Procure to Pay encompasses all business functions necessary to obtain goods and services using procurement processes and procedures including: executing procurement requirements, strategy, procurement award and management, receipt and acceptance, entitlement, disbursement and closeout.

List of Level 1 and Processes

Level 1	Level 1 Description	Process	Process Description
Administer Procurement Instrument	Administer Procurement Instrument is composed of monitoring the contract, agreement or order to ensure that a supplier is meeting requirements in accordance with the terms and conditions of the procurement instrument for providing goods/services and performing the administration activities from award to physical completion including change request management and vendor performance evaluation.
		Accumulate Cost Performance	Execution of the cost model that supports the agreed upon methodology to be used by the seller to accumulate the costs of performance for all orders and used to manage and evaluate contract performance.
		Administer Government Furnished Property	Insuring contractor compliance with government property requirements.
		Administer Payments	The performance of the contract administration functions related to enforcing contract terms for payment including authorization and approval of contract financing, monitoring expenditures relative to performance, monitoring the contractor's financial condition and taking appropriate action to protect the government's financial interest in the event of contractor's non-performance.
		Evaluate Awarded Procurement Instrument or Supplemental Procurement Instrument	This process involves reviewing the terms and conditions of the procurement instrument to determine the appropriate actions.
		Initiate Procurement Change Request	This process involves initiating a procurement change request once a change has been identified in the monitoring stage. The scope of the change request will determine the point of return in the process. Some change requests will return to the procurement owner for approval. Some changes will be administrative and may be handled by the Contracting or DoD buyer role.
		Perform Contract Surveillance	Performing contract administration functions to ensure compliance with contract terms.
		Perform Order Administration	This is a new IGT process created when commercial and IGT were split during the BEA 9.0 P2P development period. It does not have a definition yet.
		Process Evidence	Use of performance evidence to confirm that the rendering of services or tendering of goods has been performed, to update the Government supplier's asset record, to update goods in transit accounts, and to trigger the suppliers' receivables process for services.
		Review and Evaluate Contractor Business System	Monitoring, approving or disapproving contractor business systems for accounting, earned value management, estimating, material management and accounting, property and purchasing. This includes tracking corrective actions for significant deficiencies and implementing payment withholds as required.
Award Procurement Instrument	Award Procurement Instrument results from an execution of an approved acquisition/sourcing plan and results in the execution contractual documentation and the legal obligation of funds. This may include creation of source selection documentation, solicitations, evaluation of proposals, and award of the procurement instrument, order or modification documents. This may also include the establishment of contracts or agreements that do not obligate funds, but may be used to satisfy future requirements. In the case of a purchase card purchase, award results when the card is presented to the merchant for the purchase.
		Accept Agreement with Government Requester	This process includes the Government supplier reviewing the revised draft agreement and signing the agreement before it is accepted by the buyer.
		Accept Signed Agreement	This process includes the Government buyer accepting the Government supplier signed agreement thus formalizing the agreement.
		Acknowledge Order or Modification	This process involves acknowledging an intragovernmental order or modification that has already been accepted by the Government supplier. This process initiates the obligation of funds.
		Approve and Sign Intragovernmental Agreement	This is a new IGT process created when commercial and IGT were split during the BEA 9.0 P2P development period. It does not have a definition yet.
		Award Procurement Instrument or Supplemental Procurement Instrument	This process involves awarding a mutually agreed upon contract or contract modification to a supplier. When a contract is awarded, the contract is sent to the supplier and other internal departments for reference. This process initiates the obligation of funds.
		Collaboratively Develop or Modify Agreement with Government Supplier	This process includes discussions between the buyer and the Government supplier(s). It may include drafting, analyzing, and modifying the model agreement, conducting negotiations, etc. If applicable, it includes identifying required documentation for a supplier to subsequently procure the requirement. This process may include establishing the terms and conditions and unit prices in the agreement and issuance of the agreement to the supplier(s), e.g. Memorandum of Understanding (MoU) or Memorandum of Agreement (MoA).
