Proposal-to-Reward 

Type - L0 E2E Business Flow
Description: Proposal to Reward encompasses the life cycle of the grant process from the grantor perspective. It includes all the business functions necessary to plan, solicit, review, award, perform, monitor and close out a grant. 

L1 E2E Business Flow

 

 

L1 E2E Business Flow L1 Description BPM Processes Process Description
Identify and Prioritize Needs Identify and Prioritize Needs is the planning phase in the grants life cycle during which eligible programs are identified from a wide variety of sources and prioritized based on mission objectives and funding. This process applies to both mandatory and discretionary grants. Activities in this process include but are not limited to identification and prioritization of eligible programs, validation of program objectives/scope and, determination of funds availability. Certify Funds The Comptroller or Treasurer certifies that sufficient fund balances exist in the US Treasury for any grouping of authorized expenditure transactions to be submitted for Treasury processing. Accounting for the authorized and confirmed Treasury processed transactions are posted to the general ledger accounts at each stage of authorized expenditure request, obligation, good/services delivery, payable validation/authorization, disbursement and Treasury confirmation.
Identify and Prioritize Needs Identify and Prioritize Needs is the planning phase in the grants life cycle during which eligible programs are identified from a wide variety of sources and prioritized based on mission objectives and funding. This process applies to both mandatory and discretionary grants. Activities in this process include but are not limited to identification and prioritization of eligible programs, validation of program objectives/scope and, determination of funds availability. Establish Funds Control A PFD represents the allocation of budget authority to designated entities and/or functions accountable for resource management; Allocation of an apportionment occurs in the form of allotments, sub-allotments and allocated budget authority to fund operations at varying lower levels of accountability. These allocated amounts represent the expenditure limits for the allocation recipients, i.e., expenditure transactions that include amounts that cause the allocated balance to be exceeded are rejected or suspended until sufficient budget authorization is available or the transaction cancelled.
Identify and Prioritize Needs Identify and Prioritize Needs is the planning phase in the grants life cycle during which eligible programs are identified from a wide variety of sources and prioritized based on mission objectives and funding. This process applies to both mandatory and discretionary grants. Activities in this process include but are not limited to identification and prioritization of eligible programs, validation of program objectives/scope and, determination of funds availability. Manage Execution Fund Account This process includes establishing an initial appropriation fund balance for each program and decrementing the amount of available funds as spending activity occurs. This process allows for funds control validation prior to approval of commitments, obligations, supply chain entitlements, and expenditures. The process supports the Commitment and Obligation of the funds requested from other activities. Commitments, obligations, entitlements, and expenditures would decrease the available fund balance.
Identify and Prioritize Needs Identify and Prioritize Needs is the planning phase in the grants life cycle during which eligible programs are identified from a wide variety of sources and prioritized based on mission objectives and funding. This process applies to both mandatory and discretionary grants. Activities in this process include but are not limited to identification and prioritization of eligible programs, validation of program objectives/scope and, determination of funds availability. Review Funding Request This process involves the review of a request for expenditure authority needed to commit budget authority to finance a business transaction, or alternatively to cancel a previously approved request.
Identify and Prioritize Needs Identify and Prioritize Needs is the planning phase in the grants life cycle during which eligible programs are identified from a wide variety of sources and prioritized based on mission objectives and funding. This process applies to both mandatory and discretionary grants. Activities in this process include but are not limited to identification and prioritization of eligible programs, validation of program objectives/scope and, determination of funds availability. Verify Funds Availability This process involves the review of fund (budget authority) balances available for expenditure at a point in time and at a specified level of expenditure authority within an organization. The structuring of allocated budget authority can be aggregated from the lowest to highest levels of accountability to provide funding for a specified organization entity operation, program activity, budget line-item or budget activity assigned the necessary amount of budget authority.
Execute and Review Grant Application Execute and Review Grant Application is the pre-award phase in the grants life cycle. Activities in this process include but are not limited to generating a Solicitation (or Notice in the case of formula grants) articulating the program scope and objectives, relevant dates and deadlines, grantee eligibility, and terms of the evaluation.
