Order-to-Cash 

Type - L0 E2E Business Flow
Description: Order to Cash encompasses all business functions necessary to accept and process customer orders for services and/or inventory held for sale. This includes such functions as managing customers, accepting orders, prioritization of orders, fulfilling orders, performing distribution, managing receivables, and managing cash collections. 

L1 E2E Business Flow

 

 

L1 E2E Business Flow L1 Description BPM Processes Process Description
Manage Customers Manage Customers is the process of establishing or updating customer records with attributes and preferences. Customer management information would include, but is not limited to, pricing, specifications, payment terms, product offerings, and authorized sources. Establish Customer Information Establish customer record or update customer table to customer's attributes and preferences.
Manage Customers Manage Customers is the process of establishing or updating customer records with attributes and preferences. Customer management information would include, but is not limited to, pricing, specifications, payment terms, product offerings, and authorized sources. Manage Benefits This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave).
Manage Customers Manage Customers is the process of establishing or updating customer records with attributes and preferences. Customer management information would include, but is not limited to, pricing, specifications, payment terms, product offerings, and authorized sources. Manage Receivables The Manage Receivables process includes recognizing and recording a claim to cash or other assets against other entities, either based on legal provisions, such as a payment due date, or goods tendered or services rendered and debts due to the Department of Defense, within a specified accounting period. The management of receivables is the collection of amounts due to include administrative fee, interest, and penalties. The process also includes aging of receivables, write-offs, and debt adjudication.
Manage Customers Manage Customers is the process of establishing or updating customer records with attributes and preferences. Customer management information would include, but is not limited to, pricing, specifications, payment terms, product offerings, and authorized sources. Validate Customer Information Review receivable request to determine if customer information exists in the customer database. If it does not exist establish customer information.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Accept Goods and Services Acknowledgement by an authorized official that goods tendered and services rendered conform with contract or intragovernmental order requirements, at which time the Government takes ownership and triggers asset valuation and accountability.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Acknowledge Goods Tendered and Services Rendered This process involves the receipt of verification that goods were tendered or service was rendered, but does not include evaluation of quality or compliance with terms and conditions of the contract or order. This process includes updating shipping information, unloading transport, noting date physically received, verifying with manifest, noting visual condition and item count, and electronic delivery acknowledgement. Acknowledgement of receipt of evidence of performance triggers the clock for constructive acceptance.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Capture Pro Forma Entries Capture the pro forma entries that records the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Certify Funds The Comptroller or Treasurer certifies that sufficient fund balances exist in the US Treasury for any grouping of authorized expenditure transactions to be submitted for Treasury processing. Accounting for the authorized and confirmed Treasury processed transactions are posted to the general ledger accounts at each stage of authorized expenditure request, obligation, good/services delivery, payable validation/authorization, disbursement and Treasury confirmation.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Establish Funds Control A PFD represents the allocation of budget authority to designated entities and/or functions accountable for resource management; Allocation of an apportionment occurs in the form of allotments, sub-allotments and allocated budget authority to fund operations at varying lower levels of accountability. These allocated amounts represent the expenditure limits for the allocation recipients, i.e., expenditure transactions that include amounts that cause the allocated balance to be exceeded are rejected or suspended until sufficient budget authorization is available or the transaction cancelled.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Execute Contract This is the process whereby funded requirements with commitments result in a contract award or an intragovernmental order acceptance and acknowledgement.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Execute Sourcing Strategy This process executes the determined sourcing plan, including solicitation activities such as preparation of pre solicitation notices, development and publication of the Request for Proposal and associated documents, source selection and negotiation. This includes the ability to establish sourcing vehicles/agreements in support of the sourcing strategy and provide the ability to register, certify and manage vendor data, as well as track past vendor performance. This includes Federal Acquisition Regulation (FAR) based commercial and non commercial agreements, and intragovernmental transactions.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Generate General Ledger Transactions Transform the Recordable Business Transaction Information into a general ledger transaction. This is accomplished by assigning the Pro Forma entries to the business transaction and populating the attributes and assigning the accounting period and a posting date. This is accomplished by posting the pro forma entries, smart code, and attributes.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Manage Benefits This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave).