		Conduct Solicitation and Source Selection for Government Source	This process includes generating a solicitation for a Government source and conducting the source selection. The intent of the solicitation is to give potential Government suppliers a notice regarding a possible solicitation in order to generate interest and enable the buyer to receive the best value. This source selection process then includes evaluating offers, conducting limited exchanges with suppliers, establishing competitive ranges, conducting discussion/negotiation with suppliers, reviewing and evaluating final offers, and making the source selection.
		Conduct Source Check	This process reviews requisition/requirement or other documentation to determine if a source has already been identified.
		Conduct Source Selection	This process may include, but is not limited to, reviewing past performance, evaluating offers, conducting limited exchanges with offerors or suppliers, establishing competitive ranges, conducting discussion/negotiation with offerors or suppliers, requesting final revisions for proposals, reviewing and evaluating final offers, and de briefing pre award.
		Create Draft Request for Proposal	This process includes the creation of the Draft Request for Proposal which may be made available to potential commercial suppliers for comment. Methods by which the Draft Request for Proposal may be made available include posting the draft document, one on one discussion with the supplier, or large multi-supplier review/pre solicitation conferences (e.g. Industry Day).
		Determine Micropurchase Authority	This process determines if the DoD purchasing official has authority to make a Micro-purchase and if that purchase meets specific thresholds as outlined in LRP. FAR 2.101.
		Determine Micropurchase Sourcing	This process determines sources for the purchase card requirement.
		Determine Procurement Type	This process determines if the purchase type is a Micro-purchase or a Procurement Instrument award. The decision is based upon dollar threshold, service or construction type and controlled items.
		Develop and Issue Request for Proposal	This process includes preparation of the Request for Proposal for approval by the Contracting Officer for release to industry/suppliers. This process may include incorporation of commercial supplier comments into the Request for Proposal and incorporation of any revisions. This includes amendments to the released Request for Proposals.
		Develop Intragovernmental Order	This is a new IGT process created when commercial and IGT were split during the BEA 9.0 P2P development period. It does not have a definition yet.
		Develop Procurement Instrument or Supplemental Procurement Instrument	This process involves the development or refinement of a procurement instrument. It is triggered when commitments have been verified against funded requirements, updated commitments for existing requirements have been received, and/or contract or modifications have been received. The process includes ensuring that the terms, conditions, and provisions meet the demand needs, as well as the requirements of applicable regulations, policy, and statute. This process may involve collaboration with a program manager before award and generate the information necessary to obligate/deobligate funds, and may involve verification of the supplier's inventory availability before award.
		Evaluate Sourcing Plan	Evaluating the need to modify the sourcing plan based on external events.
		Execute Micropurchase	This process is executed by the Card Holder who provides the card number to the Vendor and who creates the purchase log. The methods of purchasing include: phone, in person, internet to include:DoD/Federal Purchase System eg. DoD EMALL and Advantage.
		Finalize Request for Proposal	This process includes preparation of the Request for Proposal for approval by the Contracting Officer for release to industry/suppliers. This process may include incorporation of commercial supplier comments into the Request for Proposal and incorporation of any revisions. This includes amendments to the released Request for Proposals. The intent is to prepare a publicly releasable document that communicates the Government's requirements to suppliers, and to provide sufficient information so that the suppliers are able to prepare a proposal.
		Negotiate Intragovernmental Order	This process involves collaboration with the buyer to exchange necessary information to complete the draft of an intragovernmental order.
		Negotiate with Single Source	This process includes discussions between the DoD buyer and the identified single source supplier. It may include analyzing proposal or solicitation quote, one pass pricing, conducting negotiations, etc.
		Prepare Pre Solicitation Notice	This process includes generating a pre-solicitation notice to support sourcing decisions. The intent is to give potential suppliers notice regarding a potential solicitation in order to generate interest and enable the buyer to receive the best value through increased competition.
		Receive and Review Proposals	This process reflects the Contracting Office receiving proposals from suppliers and eliminating certain proposals that are not timely or responsive. This process could include conducting limited exchange with the Proposers for clarification as necessary. This process includes receiving proposals from a single supplier in the case of sole source solicitations.
		Receive Public Comments on Draft Request for Proposal	The received comments may or may not be incorporated for final release of the Request for Proposal for approval.
