Environmental Liabilities |
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| Type - L0 E2E Business Flow | |
| Description: | The End-to-End Environmental Liabilities Business Process encompasses all business functions necessary to identify environmental cleanup, closure, or disposal issues that represent an environmental liability of the Department, to develop cost estimates and expenditures related to the actions required to eliminate identified EL, and to report appropriate financial information about the environmental liability. |
L1 E2E Business Flow |
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| L1 E2E Business Flow | L1 Description | BPM Processes | Process Description |
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| Identify Sites/Assets with Environmental Liabilities | Identify Sites/Assets with Environmental Liabilities is the process whereby the Components identify and maintain the complete universe of environmental liabilities reconciled against DoD property. This includes the creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Identify Sites/Assets with Potential ELs, Create EL Inventory, Verify and Document EL Inventory Completeness) | Assess ESOH Risk | This process assesses the health, safety, ecological, or cultural risk posed by the ESOH aspect under consideration. Risk is defined as the possibility of a hazard causing suffering, harm or loss. This process takes the identified ESOH aspect or issue (e.g., ground water plume, paint shop operations, sound exposure) and determines the level of risk associated with the hazard. The risk finding is based on factors such as severity, probability, and availability of pathways, contaminants, or receptors. |
| Identify Sites/Assets with Environmental Liabilities | Identify Sites/Assets with Environmental Liabilities is the process whereby the Components identify and maintain the complete universe of environmental liabilities reconciled against DoD property. This includes the creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Identify Sites/Assets with Potential ELs, Create EL Inventory, Verify and Document EL Inventory Completeness) | Develop ESOH Solution | This process develops the ESOH solution for the identified aspect or issue of interest. This process seeks to develop solution alternatives for the identified aspect or issue of interest and takes into consideration other information components such as the risk assessment, characterized ESOH issue, or sample analysis results and develops a solution that will meet requirements (e.g. effectiveness, cost, socio-economic). These solution alternatives are evaluated by a selected methodology, which can examine several factors such as effectiveness, cost, and socio-economic impact. The process is composed of several sub processes such as: 'Develop ESOH Solution Alternative'; 'Determine ESOH Solution Evaluation Methodology'; 'Evaluate ESOH Solution Alternative'; and 'Select ESOH Solution'. In addition, this task defines the potential future actions to include proposed remedy, associated costs, and schedules that are necessary to correct, restore, remediate, or close a facility or site due to environmental concerns based on the best available knowledge in the current phase. The tasks in the process include the following: a. Define the proposed remedy or solution to the environmental problem b. Create a time phased schedule to implement the remedy c. Estimate the potential future outflow of resources for each phase and sum the total projected outflow of resources needed for the remedy (use a VV&A method as required) d. Define other data as necessary, including, for example, getting amortization information or information necessary to prepare the narrative. Information necessary to prepare the narrative would include, but not be limited to, an explanation of the methodology used to create the cost estimate, an explanation for changes greater than ten percent from the prior year. e. If insufficient data exists to estimate the remedy or solution for example, if no known technology exists to perform the proposed action - use the estimate of any known expenditures, such as the cost of any known required study or costs associated with containment. |
| Identify Sites/Assets with Environmental Liabilities | Identify Sites/Assets with Environmental Liabilities is the process whereby the Components identify and maintain the complete universe of environmental liabilities reconciled against DoD property. This includes the creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Identify Sites/Assets with Potential ELs, Create EL Inventory, Verify and Document EL Inventory Completeness) | Maintain Environmental Liability Site or Item Information | This process covers the assignment of a unique identifier to each environmental liability to enable unique linkage with assets associated with the environmental liability throughout the liability’s lifecycle. This process also covers the task of obtaining and maintaining standard information about each environmental liability in the inventory, and linking that information with the DoD asset(s) that are physically, chemically, or biologically impacted by the liability. This information includes the name, description (to include geospatial information for a site), and the unique identifier(s) for both the environmental liability and the affected asset(s). Steps included in this process are: Assign a Unique Identifier to an Environmental Liability; Associate Asset Unique Identifier(s) with an Environmental Liability; Create and Maintain Site/Item Information. |