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Manage Execution Fund Account This process includes establishing an initial appropriation fund balance for each program and decrementing the amount of available funds as spending activity occurs. This process allows for funds control validation prior to approval of commitments, obligations, supply chain entitlements, and expenditures. The process supports the Commitment and Obligation of the funds requested from other activities. Commitments, obligations, entitlements, and expenditures would decrease the available fund balance.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Monitor Contract or Order This buyer process tracks ongoing contracts and intragovernmental orders and ensures that external and Government suppliers are meeting terms and conditions and other requirements of the contract or order. The DoD buyer will resolve any issues. This process will determine when the requirements of a contract or order have been adequately completed to initiate close-out of the contract or order. This process also includes monitoring that the contract is fulfilling the requirements and the identification of contract modification needs. As required, this process includes recording contract performance assessment information. This process also includes ongoing communications with the supplier to resolve contract or order issues, payment disputes and refund requests, and to discuss potential modifications to the terms and conditions of the contract or order.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Post General Ledger Transactions Record the financial impact of the transaction and required attributes needed for the general ledger balances.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Post to General Ledger The Post to General Ledger Process involves the capturing, summarizing and posting of the financial impact of business events. The core steps performed within this process include capturing the business event, generating the general ledger transaction and posting the transaction.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Receive Goods and Services This process involves all actions taken by a receiving activity from the performance of a service by a provider or from the physical turnover of material by a carrier until the on-hand balance of the accountable stock record file or in-process receipt file is updated to reflect the received material as an asset in storage, or the material is issued directly from receiving to the customer. Acknowledgement of receipt of evidence of performance triggers the clock for constructive acceptance.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Review Funding Request This process involves the review of a request for expenditure authority needed to commit budget authority to finance a business transaction, or alternatively to cancel a previously approved request.
Accept Orders Accept Orders is the process of managing transactions involving sales, services, and transfers between two entities of the government, including the ability to validate supplier/buyer information; enter, accept, review, send, issue, and modify inter/intra agency orders; send inter/intra agency agreement notifications; receive inter/intra agency procurement evidence; receive and accept goods obtained intra-governmentally; and receive an inter/intra agency invoice. Verify Funds Availability This process involves the review of fund (budget authority) balances available for expenditure at a point in time and at a specified level of expenditure authority within an organization. The structuring of allocated budget authority can be aggregated from the lowest to highest levels of accountability to provide funding for a specified organization entity operation, program activity, budget line-item or budget activity assigned the necessary amount of budget authority.
Prioritize Orders Prioritize Orders involves the classification of orders (e.g. type, purpose, use and need) so as to rank the precedence of the orders in the fulfillment process. Manage Benefits This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave).
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Capture Pro Forma Entries Capture the pro forma entries that records the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes.
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Develop or Refine Sourcing Plan This process includes creating or modifying a sourcing plan based, in part, upon requirements forecast, past spend data, market research, and supplier planning information. The intent of this process is to enable aggregation of demand for goods and services and derive benefits from economies of scale, to the extent possible, on the basis of DoD wide demand. This process also involves reviewing and approving or disapproving the sourcing plan. During this process, the sourcing plan will also include the necessary information required for identifying rules and requirements to support asset valuation process. In addition, this process identifies requirements that are for purchases under $2,500 and therefore considered micropurchases, and provides appropriate authorization to use a purchase card for those requirements.
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Generate General Ledger Transactions Transform the Recordable Business Transaction Information into a general ledger transaction. This is accomplished by assigning the Pro Forma entries to the business transaction and populating the attributes and assigning the accounting period and a posting date. This is accomplished by posting the pro forma entries, smart code, and attributes.
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Identify and Reserve Supply Chain Resources This process locates, identifies, reserves, and synchronizes materiel, support personnel, and/or services for specific orders, and commits and schedules a delivery date to initiate the transport of property and forces to a requested destination within identified resource constraints and budgetary guidelines. (SCOR D1.3, DR1.4)
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Manage Benefits This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave).
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Manage Execution Fund Account This process includes establishing an initial appropriation fund balance for each program and decrementing the amount of available funds as spending activity occurs. This process allows for funds control validation prior to approval of commitments, obligations, supply chain entitlements, and expenditures. The process supports the Commitment and Obligation of the funds requested from other activities. Commitments, obligations, entitlements, and expenditures would decrease the available fund balance.