		Release Request for Proposal	This process involves the contracting officer releasing the request for proposal to commercial sources for proposal submission.
		Review and Approve Request for Proposal	This process involves the contracting officer reviewing the request for proposal for approval. When it's unapproved, additional modifications are made prior to re-submission for review and approval.
		Review Approved Intragovernmental Order	This process involves the Government supplier reviewing the intragovernmental order issued by the buyer and determining whether the terms and conditions including the cost model can be met. In addition, verification of adequate reimbursable authority has been received. Based on the determination, the intragovernmental order is accepted or rejected.
		Review Logistics Order	This is a new IGT process created when commercial and IGT were split during the BEA 9.0 P2P development period. It does not have a definition yet.
Create Purchase Requisition	Create Purchase Requisition relates to the initiation and management of requests for the purchase of goods and/or services. This includes, but is not limited to the following activities: generating the purchase requisition; receiving the appropriate approvals from management indicating validity of the purchase requisition; validating that funds are available; reserving the funds necessary for the purchase requisition via financial commitment transaction; and routing the purchase requisition to the buyer with the information necessary to produce a compliant procurement request.
		Collect and Analyze Requirement	This process involves collecting new and past requirements, assessing past contracts and orders from various sources, and analyzing these requirements, contracts, and orders to support planning for strategic sourcing. The intent of this process is to categorize and summarize requirements to enable the DoD to begin identifying demand in order to perform strategic sourcing. Analysis includes, but is not limited to, rationalizing collected requirements, developing alternatives for fulfilling requests, and negotiating alternatives with requestors.
		Create Logistics Order	Process that creates An order for materiel initiated by an established, authorized organization (i.e., a DoD or non-DoD organization that has been assigned a DoD Activity Address Code) that is transmitted to a supply source within the Department of Defense or external to the Department of Defense (the General Services Administration (GSA), the Federal Aviation Administration (FAA), or other organizations assigned management responsibility for categories of materiel).
		Process Approved Requirement	This process involves combining multiple and/or joint requirements or decomposing large requirements (to break apart). The intent is to refine requirements developed by DoD buyers so that they can be communicated to the potential suppliers. This process also reviews requirements to determine purchase card applicability and creates a purchase card requirement.
		Accept Purchase Request	Proceed with the processing of the purchase request once it is found adequate.
		Receive and Review Purchase Request	Review the purchase request to determine if it adequately describes the required supplies or services so that a procurement can be initiated.
Develop Procurement Strategy	Develop Procurement Strategy is initiated as a review of sourcing alternatives for the goods and/or services requested to determine the products and services from vendor sources that will best meet the requirement. Activities include determining: appropriate contractual vehicles, terms and conditions, opportunities for strategic sourcing , and the independent government estimate for performance. This activity determines the strategy to acquire supplier provided goods and services that satisfy the approved requirement.
		Collect and Analyze Spend Information	This process involves analyzing aggregated spend information and generating specific spend reports to support development of sourcing plans. Spend information includes post-award data used to identify strategic sourcing opportunities, such as total obligated amount per fiscal year, socio-economic information, and supplier concentration.
		Conduct Market Research	This process involves conducting market research using collected requirements as input. Market research may include identifying potential suppliers, prices, supply volumes, quality of products and services and analyzing alternatives for sourcing by communicating with suppliers. The resulting market information directly supports the development of the buyer's sourcing plan.
		Develop or Refine Sourcing Plan	This process includes creating or modifying a sourcing plan based, in part, upon requirements forecast, past spend data, market research, and supplier planning information. The intent of this process is to enable aggregation of demand for goods and services and derive benefits from economies of scale, to the extent possible, on the basis of DoD wide demand. This process also involves reviewing and approving or disapproving the sourcing plan. During this process, the sourcing plan will also include the necessary information required for identifying rules and requirements to support asset valuation process. In addition, this process identifies requirements that are for purchases under $2,500 and therefore considered micropurchases, and provides appropriate authorization to use a purchase card for those requirements.
		Evaluate Accepted Purchase Request	Evaluate accepted purchase request to determine what is needed to determine procurement strategy.