| Identify Sites/Assets with Environmental Liabilities | Identify Sites/Assets with Environmental Liabilities is the process whereby the Components identify and maintain the complete universe of environmental liabilities reconciled against DoD property. This includes the creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Identify Sites/Assets with Potential ELs, Create EL Inventory, Verify and Document EL Inventory Completeness) | Perform ESOH Aspect Assessment | This process is the study or investigation of environment, safety, and occupational health aspects or issues and the determination of the nature and extent of the issue. A series of steps are taken to conduct this and can include, but is not limited to conducting environment, safety and occupational health inspection or investigation, comparing analysis result to criteria and characterizing nature and extent of the ESOH issue. This process is where comprehensive data or sample collection and analysis are conducted, and the assessment results are documented. |
| Identify Sites/Assets with Environmental Liabilities | Identify Sites/Assets with Environmental Liabilities is the process whereby the Components identify and maintain the complete universe of environmental liabilities reconciled against DoD property. This includes the creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Identify Sites/Assets with Potential ELs, Create EL Inventory, Verify and Document EL Inventory Completeness) | Perform ESOH Aspect Identification | This process reflects the initial actions taken to identify the activities, locations, products, and services where environment, safety and health concerns may exist. This process provides the initial check on the issue to ensure it falls within ESOH purview and collects enough information about the issue to proceed with the additional investigation as required. As an example, this process may identify issues of cultural or natural resource or explosives safety concern, a site of interest for restoration, or a process that transports, uses, or handles hazardous materials. The outcome of this process is the identification of any aspects, issues, and locations of environmental, range sustainability, safety, and occupational health, and a determination as to whether an ESOH aspect requires further evaluation to determine whether mitigation is necessary. |
| Develop EL Cost Estimates | Develop EL Cost Estimates is the process whereby the DoD Components create, update, review, and approve the estimated costs and expenditures to fulfill environmental cleanup, closure, or disposal requirements based on site-level information, per DoD policy. This process includes: estimation of current and non-current environmental liabilities; and creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Determine Scope and Establish Cleanup, Closure Or Disposal Plan, Prepare Or Update Cost Estimate for Cleanup, Closure or Disposal, Verify Accuracy of EL, and Determine Current and Non-Current Liability). | Assess ESOH Risk | This process assesses the health, safety, ecological, or cultural risk posed by the ESOH aspect under consideration. Risk is defined as the possibility of a hazard causing suffering, harm or loss. This process takes the identified ESOH aspect or issue (e.g., ground water plume, paint shop operations, sound exposure) and determines the level of risk associated with the hazard. The risk finding is based on factors such as severity, probability, and availability of pathways, contaminants, or receptors. |
| Develop EL Cost Estimates | Develop EL Cost Estimates is the process whereby the DoD Components create, update, review, and approve the estimated costs and expenditures to fulfill environmental cleanup, closure, or disposal requirements based on site-level information, per DoD policy. This process includes: estimation of current and non-current environmental liabilities; and creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Determine Scope and Establish Cleanup, Closure Or Disposal Plan, Prepare Or Update Cost Estimate for Cleanup, Closure or Disposal, Verify Accuracy of EL, and Determine Current and Non-Current Liability). | Develop ESOH Solution | This process develops the ESOH solution for the identified aspect or issue of interest. This process seeks to develop solution alternatives for the identified aspect or issue of interest and takes into consideration other information components such as the risk assessment, characterized ESOH issue, or sample analysis results and develops a solution that will meet requirements (e.g. effectiveness, cost, socio-economic). These solution alternatives are evaluated by a selected methodology, which can examine several factors such as effectiveness, cost, and socio-economic impact. The process is composed of several sub processes such as: 'Develop ESOH Solution Alternative'; 'Determine ESOH Solution Evaluation Methodology'; 'Evaluate ESOH Solution Alternative'; and 'Select ESOH Solution'. In addition, this task defines the potential future actions to include proposed remedy, associated costs, and schedules that are necessary to correct, restore, remediate, or close a facility or site due to environmental concerns based on the best available knowledge in the current phase. The tasks in the process include the following: a. Define the proposed remedy or solution to the environmental problem b. Create a time phased schedule to implement the remedy c. Estimate the potential future outflow of resources for each phase and sum the total projected outflow of resources needed for the remedy (use a VV&A method as required) d. Define other data as necessary, including, for example, getting amortization information or information necessary to prepare the narrative. Information necessary to prepare the narrative would include, but not be limited to, an explanation of the methodology used to create the cost estimate, an explanation for changes greater than ten percent from the prior year. e. If insufficient data exists to estimate the remedy or solution for example, if no known technology exists to perform the proposed action - use the estimate of any known expenditures, such as the cost of any known required study or costs associated with containment. |