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Manage Inbound and Outbound Shipments This process addresses the receiving, storing, and issuing of materiel at a storage location to produce shipping and packing information required to transport requested materiel/cargo to a specified destination. (SCOR D1.8, D1.9, D1.10, DR1.3)
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Post General Ledger Transactions Record the financial impact of the transaction and required attributes needed for the general ledger balances.
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Post to General Ledger The Post to General Ledger Process involves the capturing, summarizing and posting of the financial impact of business events. The core steps performed within this process include capturing the business event, generating the general ledger transaction and posting the transaction.
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Process Approved Requirement This process involves combining multiple and/or joint requirements or decomposing large requirements (to break apart). The intent is to refine requirements developed by DoD buyers so that they can be communicated to the potential suppliers.
Fulfill Orders Fulfill Orders is the process of sourcing goods or services either via purchase, inventory, or manufacture. Fulfillment of orders also includes the preparation for shipment (i.e., pick, pack, and ship). Transport Materiel and Forces This process addresses those functions required to deliver product and personnel requested to fulfill a specific order to a specified destination. These functions include embarkation, transit operations processing, and physical movement, as well as the recording of deliveries at each node and the transmittal of performance information for management analysis. (SCOR D1.11, D1.12)
Perform Distribution Perform Distribution is the process of determining who is responsible to ship, determining a method of shipment, tracking shipments (to include shipment notification, delivery verification, and acceptance), and specifying what documentation is required throughout the distribution process. Accept Goods and Services Acknowledgement by an authorized official that goods tendered and services rendered conform with contract or intragovernmental order requirements, at which time the Government takes ownership and triggers asset valuation and accountability.
Perform Distribution Perform Distribution is the process of determining who is responsible to ship, determining a method of shipment, tracking shipments (to include shipment notification, delivery verification, and acceptance), and specifying what documentation is required throughout the distribution process. Consolidate Orders into Conveyance Based Loads This process analyzes orders to determine the groupings that result in least cost/best service fulfillment and transportation. Transportation modes are also selected and loads are optimized for planned movement. By processing the release order information, this process produces information about the load used to match resources to execute the planned movement of materiel and/or personnel. (SCOR D1.4, D1.5)
Perform Distribution Perform Distribution is the process of determining who is responsible to ship, determining a method of shipment, tracking shipments (to include shipment notification, delivery verification, and acceptance), and specifying what documentation is required throughout the distribution process. Determine Route and Carriers This process consolidates and routes loads by mode, lane and location; selects specific carriers by best value; and rates and tenders shipments using load, asset, and carrier information to produce a transportation schedule required to perform movement execution. (SCOR D1.6, D1.7)
Perform Distribution Perform Distribution is the process of determining who is responsible to ship, determining a method of shipment, tracking shipments (to include shipment notification, delivery verification, and acceptance), and specifying what documentation is required throughout the distribution process. Identify and Reserve Supply Chain Resources This process locates, identifies, reserves, and synchronizes materiel, support personnel, and/or services for specific orders, and commits and schedules a delivery date to initiate the transport of property and forces to a requested destination within identified resource constraints and budgetary guidelines. (SCOR D1.3, DR1.4)
Perform Distribution Perform Distribution is the process of determining who is responsible to ship, determining a method of shipment, tracking shipments (to include shipment notification, delivery verification, and acceptance), and specifying what documentation is required throughout the distribution process. Manage Benefits This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave).