		Forecast Demand	This process uses sourcing information to forecast demand and produces forecasted requirements. The intent behind forecasting is to strategically and proactively position the DoD to meet its demands and derive the best possible value from relationships with suppliers, rather than react tactically to requirements.
		Search Agreements	This process consists of searching agreements to determine if a requirement matches existing agreements and selecting the appropriate segment. If an existing agreement does not exist, a new agreement will need to be developed for that requirement.
Manage Disbursements	Manage Disbursements supports all activities necessary to execute the payment process for transactions that have been authorized for payment. Activities within this process include, but are not limited to, payment groupings, the application of credit offsets, the generation of check and EFT ready to pay files, the certification of payment files, the confirmation and cancellation of payment files, payment cancellation with and without re-issuances, and payment remittance notifications. All activities within this process are performed in accordance with federal payment regulations including the Prompt Payment Act.
		Cancel Payment	Once a Cancel Payment Request is determined to be valid and a specific payment is determined to not yet been disbursed, printed, or mailed the payment can be cancelled. Cancelling the payment includes stopping the payment process, retaining all documentation associated with the previous payment processing, updating the disbursing log to reflect the cancellation, and communicating the cancellation to the entitlement office.
		Convert United States Dollar Equivalent to Foreign Equivalent	Financial events involving a monetary unit different from the currency in the primary economic environment (functional currency) of a (1) federal department or (2) component operating unit of a federal department. Gains or losses resulting from the settlement of foreign currency receivables or payables shall be included in the results of operation for the period when settlement occurs. (Source: GAO 02-248G).
		Create Check Print File	Check Information may be consolidated according to payee and scheduled payment date so that a consolidated check is provided to the payee.
		Create Electronic Fund Transfer File	Electronic Fund Transfer Information may be consolidated according to payee and scheduled payment date so that a consolidated Electronic File Transfer transaction is provided to the payee.
		Create Wire Transfer File	Wire Transfer Information may be consolidated according to payee and scheduled payment date so that a consolidated Wire Transfer transaction is provided to the payee.
		Disburse Cash	Process the issuance of cash based on the disbursement amount.
		Distribute Payment	Check payments are sent to the Federal Clearinghouse according to the scheduled disbursement date. The Federal Clearinghouse then sends the check and supporting information to the payee.
		Generate Disbursement In-Transit Pro Forma Entries	Disbursements that have been processed by the DoD but not yet confirmed by Treasury must be posted to a Disbursement In-Transit general ledger account. Based on information generated during the disbursing process, the Generate Disbursement In-Transit Pro Forma Entries process defines the specific debit and credit effect to the general ledger that must be recorded.
		Generate Disbursement Pro Forma Entries	Generating disbursement pro forma entries consists of using business information pertaining to disbursements captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
		Generate Pre Payment Pro Forma Entries	Generate pre payment pro forma entries to record an expense that was paid in advance. These pro forma entries consist of using business information pertaining to prepaid expense captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
		Generate Pro Forma Entries for Adjustments to Paid Delivered Orders	Generating adjustments to paid delivered orders pro forma entries consists of using business information pertaining to upward and downward adjustments to disbursements captured during operations to determine the appropriate general ledger account updates (debits or credits to proprietary, budgetary, or memorandum accounts).
		Issue Cancel Payment Notice	Once a payment has been cancelled, the supply chain entitlement function must be notified so they can determine whether the cancelled payment must be re-processed.
		Match Check Number to the Voucher	Once the check is generated, it must be matched against the appropriate disbursing voucher to determine that all information (amount, payee, invoice) is correct.
		Obtain Payee's Signature	Payee must sign certified cash voucher upon receipt of cash payment from cashier.
		Prepare Paid Disbursement Voucher	Prepare documentation which supports that payments have been disbursed, including a copy of payment voucher, copies of invoices, check stub, if applicable. The Paid Disbursement Voucher supports updating the general ledger and managing execution with the U.S. Treasury.
		Prepare Schedule of Cancelled Checks	A listing of all checks that must be cancelled and have not yet been mailed is prepared for transmission to the Federal Clearinghouse.