Review and Award Grant Application Review and Award Grant Application is the award phase in the grants life cycle and involves the evaluation of proposals, pre-award negotiation, award notification and award acceptance or rejection. Activities in this process include but are not limited to proposal application evaluation, priority ranking, modification of grant scope (if applicable), award decisions, pre-award negotiation, award notification, preparation of grant Agreement, approval of funding documents and commitment/obligation of funds by program. In the case of formula grants, the process involves application review, determination of acceptability and award decision. Certify Funds The Comptroller or Treasurer certifies that sufficient fund balances exist in the US Treasury for any grouping of authorized expenditure transactions to be submitted for Treasury processing. Accounting for the authorized and confirmed Treasury processed transactions are posted to the general ledger accounts at each stage of authorized expenditure request, obligation, good/services delivery, payable validation/authorization, disbursement and Treasury confirmation.
Review and Award Grant Application Review and Award Grant Application is the award phase in the grants life cycle and involves the evaluation of proposals, pre-award negotiation, award notification and award acceptance or rejection. Activities in this process include but are not limited to proposal application evaluation, priority ranking, modification of grant scope (if applicable), award decisions, pre-award negotiation, award notification, preparation of grant Agreement, approval of funding documents and commitment/obligation of funds by program. In the case of formula grants, the process involves application review, determination of acceptability and award decision. Establish Funds Control A PFD represents the allocation of budget authority to designated entities and/or functions accountable for resource management; Allocation of an apportionment occurs in the form of allotments, sub-allotments and allocated budget authority to fund operations at varying lower levels of accountability. These allocated amounts represent the expenditure limits for the allocation recipients, i.e., expenditure transactions that include amounts that cause the allocated balance to be exceeded are rejected or suspended until sufficient budget authorization is available or the transaction cancelled.
Review and Award Grant Application Review and Award Grant Application is the award phase in the grants life cycle and involves the evaluation of proposals, pre-award negotiation, award notification and award acceptance or rejection. Activities in this process include but are not limited to proposal application evaluation, priority ranking, modification of grant scope (if applicable), award decisions, pre-award negotiation, award notification, preparation of grant Agreement, approval of funding documents and commitment/obligation of funds by program. In the case of formula grants, the process involves application review, determination of acceptability and award decision. Manage Execution Fund Account This process includes establishing an initial appropriation fund balance for each program and decrementing the amount of available funds as spending activity occurs. This process allows for funds control validation prior to approval of commitments, obligations, supply chain entitlements, and expenditures. The process supports the Commitment and Obligation of the funds requested from other activities. Commitments, obligations, entitlements, and expenditures would decrease the available fund balance.
Review and Award Grant Application Review and Award Grant Application is the award phase in the grants life cycle and involves the evaluation of proposals, pre-award negotiation, award notification and award acceptance or rejection. Activities in this process include but are not limited to proposal application evaluation, priority ranking, modification of grant scope (if applicable), award decisions, pre-award negotiation, award notification, preparation of grant Agreement, approval of funding documents and commitment/obligation of funds by program. In the case of formula grants, the process involves application review, determination of acceptability and award decision. Review Funding Request This process involves the review of a request for expenditure authority needed to commit budget authority to finance a business transaction, or alternatively to cancel a previously approved request.
Review and Award Grant Application Review and Award Grant Application is the award phase in the grants life cycle and involves the evaluation of proposals, pre-award negotiation, award notification and award acceptance or rejection. Activities in this process include but are not limited to proposal application evaluation, priority ranking, modification of grant scope (if applicable), award decisions, pre-award negotiation, award notification, preparation of grant Agreement, approval of funding documents and commitment/obligation of funds by program. In the case of formula grants, the process involves application review, determination of acceptability and award decision. Verify Funds Availability This process involves the review of fund (budget authority) balances available for expenditure at a point in time and at a specified level of expenditure authority within an organization. The structuring of allocated budget authority can be aggregated from the lowest to highest levels of accountability to provide funding for a specified organization entity operation, program activity, budget line-item or budget activity assigned the necessary amount of budget authority.