Perform Distribution Perform Distribution is the process of determining who is responsible to ship, determining a method of shipment, tracking shipments (to include shipment notification, delivery verification, and acceptance), and specifying what documentation is required throughout the distribution process. Manage Inbound and Outbound Shipments This process addresses the receiving, storing, and issuing of materiel at a storage location to produce shipping and packing information required to transport requested materiel/cargo to a specified destination. (SCOR D1.8, D1.9, D1.10, DR1.3)
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Acknowledge Goods Tendered and Services Rendered This process involves the receipt of verification that goods were tendered or service was rendered, but does not include evaluation of quality or compliance with terms and conditions of the contract or order. This process includes updating shipping information, unloading transport, noting date physically received, verifying with manifest, noting visual condition and item count, and electronic delivery acknowledgement. Acknowledgement of receipt of evidence of performance triggers the clock for constructive acceptance.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Analyze Accounts Receivable Analyze receivable request to identify receivable type and associate the receivable event to a reimbursable agreement if applicable. Determine the type of revenue (exchange or non-exchange) for the receivable. Check for advances against this receivable.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Apply Collection Upon receipt the amount collected should be applied to the associated debt. When applying collections to the outstanding debt balance, collections are applied in the following order of priority: (1) to penalties applied to the outstanding balance, (2) to administrative fees applied to the outstanding balance, (3) interest applied to the outstanding balance, and (4) to the outstanding principal balance.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Calculate Allowance for Loss on Accounts Receivable An estimate made of receivables that are expected to be uncollectible. This estimate should be recorded as an allowance for loss on that receivable.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Calculate Associated Revenue Revenue is calculated based on sales from goods and services provided by DoD to internal and or external customers.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Calculate and Apply Penalty, Administrative Fees and Interest Calculate penalties, administrative charges, and interest fees on overdue receivables.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Capture Accounts Receivable Information Capture information that includes amount, debtor, customer, type of revenue (exchange or non-exchange), trading partner, type of goods or services provided, smart code, and other information required to establish a receivable. For trade receivables this includes importer account code, date of release, etc. If interest, administrative fees, or penalties have been applied to the receivable track amounts separately and total with receivable balance. The additional information needed for Intragovernmental Payment and Collection is to include, Treasury account symbol.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Capture Pro Forma Entries Capture the pro forma entries that records the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Close-Out Debt Close out debt based on approved request from Treasury or internal DoD function.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Confirm Billing If a billing is required against an outstanding receivable the billing amounts and associated dates must be confirmed prior to requesting the generation of a bill.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Confirm Collection This process confirms that a collection has been received to reduce or liquidate the penalties, administrative fees, interest, and principal balance for an outstanding delinquent debt.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Confirm Interfund Billing Automated confirmation from the interfund customer is received. This acknowledgement confirms the receipt of an interfund billing.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Confirm Reimbursable Bill After preparation of the reimbursable bill, the bill is confirmed with the U.S. Treasury.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Create Write-Off Package If agency official determines that a debt will be uncollectible then active collections on the account ceases and the amount is offset against the estimated uncollectible receivable balance.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Determine Billing Requirements Determine the billing requirements using the customer information and receivable data to determine whether a bill should be generated. If a bill is to be generated, then determine the billing method and the billing medium (e.g. Statement Billing, Monthly Bill, or Coupon Billing).
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Determine if Debt can be Offset Determine if outstanding liability or payments exist within the enterprise and offset the receivable based on the status of debts and conditions.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Establish Customer Information Establish customer record or update customer table to customer's attributes and preferences.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Establish Receivable Transform the interpreted receivable information into a recorded receivable record. The data within the receivable record will generate the details for the subsidiary ledger. Processes and procedures that details the core processes applicable to establishing the receivable to include verifying, reviewing and capturing, receivable and vendor information, performing calculations, and generating bill.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Billing Document Generate demand for payment that includes bill number, account number, debtor information, amount owed, payment terms and conditions (including the remittance instructions) and payment due date. Use the established receivable and billing options to generate the bill also includes consolidated billing and statement billing.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Debt Offset Pro Forma Entries This pro forma entries reflects all data that has been processed along with other financial information needed to post and update the General Ledger associated with debt offsets. Updating the General Ledger includes reflecting the result of the operational event as debit and credit entries to both proprietary and budgetary General Ledger accounts.