| Develop EL Cost Estimates | Develop EL Cost Estimates is the process whereby the DoD Components create, update, review, and approve the estimated costs and expenditures to fulfill environmental cleanup, closure, or disposal requirements based on site-level information, per DoD policy. This process includes: estimation of current and non-current environmental liabilities; and creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Determine Scope and Establish Cleanup, Closure Or Disposal Plan, Prepare Or Update Cost Estimate for Cleanup, Closure or Disposal, Verify Accuracy of EL, and Determine Current and Non-Current Liability). | Maintain Environmental Liabilities Cost Information | This process covers the creation, revision, verification and archiving of cost estimates for each environmental liability (i.e., environmental liability valuation) using a VV&A method as required. These cost estimates are for specific environmental liability sites or items in the inventory. This process includes verification and validation of the assumptions and information about environmental liability cost information throughout the existence of the liability. It also includes control activities to ensure that cost estimates are developed and properly documented by qualified personnel employing an appropriate segregation of duties. Steps covered under this process are: Create Environmental Liability Cost Estimate; Revise EL Cost Estimate; Validate EL Cost Estimate; and Document EL Cost Estimate. |
| Develop EL Cost Estimates | Develop EL Cost Estimates is the process whereby the DoD Components create, update, review, and approve the estimated costs and expenditures to fulfill environmental cleanup, closure, or disposal requirements based on site-level information, per DoD policy. This process includes: estimation of current and non-current environmental liabilities; and creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Determine Scope and Establish Cleanup, Closure Or Disposal Plan, Prepare Or Update Cost Estimate for Cleanup, Closure or Disposal, Verify Accuracy of EL, and Determine Current and Non-Current Liability). | Perform Managerial Accounting | The ability to accumulate, classify, measure, analyze, interpret and report cost and other financial information useful to internal and external decision makers reviewing the execution of an organization, program or project resources to ensure they are effectively being used to meet objectives. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Accept Goods and Services | Acknowledgement by an authorized official that goods tendered and services rendered conform with contract or intragovernmental order requirements, at which time the Government takes ownership and triggers asset valuation and accountability. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Accept Other Goods and Services | This process includes the act of an authorized representative assuming ownership and accountability of existing identified goods tendered or approved specific services rendered. This includes final review and signing of documentation that triggers payment, asset accountability, inventory record updates, etc. This process applies to all goods and services, excluding real property. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Acknowledge Other Goods and Services | This process involves the receipt of verification that goods were tendered or service was rendered, but does not include evaluation of quality or compliance with terms and conditions of the contract or order. This process includes updating shipping information, unloading transport, noting date physically received, verifying with manifest, noting visual condition and item count, and electronic delivery acknowledgement. Acknowledgement of receipt of evidence of performance triggers the clock for constructive acceptance. This process applies to all goods and services, excluding real property. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Analyze Spend Information | This process involves analyzing aggregated spend information and generating specific spend reports to support development of sourcing plans. Spend information includes post-award data used to identify strategic sourcing opportunities, such as total obligated amount per fiscal year, socio-economic information, and supplier concentration. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Apply Accounts Payable Offset | This process will offset the payment amount due to the vendor, or other party owed by the Government, by any amount the vendor owes to the Government, in compliance with the Debt Collection Act. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Apply Payment Instructions | The payment instructions are applied to the payment request. For FAR-based payments, standard payment instructions are found in Section G (Contact Administration Data) of the contract or order and are defined in DFARS clause 204.7108(d). For Miscellaneous Payments, payment instructions are defined by statute. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Award Agreement | This process includes establishing the terms and conditions and unit prices in the agreement and award of the agreement for commercial suppliers. After award of the agreement, post-award notifications/synopses are done. The agreement is used to identify goods or services where terms, such as pricing and/or discounts have been negotiated. An agreement does not guarantee a purchase volume, level or value to the supplier of the goods or services. An agreement also applies to memorandums of agreement/understanding, public land orders, permits, licenses, and donations and transfers involving real property. It may include comprehensive terms and conditions, performance criteria or other service level requirements that are expected and agreed to. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Award Contract or Acknowledge Order or Issue Modification | This process involves awarding a mutually agreed upon contract or contract modification to a supplier or acknowledging an intragovernmental order or modification that has already been accepted by the Government supplier. When a contract is awarded, the contract is sent to the supplier and other internal departments for reference. This process initiates the obligation of funds. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Calculate Payment Adjustments | This process calculates any payment adjustments, to include liquidation of financing payments; application of withholds; the comparison of discounts offered on the payment request to discounts outlined in the contract; the comparison of the discount to the US Treasury rate to determine if a discount is economically justifiable; and the computation of any interest due to a vendor, or other party owed by the government. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Capture Pro Forma Entries | Capture the pro forma entries that records the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Certify Funds | The Comptroller or Treasurer certifies that sufficient fund balances exist in the US Treasury for any grouping of authorized expenditure transactions to be submitted for Treasury processing. Accounting for the authorized and confirmed Treasury processed transactions are posted to the general ledger accounts at each stage of authorized expenditure request, obligation, good/services delivery, payable validation/authorization, disbursement and Treasury confirmation. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Collect and Analyze Requirement | This process involves collecting new and past requirements, assessing past contracts and orders from various sources, and analyzing these requirements, contracts, and orders to support planning for strategic sourcing. The intent of this process is to categorize and summarize requirements to enable the DoD to begin identifying demand in order to perform strategic sourcing. Analysis includes, but is not limited to, rationalizing collected requirements, developing alternatives for fulfilling requests, and negotiating alternatives with requestors. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Conduct Source Selection | This process may include, but is not limited to, reviewing past performance, evaluating offers, conducting limited exchanges with offerors or suppliers, establishing competitive ranges, conducting discussion/negotiation with offerors or suppliers, requesting final revisions for proposals, reviewing and evaluating final offers, and de briefing pre award. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Create Draft Request for Proposal | This process includes the creation of the Draft Request for Proposal which may be made available to potential commercial suppliers for comment. Methods by which the Draft Request for Proposal may be made available include posting the draft document, one on one discussion with the supplier, or large multi-supplier review/pre solicitation conferences (e.g. Industry Day). |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Develop Negotiation Summary and Recommendation | This process includes developing the final documentation of the rationale for the identified source, the draft agreement and/or modifications to the draft agreement, and the contract specifications when an agreement is not needed. This may also include obtaining necessary approvals and clearance to move forward (e.g., congressional notification, notice to unsuccessful offerors, notification to Equal Employment Opportunity Commission (EEOC), etc.) as necessary. The intent is to document the rationale for the government's decision to proceed with the chosen sourcing strategy. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Develop Procurement Instrument or Supplemental Procurement Instrument | This process involves the development or refinement of a procurement instrument. It is triggered when commitments have been verified against funded requirements, updated commitments for existing requirements have been received, and/or contract or modifications have been received. The process includes ensuring that the terms, conditions, and provisions meet the demand needs, as well as the requirements of applicable regulations, policy, and statute. This process may involve collaboration with a program manager before award and generate the information necessary to obligate/deobligate funds, and may involve verification of the supplier's inventory availability before award. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Develop Sourcing Strategy | This process determines the plan to acquire supplier / Government provided goods and services that satisfy the verified requirement. This includes identification of the method of procurement and the sourcing strategy (e.g., contracting requirements, stock issuance). Other activities that may be required are the identification of information such as program risks, milestones, funding, security, and information assurance based on the complexity of the requirement. Also includes the ability to analyze spend data, conduct market analysis, and assess acquisition business plan and procurement documents to develop sourcing strategies. Actions include analyzing spend information, conducting market research and forecasting demand. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Develop or Refine Sourcing Plan | This process includes creating or modifying a sourcing plan based, in part, upon requirements forecast, past spend data, market research, and supplier planning information. The intent of this process is to enable aggregation of demand for goods and services and derive benefits from economies of scale, to the extent possible, on the basis of DoD wide demand. This process also involves reviewing and approving or disapproving the sourcing plan. During this process, the sourcing plan will also include the necessary information required for identifying rules and requirements to support asset valuation process. In addition, this process identifies requirements that are for purchases under $2,500 and therefore considered micropurchases, and provides appropriate authorization to use a purchase card for those requirements. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Distribute Payment | Check payments are sent to the Federal Clearinghouse according to the scheduled disbursement date. The Federal Clearinghouse then sends the check and supporting information to the payee. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Establish Sourcing Vehicle with Commercial Sources | A sequence of processes that is triggered by an approved sourcing plan and results in the creation of an agreement with a commercial supplier. This process may include, but is not limited to, issuing pre-solicitation and solicitation notices, receiving inputs from potential suppliers, responding to queries, receiving and evaluating proposals, and conducting source selection. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Execute Contract | This is the process whereby funded requirements with commitments result in a contract award or an intragovernmental order acceptance and acknowledgement. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Finalize Acceptance | This process includes the act of an authorized representative assuming ownership and accountability of existing identified goods tendered or approved specific services rendered. This includes final review and signing of documentation that triggers final payment, asset accountability, inventory record updates, etc. For intragovernmental orders, acceptance is deemed to occur constructively, unless otherwise denoted in the order, on the 7th calendar day after the Government buyer receives delivery of supplies or performance of services in accordance with the terms and conditions of the order, unless there is a disagreement over quantity, quality, or compliance with other terms and conditions of the order. The trading partners may specify a longer period for constructive acceptance in the solicitation and resulting order, if required, but must document in the file the justification for extending the constructive acceptance period beyond 7 days. Constructive acceptance for intragovernmental orders will trigger the payment process. The definition of constructive acceptance should not be interpreted to conflict with established/existing FAR or FMR definitions or other regulatory guidance. This definition is strictly to apply to intragovernmental reimbursable transactions only, and occurs after initial acceptance by the government. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Finalize Request for Proposal | This process includes preparation of the Request for Proposal for approval by the Contracting Officer for release to industry/suppliers. This process may include incorporation of commercial supplier comments into the Request for Proposal and incorporation of any revisions. This includes amendments to the released Request for Proposals. The intent is to prepare a publicly releasable document that communicates the Government's requirements to suppliers, and to provide sufficient information so that the suppliers are able to prepare a proposal. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Forecast Demand | This process uses sourcing information to forecast demand and produces forecasted requirements. The intent behind forecasting is to strategically and proactively position the DoD to meet its demands and derive the best possible value from relationships with suppliers, rather than react tactically to requirements. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Generate Disbursement Pro Forma Entries | Generating disbursement pro forma entries consists of using business information pertaining to disbursements captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts). |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Generate General Ledger Transactions | Transform the Recordable Business Transaction Information into a general ledger transaction. This is accomplished by assigning the Pro Forma entries to the business transaction and populating the attributes and assigning the accounting period and a posting date. This is accomplished by posting the pro forma entries, smart code, and attributes. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Implement ESOH Solution | This process encompasses the design, implementation and monitoring for successful implementation of the selected ESOH solution. It includes all actions taken to achieve the operational controls and outcomes specified in the ESOH Control Agreement. The outcome of this activity is the elimination of the ESOH aspect of concern. