retention, adverse actions, and profile information; career development and management; performance review and administration (including the promotion process); and management of Military Retiree resources. |