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate General Ledger Transactions Transform the Recordable Business Transaction Information into a general ledger transaction. This is accomplished by assigning the Pro Forma entries to the business transaction and populating the attributes and assigning the accounting period and a posting date. This is accomplished by posting the pro forma entries, smart code, and attributes.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Interfund Billing The Interfund Billing process generates a credit to the selling appropriation or fund. This is generated by the seller or the entity that owns the material and charges the purchasing appropriation or fund or entity buying the material.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Offsetting Receivable Liability Pro Forma Entries These pro forma entries reflect recording of unearned revenue along with other financial information needed to post and update to the General Ledger. Updating the General Ledger includes reflecting the result of the operational event as debit and credit entries to both proprietary and budgetary GL accounts.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Pro Forma Entries for Allowance for Loss on Accounts Receivable Generates the appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with allowance for loss on accounts receivables.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Pro Forma Entries for Liquidated Penalty, Administrative Fees, Interest Generates the appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the application of collections against penalties, administrative charges, and interest fees on overdue receivables.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Pro Forma Entries for Penalty, Administrative Fees and Interest Generates the appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with calculated penalties, administrative charges, and interest fees on overdue receivables.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Pro Forma Entries for Waiver Generates the appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the waiver on overdue receivables.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Receivable Pro Forma Entries This pro forma entries reflects all receivable data that has been processed along with other financial information needed to post and update to the General Ledger. Updating the General Ledger includes reflecting the result of the operational event as debit and credit entries to both proprietary and budgetary General Ledger accounts.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Generate Write-Off Pro Forma Entries Generates the appropriate debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with the debt write-offs on overdue receivables.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Identify Eligible Receivables Identify legally enforceable public debts that are eligible for referral for collection.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Implement Compromise Agreement Upon receipt of documentations and approvals, implement the compromise agreement within the terms and conditions agreed with the debtor.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Issue Credit Memo Issue credit memo to reflect adjustment to the account.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Liquidate Outstanding Liability Balance Liquidate outstanding liability balance such as an advance, deferred credit, and/or previously recorded unearned revenue to determine the actual amount of the receivable.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Liquidate Outstanding Penalty, Administrative Fees and Interest Balance Apply collection to the outstanding penalty, administrative, and interest charges. Once all associated fees have been liquidated, apply remaining payment to the outstanding principal balance. This reduces the fees and principal balances.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Liquidate Outstanding Principal Balance Apply funds collected to the balance of administrative fees associated with the outstanding receivable balance.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Maintain Accounts Receivable Balance and Information Maintain Accounts Receivable balances. This is a recurring process of updates, liquidating events and other adjustments necessary to maintain the life cycle of accounts receivable. Examples can include: assessments of late payment, interest, assessments of penalties, assessments of Administrative costs, application of collections on delinquent debts, and adjustments due to delinquent debts. Statuses change due to dunning referral date, the passage of time (from current to delinquent), and events that change a delinquency status (e.g., bankruptcy, referral, etc.).
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Manage Delinquent Debt This process allows DoD to restore delinquent debts to current status or, if unsuccessful, maximize collection on the DoD's accounts. This process provides DoD standard debt collection strategy to promote the resolution of delinquencies as quickly as possible. It also provides the debt collection processes available to assist DoD to collect debts for those customer/debtor accounts that have become delinquent and supplements the debt collection statutes and regulations in addition to DoD policies and procedures.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Manage Receivables The Manage Receivables process includes recognizing and recording a claim to cash or other assets against other entities, either based on legal provisions, such as a payment due date, or goods tendered or services rendered and debts due to the Department of Defense, within a specified accounting period. The management of receivables is the collection of amounts due to include administrative fee, interest, and penalties. The process also includes aging of receivables, write-offs, and debt adjudication.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Match to Outstanding Liability Balance Check for advances (previously recorded unearned revenue) against this receivable event amount.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Negotiate Payment Agreement This process provides the debtors with notice of, and the opportunity to dispute a debt or develop a payment plan (e.g. Compromise or Installment).
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Notify Legal Function Notify debt to legal for additional collection actions and processing. DoD performs procedures to notify the applicable legal functions (internal or external to the agency, as applicable) and provide applicable facts and documentation.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Perform Accounts Receivable Aging Perform Accounts Receivable Aging to determine outstanding delinquent debts. This process step allows DoD to monitor outstanding receivables by providing details related to receivable balances in each debt age category (e.g., Current, 30, 60, 90, 120, >120).