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Inspect Other Goods and Services | This process includes a check on kind and verification of count and condition of goods received and services rendered. This includes evaluation of quality and compliance with the technical specifications of the contract. A discrepancy report is created if a discrepancy is noted. This process applies to all goods and services, excluding real property. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Maintain Accounts Payable Balance | Manage balances in Accounts Payable account. This is a recurring process of updates, liquidating events and other adjustments necessary to maintain the life cycle of an accounts payable. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Manage Disbursements | Manage Disbursements supports all activities necessary to execute the payment process for transactions that have been authorized for payment. Activities within this process include, but are not limited to, payment groupings, the application of credit offsets, the generation of check and EFT ready to pay files, the certification of payment files, the confirmation and cancellation of payment files, payment cancellation with and without re-issuances, and payment remittance notifications. All activities within this process are performed in accordance with federal payment regulations including the Prompt Payment Act. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Manage Execution Fund Account | This process includes establishing an initial appropriation fund balance for each program and decrementing the amount of available funds as spending activity occurs. This process allows for funds control validation prior to approval of commitments, obligations, supply chain entitlements, and expenditures. The process supports the Commitment and Obligation of the funds requested from other activities. Commitments, obligations, entitlements, and expenditures would decrease the available fund balance. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Manage Liabilities | This process describes recognizing and recording amounts owed to federal or nonfederal entities, including individuals, by the Department of Defense based upon physical performance or implied performance. It includes activities related to managing payables and accruals, recording the events related to the receipt of a request for payment; and recording of the other liabilities and the related asset or expense. This process starts with evaluating liability information (by identifying the liability related to accounts payable, and the liability to be accrued). It ends with generating entries to be posted to General Ledger. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Manage Sales and Procurement | This process verifies commitment of funds, awards the contract, performs receipt and acceptance, tracks and monitors the contract to ensure that a commercial supplier is meeting requirements in accordance with the terms and conditions of the contract for providing goods/services, including support activities from contract award to close-out. This process also manages transactions involving sales, services, and transfers between two entities of the Government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intragovernmentally; and receive inter/intra agency invoice. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Manage Scheduled Payments | This process involves holding approved payments until either the scheduled payment date or any other approved release date. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Match Acceptance and Obligating Document | This process includes matching the acceptance evidence and the obligating document. Payment requests with improper documentation will be returned to the originating source as a result of the two-way match. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Match Obligating Document, Acceptance and Payment Request | This process applies the matching rules for transactions requiring a three-way match. This process includes comparing the payment request to the acceptance evidence and the obligating document. Payment requests with improper documentation will be returned to the originating source as a result of the three-way match. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Match Payment Request and Obligating Document | This process receives and matches the payment request including any required government approvals and obligating document to determine entitlements due to the vendor. Payment requests with improper documentation will be returned to the originating source as a result of the two-way match. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Monitor Payment | This process involves the notification of the vendor, or other party owed by the Government, contract administrator, and accounting functions of any payments made to include the final payment, the cancellation of any payments sent for disbursement, requests for refunds, and re-disbursement or re-calculation of payments returned or rejected by the payee. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Negotiate with Single Source | This process includes discussions between the DoD buyer and the identified single source supplier. It may include analyzing proposal or solicitation quote, one pass pricing, conducting negotiations, etc. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Perform Acceptance Procedures | 10/12/2010 From EBPM (release 2.3) This process comprises documenting the date and location the acceptance procedures were performed as well as verifying that the goods or services received met contractual requirements. Perform Acceptance Procedures for Other Goods and Services (this process is in the current BEA, but the last sentence would need removal) This process includes the initiation and processing of the necessary activities to accept goods or services. This includes evaluating and validating goods and/or services against the invoice, receiving report, and terms and conditions specified in the contract or intragovernmental order. A discrepancy report is created if a discrepancy is noted. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Perform Acceptance Procedures for Other Goods and Services | This process includes the initiation and processing of the necessary activities to accept goods or services. This includes evaluating and validating goods and/or services against the invoice, receiving report, and terms and conditions specified in the contract or intragovernmental order. A discrepancy report is created if a discrepancy is noted. This process applies to all goods and services, excluding real property. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Perform Managerial Accounting | The ability to accumulate, classify, measure, analyze, interpret and report cost and other financial information useful to internal and external decision makers reviewing the execution of an organization, program or project resources to ensure they are effectively being used to meet objectives. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Post General Ledger Transactions | Record the financial impact of the transaction and required attributes needed for the general ledger balances. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Post to General Ledger | The Post to General Ledger Process involves the capturing, summarizing and posting of the financial impact of business events. The core steps performed within this process include capturing the business event, generating the general ledger transaction and posting the transaction. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Prepare Certified Business Partner Payment | This process involves the preparation of the Certified Business Partner Payment which is sent to Disbursing after being certified by a Certifying Officer in accordance with the Certifying Officer's Legislation. At this point the funds balance within the General Ledger is checked to verify the availability of funds. For payments against a case implemented in the Foreign Military Sales Trust Fund, the payment is not released to Disbursing without Expenditure Authority. The Electronic Funds Transfer information for the vendor, or other party owed by the Government, is also included in the Certified Business Partner Payment, if applicable. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Prepare Pre Solicitation Notice | This process includes generating a pre-solicitation notice to support sourcing decisions. The intent is to give potential suppliers notice regarding a potential solicitation in order to generate interest and enable the buyer to receive the best value through increased competition. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Process Approved Requirement | This process involves combining multiple and/or joint requirements or decomposing large requirements (to break apart). The intent is to refine requirements developed by DoD buyers so that they can be communicated to the potential suppliers. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Process Contract Clauses | This process includes verifying the payment request against the FAR based contract to determine any adjustments based on contract clauses (i.e., contract holdbacks) and creates new accounts as needed. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Process Discrepancies for Other Goods and Services | This includes the processing of a discrepancy with the expected outcomes for the goods or services. This includes listing the goods or services you have chosen not to accept, listing the reasons for rejection, and processing discrepancy dispute updates. This includes a determination of acceptable discrepancies. This process applies to all goods and services, excluding real property. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Process Requirement | This process supports the receipt of approved, funded requirements from requestors; analyzing, refining, and monitoring requirements; combining together multiple requirements or decomposing large requirements; and collaborating with requirement owner/requestor to clarify requirements. This process also involves collecting new and past requirements and assessing past contracts and contract modifications from various sources and analyzing them to support enterprise and local planning for strategic sourcing. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Receive Public Comments on Draft Request for Proposal | The received comments may or may not be incorporated for final release of the Request for Proposal for approval. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Receive and Review Proposals | This process reflects the Contracting Office receiving proposals from suppliers and eliminating certain proposals that are not timely or responsive. This process could include conducting limited exchange with the Proposers for clarification as necessary. This process includes receiving proposals from a single supplier in the case of sole source solicitations. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Review Funding Request | This process involves the review of a request for expenditure authority needed to commit budget authority to finance a business transaction, or alternatively to cancel a previously approved request. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Review and Approve Request for Proposal | This process involves the contracting officer reviewing the request for proposal for approval. When it's unapproved, additional modifications are made prior to re-submission for review and approval. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Schedule Payment | This process schedules a payment date within the constraints of the Prompt Payment Act. Any approved adjustments to the payment are sent to Accounting to updated accounts payable balance and general ledger as appropriate. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Search Agreements | This process consists of searching agreements to determine if a requirement matches existing agreements and selecting the appropriate segment. If an existing agreement does not exist, a new agreement will need to be developed for that requirement. |