		Process Cash Payment	Verify cash disbursement voucher prior to disbursing cash to the payee. Also each voucher for payment must be marked to prevent duplication of payment.
		Process Intra-Governmental Payment and Collection	Intra-governmental payment and collection Information may be consolidated according to payee and scheduled payment date so that a consolidated transaction is provided to the payee.
		Reject Ready to Pay File Information	If Ready to Pay File is incomplete, the Disbursing Office must return the file to entitlement process for completion.
		Return Cancel Payment Request	Reject Cancel Payment Request and return to supply chain entitlement process if validation fails.
		Validate Cancel Payment Request Information	Determine whether the Cancel Payment Request contains all information necessary to specifically identify the payment to be cancelled, including payee, invoice number, and disbursing voucher number.
		Validate Ready to Pay File Information	Review Ready to Pay File information received from entitlement process (payee's information, methods of payment, currency, amount, and etc) for completeness. If not complete, reject the file and send it back to the entitlement.
Manage Procurement Entitlement	Manage Procurement Entitlement includes the approval of the request for payment from the commercial vendor for goods or services rendered. This also includes requests for payment based on contract terms and conditions such as financing payments. This process includes matching of the invoice against other transaction artifacts based on the pre-determined workflow for the transaction in question. Upon completion of the matching process the transaction is authorized for payment. When the purchase card is used to purchase goods or services, this process includes the reconciliation of the financial institutions transactions against the purchase log and other artifacts as required resulting in approved transactions. After the transactions are approved, the monthly statement/invoice is then matched to the approve transactions and other artifacts as required. Upon approved completion, the monthly statement is authorized for payment.
		Apply Accounts Payable Offset	This process will offset the payment amount due to the vendor, or other party owed by the Government, by any amount the vendor owes to the Government, in compliance with the Debt Collection Act.
		Apply Payment Instructions	The payment instructions are applied to the payment request. For FAR-based payments, standard payment instructions are found in Section G (Contact Administration Data) of the contract or order and are defined in DFARS clause 204.7108(d). For Miscellaneous Payments, payment instructions are defined by statute. When paying with purchase card, follow the purchase card guidebook.
		Calculate Payment Adjustments	This process calculates any payment adjustments, to include liquidation of financing payments; application of withholds; the comparison of discounts offered on the payment request to discounts outlined in the contract; the comparison of the discount to the US Treasury rate to determine if a discount is economically justifiable; and the computation of any interest due to a vendor, or other party owed by the government.
		Certify Monthly Managing Account Statement	This process insures the timely certification of the GPC invoice and submits to DFAS or any other paying office for payment.
		Certify Purchase Card Transactions	This process reviews and reconciles all purchase card transactions to the purchase log in a timely manner, maximizing rebates and avoiding late payment interest.
		Determine Procurement Type Entitlement	This process determines whether the entitlement is for a Purchase Card purchase or Procurement Instrument purchase.
		Evaluate Awarded Procurement Instrument or Supplemental Procurement Instrument	This process involves reviewing the terms and conditions of the procurement instrument to determine the appropriate actions.
		Generate Cancel Payment Request	Generates a cancel payment request to the Disbursing Officer because the payment contains invalid amount, appropriation, or payee.
		Manage Scheduled Payments	This process involves holding approved payments until either the scheduled payment date or any other approved release date.
		Match Acceptance and Obligating Document	This process includes matching the acceptance evidence and the obligating document. Payment requests with improper documentation will be returned to the originating source as a result of the two-way match.
		Match Billing Document and IGT Order	This is a new IGT process created when commercial and IGT were split during the BEA 9.0 P2P development period. It does not have a definition yet.
		Match Billing Document, IGT Order, and Evidence of Goods or Services Rendered	This is a new IGT process created when commercial and IGT were split during the BEA 9.0 P2P development period. It does not have a definition yet.
		Match Obligating Document, Acceptance and Payment Request	This process applies the matching rules for transactions requiring a three-way match. This process includes comparing the payment request to the acceptance evidence and the obligating document. Payment requests with improper documentation will be returned to the originating source as a result of the three-way match.