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Perform Accounts Receivable Reporting Perform accounts receivable reporting includes the management of the customer file maintenance, billing, collection, tracking, and reporting while ensuring compliance with DoD and Federal laws, regulations, and policies. This process step provides DoD with the ability to monitor outstanding receivables, assess billing and collection efforts, support customer file maintenance, create bills, process collections, and monitor outstanding debt.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Perform Minimum Due Process Check if DoD processes are providing to the debtor their due process (more fully due process of law) in respect all of the legal rights that are owed is according to the law of the land.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Post General Ledger Transactions Record the financial impact of the transaction and required attributes needed for the general ledger balances.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Post to General Ledger The Post to General Ledger Process involves the capturing, summarizing and posting of the financial impact of business events. The core steps performed within this process include capturing the business event, generating the general ledger transaction and posting the transaction.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Prepare Reimbursable Bill Prepare manual reimbursable bill when an automated billing procedures cannot be used for transactions within Department of Defense and other federal agencies.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Process Administrative Wage Garnishment This process receives the information from the business community that process the financial and accounting information associated with administrative wage garnishment.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Process and Document Waiver Request If waiver request has been received, review and obtain appropriate approvals to process the waiver for the delinquent debt. This process allows DoD to process the waive interest, administrative costs, and penalties applied to customer/debtor accounts.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Re-Calculate Outstanding Penalty, Administrative Fees and Interest Balance Upon liquidation of associated fees, the amounts for the delinquent debts will be re-calculated to determine the updated receivable balances.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Re-Calculate Outstanding Principal Balance After application of funds collected the amount of outstanding administrative fees is recalculated.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Re-Schedule Accounts Receivable This process re-calculates receivables that are subject to rescheduling, forbearance, deferment, reamortization or other form of extension of due dates.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Receive Debt Close-Out or Remission Information The receipt of the close out and/or remission request allows DoD to cease any further administrative or legal action to collect debts and generate the appropriate accounting transactions to adjust the outstanding accounts receivable balance.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Receive Write-Off Request DoD determines if the debt is uncollectible. If the debt is identified as uncollectible, the DoD should write-off the debt. If the debt is not identified as uncollectible, the agency evaluates the need for an adjustment. This process allows DoD to review each debt eligible for write-off to determine whether it should be written off and consider or whether it should be classified as currently not collectible or close-out.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Receive and Validate Request for Billing This process determines the accuracy of the billing request. The billing request must have a valid receivable data to generate the appropriate payment request to the customer as a result of goods tendered, services rendered, or other adjustments (e.g. requested refunds).
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Refer Eligible Debts to Treasury Delinquent account information is referred to the Department of Treasury on accounts having no payments received within 90 days of the date of the initial debt notification letter. The information transmitted to Treasury is in the format specified in the Integrated Agency Interface (IAI) format.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Reject Accounts Receivable Return request for accounts receivable to applicable functional area for additional information/authorization.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Reject Request for Billing Return request for billing to applicable functional area for additional information or authorization which may include order or contract and evidence of performance.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Review Compromise Agreement If debt compromise has been received, review the agreement for accuracy and obtain appropriate approvals.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Review Debt in Protest This process allows DoD to provide a customer an opportunity to dispute the debt or the adverse collection action to be taken. At a minimum, the customer should have the opportunity to challenge (1) the existence of all or part of the debt, and/or (2) whether the agency has met the statutory or regulatory prerequisites for using the collection action mentioned in the notice.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Review Eligible Receivables This process step allows DoD to review eligible receivables prior to identifying debts to be referred to Treasury for further collection.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Review Installment Agreement Upon receipt of installment agreement, review the documents for accuracy and ensure that appropriate approvals have been received prior to re-scheduling the receivable. This process step allows DoD collect debt over time. Installment plans represent a supplemental debt collection tool available to DoD and should only be offered to customers who present valid evidence of inability to pay claims and are offered to those customers prior to offset or administrative wage garnishment.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Review Offset Request Review offset request from Treasury or internal DoD function to adjust outstanding delinquent debt balances and information.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Send Billing Document to Customer This is the billing document from the Government to the indebted party. This notification shall include the following information: the basis for the debt, the applicable standards upon which any interest, penalties or administrative charges will be based, the date by which the debtor must make payment to avoid late charges and enforced collection, the name, address and phone number of point of contact the debtor may speak with regarding the demand letter and remedies the Department will use to enforce payment of debts.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Send Notification of Billing to Accounts Receivable Process Send Notification the bill has been sent out to the customer.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Send Request for Bill Transmit receivable and customer information to the Department of Defense Function Area (e.g. Billing Department) for billing generation.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Sustain Human Resources The sustainment process includes actions such as managing retention, adverse actions, and profile information; career development and management; performance review and administration (including the promotion process); and management of Military Retiree resources.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Terminate Collection Actions Terminate collection efforts based on request from Treasury, Department of Justice, or internal DoD function.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Update Delinquent Debt Balance and Status This is the process to manage and maintain the account information on individual receivables. Activities within this process include aging receivables, calculating interest and recording penalties and administrative charges on overdue debt, pursuing collection of amounts due, liquidating receivables, recording adjustments to receivables, maintaining a proper allowance for uncollectible amounts, and recording write-offs.