| Perform Environmental Cleanup, Closure, or Disposal Action | Perform Environmental Cleanup, Closure, or Disposal Action is the process whereby the actual work to correct the environmental liability is performed. (Decomposed elements of this process step are: Procure to Pay, Manage Costs, and Monitor Progress). | Verify Funds Availability | This process involves the review of fund (budget authority) balances available for expenditure at a point in time and at a specified level of expenditure authority within an organization. The structuring of allocated budget authority can be aggregated from the lowest to highest levels of accountability to provide funding for a specified organization entity operation, program activity, budget line-item or budget activity assigned the necessary amount of budget authority. |
| Report Environmental Liabilities | Report Environmental Liabilities is the process of accurate and complete reporting of current and non-current environmental liabilities for each business segment based on site level information. This includes the creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Record Transaction in System of Record, Aggregate Environmental Liabilities, Validate Environmental Liabilities, Develop Disclosure Information and Narrative, Provide Summary Documentation). | Manage Liabilities | This process describes recognizing and recording amounts owed to federal or nonfederal entities, including individuals, by the Department of Defense based upon physical performance or implied performance. It includes activities related to managing payables and accruals, recording the events related to the receipt of a request for payment; and recording of the other liabilities and the related asset or expense. This process starts with evaluating liability information (by identifying the liability related to accounts payable, and the liability to be accrued). It ends with generating entries to be posted to General Ledger. |
| Report Environmental Liabilities | Report Environmental Liabilities is the process of accurate and complete reporting of current and non-current environmental liabilities for each business segment based on site level information. This includes the creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Record Transaction in System of Record, Aggregate Environmental Liabilities, Validate Environmental Liabilities, Develop Disclosure Information and Narrative, Provide Summary Documentation). | Perform Financial Reporting | The ability to provide relevant financial visibility and real time information dashboards for DoD decision-makers and to summarize financial information for the purpose of producing mandatory reports in compliance with regulatory requirements and discretionary reports in support of other requirements. |
| Report Environmental Liabilities | Report Environmental Liabilities is the process of accurate and complete reporting of current and non-current environmental liabilities for each business segment based on site level information. This includes the creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Record Transaction in System of Record, Aggregate Environmental Liabilities, Validate Environmental Liabilities, Develop Disclosure Information and Narrative, Provide Summary Documentation). | Post to General Ledger | The Post to General Ledger Process involves the capturing, summarizing and posting of the financial impact of business events. The core steps performed within this process include capturing the business event, generating the general ledger transaction and posting the transaction. |
| Report Environmental Liabilities | Report Environmental Liabilities is the process of accurate and complete reporting of current and non-current environmental liabilities for each business segment based on site level information. This includes the creation, maintenance, and retention of required supporting documentation. (Decomposed elements of this process step are: Record Transaction in System of Record, Aggregate Environmental Liabilities, Validate Environmental Liabilities, Develop Disclosure Information and Narrative, Provide Summary Documentation). | Prepare Environmental Liabilities Information for Financial Reporting | This process covers steps to determine, update, validate, verify and disclose the environmental liability information for purposes of financial reporting. The process includes development of information to create a new transaction or entry for the general ledger of the financial statements to reflect: (1) an increase or decrease in the recognized environmental liability amount based on inflation and/or a change in scope; or (2) the performance of work that reduces the liability. The process also validates that complete and appropriate documentation exists to support the environmental liability amount reported on the financial statements. Steps covered under this process would include determining the liability amount; Update Liability Amount; Validate EL Information; Disclose EL Information. |