		Match Payment Request and Obligating Document	This process receives and matches the payment request including any required government approvals and obligating document to determine entitlements due to the vendor. Payment requests with improper documentation will be returned to the originating source as a result of the two-way match.
		Prepare Certified Business Partner Payment	This process involves the preparation of the Certified Business Partner Payment which is sent to Disbursing after being certified by a Certifying Officer in accordance with the Certifying Officer's Legislation. At this point the funds balance within the General Ledger is checked to verify the availability of funds. For payments against a case implemented in the Foreign Military Sales Trust Fund, the payment is not released to Disbursing without Expenditure Authority. The Electronic Funds Transfer information for the vendor, or other party owed by the Government, is also included in the Certified Business Partner Payment, if applicable.
		Process Additional Accounts Payable Information	This process collects the additional accounts payable information needed to send to the Disbursing Officer in order to complete and ensure proper processing of the accounts payable or liability for payment.
		Process Advice of Payment Request	This process generates a note outlining the details of a payment to the vendor, or other party owed by the government.
		Process Cancel Payment	This is the interaction with suppliers to cancel payment.
		Process Cancel Payment Request Returned	Response to a returned cancellation request.
		Process Contract Clauses	This process includes verifying the payment request against the FAR based contract to determine any adjustments based on contract clauses (i.e., contract holdbacks) and creates new accounts as needed.
		Process Pre Payment Information	Notify the seller that a prepayment has been made before goods and/or services are received.
		Process Refund	This process generates and sends a refund request to the supplier for a refund payment due to DoD because of overpayment or erroneous payment.
		Process Rejected Ready to Pay File	This is the reprocessing of a rejected Ready to Pay File.
		Process Returned Payment Notice	This is the reprocessing and reissuing of a payment that has been returned for several reasons. In the case of check payments, this could be due to improper mailing address information or perhaps a deceased payee. In the case of Electronic File Transfer payments, this could be due to improper ABA routing number, improper account number or payment being rejected by the recipient.
		Process Stop Payment Notification	This is the interaction with suppliers to stop payment.
		Schedule Payment	This process schedules a payment date within the constraints of the Prompt Payment Act. Any approved adjustments to the payment are sent to Accounting to updated accounts payable balance and general ledger as appropriate.
		Summarize Transaction Detail	This process evaluates all transactions in the monitor payment portion of the Entitlement process and provides a summarized balance of accounts needed for administering the procurement instrument.
Perform Instrument Closeout	Closeout of the procurement instrument includes those processes that execute contract closeout procedures from physical completion confirmation to archiving contracts in accordance with statutory regulations. This also includes the requirements for records retention.
		Archive Order	This process involves the Government supplier filing and storing a closed intragovernmental order in compliance with best business practices.
		Archive Procurement Instrument	Retain contract files for the period defined in FAR 4.805. Agencies must prescribe the procedures for handling, storing and disposing of contract files held in all types of media.
		Initiate Closeout Intragovernmental Instrument or Order	This process is an administrative closeout by the buyer and seller of the intragovernmental order and agreement after receiving evidence of its physical completion. For intragovernmental orders and agreements, this process includes coordination with the Government supplier to ensure the order and agreement is ready for closeout. At the outset of this process, the order funds status and excess funds requiring de-obligation must be reviewed. This process describes the final closeout process of the order and agreement, as detailed by closeout checklist in Federal Acquisition Regulation (FAR) Part 4.804.
		Complete Administrative Closeout of Procurement Instrument	This process is a closeout of the procurement instrument after receiving evidence of its physical completion and completing administrative closeout procedures as applicable. This process describes the final closeout process of the procurement instrument, as detailed by the closeout completion statement in Federal Acquisition Regulation (FAR) Part 4.804 and DD 1594.
		Confirm Intragovernmental Order Physically Complete	This process ensures that all goods and services specified in the intragovernmental order have been received and accepted.
		Confirm Procurement Instrument Physically Complete	This process ensures that all goods and services specified in the procurement instrument or supplemental procurement instrument have been received and accepted.