Manage Receivables Manage Receivables is the process of recognizing and recording a claim to cash or other assets against other entities within a specified period. The claim may be based on legal provisions (such as a payment due date goods tendered, services rendered) or debts due. The management of receivables includes the billing of amounts due to include administrative fee, interest, and penalties. The process also includes the aging of receivables, write-offs, and debt adjudication. Validate Customer Information Review receivable request to determine if customer information exists in the customer database. If it does not exist establish customer information.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Add Voucher to Collection Voucher Control Log Add voucher to the collection voucher control log that summarizes daily collections, identifies payment mode (check, cash, Electronic File Transfer), and assures all voucher numbers are accounted for. Ensures all collection vouchers are entered in the accountability records. Disbursing officer should require that the log be prepared daily by each functional area and/or branch disbursing office.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Analyze Unidentified Collection Input Review the given collection information and related supporting documentation to determine what additional information is needed to identify the collection and how the collection should be applied.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Capture Collection Information The accountant captures all collection information from the daily voucher log and collection vouchers and identifies the collection business event.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Capture Pro Forma Entries Capture the pro forma entries that records the debit and credit affects to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Evaluate Whether Further Investigation Is Warranted Review additional supporting collection documentation to determine if enough information exists to properly identify collection. If enough information exists, generate business event to post to appropriate account or reject back to functional area.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate General Ledger Transactions Transform the Recordable Business Transaction Information into a general ledger transaction. This is accomplished by assigning the Pro Forma entries to the business transaction and populating the attributes and assigning the accounting period and a posting date. This is accomplished by posting the pro forma entries, smart code, and attributes.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Advance Received Collection Generating advance received collection pro forma entries consists of using business information pertaining to collections of advances received captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Billed Collection Generating billed collection pro forma entries consists of using business information pertaining to collections against billings captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Clearing Account Generating clearing account pro forma entries consists of using business information pertaining to clearing account transactions captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Deposit Account Generating deposit account pro forma entries consists of using business information pertaining to deposit account transactions captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Donation Generating donation pro forma entries consists of using business information pertaining to donations captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Investment Collection Generating collection pro forma entries consists of using business information pertaining to investment collections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Previously Unidentified Billed Collection Generating previously unidentified billed collection pro forma entries consists of using business information pertaining to previously unidentified billed collections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Previously Unidentified Clearing Account Generating previously unidentified clearing account pro forma entries consists of using business information pertaining to unidentified clearing account transactions captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Previously Unidentified Investment Collection Generating previously unidentified investment collection pro forma entries consists of using business information pertaining to previously unidentified investment collections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Previously Unidentified Refund of an Advance Generating previously unidentified refund of an advance pro forma entries consists of using business information pertaining to previously unidentified refunds of an advance captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Previously Unidentified Revenue Collection Generating previously unidentified revenue collection pro forma entries consists of using business information pertaining to previously unidentified revenue collections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Previously Unidentified Unbilled Collection Generating previously unidentified unbilled collection pro forma entries consists of using business information pertaining to previously unidentified unbilled collections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Previously Unidentified Undeposited Account Generating previously unidentified undeposited account pro forma entries consists of using business information pertaining to previously unidentified undeposited account collections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Revenue Collections Generating pro forma entries consists of using business information pertaining to revenue collections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Unbilled Collection Generating unbilled collection pro forma entries consists of using business information pertaining to unbilled collections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Undeposited Account This Pro Forma Entry confirms the capture of undeposited account financial information needed to post and update to the General Ledger. Updating the General Ledger includes reflecting the result of the operational event as debit and credit entries to both proprietary and budgetary General Ledger accounts.