Execute Grant Execute Grant is the execution phase of the grants lifecycle and includes the performance of the contract agreement which sets out the amount and purpose of the award, the performance period, the obligations of the parties to the award, and other terms. This process encompasses all activities associated with the execution of the contractual agreement as per the terms set forth and monitoring grantee performance over the performance period. Certify Funds The Comptroller or Treasurer certifies that sufficient fund balances exist in the US Treasury for any grouping of authorized expenditure transactions to be submitted for Treasury processing. Accounting for the authorized and confirmed Treasury processed transactions are posted to the general ledger accounts at each stage of authorized expenditure request, obligation, good/services delivery, payable validation/authorization, disbursement and Treasury confirmation.
Execute Grant Execute Grant is the execution phase of the grants lifecycle and includes the performance of the contract agreement which sets out the amount and purpose of the award, the performance period, the obligations of the parties to the award, and other terms. This process encompasses all activities associated with the execution of the contractual agreement as per the terms set forth and monitoring grantee performance over the performance period. Establish Funds Control A PFD represents the allocation of budget authority to designated entities and/or functions accountable for resource management; Allocation of an apportionment occurs in the form of allotments, sub-allotments and allocated budget authority to fund operations at varying lower levels of accountability. These allocated amounts represent the expenditure limits for the allocation recipients, i.e., expenditure transactions that include amounts that cause the allocated balance to be exceeded are rejected or suspended until sufficient budget authorization is available or the transaction cancelled.
Execute Grant Execute Grant is the execution phase of the grants lifecycle and includes the performance of the contract agreement which sets out the amount and purpose of the award, the performance period, the obligations of the parties to the award, and other terms. This process encompasses all activities associated with the execution of the contractual agreement as per the terms set forth and monitoring grantee performance over the performance period. Manage Execution Fund Account This process includes establishing an initial appropriation fund balance for each program and decrementing the amount of available funds as spending activity occurs. This process allows for funds control validation prior to approval of commitments, obligations, supply chain entitlements, and expenditures. The process supports the Commitment and Obligation of the funds requested from other activities. Commitments, obligations, entitlements, and expenditures would decrease the available fund balance.
Execute Grant Execute Grant is the execution phase of the grants lifecycle and includes the performance of the contract agreement which sets out the amount and purpose of the award, the performance period, the obligations of the parties to the award, and other terms. This process encompasses all activities associated with the execution of the contractual agreement as per the terms set forth and monitoring grantee performance over the performance period. Review Funding Request This process involves the review of a request for expenditure authority needed to commit budget authority to finance a business transaction, or alternatively to cancel a previously approved request.
Execute Grant Execute Grant is the execution phase of the grants lifecycle and includes the performance of the contract agreement which sets out the amount and purpose of the award, the performance period, the obligations of the parties to the award, and other terms. This process encompasses all activities associated with the execution of the contractual agreement as per the terms set forth and monitoring grantee performance over the performance period. Verify Funds Availability This process involves the review of fund (budget authority) balances available for expenditure at a point in time and at a specified level of expenditure authority within an organization. The structuring of allocated budget authority can be aggregated from the lowest to highest levels of accountability to provide funding for a specified organization entity operation, program activity, budget line-item or budget activity assigned the necessary amount of budget authority.
Perform Management & Administration Perform Management & Administration process encompasses the life cycle of administering the grant contract from payment processing to closing out the grant. In addition, this process also involves performing asset management and accounting when title to asset acquired by the grantee vests with DoD. The Grantor is also responsible for monitoring grantee performance, draw down on funds, reviewing financial and technical reports and initiating the termination of the grant. The termination process involves de-obligating any un-obligated balances, record closing transaction to general ledger, collect receivables and liquidate payables after the grant termination, generate federal cash transaction report and, reconcile the grant information with core financial system. Record Loans and Grants This process records the financial impact of business events related to the award, origination, performance, payment, collection and closeout of direct loans, loan guarantees and grants.