		Determine Final Costs	This process determines the final costs after procurement instrument completion is confirmed. Costs should include all costs incurred in the fulfillment of the procurement instrument, including labor, material, and fees over the lifecycle of the procurement instrument. Final procurement instrument costs are needed to closeout the procurement instrument. As necessary, requirements for modifications are identified if needed to closeout the procurement instrument and sent through the requirement change request and procurement instrument modification process.
		Determine Final Intragovernmental Order Costs	This process determines the final costs after intragovernmental order completion is confirmed. Costs should include all costs incurred in the fulfillment of the intragovernmental order, including labor, material, and fees over the lifecycle of the intragovernmental order. Final contract costs are needed to closeout the intragovernmental order. As necessary, requirements for modifications are identified if needed to closeout the intragovernmental order and sent through the requirement change request and intragovernmental order modification processes.
		Initiate Procurement Change Request	This process involves initiating a procurement change request once a change has been identified in the monitoring stage. The scope of the change request will determine the point of return in the process. Some change requests will return to the procurement owner for approval. Some changes will be administrative and may be handled by the Contracting or DoD buyer role.
		Perform Administrative Closeout for FFP Other Than Simplified Acquisition	Perform the actions as detailed in FAR 4.804-5 necessary to administratively close an instrument with FFP above the simplified acquisition threshold within the timeframe required by regulations.
		Perform Administrative Closeout for Other Procurement Instrument	Perform the actions as detailed in FAR 4.804-5 necessary to administratively close an instrument that are not FFP or that have indirect cost within the timeframe required by regulations.
		Perform Administrative Closeout for Procurement Instrument With Indirect Costs	Perform the actions as detailed in FAR 4.804-5 necessary to administratively close an instrument with indirect cost within the time frame required by regulations.
		Perform Administrative Closeout for Supplemental Procurement Instruments	Perform the actions as detailed in FAR 4.804-5 necessary to administratively close a supplemental instrument within the timeframe required by regulations.
		Process Intragovernmental Order Closure Notice	Respond to notice from the Government buyer of an intragovernmental order by closing and archiving the order.
		Stage Contract or Order	This process involves the buyer maintaining and archiving a closed contract or intragovernmental order in compliance with statutory guidelines.
Perform Receipt, Acceptance, and Return	Perform Receipt, Acceptance and Return involves confirming that goods and/or services were delivered as ordered, any errors were resolved, and formal acceptance was rendered by the government. This process may also include the generation of an acceptance document, government ownership of goods tendered, and the accrual of a liability and expenditure. When formal acceptance is not rendered by the government, items must be returned to vendors. Examples of returns include overages, damage, mis-orders, or mis-picks. This activity also includes physical receipt of goods. This process step connects to the asset accountability portion of the BEA.
		Accept Other Goods and Services	This process includes the act of an authorized representative assuming ownership and accountability of existing identified goods tendered or approved specific services rendered. This includes final review and signing of documentation that triggers payment, asset accountability, inventory record updates, etc. This process applies to all goods and services, excluding real property.
		Acknowledge Goods Tendered or Services Rendered	For intragovernmental orders, acceptance is deemed to occur constructively, unless otherwise denoted in the order, on the 7th calendar day after the Government buyer receives delivery of supplies or performance of services in accordance with the terms and conditions of the order, unless there is a disagreement over quantity, quality, or compliance with other terms and conditions of the order. The trading partners may specify a longer period for constructive acceptance in the solicitation and resulting order, if required, but must document in the file the justification for extending the constructive acceptance period beyond 7 days. Constructive acceptance for intragovernmental orders will trigger the payment process.
		Acknowledge Other Service Rendered	From EBPM (release 2.3) The Acknowledge Other Service Rendered process includes the verification that service was rendered. It does not include evaluation of quality or compliance with terms and conditions of contract.
		Certify Discrepancies	This process certifies acceptable and unacceptable discrepancies.
		Conduct Inspection Walkthrough Examination and Verification of System Operation	This process conducts the inspection walk through examination and verifies systems operation. It may also include testing facility systems compliance to standards law and functional status.
		Confirm Proof of Training	This process confirms the proof of satisfactory completion of training.
		Confirm Receipt of Acquisition Information	This process confirms receipt of acquisition information.