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for Unidentified Collection Generating pro forma entries consists of using business information pertaining to unidentified collections captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Generate Pro Forma Entries for a Refund of An Advance Generating refund of advance pro forma entries consists of using business information pertaining to refunds of an advance captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Manage Benefits This activity is associated with the managing and/or supporting Department of Defense (DoD) and Office of Personnel Management (OPM) benefits to include eligibility determination, counseling, enrollment and termination. This activity also includes providing the following: Human Resources (HR) entitlements (e.g., family group life insurance, child support, allotments), casualty assistance (e.g., death gratuity, survivor benefit plan, Service members Group Life Insurance), Quality of Life (QoL) resources (e.g., child care, exceptional family member program, morale, welfare and recreation programs), educational resources (e.g., Montgomery GI Bill, Veterans Educational Assistance Program, student loan program), healthcare resources (e.g., patient care, and insurance programs such as TRICARE for dental, medical and vision), retirement resources (e.g., retirement benefits, disability benefits), and leave resources (e.g., process leave request, accrue leave, sell back of leave).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Manage Collections The Collect process includes the activity of receiving and recording cash or cash like instruments to liquidate an open receivable, exchange for goods, a prepayment prior to delivering goods or performing services, or collection side of a transfer between fund symbols.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Post General Ledger Transactions Record the financial impact of the transaction and required attributes needed for the general ledger balances.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Post to General Ledger The Post to General Ledger Process involves the capturing, summarizing and posting of the financial impact of business events. The core steps performed within this process include capturing the business event, generating the general ledger transaction and posting the transaction.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Prepare Advice of Collection Prepare advice of collection to record the debit voucher information from the Financial Institution. Original collection information can be used as a reference to record the debit transaction to the appropriate appropriation.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Prepare Deposit Ticket and Advice of Collection Prepare a deposit ticket and other documentation to support the collection.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Process Collection Voucher and Deposit Process collection vouchers and deposits based on the type of collection and information received from Treasury, and assign the Collection Voucher Number to the transaction.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Receive Additional Supporting Collection Information Receive supporting information from Department of Defense functional areas and or components which will help to identify how to apply collections.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Receive Cash Payment Receipts Cash receipts are received from external or internal DoD customer by a person designated within the Disbursing Office to process all cash receipts.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Receive Collection Receipts This process involves receiving collection receipts and any supporting documentation related to remittance (i.e. copy of checks, demand letter, advise of payment documentation) from the business operations within DoD and from the Treasury to record collections for Intragovernmental transactions. This information is used in conjunction with deposit information to collect funds to the appropriate appropriation.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Receive Debit Vouchers This process receives the debit voucher that provides information on how to recover funds from returned checks which are not paid for any reason by the bank on which they are drawn. When a check is returned unpaid, the deposit ticket cannot be recalled, corrected, or resubmitted. The receiving bank prepares a debit voucher for the difference of the deposit amount. The accounts receivable and collection accounts will be adjusted upon receipt of an unpaid check and copies of the debit voucher from the receiving bank.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Receive Other Receipts Receive any receipts other than those included with a Debit Voucher or those that are a collection against an open receivable (established when goods or services were provided).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Research Advice of Collection Information Since no Advice of Collection was provided, the disbursing officer must research documentation to support the collection. This may include interaction with the supply chain entitlement activity or other functional areas /components.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Research Debit Voucher Information Retrieve the collection back up and identify appropriation to which fund should be debited. This information is associated with the debit vouchers debiting a disbursing activity. (This information includes agency location code, amount, date and the debit voucher number).
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Update Receivable Information Based on information from the applicable pro forma entries collection information, payment history and remittances are distributed to applicable maintain accounts receivable balances for update.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Validate Cash Payment Receipts Cash receipts are reviewed for accuracy and compliance to Treasury guidelines for cash receipts received and processed outside Treasury. The receipts are validated and vouchered and forwarded to disbursing officer for final approval.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Validate Other Receipts Information Other receipts are reviewed to ensure that appropriate collection documentation is attached.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Validate Receipt Information Validate collection receipts for proper authorization, completeness, and accuracy. Also, ensure that the accounting classification is valid and accurate.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Validate Refund Receipt Information Refunds collected for overpayments or erroneous payments are processed and validated for processing by the disbursing office.
Manage Cash Collection Manage Cash Collection is the process of managing the collection of funds (via electronic means, check, or the Intra-Governmental Payment and Collection System) and the subsequent application of cash collections to receivables. Validate Reimbursable Receipt Information Reimbursements are intragovernmental debts collected for services performed or materials sold between federal agencies or internal DoD components. The reimbursable receipt is reviewed to determine if it is a valid receipt with appropriate collection documentation attached.