		Confirm Receipt of Graphic Information	This process confirms receipt of real property graphic information.
		Confirm Receipt of Operation and Maintenance Information	This process confirms receipt of operation and maintenance information.
		Confirm Receipt of Regulatory Compliance Information	This process confirms receipt of applicable regulatory compliance information (Federal State and Local as required).
		Confirm Receipt of Uniform Relocations Act Information	This process confirms receipt of information regarding compliance with Public Law 91-646 as required.
		Consolidate Discrepancies	This process consolidates all discrepancies identified in prior subprocesses.
		Define and Record Discrepancies	This process records and defines the discrepancies in terms of the contract(s) and recommends corrective actions as required.
		Estimate Time and Cost of Corrective Actions	This process estimates the time and resources required to execute a corrective course of action to alleviate real property acceptance discrepancies.
		Evaluate Evidence of Goods Tendered and Services Rendered	Determine the workflow and the supporting documentation needed based on the terms of the contract and the data on the evidence of goods tendered and services rendered.
		Execute Acceptance Transactions	This process officially authorizes acceptance of Real Property.
		Identify Accepting Officials	This process identifies accepting official(s) to execute the Real Property Acceptance Transaction(s).
		Identify Inspection and Verification Participants	This process identifies key organizations to inspect and verify the status of real property based on services rendered.
		Inspect Intragovernmental Goods	This is a new IGT process created when commercial and IGT were split during the BEA 9.0 P2P development period. It does not have a definition yet.
		Inspect Other Goods and Services	This process includes a check on kind and verification of count and condition of goods received and services rendered. This includes evaluation of quality and compliance with the technical specifications of the contract. A discrepancy report is created if a discrepancy is noted. This process applies to all goods and services, excluding real property.
		Notify Accepting Officials	This process notifies the Accepting Official(s) to execute acceptance of Real Property.
		Perform Quality Assurance on Aggregated Information	This process reviews the completeness and accuracy of information gathered.
		Perform Receipt	From EBPM (release 2.3) This process includes the activities to unload transport, note date physically received, verify with manifest, note external visual condition, verify package count, and acknowledge delivery.
		Perform Receipt	From EBPM (release 2.3) This process includes the activities to unload transport, note date physically received, verify with manifest, note external visual condition, verify package count, and acknowledge delivery.
		Perform Receipt	From EBPM (release 2.3) This process includes the activities to unload transport, note date physically received, verify with manifest, note external visual condition, verify package count, and acknowledge delivery.
		Process Discrepancies for Other Goods and Services	This includes the processing of a discrepancy with the expected outcomes for the goods or services. This includes listing the goods or services you have chosen not to accept, listing the reasons for rejection, and processing discrepancy dispute updates. This includes a determination of acceptable discrepancies. This process applies to all goods and services, excluding real property.
		Process Discrepancies for Other Goods and Services	This includes the processing of a discrepancy with the expected outcomes for the goods or services. This includes listing the goods or services you have chosen not to accept, listing the reasons for rejection, and processing discrepancy dispute updates. This includes a determination of acceptable discrepancies. This process applies to all goods and services, excluding real property.
		Reject Goods or Services	Goods and services are found not acceptable.
		Schedule Closing or Signing with Provider	This process schedules the closing/signing date with the provider and other interested parties.
		Schedule Inspections and Verifications	This process organizes the schedule of inspections and verifications and confirms the agreement among the participants.
		Update Shipping Information	From EBPM (release 2.3) The Update Shipment Information process includes the actions by which the receiving activity continuously updates shipping information. Examples may include alerts, status, physical location, updated arrival time, and FOB update.
		Update Shipping Information	From EBPM (release 2.3) The Update Shipment Information process includes the actions by which the receiving activity continuously updates shipping information. Examples may include alerts, status, physical location, updated arrival time, and FOB update.
		Verify Commissioning Requirements	This process includes verifying that commissioning requirements such as testing training and certifications are completed or scheduled.
		Verify Title Search	This process verifies the title search of the real property to guarantee clear title such as encumbrances, restrictions and omissions with regard to the title and the right to sell or transfer title.